United Independent School DistrictUnited Independent School DistrictKronos Time Management SystemKronos Time Management System

PRESENTER

TECHNOLOGY: Norma Perez Kronos Manager

Jose Juan Nuñez & Norma Perez

Administrative Services / Data Analyst

Welcome to Kronos Training

Kronos 4500 Clock and Biometric Pod Cleaning

United Independent School DistrictUnited Independent School DistrictKronos Time Management SystemKronos Time Management System

Kronos is United ISD’s official time keeping computer Kronos is United ISD’s official time keeping computer system that electronically tracks hours in timecards.system that electronically tracks hours in timecards.

Finger Scans are used as a security feature to verify employee Finger Scans are used as a security feature to verify employee punches at the clock.punches at the clock.

Kronos clocks & bio-readers must be cleaned to ensure:Kronos clocks & bio-readers must be cleaned to ensure: 1. employees are able to electronically record their time1. employees are able to electronically record their time 2. employees punches and timecard inquires are secure2. employees punches and timecard inquires are secure via finger scansvia finger scans

Why is it important to clean Kronos clocks and bio-readers ?

IT Clock CleaningIT Clock Cleaning

United Independent School DistrictUnited Independent School DistrictKronos Time Management SystemKronos Time Management System

1. air-dust can 2. Windex Wipes 3. alcohol towelette 4. inactive badge

What supplies do I need ?

IT Clock CleaningIT Clock Cleaning

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How do I register the clock cleaning process ?How do I register the clock cleaning process ?

Before you START the process:Before you START the process:

1.1. Hit the [more] button twiceHit the [more] button twice

2.2. Hit Function Key “IT clock cleaning”Hit Function Key “IT clock cleaning” Enter your Emp # using the numeric key padEnter your Emp # using the numeric key pad

and hit the [Enter] keyand hit the [Enter] key

What gets registered ?What gets registered ?

a.) “a.) “AcceptedAccepted” : your job assignment” : your job assignment

b.) “b.) “clock cleaningclock cleaning” : job description” : job description

c.) “c.) “Date & TimeDate & Time” : start process” : start process

Answers: Answers: whowho is to clean the clock (employee#) is to clean the clock (employee#)

whichwhich clock is to be cleaned (device# & location) clock is to be cleaned (device# & location)

whenwhen clock cleaning began (date & time) clock cleaning began (date & time)

AcceptedLabor TransferIt clock cleaning

Comment code 12607:00 p.m.Fri Mar-10-06

or or Swipe your employee IDSwipe your employee ID

more

It clock cleaning

United Independent School DistrictUnited Independent School DistrictKronos Time Management SystemKronos Time Management System

To clean the inside of the clock: Open case, use air-dust to lightly clear lint inside of the clock (do not wet the inside of the clock).

To clean the outside of the clock: Use Windex wipe, lint-free cloth, clean the outside of the clock case and display screen (do not use Windex spray directly on clock).

Note: Do not use chemicals: alcohol, benzene, or acetone. Do not use steel wool or any other abrasives.

They can DAMAGE the terminal.

What is the CLOCK cleaning process ?

IT Clock CleaningIT Clock Cleaning

United Independent School DistrictUnited Independent School DistrictKronos Time Management SystemKronos Time Management System

To clean the badge reader: Fold a Windex wipe over an inactive badge, swipe the badge several times in the badge reader. (do not wet or scratch the badge reader).

To clean the sensor area of the biometric device: Use isopropyl alcohol towelette on the biometric pod fingerprint sensor to clean any residue. (do not use Windex spray or water directly on pod).

Note: Do not use chemicals: alcohol, benzene, or acetone. Do not use steel wool or any other abrasives.

They can DAMAGE the biometric pod.

What is the BIOMETRIC-POD cleaning process ?

IT Clock CleaningIT Clock Cleaning

United Independent School DistrictUnited Independent School DistrictKronos Time Management SystemKronos Time Management System

How do I mark the end of clock cleaning process ?How do I mark the end of clock cleaning process ?

Once you FINISH the process:Once you FINISH the process:

1.1. Transfer back to your Home DeptTransfer back to your Home Dept

2.2. Hit Function Key #7 “Organization Xfer”Hit Function Key #7 “Organization Xfer” Enter home Dept# Enter home Dept# 880880 using key pad using key pad

and hit the [Enter] key and hit the [Enter] key Enter your Emp # using the numeric key padEnter your Emp # using the numeric key pad

and hit the [Enter] keyand hit the [Enter] key

What gets registered ?What gets registered ?

a.) “a.) “AcceptedAccepted” location” location

b.) your b.) your namename

c.) “c.) “OrganizationOrganization” (back to home)” (back to home)

d.) d.) Time & DateTime & Date you finished you finished

AcceptedLabor TransferIt Technician

Labor Account 88007:00 p.m.Fri Mar-10-06

or or Swipe your employee IDSwipe your employee ID

United Independent School DistrictUnited Independent School DistrictKronos Time Management SystemKronos Time Management System

What have you accomplished?What have you accomplished?

Performed your required monthly Kronos clock cleaning.Performed your required monthly Kronos clock cleaning.

Eliminated paper check-list by registering the process.Eliminated paper check-list by registering the process.

Created an electronic record that can be queried to list:Created an electronic record that can be queried to list:Clock# and locationClock# and locationDate & Time of cleaningDate & Time of cleaningName of technician who performed the cleaningName of technician who performed the cleaningHow long the cleaning process tookHow long the cleaning process took

When will this start?When will this start?

Effective May 2011Effective May 2011

IT Clock CleaningIT Clock Cleaning