Position Description – Project Officer to CEO

Position Details

Position Title: Project Officer to Chief Executive Officer

Position Number: New

Portfolio: Chief Executive Officer

Location: CBD, Melbourne

Classification: TBC

Employment Type: Ongoing

Time Fraction: 38 hours per week

Remuneration: TBC

Reports To: Chief Executive Officer

Centre for Excellence in Child and Family Welfare

The Centre for Excellence in Child and Family Welfare (the Centre) is the peak body for over 120 child and family services in Victoria. The Centre provides public policy and program advice, delivers sector training, facilitates and publishes research, advocates for positive reform and works with our member agencies to make sure children and families have access to the services and support they need. As a Registered Training Organisation, we offer a wide range of training and resources to support best practice in the community services and allied sectors. The Centre also provides consultancy services for the child and family services sector, which include developing frameworks, writing evidence-based practice manuals, developing tools and resources, designing and delivering targeted training, working closely with community service organisations, local government and state government departments to build workforce capability.

We also run regular forums across a range of policy and practice areas to capture the views of child and family services organisations and their clients. We manage projects designed to improve practice in the sector. We produce a monthly Research Review that annotates the latest research in child and family services and allied fields, and hold an annual symposium with the broad theme of Translating research into action.

Position Summary

This position will provide high level support to the work of the Chief Executive Officer (CEO). The Project Officer, under the supervision of the CEO will:

prepare PowerPoint and other presentation materials to assist the CEO in her external focus

Position Description: Project Officer to CEO Version 1 Page 1 of 3Responsibility: Chief Executive Officer Created: 25 August 2017 Next Review: 25 August 2019

Centre for Excellence in Child and Family Welfare Inc. Level 5/50 Market Street Melbourne RTO: 3696

prepare speeches, submissions and other correspondence deal in a timely manner with quick turnaround pieces of work

Reporting Line

Reports to: directly to the Chief Executive Officer.Reporting to this role: Nil

Organisational Accountabilities

The Centre for Excellence in Child and Family Welfare Inc. is committed to health, safety and wellbeing of its staff. CFECFW and its staff must comply with a range of statutory requirements including equal opportunity, occupational health and safety and privacy. CFECFW requires staff to comply with its policies and procedures and related statutory requirements. Appointees are accountable for completing training on these matters and ensuring their knowledge is up to date.

Key Accountabilities

Assist with the coordination and implementation of all aspects of the CEO’s workload Provide support across a broad range of policy areas Prepare submissions to State and Commonwealth policy and legislative initiatives Devise and prepare presentations and speeches Preparation of correspondence for the CEO, and ensuring follow-up Undertake written and design work including reports, articles, information sheets and other

relevant publications as needed Attend meetings where applicable Summarise and report outcomes from meetings, workshops etc.

General Identify and develop relationships with key stakeholders across the member organisations,

government, the child, youth and family sector, other industry bodies and the broader community.

Work collaboratively with other staff within the Centre. Exercise discretion and maintain confidentiality in dealing with sensitive and high level issues Undertake other duties as may be required by the CEO. Carry out all duties in a manner consistent with the Strategic Plan and policies of the Centre.

Key Relationships

External State / Federal government departments Community Service Organisations Other relevant industry bodies and associations

Internal CEO Executive Team

Position Description: Project Officer to CEO Version 1 Page 2 of 3Responsibility: Chief Executive Officer Created: 25 August 2017 Next Review: 25 August 2019

Centre for Excellence in Child and Family Welfare Inc. Level 5/50 Market Street Melbourne RTO: 3696

Key Selection Criteria

The successful applicant will have:

Essential experience Experience in a small, busy office environment Excellent knowledge of information technology and available programs(essential) Experience in supporting multiple functions and people

Desirable experience Knowledge and understanding of the community-based child, youth and family services

sector (desirable).

Skills Advanced written, verbal and interpersonal communication skills Strong stakeholder management skills including high level interpersonal and relationship

building skills and the ability to work with diverse groups of people effectively and professionally

Excellent organisational, time management skills, task prioritisation, attention to detail and the ability to be self-directed

Demonstrated capacity to manage a demanding work load with many competing priorities Good conceptual thinker, with excellent analytical skills, the ability to research and

investigate issues and synthesise complex stakeholder feedback and data into clear, high quality written reports and briefs and presentations

Critical thinking and problem solving skills A mature and professional approach to work Demonstrated ability to work productively as part of a small team High level of skill in the Microsoft Office suite including Word, PowerPoint and Excel in a

Windows environment; web-related skills an advantage. Familiarity with social media communication

Qualifications

1. Current Victorian driving license2. Tertiary qualification related to public policy or other relevant field is desirable.

Conditional Employment Requirements

1. Satisfactory police check 2. Satisfactory Working with Children check

Aboriginal and Torres Strait Islander applicants are encouraged to apply for this position.

Position Description: Project Officer to CEO Version 1 Page 3 of 3Responsibility: Chief Executive Officer Created: 25 August 2017 Next Review: 25 August 2019

Centre for Excellence in Child and Family Welfare Inc. Level 5/50 Market Street Melbourne RTO: 3696