the school board of broward county, florida office …

THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDAOFFICE OF THE SUPERINTENDENT

THURSDAY, DECEMBER 17, 2020 10:00 AM Kathleen C. Wright Building

600 Southeast Third Avenue, Board RoomFort Lauderdale, Florida 33301

(Special School Board Meeting - Workshop)

AGENDA FOR SPECIAL SCHOOL BOARD MEETING

SPECIAL SCHOOL BOARD MEETINGS CAN BE VIEWED VIA LIVE STREAM OVER THEINTERNET ON THE SCHOOL DISTRICT'S WEBSITE (www.browardschools.com).

This advertised Special School Board Meeting - Workshop will be held with Board Members beingphysically present and via electronic communication. The meeting will also be live streamed. Due to theGovernor’s Executive Order 20-193, public comments will be accepted on all agenda items in thefollowing manner: Any person may present live comments by attending the KC Wright AdministrationBuilding’s Board Room at 600 Southeast Third Avenue, Fort Lauderdale, FL 33301. In accordance withthe Centers for Disease Control and Prevention (CDC) guidelines each person will be required to wear aface covering for their nose and mouth (individuals are responsible for providing their own mask) andremain at least six (6) feet from other attendees upon arrival as they enter the KCW Building and untilhis/her departure. An online portal has also been developed to provide public comments to any ofthe agenda items for this scheduled Special School Board Meeting - Workshop by accessing thefollowing link: https://bit.ly/3oDLP3x. Anonymous comments will not be accepted; therefore, eachwritten comment must include the person's name and address. Pursuant to School Board Policy 1100A,in the event a large group of individuals (more than twenty (20) sign-up to speak on one agenda item,the Board Chair has the authority to adjust the time limit for each speaker to speak less than the three(3) minutes (which is approximately 400 words) usually permitted, and/or limit the overall timespeakers will be heard on that item.

NOTICE: With Board approval, the actual start time for these topics may vary up to an hour ormore depending on the nature of the items and the length of the Board discussions and publiccomments.

PRELIMINARY INFORMATION

These are working documents in draft form and subject to change. Topics are for discussionpurposes only and will not be voted on at the workshop. The times for items on the agenda areonly estimates. The actual start times for these topics may vary up to an hour or more dependingon the nature of the items and the length of the board discussions and public comments.Workshop meetings can be viewed via live stream over the internet on the school district'swebsite (www.browardschools.com). Public speakers will be permitted three (3) minutes each toaddress a topic at the conclusion of board members' discussion on the topic.

CALL TO ORDER

Special School Board Meeting December 17, 2020

1

1. State of the SMART ProgramState of the SMART Program and Path Forward.

PPT Presentation - BCPS- StateoftheSMARTProgram-PathForward-FINAL.pdf

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

ADDED / CHANGED ITEMS

CLOSE AGENDA

PURPOSE OF MEETING

For The School Board of Broward County, Florida to conduct official business of the District, andany other items the Board deems necessary.

SUPERINTENDENT'S RECOMMENDATION(S)

ADJOURNMENT

PURSUANT TO FLORIDA STATUTE 286.0105: Any person who decides to appeal any decisionmade at a meeting(s) announced in this notice with respect to any matter considered at such meeting(s)will need a record of the proceedings and for such purpose may need to ensure that a verbatim record ofthe proceedings is made, which record includes the testimony and evidence upon which the appeal is tobe based.

PURSUANT TO FLORIDA STATUTE 120.54(5)(b)2: Telephone conferencing or othertelecommunications media technology may be used in the conduct of this meeting to permit absentmembers of the Board or committee to participate and to be heard by those persons in attendance at thenoticed location of the meeting.

Individuals with disabilities requesting accommodations under the Americans with Disabilities ActAmendments Act of 2008, (ADAAA) may call Equal Educational Opportunities/ADA ComplianceDepartment at (754) 321-2150 or Teletype Machine TTY (754) 321-2158.

Special School Board Meeting December 17, 2020

2

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/778095/PPT_Presentation_-_BCPS-_StateoftheSMARTProgram-PathForward-FINAL.pdf

ORIGINALStatus:

2020-12-17 Special School Board MeetingCATEGORY: Superintendent's Recommendation

DEPARTMENT: Capital Program

THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA

Agenda Item Number: 1.

Consent or Open Item: Consent

Special Order: NO

Time for Special Order:

TITLE: State of the SMART ProgramREQUESTEDACTION:

State of the SMART Program and Path Forward.

N/A N/AIs approval of this agenda item required to implement a tactic included within an initiative of the strategic plan? NOWill the implementation of this item have a direct impact on one of the 2024 Strategic Plan Primary Metrics? NO

If YES, identify the primary metric and include the corresponding figures in thetable below.

Primary Goal & Metric:

Level Baseline 2024 Target Most Current

Also identify any secondary metrics utilized to evaluate the success of thisitem/initiative.

Metric Baseline Target

If NO, outline below how staffintends to evaluate thesuccess/impact of this

item/initiative.

Was this item previously presented to the School Board? NOBACKGROUND, SUMMARY EXPLANATION, AND HISTORY OF ITEM

RELATED ITEMS

EXHIBITSPPT-BLDG Rplcmnt -Dania ES

STRATEGIC ALIGNMENTWhich strategic initiative(s) best aligns to this item?

3

1.2.

Are additional funds required in relation to the approval of this item? NOIf YES, How much additional funding is necessary to implement this item?If NO, How much existng funding will be spent to implement this item?

SOURCE OF FUNDS:

Is additional spend authority required for this item? NOIf YES, How much additional spending authority is necessary to implement this item?

Is additional staff required in relation to the implementation of this item? NO

BOARD ACTION:(For Official School Board Records Only) Phone: 754-321-1515

Name: Shelley M. Meloni Dir PreC…

Phone: 754-321-4850

Name: Kathleen Langan Dir AECO…

SOURCE OF ADDITIONAL INFORMATION

Frank Girardi, Executive Director, Office of Facilities &Construction

Approved inOpen BoardMeeting On:

Electronic SignatureForm $4189 Revised 1/20RWR/JSM

School Board ChairBy:

DEPENDENCIES:Outline critical dependencies that are associated with successful implementation of this item/initiative.

RESOURCES REQUIREDBudget

Spending Authority

Staffing

If YES, identify the number of additional positions and the estimated costs for the additional staff.No. Cost

THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDASenior Leader & Title

Signature

4

STATE OF THE SMART PROGRAMB R O W A R D C O U N T Y P U B L I C S C H O O L S

5

TABLE OF CONTENTS

1 PROGRAM ASSESSMENT

METHODOLOGY

DATA ANALYSIS

STAKEHOLDER COORDINATION

CONTRACTOR FEEDBACK

ORGANIZATIONAL OBSERVATIONS

KEY FINDINGS

PROCESS METRICS

NUMBERS AT TRANSITION

NUMBERS TODAY

2

SCHEDULE RESET

2018 MILESTONE SCHEDULE OVERVIEW

2018 AS-BUILT HISTOGRAM

2020 ADJUSTMENTS

RESOURCES

FINANCIAL IMPACT

3

ROOFING PROJECTS

BY THE NUMBERS

IMPACT OF MECHANICAL EQUIPMENT

IMPROVEMENT EFFORTS

4

BUSINESS RELATIONS

INDUSTRY STANDARDS

CLIENT OF CHOICE

5

CHANGE MANAGEMENT

POTENTIAL EXPOSURE

FINANCIAL AUTHORITY

CONTRACTS

6

DATA & TECHNOLOGY

DATABASE INCONSISTENCIES

E-BUILDER

QUALITY OF INFORMATION

STREAMLINING COMMUNICATIONS

7

LONG TERM CAPITAL IMPROVEMENT

OVERVIEW

BEST PRACTICES

8

NEXT STEPS

SUMMARY OF ACTIONABLE NEXT STEPS

9

STATE OF THESMART PROGRAM

6

PROGRAM

ASSESSMENT

7

4

PROGRAM ASSESSMENT METHODOLOGY

PROGRAM MANAGER

OWNER’S REPRESENTATIVE (PMOR)

WORK SESSIONS TO MAP PROCESSES

VALIDATION OF AVAILABLE DATA

INVESTIGATION INTO DISCREPANCIES

ANALYSIS OF PROGRAM REPORTING

INTERNAL COORDINATION

8

5

2018 Schedule and Trends

Risk Analysis Exposure at Project Level

Standard Operating Procedures

Available Technology

Organizational Structure

e-Builder Processes and Data Mapping

CBRE/Heery Database Data Mapping

Contracts (ITB, CMAR, and PSA)

Project Charters

Communication Plan

REVIEWED: ASSESSED FOR:

QUALITY

INTEGRITY

GAPS IN AVAILABILITY

Reliability of data (data must be complete,

unique, valid, timely and consistent)

Complete, accurate, consistent, integrated

and in context to the data sets as a whole

Locating gaps in data sets needed to manage

day-to-day operations for a program of this

size and scale

PROGRAM ASSESSMENT DATA ANALYSIS

DATA

ANALYSIS

9

6

PROGRAM ASSESSMENT COLLABORATION

STAKEHOLDER

COLLABORATION

Design Professionals & Contractors

Office of Capital Programs

Physical Plant Operations

Procurement & Warehousing Services

Econ Dev & Diversity Compliance

Building Department

Building Department - Roofing

Fire Department - Life Safety

Environmental Health & Safety

Portfolio Services

Safety & Security

Academic Programming

Food & Nutrition Services

Audit Department

Capital Budgets

Superintendent

School Principals

C.P.C.M (Program Controls)

10

7

DISTRICT DESIGN AND MATERIALS STANDARDS (MASTER SPECIFICATIONS)

PROGRAM ASSESSMENT DESIGN STANDARDS

AECOM has reviewed the SBBC Architectural Design Standards, and has found them to appropriately

reflect the standards and equipment desired, providing the appropriate balance of:

CYCLE COSTING

QUALITY

DURABILITY

CONSISTENCY

11

8

INTERVIEWS WITH CONTRACTORS & ARCHITECTS HAVE REVEALED KEY ISSUES:

Markups and delays processing change orders

Payments delayed for 6+ months

Differing site condition delays

Inspectors interpreting code in the field

Approval for 1-5% retention reductions

Poorly defined project scope

Project managers lacking experience

Failure to identify key assumptions

Fear of back-charges

Confusion regarding scope at all levels

PROGRAM ASSESSMENT CONTRACTOR FEEDBACK

CONTRACTORS ARCHITECTS

12

9

NEGATIVE ACCOUNTABILITY

Interrogatory style of communication

Lack of trust prominent feature of meetings

Defending every action allows little time to improve

More reactive than proactive

Lack of trust causes lack of decisions

Fear of backlash leads to avoidance of difficult topics

Difficult circumstances lead to fault-finding

Audit-focused committees

POSITIVE ACCOUNTABILITY

Exploratory style of communication

Problem-solving prominent feature of meetings

Learning from mistakes allows for effective change

Collaboration and integration starts at the top

Thorough hiring processes allow for confidence/trust

Transparent and timely identification of issues

Difficult circumstances lead to greater efforts

Advisory-focused committees

PROGRAM ASSESSMENT ORGANIZATIONAL OBSERVATIONS

13

10

INEFFICIENCIESAND OUTDATED

PROCESSES/POLICIES

STRUCTURAL AND ORGANIZATIONAL

MISALIGNMENT

+

• Systemic scheduling failures

• Breakdowns in change & risk management

• Disproportionate controls with little purpose or value

• Lack of technology integration and utilization

• Data and reporting inaccuracies

• Compromised relations/perception with Business Community

• Modifications in contract language: PSA, CMAR, ITB

• Organizational culture of suspicion and lack of trust

• Untenable volume of inquiries from advisory boards and committees

• Lacking efficiency and structure in District organization

• Need for updated long term capital plan

PROGRAM ASSESSMENT KEY FINDINGS

14

PROCESS

METRICS

15

12

PROCESS METRICS AT TRANSITION

PROJECT

PLANNINGHIRE

DESIGNER

DESIGN

PROJECT

HIRE

CONTRACTOR

ACTIVE

CONSTRUCTION

CONSTRUCTION

CLOSEOUT

COMPLETE60

COMPLETE72 89 16

DATA THROUGH AUGUST 2020

16

13

PROCESS METRICS TODAY

PROJECT

PLANNINGHIRE

DESIGNER

DESIGN

PROJECT

HIRE

CONTRACTOR

ACTIVE

CONSTRUCTION

CONSTRUCTION

CLOSEOUT

COMPLETE56

COMPLETE57 103 21

60 72 89 16

DATA THROUGH AUGUST 2020

DATA THROUGH NOVEMBER 2020

17

SCHEDULE

RESET

18

15

2018 RE-BASELINE SCHEDULE

PROJECTIONS & RESOURCES

PROJECTED PROJECT COMPLETION:

Majority of projects in 2022

A select number of projects in early 2023

SCHEDULE RESET 2018 MILESTONE BASELINE OVERVIEW

PROJECT MANAGER RESPONSIBILITIES:

Assigned design projects

Manage 10-11 projects in construction

RESOURCE BASIS:

24 Project Managers

12 Assistant Project Managers

2018

19

16

The Histogram shows 182 projects in

construction at the peak in February 2021

2021 CONSTRUCTION BOTTLENECK

SCHEDULE RESET 2018 AS-BUILT HISTOGRAM

2018 BASELINE

MILESTONE SCHEDULE

STATISTICALLY IMPROBABLE

Probability of completing all construction

by 2022 would be highly unlikely

20

17

SCHEDULE RESET RESOURCES

RESOURCE HISTOGRAM

MAJORITY OF

PROGRAM COMPLETION

LATE FALL 2025

21

18

SCHEDULE RESET RESOURCES

AECOM’S 2020 RESET

Level of resourcing represents each Project Manager managing 8 projects in construction

COST-EFFECTIVE SCALEABLE STAFFING ACCORDING

TO VOLUME OF WORK IN THE PROGRAM

8 PROJECTS IN CONSTRUCTION

1 PROJECT MANAGER

LOOK AHEAD

22

19

SCHEDULE RESET FINANCIAL IMPACT

FINANCIAL IMPACT

Estimate of program cost impact from schedule change (above current Risk Assessment)

EXTENDED

TIMELINE

END OF 2025

ESTIMATED

INFLATION

3.5%

TO-GO

INFLATION

~$30.2M

INFLATION INCLUDED IN

CURRENT RISK ASSESSMENT

$20M of Inflation

ADDITIONAL IMPACT OF INFLATION

~$10.2M

23

ROOFING

PROJECTS

24

21

ROOFING BY THE NUMBERS

REALITY CHECKS

COMPLETE

108

BUILDINGS

1336

CAMPUSES

221

BUILDINGS

COMPLETE

87RE-ROOFING

PROJECTS

1303

BUILDINGS

IN PROGRESS

113

25

22

SCHOOL DISTRICT # BUILDINGS # ROOFS # UNITS ORDER OF MAGNITUDE IN SCOPE Y/N

NORTH FORK ES 5 10 8 21 $661,631 N

LAUDERHILL PAUL TURNER ES 5 6 5 18 $567,113 N

PEMBROKE PINES ES 1 5 4 3 $97,778 N

BROADVIEW ES 4 7 3 17 $554,076 N

JP TARAVELLA HS 4 8 2 1 $35,425 N

NORTH FORK ESJP TARAVELLA HS PEMBROKE PINES ES LAUDERHILL PAUL TURNER ES

ROOFING IMPACT OF MECHANICAL EQUIPMENT

Rooftop assessments must be updated District-wide to account for critical work that needs to occur in order to allow many roofing projects to be completed

26

23

ROOFING IMPROVEMENT EFFORTS

ROOFING TEAM FOCUSED ONLY ON ROOFING & REPORTS TO SR. PROGRAM DIRECTOR

• Performs Roof Reality Checks and

inspection of mechanical equipment

• Manages the design plan reviews and sub-permit process

• Validates that architects and engineer of record perform roofing site visits

• Schedules meetings with architects,

engineers, & BD for plan reviews

• Micro-manages contractor submittal

schedules

• Reviews and negotiates any Change

Orders costs & presents them to the

Roof Reality Committee

Highly Qualified Design and Construction Professionals with BCPS Experience

Project Manager

Assistant Project Manager

Cost Estimator/Budget Control Manager (¼-Time) 1

1

1

2

TO OVERCOME CHALLENGES IN ROOFING IMPROVEMENTS:

27

24

ROOFER TRAINING & SUPPORT

Weekly Sub-Permit Meeting in collaboration with Building Department

Enhanced contract requirements to further develop plans at the 50% design submission

Qualify contractors that can bid roofing projects to GC’s and CMAR’s

Develop a training program for small business to increase local roofing market

Develop separate roofing schedule linked to the master project milestone schedule – tracking by buildings

TIMING SAFEGUARDS

TO OVERCOME CHALLENGES IN ROOFING IMPROVEMENTS:

ROOFING IMPROVEMENT EFFORTS

28

BUSINESS

RELATIONS

29

26

BUSINESS RELATIONS CLIENT OF CHOICE

In establishing this program, the District

must be a client of choice for design professionals and contractors in the

South Florida construction market

BECOMING A CLIENT OF CHOICE 1) The implementation of clear and thorough procedures for each

phase of project delivery

2) Consistent and fair implementation of the procedures

3) Supporting district staff efforts in developing, managing and

maintaining qualified pools of vendors

4) Timely review of invoicing for all vendors

5) Developing working relationships with the design and construction

providers in the South Florida market that are predicated upon

respect and trust, that support the free flow of ideas and

innovation, and that consistently demonstrate to design

professionals and contractors that their ideas and concerns will

not only be heard but addressed in a mutually beneficial manner

6) Facilitating problem-solving and decision-making among design

and construction entities in an impartial and goal-driven manner

7) Fostering a collaborative environment between design

professionals, contractors, and key stakeholder departments

30

27

Defining a minimum level required in the

performance of professional duties

PROFESSIONAL STANDARD OF CARE

OMISSIONS

DESIGN ERRORS

Betterment of Value-Added Change Orders

5 to 8 % of construction costs associated with

design errors without penalty

.04% (9% FROM DESIGN ERRORS)BCPS TRENDS:

BUSINESS RELATIONS INDUSTRY STANDARDS

Burden either party unreasonably

CONTRACT AGREEMENTS

Ensure a level of accountability

INDUSTRY STANDARDS CONTRACT INDUSTRY STANDARDS

BCPS TRENDS:200+ days

$2,509,524

$592,038,464

.42%.

CURRENT APPROVED COSTS

CONSTRUCTION COSTSDELAY TRENDS

RESULTING PERCENTAGE

8-14% of Capital Construction projects

AVERAGE CHANGE ORDERS (CO)

SHOULD:

SHOULD NOT:

31

CHANGE

MANAGEMENT

32

29

CHANGE MANAGEMENT POTENTIAL EXPOSURE

DESCRIPTION TEAM 1 TEAM 2 TEAM 3 TEAM 4 TEAM 5

AMENDMENTS $500,000 $165,490 $955,386 $955,384 $141,501

POTENTIAL COs $1,212,482 $777,135 $1,253,783 $4,110,582 $2,910,550

CONTRACTS $42,792,255 $79,600,000 $145,916,007 $147,755,432 $159,106,192

# OF SCHOOLS 18 15 46 15 33

POTENTIAL FINANCIAL EXPOSURE NOT CURRENTLY TRACKED IN e-BUILDER

33

30

ITEM VALUE APPROVED BY

INDIVIDUAL

CHANGE ORDERVALUE

ALL Contracts

≤ $250K Superintendent(or t heir Des ignee)

> $250K School Board

CUMULATIVE

CHANGE ORDERTOTAL

≤ $6MCont ract Size

≤ 10%of Cont ract Value

Superintendent(or t heir Des ignee)

> 10%of Cont ract Value

School Board

> $6MCont ract Size

≤ 10% of Cont ract Value


> 10%of Cont ract Value

School Board

CHANGE MANAGEMENT APPROVALS

CHANGE MANAGEMENT FINANCIAL AUTHORITY

34

31

CHANGE MANAGEMENT CONTRACTS

ITEM VALUE APPROVED BY

DESIGN

PSA RFQ(Approval to Advertise)

ALL( if no mat erial change t o contract form)


PSA Approval≤ $1M Superintendent

(or t heir Des ignee)

> $1M School Board

PSA Amendment≤ $100K Superintendent


> $100K School Board

CONSTRUCTION

(HARD BID)

Invitation to Bid(Approval for Advertise)



Contract Approval≤ $5M Superintendent


> $5M School Board

CMAR

CMAR RFQ(Approval to Advertise)



Base Contract Approval ALL Superintendent(or t heir Des ignee)

GMP≤ $1M Superintendent


> $1M School Board

CSMP Task Order( I s sue)

≤ $4M Superintendent(or t heir Des ignee)

* If an increase to project funding is needed, School Board approval will be required.

CONTRACT MANAGEMENT

35

DATA &

TECHNOLOGY

36

33

DATA & TECHNOLOGY DATABASE INCONSISTENCIES

BUILDING DEPARTMENT ISS

CAPITAL & BUDGET SAP

PPO Maximo

PWS Ariba

SMART e-Builder

Microsoft AccessP6

INCONSISTENT DEPARTMENT SOFTWARE

Integrated

SynchronizedCentralized

Transparent

Efficient

Manual

UncoordinatedDrains resources

Time spent validating info

37

34

OPTIMIZED STATECURRENT STATE

Data repository

Manual processes to pull

data and create reports

Reports can’t happen

instantaneously

Data interaction

Automatically analyze

data and pull reports

Reports always up-to-date

DATA & TECHNOLOGY E-BUILDER

38

35

OPTIMIZED STATECURRENT STATE

Account Level

Bi-Weekly Imports:

Accounting data

available after the fact

Manual updates to P6

Then pushed to e-Builder

Project Level

Daily Imports:

Project management data

available in-progress

Project Manager updates data

directly in e-Builder

Project Controller uploads to P6

ROLES

COST DATA

SCHEDULE INTEGRATION DATA

DATA & TECHNOLOGY E-BUILDER

39

36

DATA & TECHNOLOGY QUALITY OF INFORMATION

BRIDGE THE GAP BETWEEN

Requirements to move toward timely, transparent, and clear program data that is automated and up-to-date:

SBBC support for departments to buy in to

e-Builder as a system of record

Willing interdepartmental participation

Investment into the e-Builder process

enhancements (PCO, SOV, etc.)

“HAPPENED” & “HAPPENING”

40

37

DATA & TECHNOLOGY STREAMLINING COMMUNICATIONS

AECOM DASHBOARD GENERAL PUBLIC

BOC

ORGANIZATIONS / COMMITTEES

BCPSSMARTFUTURES.COM

QUARTERLY REPORTSINGLE SOURCE

OF QUALITY

INFORMATION

CONSISTENT REPORTING ACROSS COMMITTEES & PLATFORMS

41

LONG-TERM

CAPITAL IMPROVEMENT

42

39

LONG-TERM CAPITAL IMPROVEMENT PROGRAM (CIP)

CAPITAL IMPROVEMENT PLAN DEVELOPMENT (MILESTONES)

Current enrollment and projections

Facility conditions and needs

Facility capacity and utilization

Vacant facility information

Castaldi data

FOCUSED ON EDUCATIONAL OUTCOMES PROJECT TYPES:

Replacements

Modernizat ions

Small Capital Construction

Labor

IT

New Init iatives

43

40

LONG-TERM CAPITAL IMPROVEMENT PROGRAM (CIP)

CAPITAL IMPROVEMENT PLAN DEVELOPMENT (MILESTONES)

• Rank schools by priority(consistently updating Facilit ies Assessments)

• Identify swing space

• Develop a cost estimate, disaggregated per project

• Ensure that cost estimates fit within the allocated budget for their respective fiscal years

FOR MODERNIZATIONS:

• Building maintenance work order data from PPO system

• Reports from roofing inspections

• Reports from updated Facility Condition Assessments (FCAs)

• Site v isits to schools with school administration

• Getting insight from the end-users to establish trust from a central

office/school-based level

FOR SMALL CAPITAL STABILIZATION PROJECTS:

HOW COSTS ARE ESTIMATED:

A site-specific educational specification (Ed Spec) and Program Document is developed for the future of each school, utilizing:

District’s Enrollment Projections

District Wide Educational Specifications

District Wide Design Standards

Material Standards

Calculate in today’s dollar the hard cost of the demolition, renovation, and new construction per square foot

Hard cost is escalated to the mid-point of construction

Year 1: 10% For Design Year 2: 50% For Construction Year 3: Remaining 40%

A soft cost percentage for design, permits, and site is added

Separate the funds over the three years:

44

NEXT

STEPS

45

42

ESTABLISH QUARTERY REPORT AS THE SINGLE SOURCE OF

REPORTING FOR BOC, FTF, AND ALL OTHER PARTIES TO

INCREASE EFFICIENCY AND CONSISTENCY

MODIFY STORED MATERIALS PROVISION ALLOWING

CONTRACTORS TO PURCHASE AND INVOICE BEYOND 30 DAYS

AUTHORIZE USE OF THE PROGRAM MANAGER’S

CONTINGENCY FOR STAFFING NEEDS, APMs, MEP ASSESSMENT

STAFFING, LONG TERM CAPITAL PROGRAMING, ETC.

CONSIDER ESTABLISHING AN UPDATED POLICY ON LONG

TERM CAPITAL IMPROVEMENT PLANNING

ESTABLISH DISCIPLINE-SPECIFIC BUSINESS COMMITTEES

ADDRESS PROCESS/POLICY IMPROVEMENTS

IMPLEMENT SUGGESTED E-BUILDER PROCESSES

INCREASE SUPERINTENDENT C.O. APPROVAL THRESHOLDS

ADJUST INTERNAL REQUIREMENTS FOR NOTICE TO PROCEED

(NTP) ISSUANCE

• Add Div isional Breakdown to bid forms• Accept milestone schedule for Notice To Proceed (NTP)• Require detailed CPM & Schedule of Values (SOV) within 45 days

SUMMARY OF ACTIONABLE NEXT STEPS

PERFORM RECONCILIATION OF ORIGINAL FACILITY

ASSESSMENT, AND MAPPS TO ACTUALS OF THE PROGRAM

EVALUATE AND MODIFY PRE-QUALIFICATION PROCESS FOR

A/E’S, CONTRACTORS, AND ROOFING CONTRACTORS

DEVELOP A MENTOR PROTÉGÉ PROGRAM FOR ROOFING

46

The School Board of Broward County Florida

Dr. Rosalind Osgood, Chair

Laurie Rich Levinson, V ice Chair

Lori Alhadeff

Patricia Good

Debra Hixon

Donna P. Korn

Sarah Leonardi

Ann Murray

Nora Rupert

Robert W. Runcie, Superintendent of Schools The School Board of Broward County, Florida, prohibits any policy or procedure which results in discrimination on the basis of age, color, disability, genderidentity, gender expression, genetic information, marital status, national origin, race, religion, sex or sexual orientation. The School Board also provides equalaccess to the Boy Scouts and other designated youth groups. Individuals who wish to file a discrimination and/or harassment complaint may call the Director,Equal Educational Opportunities/ADA Compliance Department & District's Equity Coordinator/Title IX at 754-321-2150 or Teletype Machine (TTY) 754-321-2158.

Individuals with disabilities requesting accommodations under the Americans with Disabilities Act Amendments Act of 2008 (ADAAA), may call EqualEducational Opportunities/ADA Compliance Department at 754-321-2150 or Teletype Machine (TYY) 754-321-2158

47

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