utshare peoplesoft project update november 16, 2011
TRANSCRIPT
UTShare PeopleSoft Project Update
November 16, 2011
Agenda
Current Project Timeline PeopleSoft Project Update Change Management Questions
Current Project Timeline
3
Mar May JulJul Sep Jan
Analysis & Design
May Sep Nov Jan Mar May
Development & Configuration
Focus Groups & Testing
End User Training
Final Conversion
Go Live
2011 2012
Nov
2013
Post Production Support
PeopleSoft Project Update Completed 17 weeks of meeting sessions this past summer to determine UT
campuses’ business rules/requirements. In process of identifying all business processes and determining how they will fit
into the new PeopleSoft system. Functional Committees, comprised of one representative from each UTShare
campus, are meeting weekly to build business process guides,for both FMS and HCM applications.
HCM FMS
Human Resources Purchasing
Benefits Accounts Payable & Travel and Expense
Payroll & Time and Labor Commitment Control
Absence Management General Ledger
Commitment Accounting Grants
Recruitment Accounts Receivable
Projects
Asset Management
Treasury
PeopleSoft Project Update - continued
UTShare Data Conversion team is currently mapping data definitions from DEFINE/HRMS to PeopleSoft
UTShare Reporting team organized to identify all needed reports
UTShare Training team in early organization and planning
The House of DEFINE
The House of PeopleSoft
Change Management
Major Differences Between the Systems
DEFINE PeopleSoft• Mature, established processes• Highly customized• Fixed, not easy to change• Powerful• Does most of the processing• Limited reporting• Paper intensive• Departments comfortable using
due to long-term use
• New processes – early stages• Reduced automated functionality• Configurable• Powerful• Places processing at administrator’s control - no automatic processing
• Requires more analytical and critical thinking skills to use
• Expanded reporting capabilities• Fully web enabled• More advanced system features/tools
When Are We Going to Engage UTSA Departments?
There may be some touch points where PeopleSoft Module Leads contact Departments to clarify some business processes
During testing and training phases
UTShare PeopleSoft Project Information
UTShare Website: www.utsa.edu/utshare
For Questions E-mail: [email protected]
Easy access to UTSA’s UTShare Website
Questions?