City Capital Improvement Project #CI-5331

COMMUNITY INFORMATION MEETING

2/16/16

Community Information Meeting Program/Agenda

6:00 p.m. Open House Begins Please feel free to explore the exhibits and ask questions of project staff

6:20 p.m. City Presentation Begins City Capital Projects Manager +

City Outreach Team +

Southern California Edison

6:45 p.m. Q & A

7:00 p.m. Open House Resumes Staff available to discuss additional questions at exhibits

8:00 p.m. Open House Ends Thank you for coming!

OVERVIEW / AGENDA

• Present Details of Improvement Project

• Review Project Benefits & Project Impacts

• Overview of City’s Efforts to Minimize Impacts

• Outreach and Communication Efforts

• Project Timeline

OVERVIEW / AGENDA

Project Extents / Overview

PROJECT TEAM / PARTNERS

• City of Thousand Oaks - Invest, Design & Construction

• Circlepoint / Moore & Assoc. - Outreach Team

• Northwest Excavating – Contractor

• SCE Southern California Edison / TWC / Crown Castle

• CVUSD School District / Westlake High School

• VCFD Fire District & TOPD Police Dept

• Chamber of Commerce

• All Local Businesses

• HOA’s and Residents

SCE - Southern California Edison

PROJECT BENEFITS

Duesenberg/Auto Mall - Before

Duesenberg/Auto Mall - After

Mid-Project - Before

Mid-Project - After

PROJECT IMPACTS

PROJECT IMPACTS

Periodic lane closures during construction along Thousand Oaks Boulevard

Trenching on both sides of the street (16kv & 66kv)

Nearly all utility boxes, switches, and transformers will be placed underground

Residents and businesses nearby will be notified of construction activity or closures in advance

Portions of the work will be completed at night, to minimize traffic impacts

66,000 Volt Cable

Project Work

Project Work

Special Efforts to Minimize Impacts

• City taking lead management role (not SCE)

• City Pre-Qualified all contractors allowed to bid

• Performed extensive Utility Engineering & Investigation

• Eliminate road work during peak hours or holiday season

• Limit amount of open trench and double sided work

• Prevented any overlap with 101/23 & Erbes Rd Projects

• Utilize night work at intersections

• Start @ West end in winter, finish @ WHS in summer

• Advance work on SWPPP, Potholing, Permits & Surveying

• Heavy Coordination w/ Auto Mall, HOA’s, Businesses

• Strong ongoing Public Outreach & Communication

Design Efforts to Minimize Impacts

Segments

Project Overview

• Overall Schedule Milestones

Outreach (continuous/ongoing)

City Council Meeting (February 09, 2016)

Community Info Meeting (February 16, 2016)

Construction Phase 1 - City (March 2016 – Nov. 2016)

Construction Phase 2 - SCE (Nov. 2016 – April 2017)

Advance Efforts to Facilitate Construction

Work - completed to date

• Public Outreach

• Design/Engineering

• Utility Investigation

• Study & Avoid Oak trees

• Soils testing

• Potholing

• Coordinate w all utilities

Work items - before construction

• Outreach & Canvassing

• Oak tree permits

• Protect Survey Monuments

• Finish SWPPP

• Traffic Control

• Advanced Notice Signs

• Coordinate Bus Routes

Public Engagement & Outreach

+

Outreach Strategy

• Goal: Maximize public engagement & awareness

• Multiple strategies:

Branded project collateral

Use print & broadcast media

Heavy use of Social media

In-person outreach

- Canvassing door to door (all impacted businesses)

Optimize key existing partnerships

Email notification (signup on website)

Outreach

• Outreach completed and in-progress:

TOBA/BID

CVUSD (and Oaks Christian)

Chamber of Commerce

Police and Fire Depts

Utility Agencies (Cal Water, SoCal Gas, SCE, etc)

HOA’s (WL Hills, Hidden Canyon and Westlake Joint Board)

Shopping Centers (NR Mall, Promenade, Northgate Plaza, etc)

Auto Mall Association

City of Westlake Village

Outreach Materials

Brochure Work Schedule Bill Insert Mailer

Contact Card

Outreach

• Website: www.toaks.org/undergroundtob

• Project email: undergroundTOB@toaks.org

• Project hotline: (805) 228-9020

• Utility Bill Inserts (mailed citywide in Jan/Feb)

• Maps, brochures, contact cards

• Resource Toolkit

Project – Website www.toaks.org/undergroundtob

DISCUSSION & FEEDBACK

Website: www.toaks.org/undergroundtob Project email: undergroundTOB@toaks.org Project hotline: (805) 228-9020

Community Information Meeting Program/Agenda

6:00 p.m. Open House Begins Please feel free to explore the exhibits and ask questions of project staff

6:20 p.m. City Presentation Begins City Capital Projects Manager +

City Outreach Team +

Southern California Edison

6:45 p.m. Q & A

7:00 p.m. Open House Resumes Staff available to discuss additional questions at exhibits

8:00 p.m. Open House Ends Thank you for coming!