The Lakeland Rotary Club

How Our Club Works

Structure, Roles, and Ratification

• Structure, roles, and selection process– President

• President-Elect-Elect– Nominated by a nominating committee of past presidents

as appointed by the president;– Board of Directors elect (ratify) nomination at meeting in

December.– Term of all officers and other job positions begin July 1

and run for one calendar year.– Will be announced early 2011.

Presidential Duties

– Preside at club and board meetings.– Perform such other duties as ordinarily pertain to

his/her office.– Appoint, subject to the approval of the board, a

club sergeant-at-arms who shall become a member of the board of directors at the time he/she takes office.

– Assign at least one elected director to each club committee to serve as liaison between the committee and the club’s board of directors.

– Attend Rotary International Convention– Is Lori Martini for this year.

Vice President

• Is the immediate past President.

• Presides at club and board meetings in the absence of the President.

• Perform such other duties are ordinarily pertain to his office.

• Heads Grant Committee.

• Is Mark Fore for this year.

President Elect

• Serve as a member of the board of directors of the club and to perform such other duties as may be prescribed by the president or the board.

• Is Bryce Philpot for this year.

Secretary and Treasurer

• In April, the board elects a secretary-elect, a treasurer-elect, and, if desired, an assistant secretary-elect and an assistant treasurer-elect.

• Standard duties.

• Serve on the Board.

• Secretary is Frank Lansford and Treasurer is David Edgar.

Sergeant-at-arms

• Nominated by President, ratified by Board.

• Standard duties.

• Is Fred Oeters for this year.

Board of Directors• Eight total Board Members with four elected each year.• Serve staggered two year terms.• Eligible if in club for one year, up to date on dues, and have

60% attendance.• Nomination process

– Each club member votes for six members in good standing with the six members with the highest votes being put on the ballot.

– Nominating committee consisting of the President and four immediate past-Presidents nominate two more to the ballot.

– Club re-votes and chooses four of the eight on the ballot.• Standard duties plus act as liaison to committees.• Current Board Members- 2010-2011: Xuchitl Coso, Becky

Joyce, Carol Wallace, Michael Folsom; 2011-2012 Ken Farris, Tom Conger, Michelle Ledford, Larry Becker

Administrative Assistant

• Chosen by the Board.

• Paid position.

• Duties as indicated by President.

• Position has only existed periodically.

• Is Beth Hesseltine.

Committees

Please see the “2011-2012 Club Committee Structure” posted in Club Documents.

This was handed out and discussed in class.

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Overall Concept

• Resurrect the “Child of the Sun” Jazz Festival (acquired from FSC)

• Add an urban triathlon to diversify risk and increase net proceeds, expecting 400 athletes

• Free event on Lake Mirror attracting 6000+ attendees

• Proceeds derived from food & beverage sales and athlete race fee

• Goal is $80K+ in net proceeds in year one and $100k+ thereafter

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Overall Schedule

•Friday Evening – “Cotton Club” style reception at the Magnolia Building for musicians and sponsors

Autograph session with the musicians with sponsors receiving autographed posters

and tee shirts

•Saturday

7am to Noon Triathlon / Kids races / Awards ceremonies

Noon to 11pm Local student bands / local bands / regional bands / headliners

6pm to close Magnolia VIP Room

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Triathlon

•Create the premier urban triathlon in central Florida

•Race course through downtown and FSC campus

–Swim 650m Lake Mirror

–Bike 20k through FSC Campus

–Run 5k through downtown

•Race categories

–Elite

–Age group including kids

–Corporate Relays

–First timers

–Colleges

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Headliners

Jimmy Cobb: Last remaining member from Miles Davis’ “Kind of Blue.”

Worked with the “who's who” of Jazz, including Dizzy Gillespie, Sarah

Vaughan, Billie Holiday, and Nat Adderley.

Larry Willis: New York-born Willis has played everything from free jazz to

fusion to rock while performing as a valued sideman with such jazz titans as

Dizzy Gillespie, Lee Morgan, Cannonball Adderley, Art Blakey and Woody

Shaw.

Belinda Womack: Jazz / soul singer and evangelist. Nashville based in the

1970's, touring with BodyHeat. Settled in Tampa in 1982 and worked for years

in Jazz nightclubs. Today is the worship pastor at Wellspring Methodist Church

in Tampa.

Attendance & LOA

• Requirements & Make ups

• Leave of Absence

• Rule of 85

• Honorary members

Miscellaneous

• Every Rotarian Every Year

• No self promotion

• If Rotary asks, only answer is yes

Meeting procedure

– Pick up your badge– Greeters – Usually two “volunteers”– Record your attendance with the Secretary– Notify them of any make ups you have– Pay for your lunch

• $11 for a full lunch, $5 for a salad and a drink, $3 for drink. $3 regardless to pay for the room

– Pre paid plan– Not allowed to “bring your lunch”– Buy your 50/50 tickets. 1 for $1 or 3 for $2– Various other sign ups and information at the back

table (Bell ringing, highway clean up, get well cards)

Meeting procedure

– Get your lunch (drop ticket in the basket)– Sit where you like, recommend you initially sit with

different people.– Bell rings and everyone stands for the invocation

and the singing of “America”.– Invocation can be volunteered for…– President’s welcome and announcements– SINGING – 1 song from the “blue book”– Introduction of Guests (volunteered)

Meeting procedure

• For guests of members (spouses, co workers, etc) clap

• For visiting Rotarians we greet them “Hi ---“• Happy Dollars – What are you happy

about???? Money goes to Rotary international• Introduction of the program , program, Q & A• 50/50 drawing• Adjournment