tidbury green parish council...walc – email 27/03 - self assessment for parish councils...

Agenda for 25th April 2018 - Tidbury Green Parish Council Ordinary Meeting

1

TIDBURY GREEN PARISH COUNCIL

Clerk: Mrs Charlotte Kirby 23 Silver Street

Wythall B47 6LY

E-mail: [email protected] Tel: 07832 925080

To: – Councillors G.Thomas (Chairman), P.Bulcock, C.Farr, A.Hussain and M.Reohorn

of Tidbury Green Parish Council

You are hereby summoned to attend the Parish Council’s (rearranged) ordinary meeting to be

held in Tidbury Green Village Hall on Wednesday 25th April 2018 at 7.00pm for the purposes of

transacting the following business.

Charlotte L Kirby

Clerk to the Council Dated this 20th April 2018

AGENDA

1. Record of members present

2. Apologies and reasons for Absence

3. Declarations of Interest and Dispensations

To receive Declarations of interest from councillors on items on the agenda

To receive written requests for dispensations for disclosable pecuniary interests

To grant any requests for dispensation as appropriate.

4. Open Forum

Parishioners of Tidbury Green are invited to address the Parish Council on any

relevant matter for a maximum of three minutes.

5. To approve the Minutes

To approve the Minutes of the meeting held on 28th March 2018 (attached are

unconfirmed).


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6. To review and consider progress against actions as detailed on the Action Tracker

(Previously Distributed) and if necessary consider any matters arising from minutes.

7. To consider the following planning matters

New Planning Applications

PL/2018/00918/MINFHO – 110A Norton Lane. PL/2018/00847/TPO – Fulford Hall Road

Planning Decisions by Solihull Borough Council

PL/2018/00532/MINFHO – 70 Houndsfield Lane – No Representation - Approved

Ongoing matters

PL/2018/00321/PPFL – 167 Wood Lane – Objection submitted

PL/2018/00121/MINFHO – 338 Norton Lane – No Representation

PL/2018/00565/MINFHO – 144 Norton Lane – No Representation, but agree

with proposed conditions regarding the soakaway system.

PL/2018/00492/MINGHO - Land Rear of Cleobury Barn – No Representation

PL/2018/00347/MINFHO – 92 Norton Lane – No Representation

SMBC – email 29/01 - Planning Application Notification – PL/2018/00235/PPFL –

Tidbury Green Farm, Pub and Restaurant – Objection Submitted

PL/2017/02768/PPOL – 167A Wood Lane (additional Documents Submitted) - No

Further Comments Submitted in addition to original objection Submitted to 4

dwellings.

PL/2017/01568/PPFL for 27 Lowbrook Lane – Approved – As agreed at

November 2017 Meeting – To remain on the agenda

PL/2017/01761/PPFL – Red Lion Hotel – Lady Lane. – Approved.

8. Lowbrook Farm Development

To receive and discuss any relevant updates

Discuss and agree any further action to be taken

9. Tidbury Green Farm Planning Application

To receive and discuss any further relevant updates

Discuss and agree any further action to be taken

10. Solihull Local Plan Review

To receive and discuss any relevant updates Discuss and agree any further action to be taken


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11. Affordable Housing – Rural Housing Trust

To consider the role of the Rural Housing Trust and other available information.

12. Tidbury Green Social Events

Consider any updates received from TG Social Committee.

13. Financial Matters

Invoices Received – to consider for payment those items listed in April 2018 Agenda

Appendix 1 Payments Received – £9,798.91 CIL contribution on developments at Lowbrook Lane

and Tidbury Green Golf Course and £8,023.00 - first instalment of Precept & Support

Grant - 2018/19 Income and Expenditure Budget Year to 31 March 2018

Review and consider for approval adoption of the 2017/18 end of year unaudited

accounts.

14. External Audit 2017/18 / Annual Return

Review and consider for approval adoption of Section 1 and 2 of the 2017/18 Annual

Return (AGAR).

Discuss and agree process and timescales for meeting External Audit/ Annual Return

requirements

15. New Data Protection Laws

To discuss the current position and consider some of the potential impacts for the

Parish Council

16. Annual Parish Meeting

To confirm details and arrangements for the meeting that will take place on the 30th

May 2018, including agenda items, guest speaker, refreshments, publicising the

meeting etc.

17. Calendar of Actions

Review document retention policy and “Actions taken against Objectives” for the

previous year

Consider the schedule of reserves to be earmarked against projects.

Receive a report from the Social Group on its activities during the year (see item 12)

Publish the year’s Council meeting dates on website, notice boards and next

newsletter

Advertise and hold the Annual Parish Meeting (see item 16)


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18. Over 60’s Christmas Lunch 2018

Chairman to contact Jo Hudson.

19. Newsletter

To receive an update on progress with the Newsletter

20. Update from Parish Clerk

To receive updates on progress and any relevant issues

Update on and consideration of Clerk’s predicted hours for April 2018.

21. Correspondence

As listed in April 2018 Agenda Appendix 1.

Private Section

22. Annual review, consideration of Clerk's pay

Date of the next meeting: Wednesday 16th May 2018

Councillors are reminded of their legal duty to consider all aspects of equal opportunities, crime

prevention, unlawful discrimination and other best practices when making decisions at the

meeting.

THE PUBLIC AND PRESS ARE WELCOME TO ATTEND


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TIDBURY GREEN PARISH COUNCIL

April 2018 Agenda Appendix 1

Invoices Received Invoice & Cheque No.

1. Clerk’s costs (C Kirby) Jan/Feb/March 2018 £125.22 Invoice No: 2018/60

(Mileage, Ink, Paper, newsletter printing, storage Cheque No:

Folders, envelopes, postage, Land Registry & phone)

2. HMRC - £ 53.78 (£42.88 - Employee Tax & NI - Invoice No: Period 12

Deducted from Clerk’s pay - £10.90 Employers NI Cheque No:

3. Internal Audit (Faye Montgomery)Payment £100.00 Invoice No:

Cheque No:

4. WALC Annual Membership Fees £330.00 Invoice No:

Cheque No:

5. WALC – Training Course - GDPR Made Simple Invoice No:

£30.00 Cheque No:

6. WALC – Governance & Accountability Guidance Invoice No: WALC-0110-6

£3.00 Cheque No:

Payments received Cheque & Bank Credit No.

1. £9798.91 CIL Contribution on developments Payment Ref:

At Lowbrook Lane and Tidbury Green Golf Course. Cheque No: BACs Transfer

2. £8,023.00 First Instalment of precept & Support Payment Ref: 1607887

Grant 2018/19 Cheque No: BACs Transfer

April 2018 Appendix 1 invoices and payments approved as correct:-

Signed………………………………………………… Date……………………………..

Chairman


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April 2018 Agenda Appendix 1 Correspondence:

(Those of particular note are in bold)

March 2018

1. SMBC – email 21/03 - Agenda for Planning Committee, Wednesday, 28th March, 2018,

6.00 pm (Circulated 26th March 2018). 2. SMBC – email 22/03 - Notification of Temporary Footpath Restrictions - Dee Walk and

Mull Croft, Smith's Wood - Closures: April to October 2018. 3. SMBC – email 22/03 - Notification of Proposed Installation of Road Humps - Dyers

Lane and Kineton Lane, Illshaw heath, Solihull. 4. SMBC – email - Solihull Council's Collective Switching Scheme. (Circulated 26th March

2018). 5. Tidbury Green School – email 23/03 – Newsletter No.25. 6. South Solihull Community Group (SSCG) – email 23/03 -Solihull MBC Housing

Development Plan – Meeting (Circulated 25th March 2018). 7. HMRC – email 24/03 - Managing sick leave and pay. 8. HMRC – email 24/03 - Important information for employers 9. Parishioner – Phone call 25/03 – Inquiring about the U8’s football at Woodbourne Sports

Club. 10. WALC – email 26/03 - Forthcoming meeting of SLCC – Agenda. 11. WALC – email 26/03 - Employers offer of pay increase. 12. WALC – email 26/03 - External auditors - PKF Littlejohn (Circulated 28th March

2018). 13. WALC – email 26/03 - Practitioners' Guide for 2018/19 and Schedule of

Amendments. 14. SMBC – email 27/03 - Local Plan update (Circulated 28th March 2018). 15. WALC – email 27/03 - Section 137 expenditure limit for 2018-19 (Circulated 28th

March 2018). 16. SMBC – email 27/03 - CIL and Tidbury Green. 17. WALC – email 27/03 - Self assessment for Parish Councils (Circulated 28th March

2018). 18. PK Littlejohn - email 28/03 - 2017/18 AGAR and external auditor instructions -

(Circulated to Graham Thomas 04th April 2018). 19. SLCC – email 28/03 - News Bulletin 28th March 2018. 20. CPRE – email 28/03 - Success! Deposit return system announced for England. 21. SMBC – email 27/03 - Planning Application Notification – PL/2018/00847/TPO –

Fulford Hall Road (Circulated 29th March 2018).

April 2018


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22. Rural Services Network – email 03/04 – Weekly Email News Digest. 23. WALC – email 03/04 - WALC Members Newsletter April 2018. 24. SMBC – email 03/04 - Planning Application Notification – PL/2018/00918/MINFHO

– 110A Norton Lane. (Circulated 04th April 2018). 25. SMBC – email 03/04 – Notification of payment of CIL contribution amounting

£9798.91 on developments at Lowbrook Lane and Tidbury Green Golf Course. 26. Rural Services Network – email 04/04 – Weekly Email News Digest. 27. SMBC – email 04/04 - Notification of Temporary Traffic Restrictions - Balsall Street,

Balsall Common (service road nos. 30 to 58) - 16th April to 4th May 2018. 28. SMBC – email 04/04 Notification of Temporary Traffic Restrictions - Carriageway

Resurfacing - Various Locations - 16 April to 21 May 2018. 29. SMBC – email 06/04 - Bacs Remittance for£8,023.00 - First instalment of Precept &

Support Grant - 2018/19 (Circulated to G.Thomas 9th April 2018) 30. Local Parishioner – email 06/04 - Tidbury Green Parish Council "In-Fill

Development. (Circulated 9th April 2018) 31. SAC – email 07/04 - SAC - Meeting Thurs 19th April 2018. (Circulated 10th April 2018) 32. Neighbourhood Police – email 08/04 - Burglary On Norton Lane Earlswood

(Circulated 9th April 2018) 33. Rural Services Network – email 09//04 – Weekly Email News Digest. 34. Public Executive online – email 09/04 – Newsletter. 35. WALC – email 10/04 - Consultation: unauthorised developments and encampments. 36. CPRE Campaigns – email 10/04 - We want... planning for people (Circulated 11th April

2018). 37. SMBC – email 11/04 - Notification of Temporary Traffic Restrictions - Mill Lane,

Bentley Heath - Overnight 21/22 April 2018. 38. SMBC – email 11/04 - Notification of Temporary Traffic Restrictions - St Georges Day

Parade - Knowle - 22 April 2018. 39. HMRC – email 12/04 - latest edition of Employer Bulletin. 40. SLCC – email 12/04 - News Bulletin 12th April 2018. 41. DHPC – email 12/04 – Website Query. 42. WALC – email 12/04 - Internal auditors (Circulated 16th April 2018). 43. Public Executive online – email 16/04 – Newsletter. 44. Rural Services Network – email 16//04 – Weekly Email News Digest. 45. SMBC – email 17/04 - EMERGENCY Road Closure - Chadwick Lane, Chadwick End -

until 21 April 2018. 46. Neighbourhood Police – email 17/04- Burglary on Tanners Green Lane Earlswood.

(Circulated 17th April 2018). 47. HMRC – email 18/04 - End of year tasks, expenses and employee travel


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Outstanding Actions carried over from previous meetings

Mont

h Minute

No. Action Owner

Complete

Date Progress

Oct 6.5

Provide the Clerk with the telephone

number of the PAT tester from

Lowbrook lane CF

Cllr Farr will attempt to obtain. However not considered a priority, as new

laptop recently procured.

Nov 6.7 Reiterate concerns about the tree on

Tilehouse Lane by Golf Club CK

6/11 Email sent to SMBC

09/11 Response received from SMBC stating that "Inspections will be carried

out by myself and the tree officer, we have written to the golf club to advise

them of their responsibility of maintaining this section of the tree/hedge row.

I have asked if they are willing to meet up with me on site to look at these issue,

I await their response".

July 7.2 Report overgrown hedges and verges

on Dickens Heath Road to SMBC. CK

Reported 25/07 - Initially advised that issues had been address on the 26/07 -

following an inspection, however TGPC advised that this was not the case.

Clerk email SMBC again on 31/08 - On the 08/08 Matt Gardner advised that he

had liaised with the street care team who had informed me that a flail cut is

programmed in for this area and With regards to the hedges, SMBC will contact

the land owners and advise them to cut back the hedges, however there may be

a delay in getting them cut back as we are still within the bird nesting season.

21/09 Councillors agreed to monitor the situation and keep the Clerk and

others updated.

Oct 4.5

Explore the requirements in terms of

setting up a PO Box address for the

PC CK

Nov 12.7

Liaise with the Allotment Association

to see if they would hold their 2017

Annual Show at the Tidbury Green

Village Hall to tie in with the Harvest

Festival project planned for 2017.

GT 21/06/2017

Cllr. Thomas will ask the Allotment Association to support the Harvest Event at

the 2017 Scarecrow Competition Day. This will be in addition to their annual

show.

Deferred to 2018 as agreed at the June 2017 Parish Council Meeting -

Minute 6.2.

Marc

h 20.2

Liaise with the Cubs Group to

encourage them to participate in the

Harvest Event. AH 21/06/2017

Harvest event - Deferred to 2018 as agreed at the June 2017 Parish Council

Meeting - Minute 6.2.


9

Oct 7.8

Write to SMBC Enforcement in

relation to works undertaken at the

Red Lion - Lady Lane - Fencing &

Wall

CK

Letter submitted to SMBC Enforcement on 30/09/2017.

Previous updates on previous pages

20/02 - Cllr Bulcock received confirmation from the manager of the Red

Lion that the fences will be moved to their rightful position.

28/03 - Cllr Bulcock advised that no works have been undertaken.

02/04 Manager of Red Lion advised Cllr Bulcock that the brewery agree

the works need to be rectified, however SMBC have not specified any

timeframes.

10/04 - CK emailed SMBC requesting an agreed completion date.

Nov 13.2

Arrange a meeting with SMBC to

update them and resolve any

outstanding issues relating to

Partnership working, including the

A3 Plan and the Highways Action

Plan.

MR 28/03/2018 Action Closed 28/03/2018

Dec 14.4

Share gate and signage solution used

in Wickhamford with SMBC and see

if this would be a possibility for TG.

Also provide SMBC with names and

addresses of relevant land owners as

previously agreed.

MR

17/01 - MR sent email to SMBC. 17/01 - SMBC responded stating that it is the

verge width that is the constraint.

To be discussed at March 2018 meeting.

SMBC considering alternative, suitable locations

Dec 14.4

Obtain costs of providing a similar

solution in TG as used in

Wickhamford (Plastic gates and

signage).

MR 18/04/2018 Action covered by Dec 14.4 above

Dec 10.1

As suggested by Jean W, invite

SMBC Planners to Jan 2018 meeting

to go through the Solihull Local Plan

Master Plan for the area MR 28/03/2018

Emailed JW 21/12 - asking for contact details for those to attend. She replied on

21/12 stating that the PC need to offer a number of dates for a presentation to be

delivered and just refer to Site 4?

Discussed at PC meeting 18/01 - Agreed that email should be sent to Cllr

Reohorn, for him to discuss further with Jean W.

As agree at the March 2018 meeting action to be closed - (See minute 6.3)


10

Dec 12.3

liaise with Solihull MBC to request

that they provide a mobile “cherry

picking” platform to allow the Parish

Council to install the pulley system.

To be completed at a convenient time

between January and October 2018.

CK Details in email in Outstanding Action Folder

Jan 16.3 Carry out Independent review of bank

reconciliation CK 01/03/2018 Complete

Jan 16.4 Prepare VAT Refund GT Awaiting details of new online system from HMRC.

Jan 16.5 Arrange next Internal audit. CK

GT 25/03/2018

To be done for March

GT is arranging with Faye M

Complete

Actions From March 2018 Meeting

1 4.1

Obtain info for newsletter regarding

the Tidbury Triangle - Tidbury Green

Community Fibre Project from S

Oakley

CK

2 13.1

Cllr bullock to provide Cllr Reohorn

with specific details of the concerns

relating to Earlswood Motor Yacht

Club. Cllr Reohorn to discuss these

with Len Creswell - British

Waterways

PB

MR

3 14.1

Cllr Reohorn to produce an article for

inclusion in the next newsletter,

reminding people to report incidents

of disruption caused by Haulage

Companies

MR


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4 15.3 Circulate current signage statutory

guidance. CK

5 18.1 Include Payment for Internal Audit on

the April 2018 agenda CK 11/04/2018 Complete

6 20.2 Circulate details of the GDPR course

to Cllr Reohorn CK 11/04/2018 Email with details sent

7 21.1 Book the Village Hall for the Annual

Parish Meeting - 30th May 2018 CK 16/04/2018 Complete

8 22.1 Produce the next newsletter by the

end of April 2018 CK

Complete

Action Complete, however awaiting action by others.

Needs Action

Needs urgent Action


12

Planning Applications Registered with Solihull MBC in the Tidbury Green area

Last update: 18/04/2018

Application. No.

Application Type

Date C

on

su

ltati

on

en

ds

Decis

ion

Date

Decis

ion

Applicant

Planning Officer

Proposal Location Notes from viewing the plans

PC

Status

PL/2018/00918/MINFH

O

Minor Full

Householder

04/04/2018

24/0

4/2

018

24/0

4/2

018

Mr Adrian Smart

Nikki Opensha

w

Replace 2 no. existing front roof dormers with 3 no. roof dormers.

110A Norton Lane

Currently 2 dormers and 1 flat window - to be replaced by 3

dormers.

No Representation

PL/2018/00847/

TPO

Tree Preserv

ation Order

29/03/2018

17/0

4/2

018

17/0

5/2

018

Mr A Curry

Jasmine Preston-

Wood

Fell to ground level 2 No. oak trees (G4) due to requirement of emergency access road to

development to the east. Fell 1 No. ash tree (T130) to ground level due to waterlogged ground conditions

and close proximity to adjacent new property.

Fulford Hall Road

Emergency access to Tidbury Green Farm site

No Representation

PL/2018/00321/PPFL

Planning Portal - Outline Applicati

on

25/10/2017

29/0

3/2

018

29/0

3/2

018

Mr David

Reynolds

Claire Bishop

Erect 3 No. new 4 bedroom dwellings with associated parking

and garages

167 Wood Lane

Green Belt Land Objection


13

PL/2018/00121/MINFH

O

Minor Full

Householder

08/03/2018

29/0

3/2

018

03/0

5/2

018

Mr Alan Cressw

ell

Nikki Opensha

w

Erect new entrance gates with adjacent fence.

338 Norton Lane

Entrance gates appear to be set back from road.

No Representation

PL/2018/00565/MINFH

O

Minor Full

Householder

27/02/2018

19/0

3/2

018

19/0

4/2

018

Mr Michael Smallwo

od

Bali Kaur Side utility/cloak room extension and rear bedroom extension and

formation of family area.

144 Norton Lane

Appears to be a relatively small extension.

No Representation, but agree with

soakaway system

conditions

PL/2018/005323/MINFH

O

Minor Full

Householder

26/02/2018

19/0

3/2

018

20/0

4/2

018

Mrs Hayley

Heathcote

Becky Stevens

Rear and side ground floor extension

70 Houndsfield Lane

Small single storey extension to bungalow. Outbuildings to

be demolished.

No Representation

Approved

PL/2018/00492/MINFH

O

Minor Full

Householder

23/02/2018

14/0

3/2

018

16/0

4/2

018

Mr T Geraght

y

Bali Kaur Replacement of existing building with a three bay garage and garden

store.

Land rear of Cleobury Barn

Building to be knocked down - Old poor state building. Near

building slightly smaller footprint. Lower height

No Representation

PL/2018/00317/MINFH

O

Minor Full

Householder

19/02/2018

07/0

3/2

018

06/0

4/2

018

My Carl Benton

Michael Stephens

on

First Floor extensions to extend existing front bedroom and

rear/side extension to form a new bedroom.

92 Norton Lane

Extension over garage to add a No. 4 bedroom.

No Representation

PL/2018/00235/PPFL

Minor Full

Other

29/01/2018

19/0

2/2

018

20/0

3/2

018

Brunning &

Price ?

Emily Vyse

Change of use of existing farmhouse, associated buildings

and land from residential use. (Use Class C3) to a pub / restaurant

(Use Class A3/A4) with ancillary, manager’s accommodation, and

Tidbury Green Farm Pub &

restaurant

Under review - 45+ Documents, a number of which

are large.

Objection submitted


14

construction of extensions and associated works, including: formation of access and car

parking; partial infilling of the pond; and hard and soft landscaping.

PL/2018/00128/PPFL

Planning Portal

- Full Applicati

on

24/01/2018

12/0

2/2

018

13/0

3/2

018

Mr David Fowler

Hazel Bailey

Change of use of land to metal portable storage container for

storage relating to Earlswood Fete and other local events, including

screen fencing and planting.

Earlswood Methodist Church -

Wood Lane

Metal storage, due to limited space at church. Proposed at the far East of the field at the back of the church, with good

screening

No Representation

Approved

PL/2018/00032/MINFH

O

Minor Full

Householder

12/01/2018

31/0

1/2

018

07/0

3/2

018

Mr Neil Wood

Nikki Opensha

w

Two Storey Side & Rear Extension to provide a self-contained grannie

annex.

158 Tilehouse Lane

Two Storey annex to provide independent living to

grandparents. House No., Gas, electricity supply etc. all

the same/linked to main address.

No Representation

Approved

PL/2017/02971/MINFH

O

Minor Full

Householder

12/01/2018

31/0

1/2

018

07/0

3/2

018

Mr Robert Corp

Nikki Opensha

w

Ground floor rear extension 414 Tilehouse Lane

Rear ground floor extension to add extra bedroom and enlarged kitchen diner.

Building line brought forward in advance of most other houses.

However one other property appears to have been

developed forward to this point.

No Representation

Approved

PL/2017/03183/MAOD

W

Major Outline

Dwellings

20/12/2017

09/0

1/2

018

27/0

2/2

018

Mr Benton

Becky Stevens

Outline planning application for the redevelopment of existing haulage yard and residential properties, for residential development of up to 48

dwellings including the means of access, with all other matters reserved (Resubmission of

application PPL/2017/00477/PPOL).

Land Rear of 146-152

Tilehouse Lane

Mixture of proposed dwellings including 14 flats, using existing haulage yard. Greenbelt. Previous

application refused. Nothing is different on this application compared to the previous

application.

No Response Submitted

Refused


15

PL/2017/03290/MINFH

O

Minor Full

Householder

20/12/2017

08/0

1/2

018

05/0

2/2

017

Mrs Lee Beddow

s

Michael Stephens

on

Replacement of existing bungalow roof to form an additional bedroom

and bathroom space; new bay windows constructed to bay

window, ground floor rear extension to form sitting room and kitchen

space.

7 Mason Drive Most of extension to side and rear of property. Front of

house look changes, partly due to addition of bay windows and 3 windows to the new roof.

No Representation

Approved

PL/2017/03136/MINFH

O

Minor Full

Householder

26/11/2017

15/1

2/2

017

17/0

1/2

018

Mr R Barber

Michelle Hill

Two storey extension to the side and a single storey extension to the

rear.

334 Norton Lane

Extension to add 4th bedroom and family room

No Representation

Approved

PL/2017/03018/MINFH

O

Minor Full

Householder

25/11/2017

12/1

2/2

017

09/0

1/2

018

Zak Lyons

Michelle Hill

First Floor side and rear extensions, ground floor rear

extension.

216 Norton Lane

Appears smaller extension to ground floor to accommodate

larger extension (using existing + proposed additional ground

floor space) to first floor.

No Representation

Approved

PL/2017/02807/PNCUD

W

Prior Notificati

on Ag Building

to Residen

tial

02/11/2017

21/1

1/2

017

26/1

2/2

017

Mr Simon Beckett

Claire Bishop

Notification for prior approval for a proposed change of use of

agricultural buildings to form 3x Class 3 residential dwellings

Fulford Hall Farm, Fulford

Hall road

Using 3 existing agricultural buildings to turn into 3 2 storey

3 bedroomed dwellings. Structural reports submitted stating that existing buildings

are of robust construction

No Representation

Prior Approval Granted

PL/2017/02768/PPOL

Planning Portal - Outline Applicati

on

25/10/2017

14/1

1/2

017

13/1

2/2

017

Mr G White

Claire Bishop

Removal of existing storage containers, structures and buildings and redevelopment of the site for

up to four dwellings (Outline application with all matters reserved

except for access)

167Aa Wood Lane

Green Belt Land - 4 new 5 bedroomed homes.

Objection

PL/2017/02832/

VAR

Variation of

Condition

25/10/2017

15/1

1/2

017

19/1

2/2

017

Chris O'Hanlo

n

Matt Preece

Amend condition No.15 on planning approval PL/2013/01394/OLM and

replace currently approved plan (GLO 620 09E) with GL0620 09H

Tidbury Green Farm

Limited information available. No Representation


16

PL/2017/02660/

VAR

Variation of

Condition

16/10/2017

02/1

1/2

017

05/1

2/2

017

Miss Lizzi

Wilson

Rebecca Hadley

Vary Condition 1 to allow plot 3's garage to be detached from plot 3 to allow drainage to be diverted on

planning approval PL/2016/02834/PPOL and

PL/2017/00556/PPRM

25 Lowbrook Lane

Variation of condition to allow garage at plot 3 to be

relocated - Being detached and set back further from

original position.

Objection - Later withdrawn

Approved

PL/2017/02684/PPFL

Planning Portal

- Full Applicati

on

11/10/2017

01/1

1/2

017

30/1

1/2

017

A E Becketts & sons

Ltd

Becky Stevens

Erection of agricultural building; laying of hardstanding for external storage of farm machinery and equipment and manoeuvring purposes; agricultural access track. (resubmission of PL/2017/01997/PPFL)

Rumbush Farm, 321 Rumbush

Lane

Claim that due to no longer having storage facilities at

Manor Farm that they wish to set these up at Rumbush Farm

(resubmission of PL/2017/01997/PPFL) - to

which PC objected and was withdrawn.

Original withdrawn due to being positioned on a public footpath, the hardstanding required and the size of the building has been reduced.

Objection Submitted

Approved

PL/2017/02617/

TPO

Tree Preserv

ation Order

09/10/2017

27/1

0/2

017

23/1

1/2

017

Mr Steve Walker

Benn Watkinso

n

Crown Lift to 5 Metres 1 No. spruce tree (T1) fell 1 No. cupressus tree (T2)

25 Lowbrook Lane

Crown Lift to 5 Metres 1 No. spruce tree (T1) fell 1 No.

cupressus tree (T2) - On land left of the drive to 25

Lowbrook.

Req

Refused

PL/2017/02529/MINFH

O

Minor Full

Householder

28/09/2017

16/1

0/2

017

17/1

1/2

017

David & Denise Lucas

Jasmine Preston-

Wood

Ground floor extension to form a conservatory

118 Norton Lane

Appears to be a relatively small conservatory to rear of

the property.

Requested considered at

Planning Committee

Approved


17

PL/2017/02063/COU

Minor Outline

Dwellings

30/08/2017

06/1

0/2

017

06/1

1/2

017

Mr Richard Osbourn

e

Matt Preece

To construct a small cattery of 6 pens.

146 Norton Lane

Small reception - (Log Cabin type, with 6 pens at rear.

Positioned to bottom of rear garden.

No Representation Proving Health

& Hygiene Regs adhered to and no objections

from neighbours.

Refused

PL/2017/02213/MIODW

Minor Outline

Dwellings

30/08/2017

29/0

8/2

017

16/1

0/2

017

Mr Simon Mapp

Benn Watkinso

n

outline application to demolish bungalow and replace with 2 No. 3-4 bedroom houses 9All Matters Reserved)

174 Tilehouse lane

Site next to Italian Restaurant. Sits within approx. half an

acre.

Objection Submitted

Withdrawn

PL/2017/01994/

TPO

Planning Portal

- Full Applicati

on

13/08/2017

28/0

8/2

01

28/0

9/2

017

Mr Darryl Marsh

Hazel Bailey

Fell 3 No. Oak Trees (T1,T2 & T3) and replace with cherry trees of a similar species.

158 - 160 Tilehouse lane

Removal of 3 trees at front of property on drive.

Objection Submitted

Approved

PL/2017/01986/MINFH

O

Planning Portal

- Full Applicati

on

13/08/2017

28/0

8/2

01

27/0

9/2

017

Mr & Mrs

Hanlin

Matt Preece

Single storey rear extension to form extended kitchen/family room, with extended terrace above.

Wood Cottage 165 Wood

Lane

Single storey extension to rear of property with existing

terrace extended above the extension. Does not appear to

overlook any neighbour’s property.

No Representation

Withdrawn

PL/2017/01997/PPFL

Planning Portal

- Full Applicati

on

13/08/2017

24/0

8/2

017

22/0

9/2

017

A E Becketts & sons

Ltd

Julia Sykes

Erection of agricultural building; laying of hardstanding for external storage of farm machinery and equipment; agricultural access track.

Rumbush Farm, 321 Rumbush

Lane

Claim that due to no longer having storage facilities at

Manor Farm, that they wish to set these up at Rumbush Farm

Objection Submitted

Withdrawn

PL/2017/01869/

ADV

Application to

Display Adverts

24/07/2017

09/0

8/2

017

11/0

9/2

017

Miss Shepley

Bali Kaur Installation of 1 x post mounted pictorial, 1 x pictorial hanging sign, 1 x set of individual letters, 4 x sets of sign written house name letters. 1 x single sided logo panel and 1 x directional sign all to the exterior of the building.

Red Lion Hotel - Lady Lane

Replacement of a number of Red lion Signage and addition

of some quite prominent signage.

No Representation

Approved


18

PL/2017/01815/PPFL

Minor Full

Dwelling

22/07/2017

09/0

8/2

017

13/0

9/2

017

Mr Bainbrid

ge

Matt Preece

Demolition of the driving range and machinery/general store and

erection of 4 detached dwellings. (resubmission of

PL/2016/01524/PPFL)

Tidbury Green Golf Club - Tilehouse

Lane

Proposal in greenbelt. Proposing use of current

entrance. Proposed dwelling have large

amount of glass included. Roof height slightly higher than

existing building. PA PL/2016/01524/PPFL - PC

Objected - Approved with conditions

Previous Objection

reconfirmed

Approved

PL/2017/01761/PPFL

Planning Portal

- Full Applicati

on

12/07/2017

31/0

7/2

017

30/0

8/2

017

Mitchell

s & butler

Hazel Bailey

Replace central section of bay window on front elevation with new

bi-fold

Red Lion Hotel - Lady Lane

New Bi-Fold windows with up and down lights. This will allow access to the garden from the

dining area.

No Representation

Approved

PL/2017/01568/PPFL

Planning Portal

- Full Applicati

on

26/06/2017

13/0

7/2

017

17/0

8/2

017

Miss Lizzi

Wilson

Helen Ellison

Erection of 1, 1.5 storey 4 bedroom dwelling in the rear garden of the

property. To have detached garage, access from adjacent development

approved under application references PL/2016/02834/PPOL &

PL/2017/00556/PPRM.

27 Lowbrook Lane

Proposed site is in greenbelt. Large house, taking up large

proportion of garden Access proposed via adjacent

development 25 Lowbrook Lane.

Objection Submitted

Approved

PL/2017/01490/MINFH

O

Minor Full

Householder

12/06/2017

30/0

6/2

017

04/0

8/2

017

Ms Shaeen

a Bromley

Helen Ellison

Ground Floor side and rear extension

62 Fulford Hall Road

Removal of car port and existing garage and replace

with extension, for a bedroom and kitchen dinner.

No Representation

Approved

PL/2017/01364/PPFL

Minor Full

Dwelling

05/06/2017

21/0

6/2

017

25/0

7/2

017

Mr Mark Palmer

Becky Stevens

Change use of garage to dwelling house

Land adj 61 Wood Lane, Earlswood

Looking to convert garage to 2 bedroomed bungalow.

Recently succeeded on appeal to use the garage as a holiday

home.

Objection Submitted

Approved


19

PL/2017/01343/MINFH

O

Minor Full

Householder

05/06/2017

21/0

6/2

017

19/0

7/2

01

Mr Hobday

& Ms Parkes

Michael Stephens

on

Single storey extension and associated alterations.

256 Norton Lane

Single storey rear extension to include dining and living area. Also decking included to the

rear of the extension.

No Representation

Approved

PL/2017/01309/MINFH

O

Minor Full

Householder

04/06/2017

16/0

6/2

017

14/0

7/2

017

Mr & Mrs

Robertson

Benn Watkinso

n

Ground Floor Rear Extension 387 Tilehouse Lane

Large one story extension to the rear of the property,

includes breakfast kitchen.

No Representation

Approved

PL/2017/00789/MINFH

O

Minor Full

Householder

27/0

4/2

017

29/0

5/2

017

John & Chloe Cave

Matt Preece

Two Storey and single storey rear kitchen and bedroom extension.

192 Norton Lane

Rear extension in addition to current planning application for

a front extension (PL/2017/00656/MINFHO)

No Representation

Approved

PL/2017/00656/MINFH

O

Minor Full

Householder

13/0

4/2

017

16/0

5/2

017

John & Chloe Cave

Matt Preece

Two storey games room/bedroom extension to existing dwelling

192 Norton Lane

Front extension, not extending as far as the front garage or

line of other homes. In keeping with current design of house.

No Representation

Approved

PL/2017/00477/PPOL

Major Outline dwelling

11/0

4/2

017

16/0

6/2

017

Mr Benton

Becky Stevens

Outline planning application for the development of existing haulage

yard and residential properties, for residential development of up to 48

dwellings including means of access, with all other matters

reserved.

Land at 146-150 and to rear of 152-

162 Tilehouse Lane

Mixture of proposed dwellings including 14 flats, using existing haulage yard. Greenbelt. Previous

applications for less homes on the site have been refused.

Objection Submitted

Refused

PL/2017/00556/PPRM

Planning Portal Reserve

d Matters

23/03/2017

12/0

4/2

017

08/0

5/2

017

Miss Lizzi

Wilson

Nigel Reeves

Approval of reserved matters on PL/2016/02834/PPOL-3 dwellings

25 Lowbrook Lane

Reserved matters - 2 additional 4 bedroomed

properties proposed at the end of rear land. Access included.

Greenbelt land.

Objection Submitted

Approved


20

PL/2017/00615/MINFH

O

Minor Full

Householder

16/03/2017

06/0

4/2

017

05/0

5/2

017

Mr Simon Beckett

Becky Stevens

Two Storey side extension to form ground and first floor bedrooms.

Fulford Hall Farm Cottage

2 storey extension, which matches the current style of

the house.

No Representation

Approved

PL/2017/00425/MINFH

O

Minor Full

Householder

11/03/2017

29/0

3/2

017

17/0

4/2

017

Steve white

Benn Watkinso

n

Ancillary accommodation to the main dwelling at 40 Hounsfield Lane, located in rear garden,

comprising detached pitched roof single storey building with 2

bedrooms, living/dining room area and separate kitchen store and

bathroom.

40 Houndsfield Lane

Resubmission of PL/2016/01946/MINFHO-

which was withdrawn Demolish existing garden building and build a single

storey dwelling in rear garden.

Objection Submitted

Refused Appeal

APP/Q4625/D/17/3177086

submitted Appeal

dismissed

Pl/2017/00454/P

PFL

Planning Portal

- Full Applicati

on

01/03/2017

20/0

3/2

017

20/0

4/2

014

Mr T Geraght

y

Helen Ellison

Relocation of existing stables, new access and hardstanding.

Land Rear of Cleobury Barn

- Cleobury Lane

Appears stable being moved from one field (set back0 to

another (nearer to road - Cleobury Lane)

No Representation

Approved

PL/2017/00451/PPRM

Planning Portal

- Reserve

d Matters

01/03/2017

20/0

3/2

017

20/0

4/2

014

Mr T Geraght

y

Helen Ellison

Layout and landscaping Land Rear of Cleobury Barn

- Cleobury Lane

New building (same footprint) to replace external building

(Cleud Approved) to be turned into dwelling.

No Representation

Approved

PL/2017/00160/

TPO

Tree preserv

ation Order

Application

01/02/2017

20/0

2/2

017

20/0

3/2

017

Bellway Homes

Ltd

Nigel Reeves

Work to TPO's 180 and 1012 Tidbury Green Farm

Removal of 23 trees and partial removal of 14 trees.

No Representation

Approved

PL/2016/03232/PPFL

Major reserve

d Matters Dwelling

s

01/02/2017

17/0

2/2

017

17/0

4/2

017

Mr Chris O'Hanlo

n

Nigel Reeves

Residential Development of 41 dwellings

Tidbury Green Farm (Land

South of Tidbury green

School)

Increase of 41 homes on top of the previously approved 190 dwellings at the site. Plan to

achieve by altering the housing mix.

Objection Submitted

Approved


21

PL/2016/03231/PPRM

Major reserve

d Matters Dwelling

s

01/02/2017

17/0

2/2

017

17/0

4/2

017

Mr Chris O'Hanlo

n

Nigel Reeves

Approval of appearance, landscaping, layout and scale of a residential development approved

under PL/2013/01394/OLM - 65 dwellings (Part Revision to

PL/2016/01738/PPRM)

Tidbury Green Farm (Land

South of Tidbury green

School)

Revision of previously approved planning applications

to accommodate / create space for additional 41 homes.

(Planning Application PL/2016/032321/PPFL)


Approved

PL/2017/00100/PPOL

Outline Plannin

g

26/01/2017

13/0

2/2

017

17/0

3/2

017

Mr & Mrs Fox

Claire Bishop

Erection of single storey dwelling and detached garage replacing existing workshop and storage

buildings

Land Opposite 26 Houndsfield

Lane

2 bedroomed bungalow with detached double garage

replacing out building at the site. Green Belt land subject to a number of applications over

years.

Objection submitted

Refused Appeal

APP/Q425/W/17/31

77152 Appeal allowed

PL/2017/00045/MINFH

O

Minor Full

Housebuilder

18/01/2017

06/0

2/2

017

13/0

3/2

017

Kirkcaldy

Becky Stevens

Part two storey, part single storey side and rear extensions

386 Tilehouse Lane

Building above current garage and extending at rear to create 4th bedroom/ additional living

space.

No Representation

Approved

PL/2016/00373/COU

Change of Use

23/02/2016

15/0

3/2

016

07/0

4/2

016

Martin Furey

Julia Sykes

Change of Use of part of site to HGV vehicle parking

Rumbush Farm,

Rumbush Lane

Limited information available on Planning Documents.

Objection submitted

Refused Appeal

Submitted Re

APP/4625/W/16/316

3356 Appeal

Refused

PL/2016/00350/PPFL

Full Applicati

on

15/02/2016

04/0

3/2

016

04/0

4/2

016

Mr & Mrs

Bainbridge

Matt Preece

Conversion of clubhouse ground floor to create three residential flats

and associated parking, gardens and landscaping. Existing first floor

residential unit to be retained.

Tidbury Green Golf Club

Turning ground floor clubhouse into 3 flats. Slight

extension to building. Minimal change to external building.

Major change internal.


Approved


22

The Parish Council of Tidbury Green

Income and Expenditure Budget – Year to 31 March 2018

Actual at Budget

31/03/18

£ £ Comment

Income: 16,000 Precept and support grant 16,000

254 Transparency Grant -

476 VAT refund -

--------- ---------

16,730 16,000

--------- ---------

Expenditure: (8,387) Clerks’ pay and expenses 7,900

(317) Consultancy 1,630

(1,310) Printing, postage, telephone and stationery 1,300

- Boundary gates and signage 800

(730) Tree works -

(618) Over 60’s Xmas lunch 750

- Harvest Festival School Engagement Project 500

(513) WALC and other subscriptions 500

(352) Insurance 330

(85) Sponsorship of entertainment 300

(300) Audit 310

(30) Training 250

- Christmas Tree 200

(155) Website hosting, domain and maintenance 170

- Litter campaign 100

(100) Donations 100

(478) VAT - Recovered or recoverable

(273) Other -

-------- ---------

(13,648) 15,140

-------- ---------

- Contingency 860

----------

16,000

======

---------

3,082

19,307 Cash at 31 March 2017

---------

22,389 Cash at 31 March 2018

=====


23

The Parish Council of Tidbury Green

Documents Retention Policy

Generally documents should be destroyed if they are no longer of use or relevant, but if in

doubt, retain. This document does not address the Council’s policy as to matters which may

arise under the Data Protection Act 1998.

Document Minimum Retention Period Reason Minute books Indefinite Council history

Annual accounts Indefinite Council history

Annual Return 6 years Limitation Act

Cash book 6 years VAT

Deeds, leases, agreements

and contracts Indefinite Audit

Certificates for insurance against The Employers liability

liability for employees 40 years Regulations 1988

Wages book 12 years Superannuation

Receipt books 6 years VAT

Paid invoices 6 years VAT

VAT records 6 years VAT

PAYE records 6 years Limitation Act

Hours worked by Clerk Last completed audit year Audit

Paid cheques 6 years Limitation Act

Quotations and tenders 6 years Limitation Act

Correspondence 6 years Limitation Act

Risk assessment 6 years Limitation Act

Bank statements Last completed audit year Audit

Bank paying in books Last completed audit year Audit

Cheque book stubs Last completed audit year Audit

Financial budgets Last completed audit year Audit

Monthly financial reports Last completed audit year Audit

Job applications for Parish Clerk Within one year from application Employment regulations

Updated April 2013 - G. A. Thomas

For Approval – April 2018


24

The Parish Council of Tidbury Green Objectives Statement for the year ending 31 March 2018 Your Parish Council have identified the following objectives, which they consider to be of prime importance in their representation of, and interaction with Parishioners, and have attributed intended actions against each

objective: Objective

Actions

To communicate the activities of the Council to residents

Maintain the notice boards to a high standard and keep good order of notices displayed, and planting of the flower stations

to date

To ensure that the concerns of residents are addressed

Consider additional initiatives which would reduce speeding traffic in the Parish and eliminate heavy lorry traffic in unsociable hours of the day

espond personally to all matters brought forward on a timely basis

the Parish

To help residents foster a community spirit across the Parish

Promote and support the Over 60’s Xmas lunch, the Quiz evening, the

Scarecrow competition, the Harvest Barn Dance and the Xmas Concert

beyond, mindful of the needs of families with children. local social groups

To ascertain that any development in the area is sustainable and is done in a style in keeping with the rural nature of our Parish, and does not have any unduly adverse impact on the quality of the environment

Review all planning applications and comment on each one to SMBC,

giving full consideration to planning law

case by case basis.

To preserve a clean, safe and sustainable place to live

Initiate a campaign to encourage “litter picks”

30 mph speed reminders

To ensure that local facilities are maintained

Have a supporting influence on the management of the Village Hall

Association”

To report to SMBC where the infrastructure of the area is not properly maintained

Carry out periodic inspections of roads, footpaths and verges


25

To monitor that precept money is properly authorised, controlled and spent

Ensure the precept is backed up with a viable budget

gainst budget monthly


26

The Parish Council of Tidbury Green Earmarked reserves allocated as at 31 March 2018

£

Costs of unscheduled Parish Council election (CL) 3,000

Boundary gates and signage 2,000

Potential costs for a concern relating to a financial matter

from any Parishioner (CL) 1,500

Planning consultancy 1,000

Maintenance of notice boards (D) 1,000

Accrued expenses at year end 800

Planning consultancy (CL) 750

--------

Total earmarked reserves at 31 March 2018 10,050

=====

CL – Contingent liability

D – Depreciating asset