2012 aacrao transfer conference july 2, 2012
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What Does This Initiative Mean For Me?. 2012 AACRAO Transfer Conference July 2, 2012 Hans Peter L ’ Orange – State Higher Education Executive Officers (SHEEO). Key Questions and Topics. What are common education data standards and why do we need CEDS? Developing CEDS: Who & How? - PowerPoint PPT PresentationTRANSCRIPT
2012 AACRAO Transfer Conference July 2, 2012Hans Peter L’Orange – State Higher Education Executive Officers (SHEEO)
What Does This Initiative Mean For Me?
Key Questions and Topics
• What are common education data standards and why do we need CEDS?
• Developing CEDS: Who & How?
• How might CEDS be used and what does it provide?
• What might this mean for AACRAO members?
Common Standards What are we talking What are we talking about?about?
A language is a standardstandard form of communicationcommunication.
But, there are certain things certain things we allall need to understandunderstand and communicatecommunicate.
Humans speak many different many different languageslanguages.
For these, we need a common common languagelanguage.
FOR EXAMPLE: Sign Sign symbolssymbolsImagine...Imagine...
You arrive at an airportairport in a foreign city foreign city where an unfamiliar language unfamiliar language is spoken.
http://www.flickr.com/photos/japanesepod101/3974018590 http://www.flickr.com/photos/japanesepod101/3974042578Universal travel sign symbols.Universal travel sign symbols.Developed in late 1970s to aid wayfinding.Developed in late 1970s to aid wayfinding.
How do you find your find your wayway?
An Introduction to An Introduction to CEDS and an CEDS and an
UpdateUpdate
Data standard: Data standard: an agreed upon set of data names, definitions, options & technical specs
But, there are certain data certain data we allall need to understandunderstand, comparecompare & exchangeexchange.
Education institutions across P-20P-20 use manymany different data standardsdifferent data standards.
For these, we need acommon education data standardcommon education data standard.
FOR EXAMPLE: Demographic Demographic datadataImagine...Imagine...
A studentstudent from a high school in State Ahigh school in State A enrolls in a university in State Buniversity in State B that uses a different education different education data standarddata standard.
High School in
High School in
state Astate A
College in state College in state
BB
Here’s a new student:
JonathaTsumuraII
Race = JapaneseGender = M
Here’s a new student:
JonathaTsumuraII
Race = JapaneseGender = M
Hmmm…Did you mean:
Jonathan ?Tsumura ?
Suffix = II ?Race = Asian ?
Sex = M ?
Hmmm…Did you mean:
Jonathan ?Tsumura ?
Suffix = II ?Race = Asian ?
Sex = M ?
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The P-20 community needs a COMMON VOCABULARY COMMON VOCABULARY
for education data.
The P INT is:
What is CEDS?• A national collaborative effort to develop
voluntaryvoluntary, commoncommon data standards for a key set of education data elements
Voluntary Common Voluntary Common VocabularyVocabulary
• A vocabularyvocabulary including standard definitions, option sets & technical specifications to streamline sharing and comparing
Why do we need CEDS?
1.1.AccurateAccurate, timelytimely, and consistent dataconsistent datato inform decisionmaking
2.2.Share & compare high quality Share & compare high quality data data within & across P-20P-20 sectors
3.3. Increase studentsIncrease students’’ confidence confidence in the quality of their data as they move with those data
Required
A data collection
A federal unit record system
Solely an ED undertaking
All or nothing
An implementation
CEDSis NotNot:
CEDS:CEDS:Developing Developing
the Standardsthe Standards
How does it get done?• Assemble stakeholders Assemble stakeholders representing the
field
• Use existing sources Use existing sources of data standards
• Check alignment Check alignment with the field
• Review ideas Review ideas with the publicpublic
• Model Model the elements
• Place into toolstools
• Release Release in versions
CEDS v2 Stakeholders (1 of 2)
• State Agencies State Agencies • State Education Agencies• State Higher Education Agencies• Social Services Agencies
• Local Education AgenciesLocal Education Agencies• K12• Head Start• Social Services
• Institutions of Higher EducationInstitutions of Higher Education• Public• Private• Community Colleges
CEDS v2 Stakeholders (2 of 2)
• U.S. Department of EducationU.S. Department of Education• NCES (SLDS, IPEDS)• EDFacts• Office of Educ. Technology
• U.S. Health and Human ServicesU.S. Health and Human Services
• U.S. Department of LaborU.S. Department of Labor
• Interoperability Standards OrganizationsInteroperability Standards Organizations
• Education AssociationsEducation Associations
• FoundationsFoundations
• Financial Student Aid• Office of the Undersecretary• Special Education
CEDS v2 Postsecondary Stakeholders Patrick Alles
Independent Colleges of IndianaKate LoutonEmployment and Training Administration, DOL
Michelle AppelUniversity of Maryland
Jon O’BerghOffice of the Under Secretary, USED
John FareFederal Student Aid, USED
Kent PhillippeAmerican Association of Community Colleges
Camille BrownSouth Carolina Commission on Higher Education
George RezendesThree Rivers Community College, CT
John ClementOffice of Postsecondary Education, USED
Mary SappUniversity of Miami, FL
Marissa FoxCareer Education Corporation
Clare Smith-LarsonPostsecondary Electronic Standards Council
Doug FranklinIllinois Board of Higher Education
Randy SwingAssociation for Institutional Research
Christine KellerAssociation of Public and Land-Grant Universities
Judith ThompsonFlorida Community College System
Hans L’OrangeState Higher Education Executive Officers
Wendy WeilerNational Association of Independent Colleges and Universities
Postsecondary NCES ContactJessica Shedd
Evaluation& Planning
February 2012
Development & Working Meetings
February─June 2012
Stakeholder Group Meetings;
Development
July─August 2012
Version 3 Development
Release FINAL Version 3
standard
January 2013
Release Draft Version 3 for Public Review
September2012
Stakeholder Group meetings;
development
Oct─Dec 2012
Version 3 Development (continued)
Tools for Using Tools for Using CEDSCEDS
CEDS provides:• A Robust & Expanding
Common, Voluntary Common, Voluntary Vocabulary Vocabulary drawn from existing sources
• Powerful Stakeholder Tools & ModelsTools & Models• Align Tool• Logical Data Model
Standard Information: The Basics
Element
Definition
Option set
Domain
Related Use Cases
Entity
YesNoNotSelected
Hispanic Hispanic or Latinoor LatinoEthnicityEthnicity
CEDS Logical Data Model
Comprised of 2 distinct views2 distinct views:• Domain Entity Schema (DES)
• Hierarchy of domains, entities, attribute categories, and attributes organizing and assigning elements to specific entities
• Used primarily as an index to search, map, and organize elements
• Normalized Data Schema (NDS)• Provides standard framework for integration of P-20 data
systems through a well-normalized “operational data store”
• Factors the entities and attributes of the DES with standard technical syntax and 3rd normal form
Web-based tool that allows users to:• Import or input their data their data
dictionariesdictionaries• AlignAlign their data to CEDS• CompareCompare themselves with otherswith others• AnalyzeAnalyze their data in
relation to various other CEDS-aligned efforts
CEDS Align Tool
Builds on the CEDS Align tool and allows stakeholders to:•Generate specificspecific and relevant relevant maps to a growing pool growing pool of CEDS connections
CEDS Connect Tool
X
CEDS Use Case Generator ToolBuilds on the CEDS Alignment Tool and allows stakeholders to:•Generate specificspecific and relevantrelevant maps to a growing pool growing pool of CEDS aligned use cases
CEDS CEDS ImplementationImplementation
Why Implement CEDS?
A
B
C
A
B
C
CEDS
Linking Current Efforts to CEDS
• Federal Reporting (IPEDS)
• SLDS and other Student Unit Record Databases
• Institution Data Sharing
• Metrics Efforts
What CEDS May Be Able to Do for Institutions• Improve accuracyaccuracy of IPEDS reporting
• Improve comparabilitycomparability when sharing and comparing data with others (e.g., files to state systems, peer data-sharing, K-12 to your university and back)
• Help with development development of data definitions and data warehouses within your institution (can reference CEDS to understand official data reported about the institution)
IPEDS Application
• Being developed to allow institutions to submit IPEDS surveys directly from database based on CEDS standards• Data entered in database from which
file will be uploaded to IPEDS collection site• Initially for small institutions and for
Enrollment and Completions Surveys but could be expanded
Linking Metrics Efforts to CEDS
Breaking Down Metrics
Initiatives
Metrics
Initiatives
Metrics Elements
Finding Similarities
Initiatives
Metrics
Initiative 1
Metrics Elements
& Differences& Differences
RecapRecap
AmericaAmerica’’s education system s education system faces significant challengesfaces significant challenges
Incr
easi
ng e
xpec
tatio
nsD
ecreasing resources
Answering critical questions requires sharing limited data across transitional boundariesEarly Childhood K-12 Postsecondary Workforce
Which preschool programs best prepare students for kindergarten?
Do high school graduates require postsecondary remediation?
What industries are employing high school and college graduates?
How successful are college graduates in the workforce by major or credential?
What is the graduation rate by high school?
Tackling those challenges requires clear, consistent data Interoperability and portability of data
across multiple data systems
Common understanding of what those data mean on both sides of the exchange
Confidence in the comparability of data from different systems
Appropriate data must be able to flow efficiently and effectively across data
systems
When are you going to use all this data you collect on me…..to help me?
Standards improve dataCEDS is hereIt’s a group effortIt’s a P-20 effortIt provides data elementsIt’s got a data model It’s got powerful tools
Required
A data collection
A federal unit record system
Solely an ED undertaking
All or nothing
A formal implementation
CEDSis NotNot:
For more For more informationinformation
visit:visit:
http://http://ceds.ed.govceds.ed.gov