Content

Topic Page No.

1.0 Purpose 5

2.0 OH&S Policy 6

3.0 Do’s & Don’ts for working inside plant 7

4.0 OH&S Organization Structure 10

5.0 Roles & Responsibilities 11

6.0 Qualification Criteria for contractors 13

7.0 Management Control Systems

7.1 Job Safety Analysis 15

7.2 Hazard Identification and Risk Assessment 15

7.3 Isolation & Lock Out 15

7.4 Work Permit System 15

7.5 Lifting Plan 15

7.6 Incident Reporting and Investigation Methodology 16

7.7 Safety Observation Tour 16

7.8 Safety Audits 16

7.9 Meeting Matrix 16

7.10 Consequence Management 16

8.0 Training and Awareness

1. Induction Training 17

2. Specific Training 18

3. PEP Talks 19

9.0 Internal and External Communication 20

10.0 Occupational Health & Hygiene 21

Topic Page No.

11.0 Legal requirements 22

12.0 Traffic Management Plan 23

13.0 Emergency Preparedness & Response Plan 23

14.0 Fire Prevention Plan 34

15.0 Visitors Entry Procedures 38

16.0 General Safety Guidelines

1. Housekeeping 39

2. Electrical Safety 39

3. Equipment & Tool Safety 40

4. Lifting Tools Safety 40

17.0 Safety Coordination Team 41

18.0 Safety Audit Team 44

19.0 Monitoring of compliance and Review 46

List of Annexure

1 : Prevention Plan

1A : External Enterprise Form

1B : Affidavit Format

1C : Working Authorization

2 : Checklist for Statutory compliance

3 : Job Safety Analysis

4 : Hazard Identification & Risk Assessment

5 : Isolation and Lock Out

6 : Work Permit System

7A : Lift Information

7B : Lifting Plan Format

8 : Incident Reporting

8 A : Incident investigation Report Format

9 : Safety Observation Tour

10 : Meeting Matrix

11 : Safety Consequence Management

12 : Traffic Management Plan

13 : Specifications of PPE’s

14 A : Inspection checklist for CO2 extinguisher

14 B : Inspection checklist for DCP extinguisher

14 C : Inspection checklist for Foam extinguisher

14 D : Inspection checklist for Water CO2 extinguisher

14 E : Monthly Inspection Record for extinguisher

1.0 Purpose

The purpose of this Occupational Health & Safety plan is to facilitate safe execution of the works by incorporating Health and Safety factors in construction activities in a structured way as per the various requirements of the job. This Plan is applicable to all the contractors associated with BMM except M/s Siddharth Construction. The plan is prepared to accomplish the following objectives

To identify all critical activities, assess the risk, hazard and significant impacts associated therein and suggest precautionary measures to avoid any incidents.

To ensure Health & Safety in a friendly work atmosphere / practices.

To provide the necessary Health and Safety inputs to the execution team headed by UnitHead.

To formulate and effectively maintain the accident prevention, Health and environment protection programme of the project.

To establish and sustain a world class SAFETY standards in the project.

To achieve the prime objective of ' ZERO ACCIDENT/ INCIDENT’.

To provide ready and ease to use reference document for understanding the each part ofOH&S management plan in detail and implementing the same.

Courtesy:

This OH&S plan derives some of the inputs from SIDDHARTH CONSTRUCTION Constructions OHS Plan and we show courtesy to SIDDHARTH CONSTRUCTION team for indirect support in developing this plan.

2. 0 OH&S Policy

Our Belief

- Management of Occupational Health and Safety is an integral part of overall business performance and it is also believed that,

- All incidents are preventable by taking appropriate safety precautions.

We are committed to achieve our above belief by

- Promoting a positive OH&S Culture- Ensuring compliance with all applicable legal and other requirements pertaining to OH&S- Managing our activities in a responsible manner to avoid any harm to the health and safety

of our employees, contract personnel and visitors- Developing OH&S standards and guidelines for Safety management system, monitoring and

measuring the performance- Educating and training all employees & stakeholders in Occupational health & Safety- Identifying and controlling OH&S risks arising in the work place

The line management, supervisory personnel and all contractor employees shall be responsible for implementing and maintaining safety management systems and sustaining this policy. Safety personnel will act as functional experts in advising & assisting the line staff as well as contractor & their employees to manage & facilitate their Occupational Health & Safety.

All contractors working in company premises should adhere to this policy with full spirit and sense to achieve objective of this policy and it is prerequisite for carrying out the jobs inside the BMM premises.

We shall strive for continual improvement in our OH&S management & performance.

Managing Director BMM CEMENTS LTD

Applicability: This OH&S policy is applicable to all the BMM employees; its contractors along with their workmen, other stakeholders and all visitors visiting plant premises.

Adequacy: This policy will be checked for its adequacy once in a year and necessary amendments will be done based on requirements.

3. Do’s & Don’ts

GENERAL SAFETY RULES & REGULATIONSFOR CONTRACTORS & THEIR WORKMEN

All contractors and workmen working inside BMM premises has to abide to following rules &regulation of BMM.

Do’s :

Every contract workmen entering the factory security gate should possess a valid gate pass.

Every contract workmen entering into the plant should wear safety helmet and safety shoes.

Personal Protective Equipments (PPEs) are on contractor’s scope. The Contractors shall maintain their own store having personal protective equipment and issue them to their workmen. Any other specific safety items required during the course of work shall be obtained through concerned authorities. Penalty will be levied in case of non-compliance.

In case of any fire / emergency Dial 09912497210 (Shift In-Charge - Security) and inform the details in brief.

In case of any emergency, proceed to the Emergency assembly point(s) as indicated in Traffic Management Plan displayed at main gate. The Emergency assembly points are displayed across plant.

The contractor and his workmen should be fully trained for the job assigned to them.

Work permit shall be taken before starting the job and shall ensure proper supervision for the jobs. Contractor Supervisor shall ensure valid work permits while executing the jobs.

Any unsafe condition observed by the contractor’s Supervisor / workmen should be brought to the notice of the company supervisor.

Make adequate preparations for executing hot jobs like welding / cutting of metals so as to contain sparks or molten slag and to prevent spreading into other areas.

Always keep gas cylinders away from direct rays of Sun, hot places, electric live lines and welding and cutting areas. Do not use Domestic LPG cylinders for gas cutting jobs.

Use gas cylinder trolleys with anchoring chain while transporting, usage and handling. Use suitable lifting devices for transporting cylinders to higher elevations.

While working on the roofs or elevated places (> 2 M) use of safety harness (belt) along with lifeline is compulsory.

Excavated pit and road should be cordoned suitably with a warning tape and caution board should be displayed. After completion of the job, make it a point to back fill the excavated area properly and consolidate so as to make it even ground.

Care should be taken to identify any underground cables or piping while excavating. If you come across any such thing, immediately report the same to your supervisor before proceeding for further excavation.

Use protective goggles while doing chipping, rock breaking & Grinding operations.

Drink water from the designated locations only. Wash your hands / utensils / tiffin boxes /plates at designated locations.

Follow road safety rules and traffic signals / cautions laid down by BMM within the factory premises. The speed limit of 20 KMPH should be strictly followed. Be cautious while approaching the road junctions and turning points. Reduce your speed before speed breakers and while crossing the road junctions.

All the drivers should possess valid driving licenses before entering into the factory premises.

Make it a point to clean up the area immediately after completion of the job in your work area.

Report all accidents / incidents to your supervisor and the Section engineer / In-charge concerned.

The above mentioned points are only basic safety guidelines. For specific jobs, the Contractor / Supervisor shall contact the concerned authorities before starting the job for specific work instructions, procedures and practices which shall be complied.

It is the prime responsibility of the contractor to explain the above points to each and every contract workmen under them to follow BMM Safety Rules & Regulations to maintain Zero Accident record in BMM, Chatrasala.

Don’ts

Unauthorized entry into factory premises is strictly prohibited.

No person under the age of 18 years shall be allowed into the factory premises. It is forbidden to take children inside the factory.

Usage of mobiles is strictly prohibited in plant premises except BMM staff and selected supervisors of contractors with prior approval from unit head.

Smoking is strictly prohibited within the factory premises. Nobody is allowed to carry cigarettes and other inflammable materials.

Consuming alcohol / narcotic drugs is strictly prohibited. No person is allowed to enter the factory premises on abuse of alcohol / narcotic drugs.

Talking on Mobile while driving the vehicle is prohibited.

Do not tamper with equipment or apparatus or machinery or safety hoardings.

Gas cylinders should never be rolled, dumped or shifted from one place to other carrying on shoulder.

Do not operate / tamper any switch, valve or equipment without authorization.

Never tamper with electrical equipment. Always consider the electrical equipment as live unless it is sure that it is dead.

Do not stand under a suspended load. Do not work on and around suspended load. Do not exceed the safe working load or limit specified on the equipment.

It is prohibited to work on or near moving machinery by wearing loose clothing.

Unauthorized persons should not work on or near any part of moving machinery.

Never tamper with fire extinguishing equipments, as they are meant for only emergency fire fighting purpose.

Never carry any heavy or long projecting materials in hand while riding two wheelers.

4.0 OH&S Organization Structure

Managing Director

Unit Head

HOD - Security HOD - Safety HOD - Health

Safety Engineers All Contractors SafetyEngineers/Stewards

Safety Stewards

5.0 Roles & Responsibilities

HOD – Safety:

Role:

To assist and play advisory role to Management, Line Managers for occupational health and safety requirement for the site / Plant.

Responsibilities:

1. Disseminate and Communicate OHS Policy requirements to all the personnel.2. Provide necessary advice, information and support in the effective implementation of

this OHS plan.3. Updating the OHS Plan to the requirements of the activities being carried out when

there is a revision.4. Plan and conduct Internal OHS training programs, initiate drive to promote OHS

awareness and performance to all employees including contract employees and selected interested parties.

5. Advising line management in preparing HIRA for the new activities.6. Conduct investigation of all incidents / dangerous occurrences & recommend

appropriate corrective measures.7. Convene OHS Committee meeting & minute the proceedings for circulation & follow-up

action.8. Advice & co-ordinate for implementation of Work Permit Systems.9. Conduct Fire Drill, Procurement of Fire Extinguishers and maintain Fire Extinguishers.10. Authorized to approve the safety standard of PPEs.11. Preparation of Emergency preparedness and response plan and to coordinate with the

departments / Contractors for implementation and to conduct mock drills.12. To ensure the Internal communication with regard to the Safety Programmes13. To ensure compliance with the legal and other requirements.14. Shall deal with all matters concerning health and safety and to arrive at practicable

solutions to problems encountered wherever necessary.15. Shall organize in association with the concerned departments / Contractors campaigns,

competitions, contests and other activities which will develop and maintain the interest of the workers in establishing and maintaining safe conditions of work and procedures.

Safety Engineer:

Facilitate screening of workmen and conduct OHS induction. Monitoring administration of First Aid. Ensuring the implementation of work permit system by cross checking the permits at

site. Ensuring the implementation of HIRA, JSA & SOT as well as cross checking adherence

at site Creating OHS awareness through PEP talks. Making Safety rounds and observing & reporting the unsafe acts / conditions to all

the concerned. Inspect and maintain Fire Extinguishers at site.

HODs:

Ensure that all the workmen engaged under him are selected through the screening system & have undergone site OHS Induction before assigning any task at site.

Ensuring compliance of OHS rules and applicable specifications by- Taking prompt action of site inspection and hazard findings.- Closing all the points identified in inspection reports

Ensure Hazard Identification Risk Assessment is done for all the jobs under him. Ensure that all near miss cases / Reportable LTI / Dangerous Occurrence / Fatality are

reported promptly. Ensuring the workmen under him wear the necessary personal protective

equipment’s respective to the job

Participate regularly in OHS meetings.

Safety Stewards:

On the spot eradication of unsafe condition / acts. Highlight the requirement of safety through Tool box/ Pep talk Monitor the work permit system. Report to OHS Officer on all SAFETY matters at site on daily basis. Participate in Fire Drill and act on Emergency. Participate in campaigns, competitions and other special emphasis programs to

promote safety in the work place.

All Employees including contract workmen: Report all unsafe acts and condition to the immediate supervisor. Start work only when conditions are safe and stop work when it is unsafe. Operate equipment only when authorized and prescribed manner.(If applicable) Report any injury or accident immediately.

6.0 Qualification Criteria for contractors

It’s mandatory for every contractor working with BMM to qualify the minimum requirement defined BMM for its all contractors and meeting these requirements is a mandate. Contractor has to submit affidavit indicating that they are complying with all statutory norms as per Indian Labour laws and meeting all the OH&S requirements of BMM.

Please refer annexure: 1 “Prevention Plan” to be complied by each contractor. Also, refer annexure: 2 to check the compliance of various criteria and statutory norms. Monthly audit will be conducted to check the compliance level by each contractor.

Medical Fitness:

Only after qualification of minimum requirements, contractor employees must be allowed for further proceedings like medical fitness, induction training etc.

Induction Training

Only Medically fit contract employee will be given 2 days induction training briefing the OH&S policy and safety systems of the company.

Gate Pass

Valid gate pass will be issued only if candidate qualifies the medical fitness test and Induction training.

Completion of induction training & Medical Fitness will be stamped at the back of gate pass and same will remain valid for 6 months time. On expiry of the same, candidate has to once again undergo refresher training and based on performance will be provided with renewed gate pass.

All employees of the contractors including supervisors are required to keep the gate pass all the time with them, which will be checked at security gate or at random scrutiny in site area.

Personal Protective Equipments (PPE’S)

All contractors are responsible to provide all required PPE’s all their workmen. The mandatory PPE’s for BMM are Safety Helmet and shoes. 100% compliance of PPE usage is must for all contractors and their supervisors.

All PPE’s and Safety Devices must be meet the requirements as mentioned in Annexure (13)

PP E E n f o r c e m e n t:

Three layer of ENFORCEMENT will be followed viz.,

a) Strict screening at gateb) Routine inspection on the sitec) Surprise check and PPE audit on random basis.

I n s p e c t i o n o f PP E an d Re p l a c e m e n t;

Quality inspection by SAFETY team at site .If any damage in PPE is noticed then the same should be replaced immediately.

7.0 Management Control System:

In order to promote positive culture of safety, it is essential to have standards and guidelines for safety management systems. BMM has deployed following management control systems to ensure that all hazards are identified timely and necessary corrective actions are taken timely. Also, to ensure that sufficient systems are in place to mitigate various hazards associated in construction activities.

1. Job Safety Analysis

A Job Safety Analysis is a technique that focuses on job tasks as a way to identify hazards before they occur. It focuses on the relationship between the worker, the task, the tools and the work environment. Ideally, after you identify uncontrolled hazards, you will take steps to eliminate or reduce them to an acceptable risk level. (Refer Annexure 3)

2. Hazard Identification and Risk Assessment :

To assess the risk of the activities to be executed, rate the risk levels as per the risk assessment matrix, and identify the control measures so as to bring the risk level to ALARP. (Refer Annexure: 4)

3. Isolation and Lock Out

It is essential to isolate all the elements which stored mechanical as well as electrical energy and prevent any kind of harm by proper isolation of lock out these elements.(Refer Annexure 5)

4. Work Permit System

Work permit is essentially a document that, categorically spells out the task, equipment involved, its location, personnel involved, time limitations, precautionary measures to be taken together with likely hazards to be encountered if any. Refer Annexure (6)

Objectives of Work permit system are:

Identification of potential hazards

Determining the precautionary measures

Selection and use of PPE

Isolation of risks from power, pressure, temperature, toxins etc.,

5. Lifting Plan

For all kinds of major lifting’s where high risks are involved, lifting plan must be prepared prior execution which should be discussed in detail with all concerned along with safety officer of BMM. Lifting plan must be documented and it should be approved by BMM safety officer prior commencement of the job. (Refer annexure 7 A & B)

6. Incident Reporting and Investigation Methodology

All the incidents irrespective of their nature / magnitude should be verbally reported immediately by the injured or a person closely associated with the event to the supervisor and / or Occupational Health Centre, based on the nature of the injury. (Refer Annexure 8 & 8 A)

7. Safety Observation Tour

Tool to identify the unsafe behaviours and unsafe conditions, every staff would conduct observation tour and record observations and responsible to ensure compliance of corrective actions. (Refer Annexure: 9)

8. Safety Audits

BMM would be conducting various internal as well as external audits to measure the performance of various management control systems deployed and understanding the scope of improvement for effective and sustainable implementation.

It is mandate for all contractors to implement the recommendations of the audit committee.

9. Meeting Matrix

BMM conduct the review meetings to understand the concerns in implementation of OH&S Systems as defined in meeting matrix (Refer Annexure 10)

10. Consequence Management

To reinforce the culture of safety, BMM has established consequence management system to deal with non compliance of the systems. (Refer Annexure 11)

8.0 Training and Awareness

Safety inputs to a new entrant play a vital role in reduction of accidents and imbibing the

importance of safety in the mind of the new comers, which is given by induction training.

Safety inputs to the regular employees are equally important in maintaining the safe work

environment, which is given by activities like job safety training. This section describes

induction programs for new employees.

8.1 Induction Training1. All new entrants in the factory are required to undergo induction training program. The new

entrants are communicated on the safety rules followed in the site.

2. All employees shall go through a plant as well as sectional induction training. Any new

entrant to a plant shall go through the plant induction training and any new entrant to a

section shall go through the sectional induction training.

3. Plant shall maintain a database, where competency of employees to work in various sections

of the plant shall be mapped. This database shall be used for employee transfers and for

identifying the need for imparting sectional induction training.

4. The Plant Induction training shall consist of the following topics:

Occupational, Health & Safety policy which is explained in detail to the new entrants

Site specific information relating to the project.

Site establishment indicating site office, toilets, amenities, first aid and work area,

Locations.

Employee’s responsibilities relating to safe working practices.

Site regulations covering such items as house rules, general behaviour,

Class of Fire and Fire Extinguishers used

Personal Protective Equipments

On-site emergency plan

Safety precautions for potentially unsafe maintenance / operations

Accident / Incident reporting system

Crane safety, Traffic Management Plan, Housekeeping, Use of hazardous chemicals.

Assessment and Evaluation1. Assessment of the induction training for supervisors and operators deployed on hazardous

activities shall be done for effectiveness by the HR Executive for the plant induction and by

the Safety Coordinators for the sectional induction.

2. Assessment may be done by different techniques such as interviews quizzes or talks across

the table.

8.2 Specific Training

Sup e r v i s o r y S t a f f T r a i n i n g

BMM through its HR Department will conduct a batch by batch training of frontline supervisors to enhance their skill in planning, managing, and supervising on the job. Safety implementation of frontline supervisors is a key part of this training.

W o r k m en T r a i n i n g

Site employees will have to attend a minimum of 2-hour specific training with BMM Department. Selected craft disciplines will attend in-house safety training with BMM OH&S Department to further promote and maintain the highest level of safety awareness possible among them.

List of mandatory safety training topics to be covered during probation of any new entrant and shall be prepared by the HOD - Safety. HR department shall keep records to capture details and compliance to the same.

Subj e c ts o r t op ic s o f s u c h t r a i n i n g i n cl u d e bu t n o t li m i ted to t h e f o ll o wi n g :

1) Working at Height2) Personal Protective Equipments3) Electrical Safety4) Housekeeping5) Scaffolding & De-staging6) Confined Space/ Stand by7) Rigging & Signalman8) Fire Fighting9) Work Permits10) Lock Out Tag Out11) First Aid12) Emergency Evacuation & Response

The safety-training program will consist of class lectures, safety film viewing, workshops and field exercises (for selected subject i.e. scaffolding, fire fighting and rigging). Available safety information in the form of safety handout will be provided to attendees.

Proper documentation of each Safety Training conducted on the project will be entered on BMM attendance log book and the same will be maintained at BMM site safety office throughout the duration of the job and, where required, made available during safety audits.

8.3 PEP Talk

Every day Pep Talk will be conducted for workmen before starting of the job. The site Engineer/ Supervisor will take active participation.

PEP talk briefs about the potential hazards and associated risks involved in the particular activity carrying out by the contract workmen and it shall be given along with the work permit issued to the contract workmen.

9.0 Internal & External Communication

INTERNAL COMMUNICATION

Employees including the persons responsible for implementing OHS Plan and if any improvement required, the same may be given as feedback for implementation, if any.

Various action plans/reports are generated and communicated to the concerned using available communication means viz. Telephone, Fax, Wireless sets, Local Area Network (LAN), Safety committee minutes and Inter Office Memo etc.

EXTERNAL COMMUNICATION

Communication from external interested parties received through letters, faxes, phone calls, mails, print media, and personal representations etc., are registered in a separate register. Communication received from the statutory bodies will be replied, if necessary by the concerned HODs.

1. Each letter received is checked for its significance. All the letters are suitably replied and the copies of the letters are filed.

2. All the replies sent to interested parties are duly signed by the Unit Head or authorized signatory.

10. Occupational Health & Hygiene

All the contractors have to abide to follow OH&S requirements for health & hygiene of workmen.

o The toilets and other welfare facilities such as drinking water etc., should be provided to workmen by contractor. It should be ensured that same are cleaned on regular basis and the same will be monitored by HR department of BMM.

o Potable water should be made available near the site.o Labour colony will be inspected once in a week for evaluating the hygienic conditions

jointly by BMM OHS Officer, HR and concerned contractor. The same will be recorded.

o Office areas shall be inspected at least once in a month for its hygienic conditions.o Inspection reports shall be given to the unit head. Pending points will be discussed in

the OHS Committee meetings.o Regular spray of mosquito repellents & other pest control sprays should be done to

prevent Malaria and other such deceases.o Anti venom Medicine should be made available at siteo Carbolic acid shall be sprayed at Bushes in sites and labour colonies to control snake

menace.o Areas should be kept clean without bush / waste heap.

11. List of applicable legal & other requirements

Following are the applicable legal & other requirements pertaining to Health, Safety & Environment for the Project Site. Legal compliance shall be evaluated on periodical basis and documented.

1. Buildings and Other Construction Workers Regulations Central Rules 19982. The Factories Act’1948 & Karnataka Factory Rules 1969.3. Motor Vehicles Act, 1988

4. The Water (Prevention and control of pollution) act, 1974 & rules 1975

5. Air (Prevention and control of pollution) act, 1981

6. The Noise Pollution (Regulation and control) rules, 2000

7. CPCB Regulations : system procedure for compliance with noise limits for diesel generator sets (up to 1000 kva)

8. Gas Cylinder rules 2004

9. The Indian Electricity Act 2003 & Rules 1956.

10. The Petroleum Act 1934 & The Petroleum Rules 2002

11. Battery (Management and Handling) rules, 2000

12. Traffic Management Plan

BMM has designed detailed traffic management plan and same has to be adhered by all employees as well as contractors working in factory premises and transporters associated with the factory.

Under this detailed traffic management plan plant layout has been prepared and same has been displayed at main gate of the factory.

Detailed guidelines are provided in Annexure 12 and all are required to abide to it.

13.Emergency Preparedness & Response Plan

Objectives of Emergency Preparedness and Response Plan:

Controlling the emergency and eliminating the hazards

Evacuation during emergency.

Safe guarding the personnel by timely evacuation.

Minimizing the damage to property and the environment.

Head count and rescue operations.

Informing and assisting the relatives of the injured.

Informing and co-ordination with the statutory authorities

Preserving records.

Ensuring safety of the personnel and site conditions before the personnel re-enter and resume the work.

Investigating and taking steps to prevent reoccurrence.

Restore normalcy and confidence.

Treatment of the injured.

Recovery of casualties / witnesses after critical incident.

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Emergency Response Team

Security Personnel will inform the emergency to HOD – Safety, Incident Controller, EmergencyController, Communication controller, Site Controller, Fire Fighters & First aiders

Role clarity

Role of Incident Controller

Rush to the incident site and co-ordinate with Site controller for rescue operations

Mobilize the staff towards various actions.

Take decision whether to stop or continue the operation of concerned section.

Initiate Rescue of personnel affected in the emergency and arrange for immediateFirst aid with the help of available first aiders.

Assign responsibility to the available first aider / fire fighters the following activities:

- Rescue of injured / affected personnel and render First Aid

- Fire fighting activities

- Organize evacuation of unwanted personnel to Emergency Assembly Points

Remain as Incident Controller till the end of emergency.

Follow line of communication / command till it is taken over by Site Controller.

Continuously monitor the rescue and relief operations.

Role of Emergency Controller

Act as Site controller in his absence.

Assess the gravity of the situation and inform Site Controller to call external help from neighboring plants and local Fire brigade, if required.

Ensure for the evacuation of the persons at safe places.

Coordinate for head count, search for casualties/missing personnel and necessary first aid.

Coordinate first aiders and fire fighters.

Advice Site Controller to declare On-site Emergency, if the need arises.

Immediately act for the necessary resources for the rescue operations.

Coordinate with the incident controller.

Coordinate with all the relevant departments to effectively control the emergency situation.

Ensure that the evidence is preserved for enquiries to be conducted by statutory authorities, if any.

Initiate post emergency measures.

Role of Site Controller

Rush to the incident site, take over all charge, assess the condition and report to theManaging Director.

After taking feedback from the Emergency controller and other senior officials, shall review the situation immediately and depending on the impact declares the On-site Emergency.

Continuously review the actions and give instructions to the senior persons down the line.

Contact neighboring plants as required by the Emergency Controller.

Keep liaison with civic and statutory authorities, if required.

Authorize to declare the conclusion of On-site Emergency

Ensure that the statutory authorities are informed by the concerned

Keep contact with Emergency Controller and Incident Controller.

Role of Communication Controller: On receiving information from Incident Controller about emergency, obtain the

details such as :

- Type of emergency

- Emergency location

- Emergency cause

- Wind direction

Start incident log with time of every event, message transmitted and received.

Instruct Security personnel at the main gate to regulate the traffic.

Coordinate with Emergency Controller / Site Controller.

Communicate with external bodies in consultation with Site Controller and release authorized statements

The services such as transportation, extra medical assistance and canteen facilities will be organized depending upon the requirement.

Role of HOD (safety): Reach the emergency site immediately.

Coordinate with Incident Controller / Emergency Controller / Site Controller

Coordinate in safe evacuation of people in consultation with Incident Controller / Emergency Controller / HOD (Security).

Coordinate with first aiders & fire fighters.

Arrange necessary PPEs.

Ensuring safety of the personnel and site conditions before the personnel re-enter and resume the work.

Investigating and taking steps to prevent reoccurrence

Role of HOD (Security): Finalize the safe route of evacuation in consultation with emergency controller.

Provide assistance to emergency controller in handling the emergency situation.

Ensure the traffic control and control the gathering.

Depute staff for fire fighting & rescue operations

Coordinate with police for possible evacuation and traffic control, in case of an Off- site Emergency

Call for the additional staff to meet the demand.

Organize possible evacuation from the site as well as the Emergency assembly points.

Coordinate for stopping Railway / Road vehicles Traffic to the Site.

Ensure Security gates are closed to avoid the entry of vehicles during emergencies except emergency vehicles like fire tender / ambulance.

Coordinate with Incident Controller / Emergency Controller

Coordinate in safe evacuation of people.

Ensure security guard is accompanied to guide the outside Fire Services to the spot of emergency, by following the perpendicular / upwind direction and to coordinate.

Role of Fire fighters:

On getting the information of the fire / explosion from Security, immediately rush to the incident site.

Fire fighting operations to be started with all the suitable equipment and available resources.

Act as per the instructions of HOD (Security) and Coordinate with incident controller.

Role of First aiders:

On getting the information of incident from Security, immediately rush to the incident site.

Rescue the causality, if any. Provide first aid treatment and accompany at ambulance.

Coordinate with incident controller.

Awareness

An emergency action plan is communicated to all the employees of the organization and appropriate training is imparted.

Mock drills for On-site emergency preparedness are conducted periodically (the periodicity shall be once in a month) and minutes recorded.

Process

1. Incident Observer informs to the Emergency contact Number: 09912497210 and in turn he

informs to Unit Head / HOD – Safety / HOD – HR and other concerned In-charges.

2. For Minor injuries First-Aid is given at the FAC, in the site itself.

3. If it is major the First Aider Rushes to the location by the Ambulance with medical aid or

on foot. If the First-aider finds that the injured can be attended in the First-aid Center

itself, he will bring the injured to the First-Aid Center and treat there. If further

treatment, the injured will be shifted to nearest Hospital, Tandur.

4. Remaining work force will be directed to Emergency Assembly Point.

5. Shifting of Construction Equipment/Material to an identified location will be done.

6. Local Fire Station will be informed by Communication Controller, if the fire is getting out of

control.

7. In case of short notice, all the identified persons to contact themselves and act as mentioned

above.

8. OHS team will investigate.

9. Entire site team will take remedial measures.

10. It will be ensured that the damage / fire are stopped and the environment will be assessed,

whether safe to work.

11. After the emergency is over, the normal situation is to be declared by the Site Controller. Staff,

Workmen to be rehabilitated

Strategies for different emergency scenarios:

a. Sudden collapse of constructing temporary structure or lifting equipment

b. Explosion of Gas cylinders

c. Major Fire Incident

d. Flood, Cyclone

e. Earth Quake

f. Public Emergencies

Sudden collapse of constructing temporary structure or lifting equipment:

Observe from safe distance, is any workmen trapped inside.

If trapped search for live persons after taking enough precisions.

Don’t allow public to assemble near the incident location.

Allow only authorized & trained persons nearer to that location.

There is a possibility other workers may become violent keep an eye on the surroundings.

If situation becomes violent protect yourself from violent crowd by hiding, unless situation

changes.

Inform Site In-charge about situation and get his help for rescue.

Keep security personal alert.

Mean time information shall be passed to site in-charge and Admn. In-charge as in the above

flow chart for initiation of necessary rescue arrangement.

Explosion of Gas cylinders:

If fire in a compressed gas cylinder observed it may lead to explosion. Hence from distance

water shall be poured on the body of the cylinder such that cylinder body temperature can

be kept in control such that cylinder will not explode.

All other cylinders in that area if possible to be taken away from that area.

After completion of cylinder which caught fire it shall be returned to manufacturer.

If any leakage found in cylinder it shall be kept in well ventilated shaded area unless it

becomes empty and then it shall be returned to manufacturer.

Major Fire Incident:

Call nearby Fire station.

Switch off main power supply.

Use available fire extinguishers.

Use available construction water for putting off fire.

Check any persons trapped in fire, if trapped arrange for rescue.

Reduce fire load if possible.

Communicate Site Incharge / Rescue team for immediate action.

Call ambulances as required.

Identify any materials, which may become toxic on vaporization & remove from that area.

Flood, Cyclone:

As per the guidelines of the local authorities initiate rescue operations.

Generally Keep people in an elevated location.

Inform all workers according to information from local authorities

Evacuate people from low lying locations to high level locations.

Don’t lock tower crane cantilever boom.

Earth Quake:

If information received or initial trimmers are observed.

Trace information from local bodies & media.

According to information if severity may increase or further tremors if expected.

Take decision and inform all workers in site about the expected danger.

Inform all to come and assemble in a safe open location identified. (Emergency Assembly

Point)

In load bearing structures people should not stay.

Framed structures are best area to stay.

Public Emergencies:

In case of Public emergencies information will be received from media.

According to Govt. decision people in site will be instructed and rescued.

In all above emergencies, Emergency will be declared by Site Controller after discussion

Managing Director and Site Controller will co-ordinate, review and monitors the and takes

stock of the situations until emergency situation comes to normalcy. Once situation

becomes normal once again same will be informed to all by the Rescue team for regular

operations.

Emergency assembly points are located at:

a. Near Main Gate

b. Fabrication Yard near Workshop

c. Near Packing Plant

d. Near Gate No:02

First Aid facilities are located at:

a. Main Gate

b. SIDDHARTH

CONSTRUCTIO

N Office c.

Sub-station d.

Gate No:02 e.

Gate No:03

Roles & duties of employees:

The following are Dos & Don’ts of the employees at site during emergencies:

Do not get panic

Do not spread unauthentic information

Proceed to the Emergency assembly point(s) after informing your superior, if available.

Do not approach the scene as a spectator

Do not move about unnecessarily

In case, if have a specified role in the emergency, act as per the plan

Accompany your visitors to the Emergency assembly points

Be attentive to all information

If you are part of emergency plan, rush to the factory or wait for instructions.

14. Fire Prevention Plan

The following two tables give the different classes and guidance on suitable extinguishers and their use.

Class Material/Site Examples Extinguisher Type Extinguisher Use

A C arb o na ceo u s e.g. wood, paper,

textiles, etc.

Water Direct the jet at the base of the flame and keep it moving across the areas of fire. A fire spreading vertically should be attacked at its lowest point and followed upwards. Seek out any hot spots after the main fire is extinguished.

B Flammable Liquids e.g. flammable adhesives in use

Flammable liquidStores bitumen boilers

petrol or diesel-powdered equipment

Cooking range Fires

DCP

DCP / Foam

Foam /DCP /CO2

DCP /CO2/FireBlanket

See above

See above

See above

See above

C F l a mm ab l e Ga ses e.g. LPG acetylene, etc

Carbon Dioxide / DCP

See above

D Re a c ti v e M e t a l s Magnesium, sodium, etc. –these are not normally met on site

DCP (specially developed for the particular metals)

See above

E Any materials where there is a danger of live electricity

Carbon Dioxide or

DCP CO2

See above. Where the fire is in electrical equipment, direct the discharge straight at the fire or, if the equipment is enclosed, into any opening.

S it e f i r e c h eck l i st

C h ecks an d i n s p ec ti o n s:

Fire Extinguishers are provided at appropriate places for extinguishing purpose during any fire emergency.

It is very important that fire extinguishers are kept in good working condition.

Inspection slip (Annexure 14-E) will be pasted in the fire Extinguisher and the visual Inspections will be marked in the slip. Inspection checklists for different type of extinguishers are provided in Annexure 14 – A to 14 – D. The frequency for inspection of Fire Extinguisher is monthly.

Hydraulic Testing of Fire Extinguishers:

S.No Type of Extinguisher Capacity Frequency forHydraulic testing

1 Carbon - di – oxide (CO2) 2 kg, 4.5 kg & 9 kg. 5 Years

2 Dry Chemical Powder with CO2

Cartridge5 kg, 10 kg & 22.5 kg 3 Years

3 Foam Mechanical 10 L & 50 L 3 Years

4 Water type 50 L 3 Years

Testing of Fire extinguishers carried out by Chief Controller of Explosives, Nagpur approved testing centres as per the frequency mentioned above.

Care will be taken to ensure that:

No explosive or highly flammable material to be stored or used in the building, Adequate means of escape to be provided and marked, Suitable firefighting equipment to be readily available, Details of any explosive or highly flammable substances to be kept on the premises, All the fuel will be stored under well-ventilated shed with warning signs.

No power cable will pass through fuel shed. Empty barrels will not be left at site. Sufficient number of fire extinguishers will be kept near storage area. All electrical installations will be provided with co2 type fire extinguishers.

No combustible waste will be allowed to get accumulated at site or stored near hot job areas.

Spark generated by hot jobs at height will be contained by providing fire blanket atfire prone zones

Hot work permits will be used as required.

Fire Communication structure:

FIRE DRILLS:Fire Drills shall be conducted at least once a month and the selected crew comprising Securities, Mechanics, Electricians, Safety supervisors, Engineers and other workmen who are involved in Hot works are engaged in a Fire Prone area.

Demonstration will be done to extinguish different types of fires and the participants shall be educated to practice.

Fire prevention

Are any circuits overloaded?Are all flammable liquids, gas cylinders and flammable materials separately and properly stores?Are all gas appliances fitted with control taps? Is rubbish being “burned in proper fashion”?Is all flame cutting and welding taking place with proper precautions?

Preventing the spread of fire Is waste accumulating in hoist shafts, under huts, in odd corners? Is separate metal waste containers supplied for each of the following: oily rags, paint

scrapings, waste flammable liquids, wood shavings and off cuts? Is all waste regularly cleared?

Means of escape

Are all gangways, stairs and platforms free from obstruction? Does everyone know what to do in emergency? Is Fire Drill practiced, and is there a system to ensure that all persons have

evacuated the area?

Fire fighting Have all extinguishers been checked and/or recharged? Are they clearly

identified and easily accessible? Are operatives trained in their use?

Is the site entrance wide enough and always sufficiently clear for a fire engine to get in?

15. Visitors’ Entry Procedure

Visitor’s Procedure:

Concern staff should inform prior to Time office/ Main Gate about the visitor details.

Visitor shall meet security / time office. Time office shall ensure only adults (completed 18 years of age) are allowed

inside. Time office shall direct the visitor to OHS dept. OHS dept shall induct OHS orientation to the visitor and direct the visitor to time

office. Time office shall issue PPE’s and visitor ID card to the visitor. Visitor should return the PPE’s, flour cent jackets and ID card to time office after

completion of visit.

Visitor Guide :

You are allowed to meet only the person you referred. You are required to move only with the designated person in the project area. In case of Emergency dial : 8886083887 You must use required PPE’s at construction site. You must reach at Emergency assembly points during emergency declaration.

o Near Main gateo Fabrication yard near workshopo Near Packing planto Near Gate No:02

First aid facilities are available ato Main Gateo SIDDHARTH CONSTRUCTION Officeo Sub-Station (opp to cooler)o Gate No:02o Gate No:03

Kindly handover this card to time office after your visit.

16. General Safety Guidelines

Following general Safety guidelines are provided for all contractors to maintain in their respective sites.

16.1 Housekeeping

Good housekeeping is an important element of accident prevention. It is defined as “A place for everything and everything at its place”. Housekeeping is done as a part of the daily routine with cleanup being a continuous procedure. Over all High standard of housekeeping should be maintained at site.

A House Keeping plan with all the specific requirements, systems & procedures shall be made well before the commencement of the project. The same shall be circulated to all the concerned. Continuous monitoring will be done to ensure the Implementation of House Keeping Plan.

16.2 Electrical Safety

Main power supply shall be routed through RCCB. Main power cable shall be laid overhead or underground. It shall be protected from

heat and mechanical damages. Any joint in the main power cable shall be made only by using M-Seal Kit. Panels and DBs shall be protected against rain. Doors of panels and DBs shall be

provided with gaskets and locking arrangement. Panels shall not be kept open. Use 3 core cable for single phase machines and 4 core cable for three phase

machines. Around the panel rubber mat shall be provided. Electrical systems and machinery having metallic body/parts shall be earthed. Neutral shall be earthed at the point’s source and transformer. Loose wires shall not be inserted into the socket for tapping power supply. Plug tops

shall be used for this purpose. Joints in the welding cables shall be made using ferrules/lugs and maintained tight. Joints in the power cables well insulated and knotted and the joint shall be kept

inside a cap made of nonconductive material. Welding cables and other electrical cables shall not kept laid with each other. Welding and other electrical machines kept together in running condition and shall

be bonded with each other. Power supply for the power-hand tools, hand lamps, welding machines, winches,

vibrators, sand compactors, water pumps, stress relieving systems, machine tools and other similar equipment shall be routed through Residual Current Circuit Breaker (RCCB) of 30mA sensitivity.

Cable termination in the panels and DBs shall be made with glands and lugs. All the power distribution boards will be provided with double earthing. Armor of armored cables will be earthed at both the ends. Sheath cables only will be used Lock OUT & Tag out (LOTO) Program will be enforced for all shut down works.

Permits system shall be followed religiously for these purposes.

16.3 Equipment and Tool Safety

It should be ensured that prior to the introduction of Mechanical/pneumatic/hydraulic tools and equipment into the project site, a written safety program is in place.

The program must adequately address training and competency of operators and worthiness of the equipment as well as equipment inspection and maintenance.

Equipment and tools may include but not limited to the following:

Cranes, bucket trucks, backhoes, pay loaders, graders, bulldozers, truck trailers, and likeWelding machines; diesel generator sets/Power Actuated tools

16.4 Lifting Tool Safety

All tools and tackles shall be inspected before use. Defects to be reported immediately. No lifting tackle to be used unless it is certified by the concerned competent person by state or central.

All Contractors are required to get the certification for all lifting tools by competent authority. BMM would arrange for the getting the competent person and fees for inspection will be paid by respective contractors.

17.0 Safety Coordination Team

Mission:

- To ensure rigorous implementation of safety management control systems at site- To ensure compliance of safety management plan- To make all contractors and sub-contractors accountable for safety and ensure contractors

are meeting all statutory requirements.

Team members:

1. V H Choudhary – GM P&QC – Lead Co-ordinator2. K V Reddy – AGM Security & Vigilance3. Dinesh Dixit – AGM Mines4. Ramakrishna Sai - AGM - HR5. Dilip Kumar – Sr. Mgr Mechanical6. Sunil Kasture – Manager Environment7. Iman Jani - Asst. Manager Process8. N Y Tulasigiri – Engineer Safety9. M Sampath – Jr. Officer Process10. Sumanth Reddy – Asst. Engr. Electrical11. K Devidas – Consultant Process12. Ravinder Reddy – M/s R V Consultancy13. Shrinivas Reddy – M/s R V Consultancy

Scope:

Effective implementation of all the Management Control Systems of BMM as well as adherence to all guidelines of OH&S management at plant for all the contractors including M/s SIDDHARTH CONSTRUCTION and GPPL from crusher to packing house.

Responsibilities of Co-ordination team:

- Clearly communicate objectives of Safety policy to all contractors, their workmen and ensure same are abiding by all at plant.

- Communicate and ensure general safety guidelines applicable for working into the plantpremises.

- Work permit system for multiple level and multi agency must be rigorously implemented.Maintain the log of all the work permits issued every day at site.

- Review the Safety Management Plan of BMM for its adequacy and ensure that all contractors are adhering to it before induction (Medical fitness, License, legal requirement etc ). Ensure compliance on prescribed declaration form and keep Documentary evidence of records.

- Elaborate and ensure execution of deployed management control systems :o Job Safety Analysis: To be carried out before start of job and analysis of hazards should

be done based on site conditions and necessary corrective action should be done prior start of the work.

o Hazard Identification and Risk Assessment: To be carried out once a month and hazards must be logged and corrective action should be followed with respective area owner.

o Safety Observation Tour: Every team member to carry out one SOT per day, record of all observations must be done in log book & co-ordinate with contractor and respective area in-charge for closing of the unsafe conditions.

- Ensure all the near miss and potential hazards are reported and investigation has been done timely for root cause analysis and log of corrective actions has been maintained and same is followed for implementation.

- Ensure all the legal requirements are met by all the contractors and same has been reviewedevery month. Ensure that all the equipments are compliant with law.

- Ensure all the health and hygienic conditions are maintained in labour colony and same has been sustained all the time.

- Collect the various Safety plans released by all subcontractors and contractors.- Organize the management of safety and coactivity amongst all the parties of the project.- Take the lead of the Weekly Safety Meeting and maintain the log book of the actions and

ensured compliance of actions.- Ensure emergency plan is detailed out clearly and explained to all. Conduct mock drills to

ensure effective deployment of emergency plan.

- Coordinator will maintain a log book containing:

Minutes of Meeting Common inspections report – Safety Coordination team members of BMM carrying out

inspection along with the concerned contractors Subcontractors and contractors list Work planning Safety Observations finding and report deviation ,to respective area in charges

Review Mechanism:

- All the team members to review the progress at each front on daily basis- Prepare a weekly summary for Plant Head/Project Head- Detailed report of progress to be submitted on biweekly basis to Managing Director

Note for Contractors:

The above mentioned team will help you in

- Issuing authorized work permits for respective work sites. Nobody is authorized to start work at any area unless work permit is not issued by respective authorized member of team.

- Involve in preparing Job Safety Analysis of critical activities (particularly major lifting’s and erection activities)

- To conduct Onsite training and awareness sessions to supervisors and workmen on safety aspects.

- Is to ensure effective deployment of systems at work sites, reinforcing the usage ofPPE’s

- Identifying hazards at site, suggesting corrective actions on site to respective area in-charges.

This team have been given complete authority to stop any job which involves unsafe conditions and unsafe behaviours without any intimation to anybody. All contractors have to follow the actions recommended by this team member pertaining to Safety. It should be treated on top most priority.Any ignorance / lax in implementation of recommendations will be viewed seriously byVSPCPL management.

18.0 Safety Audit Team

Purpose:

This team is created for a system of internal audits to monitor and review the performance of those elements that have been implemented, and ensure the ongoing functioning and improvement of an OH&S management system.Internal audits must provide feedback to management to assist them in their ongoing systemimprovement and development.

Mission:

- To establish smooth and robust communication mechanism- To demonstrate in a way that we care for our people- To create atmosphere where any lax on front of safety is intolerable through demonstration

(Don’t Walk Past)- To follow standards for sustainability of safe & hygienic work place.

Team members:

1. J Durairaj – BMM Certified OHSAS Lead Auditor – Lead Coordinator2. SIDDHARTH CONSTRUCTION Representative – 2 persons – Mr. Nageswara Reddy & Mr. Ravinder3. TUV Auditor - 1 person4. External Auditor – 1 person

Scope :

Auditing the effectiveness of the implemented all Management Control Systems of BMM as well as adherence to all guidelines of OH&S management at plant for all the contractors including M/s SIDDHARTH CONSTRUCTION and GPPL from crusher to packing house.

Responsibilities of Audit Team:

BMM team coordinator is responsible for planning the Audit. The Audit plan covers a period of one month.

Team ensures that the audit plan covers the full scope of the OH& S Management Systems and that the audit is carried out as per plan.

Audits to be scheduled on the basis of status and importance of the activity being audited. Audit as per checklist to be carried out for each management control system effective

implementation. The findings of the audit are documented in Audit observation sheet. Auditor will submit the filled check-list with auditor’s comments and submit to all area In charges. Auditor to discuss with in detail for implementation status with respective area in-charge and get

the commitment from area in-charge for closure of the action points.

After the expiry of target date for proposed action, team coordinator to verify the implementation and effectiveness of the action initiated through a follow up audit or combines this verification with subsequent audit.

To follow-up with the auditee/ activity in-charge if proposed actions are not completed within the target dates. Where appropriate, team coordinator shall bring it up in the Management Review meeting for remedial action.

After analyzing the non-conformities recorded during internal audits & based on the magnitude of the problem reported and its repetitive nature suitable corrective and preventive actions are initiated by the team coordinator in consultation with respective HODs

Team coordinator presents the summary of audit findings and the status of corrective &preventive actions identified to the management, in the management review meetings.

Audit recommendations should be followed-up through the corrective action system.

An external audit, performed by an independent party, should be undertaken to provide a full review of the performance of the OH&S management system.

Meeting Frequency:

- All the team members to review the progress on weekly basis- Prepare a bi weekly summary for Plant Head/Project Head- Detailed report of progress to be submitted on monthly basis to Managing Director

Note for Contractors

- Internal audits will be happening on weekly basis whereas external audits will be happening every 2 months under which contractor will be evaluated for Safety, Legal Compliance and Health& Hygiene in respective labour colony.

- It is expected from respective contractors at work sites that they provide complete support to these auditors in understanding your way of implementing safety systems. Recommendations provided by these teams should be treated as top most priority and necessary actions should beimmediately taken to implement recommendation.

- Any ignorance / lax in implementation of recommendations will be viewed seriously by VSPCPLmanagement.

19. Monitoring of Compliance and Review:

The top management commits to identification, updation and periodic evaluation of

compliance of various legal and other requirements pertaining to occupational health &

safety by establishing internal review system as well as audits (internal & external)

Legal and other requirements pertaining to individual hazards & risks are identified and

considered in the Hazard Identification and Risk Assessment stage itself.

BMM shall also keep track of the changes to these to maintain regulatory compliance. It has

ensured communication of relevant information on legal and other requirements to its

employees and associates.

Wherever required, safety and regulatory certificates are obtained from the authorities

concerned. Safe working of the equipments and environmental conditions are maintained

to ensure human safety / health.

Evaluation of Compliance:

BMM has consistent with its commitment to compliance. Concerned HODs keep the

records of the results of the periodic evaluations.

BMM evaluates compliance with other requirements to which it subscribes and this

evaluation is combined with the evaluation of legal compliance. Concerned HODs are

responsible for periodic evaluation of compliance on legal and other requirements.