today’s goals
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Today’s Goals. Educate you on the Chicago OST Project, which is the Wallace funded initiative to improve the quality of out-of school-time programs in 5 cities across the United States. - PowerPoint PPT PresentationTRANSCRIPT
Welcome to Cityspan
Today’s GoalsToday’s Goals1. Educate you on the Chicago OST Project, which is the
Wallace funded initiative to improve the quality of out-of school-time programs in 5 cities across the United States.
2. Provide you with information about The Department of Children & Youth Services centralized participant tracking system, known as Cityspan: what is it, how can it be used, and how it might be helpful to your agency.
AgendaAgendaChicago OST ProjectWhat is Cityspan?Benefits & CapabilitiesProgram LocatorGoals of Program ProvidersProgram DataAgency’s Cityspan Role CustomizationsChicago Partners User FeedbackLive DemoYour Goals and CityspanTechnical Support
Chicago OST ProjectChicago OST ProjectAnAn informationinformation technology system that can be shared technology system that can be shared across all OST partners and providers.across all OST partners and providers.A A communicationscommunications plan to target and reach teens. plan to target and reach teens.A systemic way to develop and disseminate A systemic way to develop and disseminate innovationinnovation through best practices across all program through best practices across all program providers.providers.A consistent way to measure and ensure OST program A consistent way to measure and ensure OST program quality.quality.Strategies for long-term financial funding, leading to a Strategies for long-term financial funding, leading to a sustainablesustainable out-of-school time programming and out-of-school time programming and infrastructure system.infrastructure system.
What is Cityspan?What is Cityspan?A centralized web-based participant tracking system used by any program service provider to automate program documentation and report to Funders
Benefits & Benefits & CapabilitiesCapabilities
An opportunity to network and leverage program ideas, perspectives and resources
A consistent way to measure and ensure program quality for all stakeholders: Agencies as well as Local, State and Federal Funders and Policy Makers
www.chicagolocator.www.chicagolocator.orgorg
Common Goals of Program Providers
Report Accurate Data
• Maintain data at three levels: agency, administrative, and across the City of Chicago
ActivelyRecruit Youth
• Understand who we serve and what they need
• Target and recruit youth to our programs
Create Sustainability
• Maintain funding
• Increase and secure funding
• Leverage resources to run youth programs
• Collaborate with partners
Meet ProgramDeliverables
• Offer relevant programs: OST, Counseling, Homeless, Mentoring, Internships, Job Readiness Training
• Meet program deliverables based on Work Plan, Grant Deliverables, or Contract
• Collect and document Youth Program data
Program and Participant Data
AgencyLocation Contacts Program Description
AgencyLocation Contacts Program Description
Individual and Demographic InformationYouth Adults/Parents Staff Volunteers
Individual and Demographic InformationYouth Adults/Parents Staff Volunteers
Services Offered Group Activities Individual Activities Events Referrals
Services Offered Group Activities Individual Activities Events Referrals
Program Work Plan, Service Plan, Contract OST Counseling Mentoring Homeless
Program Work Plan, Service Plan, Contract OST Counseling Mentoring Homeless
Services Utilized Attendance Contacts Referrals
Services Utilized Attendance Contacts Referrals
Reports Agency Admin Semi-Annual Custom
Reports Agency Admin Semi-Annual Custom
Agency’s Cityspan RoleAgency’s Cityspan Role
Program Locator
Funder
Agency
Staff
Participants
Group activities
Enrollment
SET-UP
Program Contract
PLAN DOCUMENT
Attendance
Individual services
Inter-agency referrals
Cityspan Cityspan CustomizationsCustomizations
Reports
• Attendance
• Program Deliverables
• Data for potential funder
Participants
• Demographics
• Intake Forms
• Eligibility Requirements
Programs
• Funding
• Types of Services
• Program Deliverables
Business Process
• Staff credentials
• Schedules
• Policies
Chicago PartnersChicago PartnersPartner AgencyCPS OELO 400 CPS Schools
After School All Stars
After School Counts
Tuition Based
Community School Funded Programs
21C Funded Programs
CYS 200 CDBG funded agencies
Corporate funded agencies (RCCS & YCDCS)
Juvenile Support Intervention Center (JISC)
Economic Mentoring
KidStart- Mayor Daley’s Summer Jobs Program
Parks 30 to date, and at least 60 more in 2008
Libraries Data integration with libraries new system
ASM 50 Pilot sites for Summer Programs
159 sites by October 1, 2008
User FeedbackUser Feedback“I feel confident about the future
of Cityspan.”
“The training was
very helpful to me.”
“Cityspan is easy to navigate and I can use it from anywhere.”
www.youthservices.net/chicagowww.youthservices.net/chicago
Live Cityspan Live Cityspan DemonstrationDemonstration
Work Plan/Contracts/Service Plan
Youth Participants
Group Activities
Individual Activities
Referrals
Reporting
How Could Cityspan How Could Cityspan Help You… Help You…
Meet Your Goals? Meet Your Goals? Automate documentation of services provided and utilized
Market/outreach through the Chicago Youth Program Locator
Deliver on program commitments Report accurate data to funders Network and leverage program ideas, perspectives and
resources Make quality enhancements… through monitoring,
measuring and analyzing program data Validate continuation of current programs Demonstrate the need for more or new programs
On-going Technical On-going Technical SupportSupportWork Plan/Contracts/Service Plan
Training: hands-on activities, user manual and implementation plan
Quarterly Cityspan User Group Meetings
Semi-Annual Reports workshops and action plan
Cityspan Help Desk phone support
Technical Assistance visits
Issue Tracker/Chat Board
Cityspan in ChicagoCityspan in Chicago