train the technology trainer: creating successful presentations
DESCRIPTION
Does the idea of training 10, 20, 30 people on the latest technology make your palms sweat and heart race? In libraries, we train users everyday on a myriad of technologies - but training a group of people on a technology is greatly different than the one-one-one assistance we typically provide at the library. The logistics, audience and our own presentation skills can make or break any workshop. During this course, we will explore: Creating a logistics pre-training checklist to help ensure you and the location are ready to go Writing course descriptions, titles and agendas to help set up realistic expectations from attendees Managing the unexpected - from tech issues to problem participants Developing basic presentation skills and techniques for successful public speakingTRANSCRIPT
Train the Technology Trainer:
Creating Successful Presentations
Presenter: Diana Silveira
Novare Library Services
Agenda Writing course descriptions, titles and agendas to help set up realistic expectations from attendees
Creating a logistics pre-training checklist to help ensure you and the location are ready to go
Managing the unexpected - from tech issues to problem participants
Developing basic presentation skills and techniques for successful public speaking
Creating Your Course
Creating Objectives How long is the course?
Who is your audience? What is their goal?
What 1 thing overall should attendees walk away with in this time frame?
Can this be broken down into points?
Creating the description To the point – no more than 3-4 sentences
Bullet Points
Action Verbs Watch language for over-promises “Learn” “Become an Expert”
They can “Listen” “demonstrate” “practice”
Title Denote Tone
Avoid cute names
Title should give an idea of course
5-7 words
Downloading Pride and Prejudice
V
Free Ebooks for Your Kindle
The Presentation Introduction
Key Points Examples, Demonstrate
Summarize Yourself
Call to Action Next Steps Audience Challenge How to follow-up
Creating the Advertising Title
Time
Location
1 sentence at most description
How to get more information
Visual
Activity TimeCreate a Course – you
can present in 10 minutes or less.
Creating a training checklist- Presentation- Tech Requirements
- Props- Handouts- Room Set Up
PowerPoint and Alternatives
Click icon to add picture
PowerPoint, Prezi, SlideRocket, Google Docs
Tips• Graphics
• Don’t Read
• Don’t Print Slides - use slideshare or similar
• Remember it will be big and needs to be clear
Room Set-up
Seating
Chairs should face away from the door and windows if possible, to minimize distractions.
Avoid having the sun in anyone's eyes or having glare interfere with their ability to see any visual materials.
What type of seating? Is the class hands-on?
How many are expected?
What style is the class?
Theatre StyleThis is the most efficient set-up when the attendees will act as an audience. This set-up is not recommended for food events or if note taking is required.
Theatre StylePros Good for large groups when reading/writing are not required
Cons Elevation changes needed for large groups No writing surface Minimal group interaction
Theatre StyleSet-up hints
Rows can be circular, semi-circular, straight, or angled
Offset each row
Narrow chairs – space them
If you have the space, allow for 24” between
U- Style or Hollow SquareA series of conference tables set in the shape of the letter U, with chairs around the outside.
Used for • Meetings• discussion groups • speaker will act as
part of audience. • Not recommended
for food events or if note taking is required.
Image from: http://goo.gl/Q4nir7
U StylePros
Good work space
Good interaction between participants
Ideal when audio-visual or speakers are involved
Cons
Not ideal for larger group
U-Style or Hollow Square A minimum of 2’ of table space per attendee.
Avoid the “U” set-up for groups greater than 25
Classroom Style
Used for
hands-on classes
long sessions
Sessions with refreshments
Rows of conference tables with chairs facing the front of a room (and usually a speaker), providing writing space for each person.
Classroom StylePros Presenter can see all participants Accommodates large groups in less space
Cons Minimal interaction possible Participants only see each other’s backs
Image & More Tips from http://goo.gl/5yB05q
Classroom StyleSet-up hints
• Angle toward the speaker.
• Approximately 2’ of space per person at each table
• Minimum space between tables is 3’.
Technology Plan A Plan B Schedule for testing each
Emergency Kit: - Screen Shots of “Live”
Demonstrations- Presentation on Flash Drive- Power Cords
Classroom Materials Handouts
Follow-up details Help! Contact Information Web Resources Where to get information from today’s
presentation
Basic Presentation Skills
Golden Rules Know Your Audience
Know Your Topic
Bring Your Passion
Tips for Success Practice
Be Prepared
Know Your Material
Get to a Room Early and “Own it”
Visualize Success
Know: Your audience wants you to succeed
Don’t Apologize for nerves
Focus on the message
Dress Comfortable but Professional
Remember: You are the expertYou are awesome
Shake those nerves Math
Breathing Exercises
Don’t forget to eat – and regulate caffeine
ActivityBreak into groups and create a presentation.
Part 2
You will evaluate everybody – on two things:
Liked Best
Next Time
Follow-Up This Course
Managing the UnexpectedThe Audience The Questioner
The Side tracker
The Side-talker
The Distracted
The Technology Remember Plan B
Take a short break if needed
More on – and regroup
Humor
Questions
Contact Information
delicious.com/presenting
slideshare.net/dee987
www.facebook.com/NovareLibraryServices
877-816-9638
Diana Silveira