tsz tactical plan, ay 2-15-16

THE SCHOOL ZONE West Dallas

Nonprofit Tactical Plan I AY2015-16

The Budd Center’s Strategic Objectives

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As The Budd Center works to meet its mission of equipping schools and nonprofits for collective impact, it provides resources in three ways – engaging partners, equipping them for collaborative action and evaluating their impact. Individual objectives for each of the three areas in AY2015-16 are as follows:

ENGAGE

§  Strengthen partnership with Dallas ISD senior staff to increase their support for TSZ

§  Identify student needs in West Dallas and recruit 4-6 new partners to meet those needs

§  Recruit SMU students and faculty for volunteer activities and for 3-5 applied research projects in TSZ-West Dallas and TSZ-North Dallas

§  Add two TSZ expansion sites


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EQUIP

§  Provide professional development and trainings to increase TSZ-West Dallas capacity for collaborative action

§  Establish four PLCs to engage in common problem solving and partner accountability

§  Provide an integrated data platform (nFocus, SMU database) to data cohort members

§  Expand the Resource Management program (RM) and the Early Learner Excellence Initiative (ELEI) to enhance student support services

§  Convene a TSZ CEO Council to strengthen organizational commitments to TSZ


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EVALUATE* §  Identify and track resources provided by TBC staff to improve

TBC’s own accountability and impact

§  Develop accountability measures (logic models) and processes (outcomes measurement) for TSZ

§  Manage and analyze data collected and communicate relevant data and analysis to all partners, including performance data

§  Continue to conduct longitudinal study and provide data from study to Dallas ISD to encourage improvement in student outcomes

* Evaluation services conducted by CORE (fee for services contract).

The School Zone - West Dallas Vision, Mission & Method

TSZ’s current vision, mission and method were the context for the AY2015-16 tactical planning effort.

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West Dallas is a thriving community where children have the resources they need to fulfill their

potential.

Vision Mission Method

All West Dallas children have the

educational, social and emotional tools

they need to graduate from high

school ready for college and career.

SMU and the social sector will partner with West Dallas

schools to provide a wraparound array of resources to support

learning and development.

Theory of Change & Envisioned Results

Quality early childhood programs at home and in care-centers

Effective instruction at home, school and in nonprofits

A recognizable & empowering culture

An equipped and coordinated social sector

When there is… We will see…

West Dallas children

graduate from high school

ready for college and

career.

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Project Objectives 1.  Engage TSZ nonprofit partners, CORE staff and The Budd

Center staff in facilitated discussions regarding tactical initiatives and associated implementation steps for the upcoming academic year

2.  Work in tandem with The Budd Center staff to solidify and expand upon initiatives and implementation steps discussed in partner meetings

3.  Document and present the resulting tactical plan

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Planning Team Members

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With planning support provided by:

Planning Team Members

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TSZ Partners Erik Moss, Catholic Charities of Dallas

Justin Hensley, Dallas Afterschool

Rob DeHaas, Dallas Teacher Residency

Kym Shaw Day, Educational First Steps

Shannon Hendricks, Educational First Steps

Samantha Moya, Educational First Steps

Courtney Fadley, Education Opens Doors

Kathryn McCartney, Head Start of Greater Dallas

Emily Walker, Mercy Street

Fred Lines, Momentous Institute

Norma Nelson, Readers 2 Leaders

Gloria Lopez, TRM

Catlin Hale, VMLC

Sarah Squires, Wesley-Rankin Community Center

Planning Support Erin Crosby, The Budd Center

Regina Nippert, The Budd Center

Esmeralda Ortiz, The Budd Center

Dylan Farmer, CORE

Yetunde Zannou, CORE

Wyatt Davis, Clarkson Davis

Katie Sirakos, Clarkson Davis

Giles Davidson, SVP Dallas

Evy Kay Washburne, SVP Dallas

Project Timeline July September

May •  Internal Project Kickoff Meetings

July •  Tactical Planning Meeting #3

•  Tactical Planning Meeting #4

June

May

June •  Tactical Planning Meeting #1


May 7

September •  Final Plan Presentation

August

May 15

June 3 June 16

Project Working Sessions with TSZ, The Budd Center & CORE

August •  Tactical Planning Meeting #5


•  Early Childhood PLC Meeting

July 8 July 21

August 5 August 18

September 8

Tactical Plan Development

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August 25

2011 The Center on

Communities and Education (CCE) is

established at SMU.

2012 Our first MOU is

reached with Dallas ISD.

2013 Data

agreements are signed by SMU, Dallas ISD and

nonprofits.

Student attendance data is tracked using

nFocus.

2014 Seven-Year

Longitudinal Study underway

CCE becomes a

permanent endowed center

at SMU and is renamed The Budd

Center (TBC).

2015 TBC formalizes its partnership with the Center on Research &

Evaluation (CORE). CORE administers the

first evaluation of TSZ & TBC.

Planning

sessions with schools and nonprofits

provide direction for AY2015-16.

The School Zone has moved from concept to implementation and is now an operating collaboration focused on meeting concrete targets and milestones going forward.

The School Zone - West Dallas History

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Current Situation: Nonprofit Feedback

The following successes, challenges and key questions were noted by partners in the 2015 Partnership Survey results and during summer 2015 planning sessions with nonprofits:

Successes

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Ø  Networking and opportunities to strengthen professional relationships

Ø  Increased organizational profile of TSZ partners

Ø  Increased general awareness of other organizations

Ø  Availability of formative data to guide decision making

Ø  Data support from The Budd Center and CORE

Ø  Establishment of initial Professional Learning Communities*

Ø  Initial volunteer engagement event coordinated by the Academic Support PLC

* Professional Learning Community (PLC): PLCs place adult learners in a collaborative setting that facilitates honest dialogue and idea sharing. Participants examine data, openly tackle their toughest challenges and share their successes, investing in collaborative learning, and developing the culture and structures to support better outcomes. (Source: Learning Forward)


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Challenges Ø  PLCs are not currently structured

for participation between nonprofits with dissimilar missions/services.

Ø  Limited project scope within PLCs

Ø  Availability of comprehensive updates across the data sets

Ø  Significant numbers of students served by TSZ nonprofits are not attending Pinkston feeder pattern schools.

Ø  Nonprofit partners are generally unaware of what services students and their families are receiving from other TSZ nonprofits.

Ø  Lack of clarity around the mission and major goals of TSZ

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Key Questions Ø  What students are we targeting

for interventions and support?

Ø  Is our work about strengthening the school district, strengthening nonprofits and/or outcomes for students?

Ø  How can schools and nonprofits work together in the future to develop tactical plans?

Ø  How do nonprofit partners hold each other accountable?

Ø  What shared measurements can be created to track collaborative outcomes between two or more nonprofits?


The Planning Team identified the following short-term outcomes needed to progress toward long-term TSZ objectives.

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Infrastructure & Support Outcomes Measurement Partnership requirements are defined for quality participation in The School Zone.

Written requirements in place, and partners agree to requirements each academic year

Partners have an awareness and shared understanding of TSZ major objectives.

Responses to annual Partnership Survey

Four core Professional Learning Communities (PLCs) are established and begin to self-govern.

Four core PLCs established; Adoption of outcomes and initiatives in the tactical plan are encouraged for PLCs.

Each PLC has developed standards to improve effectiveness of the PLC and to support improved program quality.

Written standards are in place

Desired Outcomes for TSZ by June 30, 2016


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Infrastructure & Support Outcomes Measurement Training and professional development extends to frontline school and nonprofit staff and parents.

Number of trainings and attendees

A majority of TSZ partners take advantage of networking opportunities and participate in a PLC.

Attend 3 of 4 large group meetings each year. Track PLC participation in accordance with each group’s major projects for the semester/year.

TSZ Data Cohort* participants self-report higher levels of confidence with using data provided by The Budd Center/CORE to make program decisions.

Responses to annual Partnership Survey

*Data Cohort: A group of nonprofit partners in The School Zone who have committed to collect, share, review and take action on data it receives about its students. Current participants in the Data Cohort provide direct services (academic, social and emotional) to students.


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Programming & Service Outcomes Measurement Improved “warm referral” process Partners report on number of

students and families referred. Responses to annual Partnership Survey

Greater understanding of nonprofit partner capacity on an ongoing basis

Creation and maintenance of Google document; responses to annual Partnership Survey

Targeted support of students in the selected cohort

Number of “check-ins” on each cohort student

Increased participation of students and families in nonprofit programs across the network

Participation in existing programs (not focused on increasing capacity in the short-term)

PLC Structure and Status

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The Budd Center provides the structure and support to launch PLCs, and CORE provides data which will inform student learning initiatives and continuous improvement of partner programs.

One of the primary objectives of AY2015-16 is to bring this operational structure to full implementation.

Academic Support Launched

2014 Outcomes and

Initiatives Established

Social & Emotional

Health To Be

Launched Activities To Be

Determined

Early Childhood Launched

2015 Outcomes and

Initiatives Established

Community Resources

To Be Launched

Activities To Be Determined

Overview: AY2015-16 Major Initiatives The AY2015-16 plan represents those initiatives adopted by the Academic Support and Early Childhood PLCs and serves as a recommended starting point for planning for the other two PLCs.

The plan has three major goals:

1.  Identify and close service and information gaps

2.  Improve program participation

3.  Enhance program quality and service collaboration

The following initiatives are designed to achieve tangible progress in each area by summer 2016.

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AY2015-16 Major Initiatives

1. Identify Target Client Small Cohort Target Implementation Date: October 31, 2015 (AS) Goal: To enable increased multi-agency service provision to students in the cohort; to provide improved visibility to TSZ partners across organizations Notes: Academic Support PLC cohort may focus on rising second graders currently being tracked.

2. Participate in Resource Management Orientation for Nonprofits and Schools Target Implementation Date: October 31, 2015 (AS) Goal: Help nonprofits understand their roles and responsibilities within TSZ, use tracking system and understand process for feedback and reporting on student progress Notes: Audiences may include frontline office staff in both schools and nonprofits.

20 AC = Academic Support PLC EC = Early Childhood PLC


3. Distribute TSZ Parent Opt-In Agreements Target Implementation Date: October 31, 2015 (AS & EC) Goal: To pave the way for open data sharing, collaboration and service coordination across nonprofits and schools participating in TSZ

4. Inventory & Assess Current TSZ Resources Target Implementation Date: October 2015 – February 2016 (AS) & November 2015 – March 2016 (EC) Goal: To improve inter-partner knowledge of programs and available service capacity to improve referrals; To create an objective process for identifying gaps in programming, expanding services from existing partners and recruiting additional service providers as required

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AC = Academic Support PLC EC = Early Childhood PLC


5. Develop Basic Community Outreach Materials Target Implementation Date: November 1, 2015 (AS) & March 15, 2016 (EC) Goal: To provide partners with basic tools for increasing community awareness and to facilitate inter-agency community referrals

6. Participate in Developing TSZ Partnership Requirements Target Implementation Date: November 30, 2015 (AS) & January 30, 2016 (EC) Goal: To create an objective process and guidelines for retention of current partners and admission of future organizations into TSZ

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7. Develop Key Standards and Metrics for Each PLC Target Implementation Date: November 30, 2015 (AS) & January 30, 2016 (EC) Goal: To provide a mechanism for applying learning and consensus generating in Professional Learning Communities; and to create an objective basis for TSZ partner self-evaluations

8. Complete the Annual Partnership Survey Target Implementation Date: June 30, 2016 (AS & EC) Goal: To drive targeted improvement in partner programming and ensure TSZ Theory of Change elements are consistently implemented

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If you have questions about this presentation,

please contact Esmeralda Ortiz at [email protected].

@SMUBuddCenter smu.edu/simmons/buddcenter /buddcenter

tsz tactical plan, ay 2-15-16

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