village by village's annual report 2012/13

what makesvillage by village different ?

our team

Dr Nick SwiftChair

Jonny HirstTrustee

Paul BroomTrustee

Message from the CEO & founder

This year saw the charity grow with Brendan Quinn

allowed me to spend more time in the UK looking for funding for our planned projects. We had a clear focus on our “Clean Hands Saves Lives” project that will have huge impact in the villages we serve.

It was great to see Trustee Paul Broom come out to Ghana in 2013 and his trip helped to cement our plans for the coming years.

Neil Kerfoot - Chief Executive & founder

Message from the Chair

milestone in it’s development and with the increase in volunteer numbers through the partnerships with PoD the future looks bright.

We also have a plan for the next 5 years with a clear path to follow to really impact on those who need our support the most.

Dr Nick Swift - Chair

Conchita GarciaTrustee

Anna KotsonourisHead of Communications

Brendan QuinnDirector of Operations in Ghana

Gyampoh EbenezerHead of Educational Projects in Ghana

Neil KerfootChief Executive & founder

Clean Hands Saves Lives Our “Clean Hands Saves Lives“ project is a 12 month behavioural change, school hygiene education programme aimed at children in remote rural village schools. It is a rolling programme that is in three stages:

Stage I - Construction of new school toilet block if required / refurbishment of existing.

Stage II - The Installation of new school water harvesting facility.

Stage III � � UV light demonstrations and distribution of veronica buckets and six months worth of soap.

new school we paint a large logo on a school building without explanation to elicit pupils interest before we start the process of education. The program is delivered by our volunteers and Gyampoh Ebenezer - Head of Educational Projects

“We cannot do it without you, …we asked and 50 of you came”

back again and you tell your friends how wonderful it all was.

Tom Huitson, 31, GP, Doctor from London

February 2013

Liam Freeguard, 25, Lecturer from Wales

August 2013

Abbie Cook, 18, Media Student from London

November 2012

volunteers and Jasper the dog.

Volunteers, you are our superheroes.

The Junior High School

would fall down or roof blow off. Snakes made their homes in the crumbling stick and mud walls. It got so bad teachers refused to teach in the classroom as it was a danger to themselves and the students. After lots of agreements with community about how they would help and planning meeting we agreed to support the community and started the rebuild of the Junior School during the school break of the summer of 2013. - https://www.youtube.com/embed/g1S1u_V6D4o?list=UUEhtPGuBcv1C17nQ-MI-B-Q

Results were collected from 50 children aged between 9 and 19 who had attended school prior and post the new school being constructed. 84% of respondents are from families of farmers.

Prior to the new school, 36% attended school less than 50% of the time. In the new school, attendance has improved by 30%

The main reason for children not attending school now is due to helping their parents (40%), whereas in the old school, the state of the building was cited as the primary reason by 50% of respondents for reasons such as being afraid it would collapse and rain leaking in.

In the old schools, only 34% claimed they had access to clean drinking water, which has increased to 66% in the new schools.

In the old schools, toilets were accessible to less than half of pupils at 46%, whereas 100% of respondents now have access to toilets at school.

The village of Abenta, Eastern Region, Ghana

The Abenta Plan.If you were born in the village of Abenta a year ago your future was looking pretty bleak.

Falling down schoolLow school attendanceDysfunctional village leadershipFew or very limited educational opportunitiesFailed European Union school development projectLittle or no health care in the village apart from traditional medicine

and stand with one voice to say they are proud of their village. We want the children of Abenta and the surrounding villages to be well educated so they can make informed choices in their lives rather than being perpetually doomed into a career as a subsistence farmer because they have no other options.

We want the children to know there is an exciting world beyond the end of the dirt track that leads to their village. We want them to use computers and increase their employability. We want health care to be accessible to the community to reduce the needless suffering of children in this remote rural village in West Africa.

Phase I � � - Completed Phase II� � � - Started/funded

Phase III � Build a Kindergarten & Nursery � � � - Not funded Phase IV� � � - Not funded Phase V � Build a new volunteer base in Abenta� � � - Not funded Phase VI � Build a Junior High School (JHS) � � � - Not funded Phase VII� Convert our base into a Health Clinic & we leave� - Not funded

complete.

rebuild) make a difference but Village by Village can because we plan to live in the

who can make a difference. So eventually the community can continue their own

we will leave the village and the community know this. So they have until then to make the

The village of Abenta, Eastern Region, Ghana“The current playground edged by collapsing and abandoned

school buildings. Some building currently still being

used as classrooms. When it rains schools stops”


“With your continued support this is how we want to

transform the village with a base for volunteers, a six

classroom primary school, a kindergarten, Junior High

School and a computer lab”


The Eric Kay Charitable Trusthas become our Patron.Being Patron is a huge honour

we will have a greater impact on those in poverty. This amazingly generous scheme of payments that will mean the next 3 years will be the most productive of in the charities history.

each year.

Quinn joins us

with an impressive track record of success working with volunteers (in the UK and in Ghana) and a background in building. A proud Irish man with a huge heart, endless patience and understanding for both local staff and volunteers a like.

After 15 years working in the construction industry he moved to Accra, to facilitate the development of an NGO, funded by a UK Charity for which he was the CEO. After two years working in Accra, He took up his role as the Director of Operations in Ghana.

He now spends his days working in rural villages providing educational programmes and

He also manages the construction of a number of school builds. He currently leads the team

does have electricity or running water. He works and lives with those living in poverty.

How you gave your help in 2012/13

32 %

Donations to build the Abenta Primary Block£14,635These are generous donations made by Nelsons and Beauty with a Purpose to be spent in Abenta.

Donations raised from “Gapmonth” Volunteers£33,347This is income volunteers raise before they come out to Ghana. They get to see and live in the communities their fund raised money helps. They see their money buying building materials and meet local staff we employ on projects in villages.

Donations given by SmithCorp £10,000This was a donation generously given to support the building of the Junior High

Clean Hands Saves Lives £9,857Our 12 month behavioural

education programme.24%

%

914

N.B. This is a summary of Village by Village’s largest donations to the nearest 1%. Copies of the full annual report and accounts are available from our website.

Donations given by the “Eric Kay Charitable Trust”£25,000

be spent on reaching the aims of the charity.

%10

General Donations£3,781These are voluntary donations made by our supporters on a one-off basis. They are given to be spent on reaching the aims of the charity.

%

5%

Morso Kindergarten £5,558An initial restricted donation from Ashanti Children Foundation to fund the rebuilding of a school block

4%

27%

25%

17%

9%

6%

6%

5% 4%

Support Costs

How we spent your money on people living in poverty in 2012/13

Charitable Spending 2012/13£84,276This is spending that takes place so Village by Village can carrying out it’s charitable activities. This will be the

workshops and local bricklayers in the

projects and rain water harvesting projects to support children living in poverty.

We keep our overhead costs as low

from home in the UK. In Ghana we work from our base in the rural village

that encourage staff to stay with friends rather than in a hotel when travelling for business. All these things mean more money goes to those who need it the most.

“Governance Costs” which were extremely low 0.13% of total spending.

This is a summary of Village by Village’s charitable spending over 4% of total spend. Staff and other associated costs have been allocated to the various projects they were related to. Copies of the full annual report and accounts are available from our website. Clean Hands Saves Lives Projects

Volunteering Costs

Abenta Primary School Rebuild Project

Junior High School Gboloo KofiRebuild Project

Transport Costs in Ghana

International TravelCost of Fundraising

Our spending and income year on year

2006/07

2007/08

2008/09

2009/10

2010/11

2011/12

2012/13

0 27500 55000 82500 110000

Spending Income

Charitable Income 2012/13£103,748This is income that the Village by Village receives to carrying out its charitable activities. Examples would include the

Irish Society of Ghana. In 2007/8 we saw a rise in donations. This was due to the founder Anna & Neil got married and asked for gifts to be given as donations to the charity. That same year Paul Broom became a supporter and ultimately a Trustee of the charity hence the increase in income for that year.

Charitable Spending 2012/13£84,276This is spending that takes place year on year so we can carrying out our charitable activities. This will be the

sanitation project and buy the school uniforms for children in poverty.

Financial information - Trustees annual report for the year ended 31/10/13

� � 1116952 � 5957544

Parton Sharon Kettle - Eric Kay Charitable Trust

Directors /Trustees� Nick Swift� � � Chairman

Paul Broom � � � Trustee Jonathan Hirst � � Trustee

Conchita Garica – Appointed Trustee 15/12/12

31st October

th October 2006 and registered as a charity on 23rd November 2006. The company was established

Principal address Village by Village8 Lyndhurst Avenue

BankersNational Westminster Bank Plc1 The CrossWorcester

Independent examiner

OF

spending more time in the UK in search of funding to complete our ambitious plans for 2012/13. Brendan came to us with a track record of success working with volunteers on urban educational projects in Accra and had a vast amount of building experience from the UK.

Ensuring our work delivers our aims

and the outcomes of our work in the previous 12 months.

With this team we built and delivered the following provision:

Rain Water Harvesting Systems for the local schools in the villages of :Addo Nkwanta Parkro Junction Baware Abenta Anamenampa TinkongDedewa

Toilet Blocks for the local schools in the villages of :Addo Nkwanta Parkro Junction Dedewa Anamenampa Tinkong

Abenta

“School Hygiene Education Programme - Clean hands Save Lives’ in the local schools in the villages of:Addo Nkwanta Parkro Junction Baware Atta Bui Dedewa Anamenampa

TinkongAbenta and built changing rooms and urinals in Tinkong & Dedewa


stopping preventable diseases from killing children in remote villages.

In July/August 2013 with funding and some volunteers from the Smithcorp Company we rebuilt the falling down Junior High School (JHS) in the

after him.

healthcare products. This donation paid for the implementation of the ‘Clean Hands Saves Lives’ sanitation and water harvesting project in the village of Tinkong.

the Abenta Primary School Phase I Foundations.

Our main activities and who we try to help are described above. All our charitable activities focus on the

reality.

For more information please view our website www.villagebyvillage.org.uk

One of the charity's largest risks is the involvement of volunteers in our work in Africa. The board of trustees mitigates against this risk by using

regularly.

POLICY

wind it up if needed.


statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

year and of the incoming resources and application of resources for the year then ended.

select suitable accounting policies and then apply them consistently make judgements and estimates that are reasonable and prudent

for the prevention and detection of fraud or other irregularities.

Small comPany ions:This report has been prepared in special provisions of Statutory Instrument 2008/409 under the Companies Act 2006 relating to small companies.

Signed on behalf of the charity’s trustees:

………………………………….

Approved by the trustees on 26th July 2014


Financial information - Independent examiners report

I report on the accounts of the company for the year ended 31st

The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed

to state whether particular matters have come to my attention.

trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.

(1) which gives me reasonable cause to believe that in any material respect the requirements:

For and on behalf of

26th July 2014

Statement of financial activities for the year ended 31/10/13

contact details).

Financial information - Balance sheet at 31/10/13

(see back cover for contact details).


26/7/14

Village by VillageCorrespondence address:

CheshireWA14 4SG

Britain: 00 44 (0) 788 7870 090 Britain : 00 44 (0) 161 900 6304Ghana: 00 233 (0) 24 962 6400

Website: www.villagebyvillage.org.uk

Email: [email protected]

Version 3 - 26/8/14

village by village's annual report 2012/13

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