virtual open day
TRANSCRIPT
Virtual Open Day
Product Tour
vFairs allows you to host amazing online Virtual
Open Days
that allows prospective students to connect &
engage with University personnel in an interactive
manner.
What is vFairs?
What are customers saying about vFairs?
User Categories for Virtual Open Days
University RepresentativesProspective
Students
YOU. The entity organizing
the Virtual Open Day and
coordinating its logistics,
operations and marketing.
Personnel from various departments
of the university that manage
dedicated booths and inform &
educate prospective students about
admission policies and university
programs.
Students will attend your
events virtually and interact
with Admissions
representatives that
participate in the event.
Virtual Environment Tour
The Lobby
After registering, prospective students log in to the event and
start their journey from the Lobby.
The Information Desk
Prospective students can learn more about the event by
getting general information and advice from the Information
Desk.
The Gallery
Students can use the Gallery to browse through booths
hosted by various educational departments.
The Booth
Booth Representatives can setup their booths with marketing collateral, job
listings and other relevant content. Prospective Students visit with these
booths to interact with staff and learn more about the university.
The Booth
Content tabs allow
representatives to express
more about their department
and engage propsective
students.
The Booth
Display videos and attach
profiles or documents to be
viewed and downloaded by
prospective students.
Prospective students can view
users who are online in the chat
room and can start online chats
with University staff and
representatives
Event Setup Tools
Customize & Configure
Readymade Booth templates
You don't have to be a designer to come up with a beautiful
designs for your virtual event. The platform comes with a
whole assortment of templates you can use for your exhibitor
booths.
Event Branding
We help you customize the design of your virtual environment from the
Info Desk to individual booths to reflect your or your university’s
branding with great attention to detail.
Custom Domains
Although we handle all the technical voodoo that goes on behind the curtain,
the URL of the event can be whatever you choose e.g.
openday.youruniversity.com
Integrations & Enhancements
3rd Party Integrations are a go.
The vFairs platform is designed to accommodate third-party
integrations easily, especially single sign-on services. Your
account manager will work with you to get your requirements
and ensure your virtual event works seamlessly with any
integration you require.
Additional Enhancements
Got a creative idea that will raise the bar of your event? Reach out to
us - we are very open to application level customizations and to go
down that extra mile for our customers.
Representative – Prospective Student
Engagement
Multimedia Interactions
Chatrooms
Open the floor to a discussion with chatrooms mediated by
facilitators.
Audio Conversations
Allow prospective students to pick up the mic and initiate
conversations with representatives and other participants.
1:1 Video Sessions
Promote networking with our built-in video conferencing tool and enable
professionals to “virtually” break the ice.
Exhibitor Broadcasts
Webinars
vFairs enables booth representatives to
deliver stunning webinars which can be
hosted live or made available on-demand by
visitors even after the event is over.
Analytics for Sponsors
Audience Stats
Measure Event Reach
Our Detailed Visitor Reporting provides real-time reports on all representative
booths and prospective students accessing the platform. This includes trend and
behavioral analysis in terms of content consumed , site-traffic , booth-traffic and
much more.
Post-Event Metrics
Assess Event Performance
After the event, understand key metrics like registration volume, unique and total visits,
downloaded content etc. Utilize all this information not only to measure your ROI, but
also garner insights to make your next event even more engaging.
Virtual Event Services
Customer Service Guaranteed
Dedicated Event Manager
Once you sign up, a dedicated event manager will assist you
with all aspects of your virtual event. The account manager
will be with you from day one to plan the event and provide a
smooth and successful run.
Opt-in Services: Event Marketing
Social Media
We create a presence for your
event by leveraging social media
tools.
Email Marketing
Our email lists and targeting will
help spread the word to the right
audience.
Display Network
We develop creatives for your
Open Day and publish them on
suitable Ad Networks.
Opt-in Services: Operations
Booth Setup
Let us take care of the design
and configuration of the
representative booths.
Content
Management
We can create FAQs for
prospective students to orient
themselves with the virtual
environment
Helpdesk
Our experts provide timely
customer support via email and
online helpdesks.
Opt-in Services: Strategic Consulting
Project Planning
Let us plan your Open Day’s micro
details. We breakdown your logistics into
a concise task list.
Audience Research
Decide on who to invite and the best mediums to do so with our consultants.
Opt-in Services: Post-Event Analysis
KPI Analysis
Get a high-level summary on the
key metrics of your event.
Benchmarking
Get a comparative analysis of
your event against the norms of
the industry.
Executive Reports
Get an analysis report of various aspects
of the event, and advice for the future.
Feel free to get in touch by sending an email to
Questions?
Thank you