K R I S T I N S M I G I E L S K I

A N D

B R I A N N A G R E G G

U N I V E R S I T Y O F I L L I N O I S AT U R B A N A - C H A M PA I G N

Using Online Resources to Help Enroll Transfer StudentsAACRAO Conference 2012

Online Resources Used in our Admissions Office

Transfer Handbook

Transfer Requirement Directory

Transfer Articulation Guides

Course Articulation System

eAdmitTM

Counselor Website

Transfer Handbook

Only resource available for students to see requirements

Paper copy in office or as a PDF online

Only UIUC course rubrics and numbers

Students run equivalencies

Example of Transfer Handbook page

Transfer Handbook

Updated every summer-new version goes live August 1st

Difficult to maintain if changes are made after August 1st

Time consuming formatting

Need updates from colleges two months prior to live date

Transfer Requirement Directory (TRD)

Created in 2010

Simplified version of the Transfer Handbook

Provides application information

Lists the GPA and course requirements (course titles only)

Intro Page of TRD

TRD

TRD Benefits

Simplified picture of transfer requirements

Displays closed programs for spring

Basic information listed Application deadlines Application requirements Admission notification

Transfer Articulation Guides

Started in 2009 with 12 community colleges

By the fall of 2010, all 48 community colleges in Illinois were live

No more guess articulations

Useful to both students and counselors

Articulation Guide Example

Articulation Guide Example

Transfer Articulation Guides

Updated every summer by admissions staff

Goal to have all guides updated by September 1st

Layout concerns

Online Course Articulation System

Former process

Who is involved in Articulation

Why the need for change

Course Articulation

• Created online system to send course articulation reviews to the Colleges• Saves paper and time• Quicker turn-a-round time• Automated email notification to college for new review in queue • College can add comments or request more information

New

• Select Institution

•Select Department

•Attach Syllabus

•Submit for Review

Awaiting Department Reviews

• Department Review• Track Progress• Communicate with Colleges

Awaiting College Review

Courses Needing Additional Information

• E-mail Prompts•Submit more Information

Courses Sent to the Wrong Department

• Wrong Department Review• Re-Route Courses

Completed Reviews Awaiting CA Sign-Off

• New Articulation Rules• Final Approval

Notification to Community College/4 yr School

Electronic document sent to the college or university indicating how the course submitted will articulate to our campus.

This electronic document is used in lieu of Form 13.

Information includes transferability (yes/no), equivalency, satisfaction of General Education requirements.

eAdmitTM

Homegrown system-built by OUA staff

Implemented paperless system for 2011-2012 admissions cycle

Scanned transcripts and other materials

eAdmitTM

Goals Cut down on paper! Do more with less (more automation and increased workflow)

Benefits Built by us with in-house resources We can change it over time as we see the need

Changes before we got started Google Chrome Dual monitors Access (use same login and password information for university system)

Application Review Benefits

• All review takes place in eAdmit• Mobil Ability • Lost Files

• Send files to other reviewers electronically

• See the whole picture• Tracking progress of individuals or groups• Ensure consistency

• No more pesky paper cuts

Counselor Website

Currently implemented for HS guidance counselors

Each school is provided with a unique login Counselors can monitor students’ application status Counselors can view the decision as well as scholarships awarded

Hope to have this up and running for community college counselors in the near future

Thank you for attending!

Kristin Smigielski Brianna GreggAssistant Director Admissions CounselorUndergraduate Admissions Undergraduate Admissionsksmigiel@illinois.edu bjgray2@illinois.edu