the world is round: how to meet the challenges of the new world of information
TRANSCRIPT
Nick Inglis, CIP, IGP
1859 – 1 Store • A&P starts in a
warehouse selling bulk tea via mail & storefront
1863 – 5 Stores 1878 – 70 Stores • A&P begins to spread
through low cost sales and groundbreaking marketing
1900 – 400 Stores
1915 – 1600 Stores 1930 – 16,000 Stores! • The first company in the
US to reach $1Billion in sales.
1950 – 4500 Stores • The sky is falling
1970 – 4000 Stores
1980 – 2000 Stores 1990 – 1000 Stores 2000 – 600 Stores 2010 – Bankruptcy • Just over 300 stores
trends.
Undeniably, yes.
As we were approaching capacity in this model, we were bailed out…
The File Room Method
Look at all information
Identify what needs to be
retained
The Delegate Method
Everyone looks at their
information
Identify what needs to be
retained
The Keep It All Method
Don’t identify what needs to
be retained
Keep everything, indefinitely
Records Categorization
Method
Leverage classification for
records identification
Automatically identify what is
a Record
Advanced Computing Methods
Software looks at all
information
Software identifies what is a record or what
needs to be retained
Not feasible Not working Too much risk Maybe Maybe
The File Room Method
Look at all information
Identify what needs to be
retained
The Delegate Method
Everyone looks at their
information
Identify what needs to be
retained
The Keep It All Method
Don’t identify what needs to
be retained
Keep everything, indefinitely
The Categorizing
Method
Leverage a taxonomy for
records identification
Automatically identify what needs to be
retained
Advanced Computing
Software looks at all
information
Software identifies what needs to be
retained
Information Categorization
Method
Leverage classification for
retention identification
Automatically identify what needs to be
retained
Maybe
The File Room Method
The Delegate Method
The Keep It All Method
Uploaded To Marketing Library Metadata Added: “Contract”
What Is It? It’s A Record �(Contracts Retention Bucket)
Uploaded To Marketing Library Metadata Added: “Contract”
What Is It? A Marketing Contract.
Which Method Will You Choose?
Advanced Computing
Records Categorization
Information Categorization
All Information
Group A
Sub-group A1
Sub-group A2
Group B
Sub-group B1
Sub-group B2
Group C Sub-group C1
All Information
Group A
Sub-group A1
Sub-group A2
Group B
Sub-group B1
Sub-group B2
Group C Sub-group C1
The File Room Method
Look at all information
Identify what needs to be
retained
The Delegate Method
Everyone looks at their
information
Identify what needs to be
retained
The Keep It All Method
Don’t identify what needs to
be retained
Keep everything, indefinitely
Records Categorization
Method
Leverage classification for
records identification
Automatically identify what is
a Record
Advanced Computing Methods
Software looks at all
information
Software identifies what is a record or what
needs to be retained
Not feasible Not working Too much risk Maybe Maybe
The File Room Method
Look at all information
Identify what needs to be
retained
The Delegate Method
Everyone looks at their
information
Identify what needs to be
retained
The Keep It All Method
Don’t identify what needs to
be retained
Keep everything, indefinitely
The Categorizing
Method
Leverage a taxonomy for
records identification
Automatically identify what needs to be
retained
Advanced Computing
Software looks at all
information
Software identifies what needs to be
retained
Information Categorization
Method
Leverage classification for
retention identification
Automatically identify what needs to be
retained
Maybe
The File Room Method
The Delegate Method
The Keep It All Method
What Does The Future Records Manager Look Like?
Nick Inglis, CIP, IGP