Thursday, September 05, 2019

7:00 p.m. – Regular Meeting

Council Committee Room 4th Floor, City Hall

Members: Carmen Araujo

Beth Cooper Norman DaCosta Don Doan Ken Giles Frank Juzenas Bryan Steve Kerr Sindy Maguire Glenn McClelland Dean McLeod Dave Middaugh Ziggy Musial Randy Osei Mohammad Shoaib Ron Noonan City Councillor Doug Whillans – Wards 2 and 6 City Councillor Jeff Bowman – Wards 3 and 4

For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending (some advance notice may be required), please contact:

Chandra Urquhart, Legislative Coordinator Telephone (905) 874-2114, TTY (905) 874-2130, cityclerksoffice@brampton.ca

Note: Meeting information is also available in alternate formats, upon request. Note: Any difficulty accessing meeting rooms, buildings, elevators, etc. please contact security

at 905-874-2111

Agenda

Brampton Sports Hall of Fame Committee

Committee of the Council of The Corporation of the City of Brampton

Agenda Brampton Sports Hall of Fame Committee

2019 09 05 Page 2 of 3

1. Approval of Agenda

2. Declarations of Interest under the Municipal Conflict of Interest Act

3. Previous Minutes

3.1. Minutes – Brampton Sports Hall of Fame – June 6, 2019 The minutes are pending consideration by Committee of Council on September 4, 2019 and approval by Council on September 11, 2019. The minutes are listed for information.

4. Delegation/Presentations

4.1. Presentation by Charlotte Gravlev, Deputy City Clerk, re: Committee Orientation

4.2. Presentation by Teri Bommer, Coordinator, Sport Liaison, Community Services,

re: Overview of Brampton Sports Hall of Fame

5. Reports

6. Sub-Committees

7. Other/New Business

7.1. Discussion re: Election of Chair / Vice-Chair / Co-Chairs

8. Correspondence

9. Information Items

9.1. News Items – Future / Potential Inductees – Ken Giles

10. Question Period

Agenda Brampton Sports Hall of Fame Committee

2019 09 05 Page 3 of 3

11. Public Question Period

15 Minute limit regarding any decision made at this meeting.

12. Closed Session

13. Adjournment Next meeting: Thursday, October 3, 2019 at 7:00 p.m.

Thursday, June 06, 2019

Members Present: Dean McLeod (Chair)

Stephen Clarke (Vice-Chair) Ron Noonan, Curator Don Doan Ken Giles Sindy Maguire Harnek Singh Rai City Councillor Jeff Bowman – Wards 3 and 4

Members Absent: City Councillor Doug Whillans – Wards 2 and 6 (personal) Carmen Araujo (Financial Liaison Officer) Glenn McClelland Norman Da Costa (regrets) Mario Russo

Staff Present: Community Services Department

Teri Bommer, Coordinator, Sport Liaison City Clerk’s Office Chandra Urquhart, Legislative Coordinator

Minutes

Brampton Sports Hall of Fame Committee

Committee of the Council of

The Corporation of the City of Brampton

3.1-1

Minutes Brampton Sports Hall of Fame Committee

2019 06 06 Page 2 of 4

The meeting was called to order at 7:06 p.m. and adjourned a 7:58 p.m.

1. Approval of Agenda SHF016-2019 That the agenda for the Brampton Sports Hall of Fame Committee

meeting June 6, 2019, be approved, as circulated. Carried 2. Declarations of Interest under the Municipal Conflict of Interest Act – nil

3. Previous Minutes

3.1. Minutes – Sports Hall of Fame – March 7, 2019

The minutes were approved by Council on April 10, 2019 and provided for Committee’s information.

4. Delegation/Presentations – nil

5. Reports – nil

6. Sub-Committees – nil

7. Other/New Business 7.1. Teri Bommer, Coordinator, Sports Liaison, Community Services, re: Induction

Ceremony Feedback

Terri Bommer, Sports Coordinator, Community Services, suggested that Committee provide feedback following the Induction Ceremony held on May 14, 2019, to help determine where improvements may be required for future events.

Committee indicated their overall satisfaction with the event and complimented everyone who offered assistance including staff on their efforts to create an ‘impressive’ ceremony. They noted that the following items even though well received should be revisited:

Keynote speaker

Refreshments menu

3.1-2

Minutes Brampton Sports Hall of Fame Committee

2019 06 06 Page 3 of 4

Bar timelines

Videographer’s process

Communication regarding the photo opportunity

Anthem presentation

Social media efforts

Ms. Bommer advised that over 200 tickets were purchased for the event, and the painter’s artwork was auctioned for $250. The funds would be donated to ALS (Amyotrophic Lateral Sclerosis) Society.

7.2. Teri Bommer, Coordinator, Sports Liaison, Community Services, re: New Facility

Planning Questionnaire Feedback

Terri Bommer, Sports Coordinator, Community Services, referenced the material included in the agenda and requested feedback from Committee regarding requirements for a proposed new facility. Committee consideration of this matter included:

Indication that a double floored building of approximately 4,500 sq.ft. was required

Ownership of the facility

Potential locations o Benefits of having the facility attached to or located within a City

recreation centre o Suggestion that the community will be better served if all

memorabilia items photos and artifacts were stored at a few strategic locations throughout the City

Referenced the facilities at the City of Brantford and Oshawa that may be an appropriate design/style for Brampton

Suggestion of an expansion at the CAA centre to store the current volume of material in the interim

Design of the site should allow for visitor traffic flow

Benefits of having two facilities to accommodate the communities in the east and west of Brampton

Committee advised that a meeting will be arranged with Mike Hardcastle, General Manager, CAA Centre, to discuss options in the interim for additional space at the CAA centre. Committee noted that further discussion on a proposed facility will continue with the new Committee when meetings resume in September 2019. The following motion was considered:

3.1-3

Minutes Brampton Sports Hall of Fame Committee

2019 06 06 Page 4 of 4

SHF017-2019 That the questionnaire from Teri Bommer, Coordinator, Sports Liaison, Community Services, to the Brampton Sports Hall of Fame, re: New Facility Planning Questionnaire Feedback be received.

Carried 8. Correspondence – nil

9. Information Items

9.1. News Items – Future / Potential Inductees – Ken Giles

Ken Giles, Committee Member, provided information on various Brampton athletes, highlighting their accomplishments in sports such as, hockey and soccer. Reference was made to hockey player, Sheldon Keefe, being named coach of the year. It was suggested that a nomination be completed and submitted for consideration to the Sports Hall of Fame.

10. Question Period

In response to a question from regarding nominations for next year’s induction event, staff advised that one application was received and the deadline was June 15, 2019.

11. Public Question Period – nil

12. Closed Session – nil

13. Adjournment SHF018-2019 That the Brampton Sports Hall of Fame Committee do now adjourn

to meet again on Thursday, September 7, 2019 at 7:00 p.m.

Carried

_____________________________________ Dean McLeod, Chair

3.1-4 4.1-1

Brampton Sports Hall of Fame

Committee

Orientation

Council Committee Room

September 5, 2019

1

4.1-2

Overview1. Committee Process and Meetings

2. Role of Committee Members

2

4.1-3

Brampton Sports Hall of Fame

Committee

• Brampton Sports Hall of Fame was established by Council

Resolution C266-2015 through adoption of Committee Terms

of Reference

• 2018-2022 term Committee appointed May 22, 2019 by

Council Resolution C196-2019, until November 14, 2022 or

until successors are appointed.3

4.1-4

Brampton Sports Hall of Fame

Committee

Membership• 15 members of the public, appointed until November 14, 2022, or until

successors are appointedCarmen Araujo Glenn McClelland

Beth Cooper Dean McLeod

Norman DaCosta Dave Middaugh

Don Doan Ziggy Musial

Ken Giles Ron Noonan

Frank Juzenas Randy Osei

Bryan Steve Kerr Mohammad Shoaib

Sindy Maguire

• 2 Councillors:City Councillor Doug Whillans – Wards 2 and 6City Councillor Jeff Bowman – Wards 3 and 4

4

4.1-5

Brampton Sports Hall of Fame

CommitteeAttendance and Quorum

• Quorum = 8 citizen members a majority of the 15 citizen members to be present to convene a meeting

• If a member is absent for three consecutive meetings, that position may be declared vacant and an alternate member is appointed

• Please contact Chandra Urquhart if unable to attend a meeting

Meeting dates and location

• Monthly (first Thursday at 7:00 p.m.)• Meetings held at City Hall (Council Committee Room CH-4A)

5

4.1-6

Brampton Sports Hall of Fame

Committee

Responsibility• Honour, preserve and showcase outstanding sports achievements

Scope

• Serves in an advisory, consultative role

• Does not have decision-making authority, but may make

recommendations to City Council through Committed of Council

6

4.1-7

Meeting Procedures,

Agendas and Minutes

Meeting Procedures

• Council Procedure By-law 160-2004, as amendedhttp://www.brampton.ca/EN/City-Hall/Bylaws/All%20Bylaws/ProcedureBy-law-160-2004.pdf

Agendas

• Digitally published the Thursday before the scheduled meeting date

• Available on the City website

http://www.brampton.ca/EN/City-Hall/meetings-agendas/Pages/Minutes-Agendas-Archive.aspx

• Meeting information is available in alternate formats, upon request

Minutes

• Committee recommendations/proceedings recorded in Committee

Minutes

• Minutes presented to Committee of Council for approval

• Committee of Council Minutes approved by Council7

4.1-8

Agenda Sections

Committee Agenda:1. Approval of the Agenda

2. Declarations of Interest under the Municipal Conflict of Interest Act

3. Previous Minutes

4. Delegations/Presentations

5. Reports/Updates

6. Other/New Business/Information Items

7. Correspondence

8. Question Period

9. Public Question Period

10. Adjournment

8

4.1-9

Municipal Conflict of Interest Act

• The Act applies where a direct or indirect pecuniary (financial

benefit) relationship may exist for a member as a result of a

matter before the Committee

• “relationship” includes parent, spouse, child

• The member must declare a conflict of interest at the beginning of

the meeting and excuse themselves from the proceedings and

involvement in the decision regarding the item

• Declaring a conflict is up to the individual member

• New requirement, declaration to also be made in writing (form)

• Can seek advice regarding conflict of interest from Integrity

Commissioner

9

4.1-10

Rules of Debate and

Decision-Making

• Considering an agenda item:

• Chair calls the item

• May be introduction of item by Chair, member, staff

• Committee considers the item

• May ask questions of staff/proponent

• May speak in favor/against the item/issue/proposal

• Speaking and debate must be relevant to item under

consideration

10

4.1-11

Rules of Debate and

Decision-Making

• Making a decision

• Consensus-based decision-making

• Committee member introduces a motion to do something

• Verbal or in writing

• Does not require a seconder

• Motion debated and may be amended, referred, deferred

• After debate, Chair puts motion to a vote

• Majority vote to pass Motion (does not carry on tie vote)

11

4.1-12

• Procedure By-lawhttp://www.brampton.ca/EN/City-Hall/Bylaws/All%20Bylaws/ProcedureBy-law-

160-2004.pdf

• Code of Conducthttp://www.brampton.ca/EN/City-Hall/Pages/CouncilCodeofConduct-2016.aspx

• Lobbyist Registryhttp://www.brampton.ca/EN/City-Hall/Lobbyist-Gift-

Registries/Pages/Welcome.aspx

City By-laws and Policy

12

4.1-13

Role of Committee Members• Be familiar with Committee responsibilities

• Review agenda materials

• Attend meetings

• Listen to the presentations and debate; be respectful of everyone

• Contribute to discussions and ask questions for clarification

• Work on sub-committees and participate at Committee events

• Avoid emotional attachment

• If delegating to a Council or other Committee meeting, qualify your role

(an interested citizen or Committee representative – if authorized)

• Support the Committee decision once approved

• Avoid criticizing Council decisions

• Refer media inquiries to the Chair or City staff

• Remember staff is available to help

• Enjoy the experience! 13

4.1-14

Brampton Sports Hall of Fame

Committee

Orientation – September 5, 2019

Discussion

Questions?

Group Photo

Committee Contact

Chandra Urquhart, Legislative Coordinator, City Clerk’s

Office, Office of the CAO, 905-874-2114

chandra.urquhart@brampton.ca

14

4.1-15

Brampton Sports Hall of Fame

1

The Brampton Sports Hall of Fame celebrates the

accomplishments of individuals who have made outstanding

contributions to the development of sport in Brampton.

* Governed by a Council approved Constitution

4 Categories of Membership

• Athletes (117)

• Builders (67)

• Veterans (10)

• Teams (2)

Nomination Deadline was June 15, 2019

4.2-1

2

Brampton Sports Hall of FameAfter the Chair & Vice Chair, there are 2 positions remaining that

need to be appointed:

Financial Liaison Officer• Works with Community Services to monitor Sports Hall of Fame funds

• Provide a statement of account (provided by the City’s Treasury Dept) at all

committee meetings

Curator • Oversee all aspects of the planning and operation of the actual Hall of

Fame

• Oversee the collection, preservation, research, exhibition and promotion of

all objects, images and history that make up the Sports Hall of Fame

4.2-2

3

Brampton Sports Hall of Fame

Sub-committees:

~ Event ~ Marketing ~ Nomination

~ Constitution ~ Financial ~ Building

Responsibilities:

• All members must participate on at least 2 sub-committees

• Must attend at least 80% of all scheduled sub-committee meetings

• Come prepared to actively participate and contribute

• Must be available to take on extra duties

* Appoint a Chair of each Sub-committee

4.2-3