using data to inform our decisions
DESCRIPTION
Using Data to Inform Our Decisions. Dan Crump American River College Jon Drinnon Merritt College With special thanks to Patrick Perry, Chancellor’s Office, Vice Chancellor---Technology, Research & Information Systems (TRIS), for all his help and input. Today’s Learning Outcomes:. - PowerPoint PPT PresentationTRANSCRIPT
Using Data to Inform Our Decisions
Dan CrumpAmerican River College
Jon Drinnon
Merritt CollegeWith special thanks to Patrick Perry, Chancellor’s
Office, Vice Chancellor---Technology, Research & Information Systems (TRIS), for all his help and input.
Today’s Learning Outcomes:
Learn how/why/where data are collected Learn how you can access this data See some “golden nuggets” of data
mining efforts Understand accountability reporting for
CCC’s
Some Sources of Data
Data Mart Accountability Data/Reporting
(ARCC) Transfer Data
At the core of this is the Chancellor’s Office MIS Data Collection system
Chancellor’s Office MIS Data
Source: submissions from all 112 campuses/72 districts
End of term Very detailed, unitary student and
enrollment data 1992-present Data Element Dictionary online
Data Uses Accreditation---Assessment New and Continuing Students Non-credit Matriculation EOPS / DSPS VTEA (Vocational and Technical
Education Act) BOG Waiver Federal Integrated Postsecondary
Education Data System (IPEDS) Reporting
Data Users Legislative Analyst Office (LAO) Department of Finance (DOF) California Postsecondary Education
Commission (CPEC) Public Policy Institutes/Think Tanks UC/CSU Legislature – Committees and individual
members Community College Organizations (e.g.
CCLC Newspapers Labor Unions
How Can I access the Data?
Data Mart – online Reports – online Ad-hoc report – call or email MIS
Data Mart (Chancellor’s Office---
Technology, Research and Information Systems)
www.cccco.edu
Tab to Community Colleges->Data Mart
Data Mart
Student Demographics – Term Student Demographics - Annual Full Time Equivalent
Students(FTES) Full Time Equivalent Students(FTES)
- By Distance Education Status Student Program Awards Program Retention/Success Rates
• Program Retention/Success Rates• Program Retention/Success Rates - By Distance Education Status• Transfer Velocity Project Cohort • Student Financial Aid•Student Services Programs (DSPS/EOPS/CalWORKs)•Student Matriculation Services•Student Assessment Services• Staffing Reports
Golden Nuggets: Student Demographics
Headcount & FTESYear Headcount FTES
1995-1996 2,118,747 827,135
2001-2002 2,812,023 1,136,210
2002-2003 2,829,860 1,159,744
2003-2004 2,545,443 1,114,661
2004-2005 2,515,550 1,095,089
2005-2006 2,550,247 1,121,779
2006-2007 2,621,388 1,133,924
2007-2008 2,739,846 1,226,006
2008-2009 2,894,166 1,316,305
2009-2010 2,758,832 1,347,210
TermSections Offered Enrollments
Average Section Size
Fall 2001 166,735 4,564,156 27.37
Spring 2002 172,811 4,674,836 27.05
Fall 2002 170,373 4,867,043 28.57
Spring 2003 164,597 4,676,951 28.41
Fall 2003 160,573 4,684,539 29.17
Spring 2004 165,261 4,580,776 27.71
Fall 2004 165,221 4,618,651 27.95
Spring 2005 171,295 4,542,878 26.52
Fall 2005 171,248 4,630,698 27.04
Spring 2006 175,445 4,519,494 25.76
Population Projections
Year 15-24 yo
2000 4,850,103
2010 5,969,955
2020 5,953,842
2030 6,448,117
HS Grad Projections
Year HS Grads
2006 363,662
2008 374,877
2010 371,848
2012 366,720
2014 354,046
2016 348,000
Enrollment StatusYear First-Time Returning Continuing
1995-1996 742,149 436,718 760,329
1996-1997 794,652 455,888 786,364
1997-1998 785,323 454,551 805,397
1998-1999 833,902 481,001 822,105
1999-2000 837,361 458,927 927,359
2000-2001 897,931 462,917 935,607
2001-2002 961,722 498,303 989,068
2002-2003 960,954 489,641 1,068,115
2003-2004 824,267 443,340 1,030,396
2004-2005 822,830 472,609 988,516
2005-2006 818,207 501,857 895,893
2006-2007 812,348 530,994 926,795
Demography: Age
Year 0-24 25+1995-1996 45% 55%1996-1997 44% 56%1997-1998 45% 55%1998-1999 46% 54%1999-2000 47% 53%2000-2001 48% 52%2001-2002 48% 52%2002-2003 49% 51%2003-2004 49% 51%2004-2005 50% 50%2005-2006 51% 49%2006-2007 51% 49%
Demography: Ethnicity/RaceYear Asian AfrAm Hisp/Lat Other-NonWht White Unk/DTS
1995-1996 12.3% 7.8% 22.5% 6.5% 45.8% 5.1%
1999-2000 12.1% 7.5% 24.5% 6.5% 41.6% 7.8%
2004-2005 12.2% 7.6% 27.9% 7.0% 37.1% 8.2%
2009-2010 14.9% 7.2% 30.4% 7.0% 31.9% 13.6%
Demography: Gender
• 55% Female, 45% Male
• Ratio hasn’t changed +/- 1% in 15 years
Demography of Success
• “It is not so important who starts the game but who finishes it.” –John Wooden
Demography of Parity (Example)
Demog (06-07) Input (Students)
Output (Outcome)
AfrAm 9% 9%
Asian 11% 11%
Hisp/Latino 35% 35%
White 29% 29%
F 55% 64%
M 45% 36%
Demography of ProcessDemog. (06-07)
FTF Students
Total Students
BOGWaiver Basic Skills
AfrAm 9% 8% 13% 9%Asian 11% 12% 12% 15%
Hsp/Latino 35% 29% 39% 43%White 29% 35% 23% 20%
F 49% 55% 51% 64%M 49% 44% 49% 36%
18-24 56% 44% 75% 57%25-39 20% 27% 9% 28%40+ 17% 22% 5% 12%
Demography of PersistenceDemog (06-07) FTF Students All Students
Fall-Spr Persist
AfrAm 9% 8% 8%Asian 11% 12% 12%
Hisp/Latino 35% 29% 33%White 29% 35% 34%
F 49% 55% 51%M 49% 44% 49%
18-24 56% 44% 75%25-39 20% 27% 9%40+ 17% 22% 5%
Demography of AA/AS/CertDemog (06-07) FTF Students All Students AA/AS/CertAfrAm 9% 8% 7%Asian 11% 12% 12%
Hisp/Latino 35% 29% 24%White 29% 35% 43%
F 49% 55% 64%M 49% 44% 36%
18-24 56% 44% 52%25-39 20% 27% 32%40+ 17% 22% 16%
Demography of Transfer
Demog (06-07)
FTF Stdents
All Stdents
XFER-CSU
XFER-UC
XFER-ISP
XFER-OOS
AfrAm 9% 8% 5% 3% 11% 13%
Asian 11% 12% 12% 26% 8% 7%
Hisp/Latino 35% 29% 23% 16% 23% 13%
White 29% 35% 37% 40% 44% 55%
Transfer Data
Located at CPEC website: www.cpec.ca.govTab to Detailed Data->Transfer Pathways
Also in Accountability Report (ARCC), Research website
www.cccco.edu Tab to Chancellor’s Office/
Divisions/TRIS/Research/ARCC
•Importance of Transfer in BA/BS Production• High dependence on CCC transfers
in BA/BS production at CSU/UC • CSU: 55%...and declining• UC: 28%...and steady• 45% of all BA/BS awarded from public
institutions were from CCC transferees
•But…Times are a-Changing…
Measuring Transfer
•Transfer Measurement 101
• Method #1: Volumes• “How many students transferred in
year X from CCC’s to other institutions?”
• Method #2: Rates• “Of all the students who started in
Year X, what % of them eventually transferred in X number of years?”
•Transfer Volumes
• Very common metrics:• Annual volume of transfers from CCC
to CSU/UC• CSU: ~37,000 annually• UC: ~14,000 annually• In-State Private (ISP) and Out of
State (OOS): ~13,000-15,000 annually each
Transfers: In State (not CSU/UC)UNIVERSITY OF PHOENIX 9,216
NATIONAL UNIVERSITY 1,250
DEVRY INSTITUTE OF TECHNOLOGY 975
CHAPMAN UNIVERSITY 849
UNIVERSITY OF SOUTHERN CALIFORNIA 587
ACADEMY OF ART UNIVERSITY 496
AZUSA PACIFIC UNIVERSITY 463
FRESNO PACIFIC UNIVERSITY 378
CALIFORNIA BAPTIST UNIVERSITY 375
UNIVERSITY OF SAN FRANCISCO 314
•Transfer: Sector of Choice
% to UC% to CSU
% to Instate Private
% to Out of State
White 17.9% 60.7% 11.0% 10.4%
AfrAm 11.5% 51.2% 18.1% 19.2%
Hisp/Lat 15.1% 67.7% 12.1% 5.1%
Asian 37.0% 49.9% 9.2% 3.9%
•Measuring Transfer: Rates
• “Transfer Rate” is frequently mistaken for transfer volume
• Rates are ratios---percentages• “We transferred 352 people this year”
is not a transfer rate• “We transferred 38% of students with
transfer behavior within 6 years of their entrance” is a transfer rate
•Transfer Pool Proxies
• Transfer Directed• Completed Transfer Math and English
• Transfer Prepared• Completed 60 UC/CSU transferable units
• Transfer Ready• Completed Math, English, and 60 units• These are starting to go down
Accountability Reporting
ARCC Report: annual “Dashboard” accountability report
—not “pay for performance” Online: 800+ page .pdf AB 1417
ARCC – Accountability Reporting for Community Colleges The Model:
Measures 4 areas with 13 metrics: Student Progress &
Achievement-Degree/Certificate/Transfer Student Progress & Achievement-
Vocational/Occupational/Workforce Dev. Pre-collegiate improvement/basic skills/ESL Participation
“Process” is not measured
Student Progress & Achievement: Degree/Certificates/Transfer College:
Student Progress & Achievement Rate(s) (SPAR)
“30 units” Rate for SPAR cohort 1st year to 2nd year persistence rate
System: Annual volume of transfers Transfer Rate for 6-year cohort of FTF’s Annual % of BA/BS grads at CSU/UC who
attended a CCC
Student Progress & Achievement: Voc/Occ/Workforce Dev
College: Successful Course Completion rate:
vocational courses System:
Annual volume of degrees/certificates by program
Increase in total personal income as a result of receiving degree/certificate
Precollegiate Improvement/Basic Skills/ESL
College: Successful Course Completion rate:
basic skills courses ESL Improvement Rate Basic Skills Improvement Rate
System: Annual volume of basic skills
improvements
Participation
College: None yet…but coming.
System: Statewide Participation Rate (by
demographic)
Major Advancements of ARCC Creating participation rates. Creating a viable
graduation/transfer rate. Finding transfers to private/out of
state institutions. Doing a wage study. Creating peer groups.
Other Data
Program Approval Database Fiscal Data