CleanWaterSanitationEducationCollaboration Cost efficiency Sustainability100 villagesby 2016

Report &accounts 2011/12

“We did it!” Early February 2012 we reached our goal of providing

100 villages with either clean water, sanitation or education, 4 years ahead of schedule!

The village of Gboloo Kofi our base in Ghana

what makesvillage by village different ?our team

Dr Nick SwiftChair

Jonny HirstTrustee

Paul BroomTrustee

Neil KerfootCEO & founder

Anna KotsonourisHead of Communications

message from the CEO & founder

What an amazing year.... six years ago I sat in a mud hut in a village in poverty in West Africa and decided I would spend the next 10 years of my life trying to make life better for those less fortunate. I set myself the stretch goal of reaching 100 rural remote villages by 2016 with either clean water, sanitation of education. I didn’t have any funding, or volunteers, or a support network in Ghana, I was a tourist with good intentions.

This year we reached our 100th village, four years ahead of target and now I’m delighted to call many of the people I first met in that first village I lived in, my close friends.

Neil Kerfoot CEO & founder

message from the Chair

I am so proud to be involved with this organisation that started with nothing but has achieved so much with so little.

This year not only marks the symbolic hundredth village we have supported but also the building of the “Kay Clinic”, Creche and Kindergarten in the village of Gboloo Kofi. The clinic construction was in response to the outbreak of cholera eight months earlier and is the best and most collaborative project we have ever completed. Working in partnership with the Ghana Health Service, the Eric Kay charitable trust and PW Mining we now have a very active health facility staffed by three full time nurses.

Dr Nick Swift Chair

The Kay Clinic The most successful project to date. We constructed a clinic in the old information centre, offering a two bed ward, two bed tiled birthing room, consulting rooms, covered benched waiting area and accommodation with a kitchen for two permanent full time nurses.

In February 2012 Village by Village in partnership with Sharon Kettle of the Kay Charitable Trust, PW mining Ghana and the Ghana Health Service completed the planned build of the “Kay Clinic” in the rural village of Gboloo Kofi.

The five surrounding communities around the village of Gboloo Kofi also supported the project by providing free labour because we believed that would be the reach of the services offered at the clinic. In hindsight we have discovered the clinic is being used by more than 15 remote rural communities in the area. Demand on the staff has been so great the Ghana Health Service have supplied an additional nurse (Increasing the numbers of nurses to three) to keep up with the demand of this very successful, very needed and very collaborative project.

We must also give a special thanks to the volunteers who came to Ghana in January 2012 and work long and hard to complete the project on time for the funders to inspect. A big thank you to Ryan Carr, Gerard Lowry, Amy Huckfield, Louise Forder, Alex Smith, Steve Doherty & Anna Kotsonouris.

200 scholarships granted in

Children are provided with the opportunity to educate their way out of poverty through the provision of scholarships;....

We completed 20 scholarship schemes in 20 separate villages aimed at brilliant but needy pupils unable to go to school due to reasons of poverty . We accomplished this through capacity building with our in country staff so they could do more than ever before positioning us to make an even bigger impact in the years to come.

20 separate villages

The Crèche & KindergartenOver the school summer break of 2012 Village by Village constructed a two classroom Kindergarten and two classroom Crèche with two built-in storage rooms.

The construction was designed in an “L” shape to be a barrier to the road running near the school and through the village of Gboloo Kofi. This design has reduced the opportunity for small children to play near a dirt track road and allowed for two separate rain water harvesting systems to be completed to provide harvested rain water for both the Crèche & Kindergarten (KG).

The building replaced the falling down stick and timber KG shack in the grounds of the school that would repeatedly collapse during windy weather. (photo above).The Crèche was a new private initiative working with several members of the local community to support a private business child minding allowing parents to spend more time working their subsistence farms and therefore providing more food for their family and maybe surplus that could be sold at the local market.

Another big thank you to volunteers: Blue Wilson, Rachael Kettle, Holly Breadley, Chris Fretwell, Daniel Leslie, Adam Heywood Nadine Stevens and the pupils of the Gboloo Kofi Primary School and the funders and volunteers of the Jambo Trust.

In February 2012 we reached our goal of providing 100 villages with either clean water, sanitation or education, 4 years ahead of schedule!

This year we are delighted to report Village by Village, in addition to completing The Kay Clinic and the Crèche & Kindergarten in the village of Gboloo Kofi were also able to provide sanitation projects and educational scholarships to 21 other remote rural communities living in poverty. We accomplished this through our in-country staff doing more and more each year. So we could do more than ever before and by working in partnership with private businesses with strong CSR policies and UK Trust & Grant giving organisations we were able to draw on their donations to make these accomplishments happen.

We completed 20 scholarship schemes in 20 separate villages aimed at brilliant but needy pupils unable to go to school due to reasons of poverty and completed 2 sanitation projects.

Below are the 21 villages we provided sanitation or educational scholarships schemes to in 2011/12 in Ghana, West Africa:

SupresuAsifawNana BeningNtronanLakpahSanfoOkra Kwadwo 1

For more information please view our website www.villagebyvillage.org.uk

Early February 2012 we reached our goal of reaching 100 villages

Okra Kwadwo 2AmanfroKobokoboAbomaAsamanShadowvilleAnkwansu 2

Ankwansu 3BantumaKuanoMangoase ZongoNew Mangoase 1New Mangoase 2Old Mangoase

How you gave your help in 2011/12

42 %

Donations, (Unrestricted funding)£14,390These are voluntary donations made by our supporters on a regular or one-off basis. They are given to be spent on reaching the aims of the charity.

Donations raised from “Gapmonth” Volunteers£15,216This is income volunteers raise before they come out to Ghana. They get to see and live in the communities their fund raised money helps. They see their money buying uniforms and paying for building materials to construct sanitation projects in villages in poverty.

Donations for “Clean Hands Saves Lives “ Water Harvesting & Sanitation Project (Restricted funding)£12,431This was a donation generously given by Nelsons for the purpose of bringing education to “brilliant but needy” children living in villages in poverty.

A mix of other donations raised for various projects£6,840These include a Vodafone “World of Difference” grant, sales, general donations and bank interest. Plus an additional £2k of various smaller donations.

18%

%

8%

17N.B. This is a summary of Village by Village’s largest donations to the nearest 1%. Copies of the full annual report and accounts are available from our head office.

Donations given by the “Eric Kay Charitable Trust”£35,000This is income from Mrs Sharon Kettle, made part restricted and part unrestricted. Some of this donation funded the building of the “Kay Clinic” and other projects in villages in poverty.

%15

7%

11%

31%1%1%1%

16%

4%

16%

6% 5%

Sanitation

How we spent your money on people living in poverty in 2011/12

Charitable Spending 2010/11£69,354This is spending that takes place so Village by Village can carrying out it’s charitable activities. This will be the money used to pay for cement, bricklayers in the villages, to build our sanitation projects and buy the school uniforms for children in poverty.

These figures also include the “Governance Costs” which were extremely low 0.79% of income Support

Support costs have been calculated by the trustees, and are a best estimate of the costs that have been so allocated.Taking into account volunteered time and resources in the UK, some of which was funded directly by benefactors through a full cost recovery on projects, the UK administration budget accounts for 8.8% or £7,622 of annual expenditure.

Scholarships

Information Centre @ Gboloo Kofi

Cost of Fundraising

Kay Clinic

School Water Harvesting Projects

Kindergarten and Creche

Injured Soldiers Project

World of Difference

Our spending and income year on year

2006/07

2007/08

2008/09

2009/10

2010/11

2011/12

0 22500 45000 67500 90000

Spending Income

Charitable Income 2011/12£85,703This is income that the Village by Village receives to carrying out its charitable activities. Examples would include the income from a grant and trust bodies, Gap month volunteers, events like the Irish Society of Ghana. In 2007/8 we saw a rise in donations. This was due to the founder Anna & Neil got married and asked for gifts to be given as donations to the charity. That same year Paul Broom became a supporter and ultimately a Trustee of the charity hence the increase in income for that year.

Charitable Spending 2011/12£69,354This is spending that takes place year on year so we can carrying out our charitable activities. This will be the money used to pay for cement, bricklayers in the villages, to build our sanitation project and buy the school uniforms for children in poverty.

Financial information - Trustees annual report for the year ended 31/10/12

The trustees, who are also directors of the charity for the purposes of the Companies Act, submit their annual report and the financial statements for the year ended 31 October 2012.

Village by Village Limited

Registered charity number! ! 1116952Registered company number! 5957544

Parton Sharon Kettle - Eric Kay Charitable Trust

Directors /Trustees!Nick Swift! ! ! ChairmanPaul Broom ! ! ! TrusteeMr Andrew Hadfield – Resigned 07/06/12Mr Jonathan Hirst – Appointed Trustee 19/05/12

The directors and trustees for the purposes of the Companies Act have pleasure in presenting their report and the financial statements of the charity for the year ended 31st October 2011. The accounts have been prepared in accordance with relevant accounting standards, the requirements of the Charities Act 1993 (as amended by the Charities Act 2005) and the Statement of Recommended Practice (SORP 2005) on accounting for charities.

GOVERNING DOCUMENTVillage By Village is a charitable company limited by guarantee, incorporated on 5th October 2006 and registered as a charity on 23rd November 2006. The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association.

OBJECTIVESVillage by Village fights poverty by empowering communities in rural villages in Ghana, Africa. Village by Village is a highly cost effective kitchen table charity. We get the greatest impact by working in partnership with people living in poverty in rural villages. Village by Village builds wells, improves sanitation and provides educational scholarships for children.

We exist because over 4,000 children die everyday in Africa from a lack of sanitation and drinking unclean water.

TRUSTEESVillage by Village has a ten step New Trustees: recruitment, selection, vetting, appointment & induction process. That can be downloaded via our website.

Principal address Village by Village8 Lyndhurst AvenueSale, CheshireM33 5BF

BankersNational Westminster Bank Plc1 The CrossWorcesterWR1 3PR

Independent examinerRobinson Udale LimitedChartered Accountants& Registered AuditorsThe Old Bank, 41 King StreetPenrith, Cumbria CA11 7AY

REVIEW OF DEVELOPMENTS, ACTIVITIES AND ACHIEVEMENTS

On 10th February 2012 the Village by Village team achieved its organisational goal of reaching 100 rural Ghanaian villages with either clean water, sanitation or education. This goal was set in 2006 when the charity had no base, staff or funding. We had thought it would have taken 10 years but because of the amazing hard work and successful collative working we reached this goal, amazingly 4 years ahead of schedule.

Reaching this milestone means the charity will now enter a new phase of operations. After lots of research and discussions with staff, funders, trustees, other stakeholders and local opinion leaders the charity has realised it can have the greatest impact by focusing on sanitation education and carefully selected poverty projects. After February 2012 the charity is developing and is implementing its “School Hygiene Education Programme - Clean hands Save Lives’ across its area of operations.

2012 began with the completion of the “Kay Clinic” in our base village of Gboloo Kofi. The clinic, built in partnership with The Ghana Health Service (GHS) and PW Construction (Ghana) limited, was built in response to the cholera epidemic, which spread across West Africa in the summer of 2011 and took the lives of 5 people in our base village. The clinic is now fully operational and staffed by three GHS nurses.

Our construction work continued this year with the building of a kindergarten and crèche in the village of Gboloo Kofi. This new building provides a safe and suitable learning environment for the youngest children of the community and acts as a feeder school for the main primary and secondary schools located next door.

In an effort to expand our stakeholders and beneficiaries to include people from the UK, we took the opportunity to make contact with a number of organisations that work with injured service personnel. We saw our volunteering opportunities as something that could provide excellent physical and mental rehabilitation assistance. This led to two injured soldiers both who have suffered limb loss travelling out to Ghana with us, accompanied by one of our trustees, Mr Paul Broom. Both men worked very hard on a local water - harvesting project and were an inspiration to all.

Following the attainment of our 100th village goal it was agreed between staff and the boards that a new phase of work would be implemented with a new focus on sanitation education. This developed into the ‘Clean hands Save Lives’ programme which a 3 phase programme involving construction education and behaviour change. We selected 7 schools with whom we have had previous successful engagement to pilot this scheme and working in partnership with the Ghana Health and Education services as well as team of international volunteers have began rolling out the 18 month programme across a number of beneficiary schools

Financial information - Trustees annual report for the year ended 31/10/12

In the summer of 2012 we were approached by an organisation called PoD Volunteers who are a non-profitorganisation arranging volunteering opportunities around the world. We now work in collaboration with PoD torecruit and manage volunteer placements with us in Ghana.

2012 also saw the charity continue to expand its relationship with the private sector running two separateCorporate and Social Responsibility team building trips to our projects in Ghana. In May 2012 a technical teamfrom Diageo worked on a sanitation projects and in July 2012 a team of UK recruitment consultants from theUK came out to our base to assist in construction of kindergarten and crèche.

This year also saw the charity continue bid writing and we have recruited a professional fundraiser from the FSI(Foundation for Social Improvement) who will write and submit bids on our behalf and we hope to raise 30% ofnext year’s revenue through Trusts and Grants.

This year we were a beneficiary of The Kay Charitable Trust whose donation supported the completion of the“Kay Clinic” in Gboloo Kofi. A trustee of the Trust Mrs Sharon Kettle and her daughter Rachael came out tooversee the project and were present for the opening of the clinic and the handover to the Ghana Health Service.Mrs Kettle and the trust have generously agreed to be our charity’s patrons for the next four years.In May 2012 we welcomed a new member to our board of Trustees, Mr Jonny Hurst, a charity professional witha background in NGO campaigning.

In October 2012 we received a donation from Nelsons, a family-owned business and the UK’s largestmanufacturer of natural healthcare products. This donation paid for the implementation of the ‘Clean HandsSaves Lives’ sanitation and water harvesting project in the village of Tinkong.

In March 2012 we were the winners of a Vodafone Foundation- World of difference award, which funded a paidmember of staff for 3 months to assist in volunteer recruitment. This was awarded to Tom Mutton one of ourfirst ever volunteers from 2007.

It has been an amazing year and we would like to thank everyone who helped make this pipe dream of doinggood for those less fortunate than ourselves, a reality.

For more information please view our website www.villagebyvillage.org.uk

RISKOne of the charity's largest risks is the involvement of volunteers in our work in Africa. The board of trustees mitigates against this risk by using health and safety techniques and procedures to accomplish specific activity or task. The trustees also create a risk register which is updated regularly.

RESERVES POLICYWe hold £1,000 in a reserve account which covers the charities committed to out goings for one year and enough money to close the charity down/wind up if needed.

Financial information - Trustees annual report for the year ended 31/10/12

TRUSTEES' RESPONSIBILITIESThe Trustees (who are also the directors of Village by Village Limited for the purposes of company law) are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company at the end of the year and of the incoming resources and application of resources for the year then ended.

In preparing those financial statements, the trustees are required to:-• select suitable accounting policies and then apply them consistently• make judgements and estimates that are reasonable and prudent• Observe the methods and principals in the Charities SORP • State whether applicable accounting standards and statements of recommended practice have been followed, subject to any material departures

disclosed in the financial statements• prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue its activities.

The trustees are responsible for keeping proper accounting records which disclose, with reasonable accuracy at any time, the financial position of the charity, and enable them to ensure that the financial statements comply with the Companies Act 2006. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud or other irregularities.

Small comPany PROVISions:This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (issued in March 2005) and in accordance with the special provisions of Statutory Instrument 2008/409 under the Companies Act 2006 relating to small companies.

Signed on behalf of the charity’s trustees:

………………………………….Dr N P Swift - ChairmanApproved by the trustees on 24th July 2013

Financial information - Trustees annual report for the year ended 31/10/12

Financial information - Independent examiners report

I report on the accounts of the company for the year ended 31st October 2011, which are set out below.

Respective responsibilities of trustees and examiner The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is neededHaving satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

• examine the accounts under section 145 of the 2011 Act;• to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and• to state whether particular matters have come to my attention.

Basis of independent examiner's report My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.

Independent examiner's statement In connection with my examination, no matter has come to my attention: (1) which gives me reasonable cause to believe that in any material respect the requirements:

• to keep accounting records in accordance with section 386 of the Companies Act 2006; and • to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and

principles of the Statement of Recommended Practice: Accounting and Reporting by Charities have not been met; or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

………………………………Robinson Udale -ACA

For and on behalf of Robinson Udale Ltd,Chartered Accountants and Registered AuditorsThe Old Bank, 41 King StreetPenrith, CumbriaCA11 7AY

25th July 2013

Statement of financial activities for the year ended 31/10/12

This is a summary of Village by Village’s financial activities, extracted from the audited accounts for the year ended 31st October 2012. Copies of the full annual report and accounts are available from Companies House or our head office (see back cover for contact details).

Financial information - Balance sheet at 31/10/12

This is a summary of Village by Village’s financial activities, extracted from the audited accounts for the year ended 31st October 2012. Copies of the full annual report and accounts are available from Companies House or our head office (see back cover for contact details).

Financial information - Balance sheet at 31/10/12

This is a summary of Village by Village’s financial activities, extracted from the audited accounts for the year ended 31st October 2011. Copies of the full annual report and accounts are available from our head office (see back cover for contact details).

Financial information - Balance sheet at 31/10/12

This is a summary of Village by Village’s financial activities, extracted from the audited accounts for the year ended 31st October 2011. Copies of the full annual report and accounts are available from our head office (see back cover for contact details).

Financial information - Balance sheet at 31/10/12

Financial information - Balance sheet at 31/10/12

Financial information - Balance sheet at 31/10/12

This is a summary of Village by Village’s financial activities, extracted from the audited accounts for the year ended 31st October 2011. Copies of the full annual report and accounts are available from our head office (see back cover for contact details).

Village by VillageCorrespondence address:2 Fir Tree Cottage,Back Lane, Dunham Town,Altrincham,CheshireWA14 4SGBritain: 00 44 (0) 788 7870 090 Britain : 00 44 (0) 161 900 6304Ghana: 00 233 (0) 24 962 6400

Website: www.villagebyvillage.org.uk Email: neil@villagebyvillage.org.uk

Village by Village is a registered charity, number 1116952Version 1 - 31/8/12