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Minutes of the 2015 Annual General Meeting of “The Hartley Trailer Sailer 16 Association of Australia Inc.”
THE HARTLEY TRAILER SAILER 16 ASSOCIATION
MINUTES OF THE ANNUAL GENERAL MEETING 18th June 2016
1 OPENING:
After confirmation of all parties on line by the Registrar, the Chairperson Gillian Horvath welcomed all
States and identified the spokesperson from each State.
2 Attendance:
South Australia: 4 members
Victoria: 6 members N.S.W.: 12 members
3 APOLOGIES: Norm Thompson, Lesley Thompson, Barrie Heath, Peter Yeates, ?? Victoria, Gary
Geitz and Geoff Potts
4 CONFIRMATION OF 2015 AGM MINUTES:
As the minutes have been distributed to all States it was moved and second that the minutes be
taken as read
Moved: Alan Scott
Second: Gillian Horvath
Carried
5 BUSINESS ARISING FROM THE MINUTES: Nil
6 REPORTS:
PRESIDENT'S REPORT: to the Members of the Hartley Trailer 16 Association of Australia Inc. -
Annual General Meeting - 18th June, 2016
I welcome members to the 2016 Annual General Meeting of the Hartley Trailer Sailer 16 Association of
Australia.
Congratulations are extended to the South Australian association for the most successful, competitive, hospitable and enjoyable Australian Championship Regatta conducted in conjunction with Largs Bay
Sailing Club for the 2015/16 season.
Congratulations also to the new Australian Champions - Michael Horvath and Ian Fox in "Tru-Blu" and
the placegetters - Kym Tuck and Glyn Hughes, "Tarrango" - second and Geoff Potts and Christine Haydon, "Kurdi II" - third.
Planning is now underway for the forthcoming Australian Championship Regatta at Saratoga in NSW–
and a progress report will be given later at this meeting.
Membership is slightly down (5 members less than last year). Of interest is the fact that 10% of our membership this season are new members. So, with people moving on, boats changing hands, etc. it
is obvious that there is still much interest in the TS16. This is gratifying and I acknowledge the
efforts made by the State Committee and Members in promoting the class and helping to bring these
new TS16 enthusiasts into the fold.
Minutes of 2016 Annual General Meeting of “The Hartley Trailer Sailer 16 Association of Australia Inc.”
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To the Members of the Australian Committee of Management I extend thanks for their commitment to
the job and for being willing to continue on.
Thank you to all members attending this AGM and those who submitted postal or proxy votes, your
support is appreciated.
Gillian Horvath – President
Moved: Trevor Bell
Second: Bryan Langworthy
That the Presidents Report be accepted - Carried
Treasurer’s Report
Written by Alan Scott
The balance sheet this year looks a lot healthier than the last few years (Table 1). The surplus has
increased by 176% mainly due to a reduction in expenses of 31% (Table 3). The two main savings
for this year has been the Association Insurance a reduction of nearly $1000 and the fact that there was no Australian Championship subsidy paid this year. The other income and expense items on the
summary below show no major changes.
90% of our income comes from Membership fees but the payment method is changing with more
members making use of PayPal (Paypal Credit Graph 1). This year the use of PayPal has increase by
10% increasing to around 34% of membership fees being paid by PayPal. The State subsidies have all increased because the formula deducts the cost of insurance per member
but as insurance has reduced this means more rebate per member (Chart 1).
The expenses have been effected by finding a new liability insurer which has allows for a 36%
reduction in cost for this one expense which is considerable when insurance makes up over 50% of or operating expenses (Chart 2).
Overall the Association’s funds are sound and the accounts have been checked by the President Gillian
Horvath and found to balance.
6.1 Assets as at 30th April, 2016 6.2
Bank Assn funds (Westpac) $12,573.00
Paypal $775.82
Term Deposit (NAB) $10,500.00
Bank total $23,848.82
Other Stock of Plans $350.00
Stock of Medals $47.40
Liabilities WA Funds -$3,798.00
Net Assets $20,448.22
2015/2016
Accumulated funds 30th May $18,109.36
Surplus for year $2,338.86
Equity $20,448.22
Table 1
Minutes of 2016 Annual General Meeting of “The Hartley Trailer Sailer 16 Association of Australia Inc.”
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6.3 Income 2015/2016
Membership $9,550.00
Plans including Membership $450.00
Sale Medals $68.64
Bank Interest $420.39
Publications $122.00
Post $0.00
Donations $0.00
Total income $10,611.03
Table 2
6.4 Expenses
Membership subsidy
NSW & ACT $2,479.03
Victoria $1,654.22
Queensland $444.48
South Australia $632.35
Western Australia $0.00
Tasmania $123.72
SUB TOTAL $5,333.80
6.5 Other Expenses
PayPal Transfers included
Insurance $1,654.00
Postage net $377.03
Plans $250.00
Medallions - Australian
Champ $161.70
Printing & Stationary $150.00
Dept. Fair Trading $144.00
PayPal Charges $130.12
AY Affiliation $70.00
Journal $1.52
National Subsidy $0.00
$2,938.37
Total expenses $8,272.17
Net Surplus $2,338.86
Expense
%
-31.27%
Surplus
%
176.15%
Minutes of 2016 Annual General Meeting of “The Hartley Trailer Sailer 16 Association of Australia Inc.”
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Moved: Alan Scott
Second: Michael Horvath
That the Treasurer’s Report be approved – Carried
Registrars Report
Written by Alan Scott
The total membership as of 31/4/16 the membership is 5 or 2.5% less than last year. The main loss
of membership was in NSW where 14 members left the Association and only 7 new members joined
(Chart 4). However, most other States were stable in terms of relative numbers. This is to be expected when NSW holds nearly half the entire membership. One thing that I have noticed is that all
the new members joined via the web site application form and paid online. As far as boats go there
have been three Plans sold this year and numerous boat changes (Table 5). The Database is
continually being updated for ease of use and error checking. The only errors found recently have
been due to incorrectly entered data. Overall, the membership is fairly stable at this time and the management system is equally stable.
6.1 Membership Numbers
State Paid
members Lifers
Current
Member 2014-2015
% of Last
year
New
Members Un-financial
Member
Boats
ACT 3 0 3 3 100 0 0 3
NSW 79 8 87 94 93 7 14 73
QLD 16 0 16 14 114 4 3 8
SA 21 3 24 25 96 2 4 17
TAS 5 0 5 4 125 1 0 3
VIC 54 5 59 59 100 6 6 43
WA 4 1 5 5 100 0 0 5
Totals 182 17 199 204
20 27 152
Chart 3
6.2 Resignation
Member #
Town State
5028 WODONGA VIC
4935 ALBURY NSW
5067 BROADBEACH WATERS QLD
5014 CAIRNLEA VIC
1989 CORINELLA VIC
5064 LILYDALE VIC
4960 OAK FLATS NSW
5057 ELANORA HIEGHTS NSW
970 WOY WOY NSW
Minutes of 2016 Annual General Meeting of “The Hartley Trailer Sailer 16 Association of Australia Inc.”
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6.3 New Members
Member
Number State First Joined Boat Name Boat #
5079 QLD 20-May-15 Herb N Vern 2 1524
5080 VIC 30-May-15 Oakwood 989
5081 VIC 31-May-15 Daydreamer 452
5082 QLD 15-Jun-15
5083 VIC 07-Nov-15 Bartley 1519
5084 VIC 24-Nov-15 Intellectually Challenged 579
5085 SA 24-Nov-15 Chipper 1111
5086 TAS 25-Nov-15
5087 NSW 08-Dec-15 Sweet Ride 1476
5088 NSW 10-Dec-15 Erszike 979
5089 NSW 18-Jan-16 Benni 1016
5090 NSW 08-Feb-16 MYOTIS 1394
5091 QLD 09-Mar-16
5092 VIC 09-Mar-16 Ravin 1452
5093 QLD 09-Mar-16 Linda's Spirit 526
5094 SA 23-Mar-16 Plan 2031692
5095 NSW 19-Mar-16 Sinister 1516
5096 VIC 29-Mar-16 Currency Lass 1624
5097 NSW 12-Apr-16 Nalia 1613
5098 NSW 29-Apr-16 Shiraz 790
6.4 Boat Plans
Mem # Suburb State
5094 OLD NOARLUNGA SA
5087 Glenorchy TAS
5091 BURNSIDE QLD
6.5 Boat Changes
Member #
Town state owner sail2 Boat name
0 ACT owner 237 La Cosa Mia
4960 OAK FLATS NSW sold 237 La Cosa Mia
4896 CLIFTON
SPRINGS owner 369 Out Of Sight
4364 CRAIGEBURN VIC sold 369 Out Of Sight
4820 WILLIAMSTOWN VIC owner 441 Phantom
5081 CHELTENHAM VIC owner 452 Daydreamer
5093 GLADSTONE owner 526 Linda's Spirit
2922 CRANBROOK QLD sold 526 Sea Mist II
5084 TULLAMARINE owner 579 Intellectually Challenged
Minutes of 2016 Annual General Meeting of “The Hartley Trailer Sailer 16 Association of Australia Inc.”
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Member
# Town state owner sail2 Boat name
900 SEMAPHORE
PARK SA sold 579 Challenger
0 owner 611 Neikah
4935 ALBURY NSW sold 611 Neikah
5098 FLORAVILLE owner 790 Shiraz
4282 FAULCONBRIDGE NSW sold 790 Shiraz
0 owner 800 Whispering
4820 WILLIAMSTOWN VIC sold 800 Whispering
4945 TAMWORTH NSW owner 825 Lightning
4944 GUNNEDAH NSW sold 825 Lightning
4929 LOWER PLENTY
owner 828 Grimalkin
2593 WARRANDYTE VIC sold 828 Grimalkin
3807 PANANIA NSW owner 829 Black Magic
0 owner 839 Lady Betty
0 sold 839 Lady Betty
5088 ASHFIELD NSW owner 979 Erszike
0 sold 979 Erszike
5080 ELWOOD
owner 989 Oakwood
5089 GREEN POINT NSW owner 1016 Benni
3519 SARATOGA NSW sold 1016 Benni
0 NSW owner 1101 Green Travel
970 WOY WOY NSW sold 1101 Green Travel
5085 STRATHALBYN owner 1111 Chipper
4880 STRATHALBYN SA sold 1111 Chipper
0 NSW owner 1140 Verna
5054 RAYMOND
TERRACE NSW sold 1140 Verna
4962 ANNANDALE NSW owner 1144 Tempo
4835 WALLAROO SA sold 1144 Tempo
0 owner 1168 Bumble-B
1793 TUROSS HEAD NSW sold 1168 Bumble-B
5090 TREGEAGLE NSW owner 1394 Myotis
4669 ELTHAM NSW sold 1394 Myotis
0 NSW owner 1451 Half a Chance
5028 WODONGA VIC sold 1451 Half a Chance
5092 SUNBURY owner 1452 Ravin
0 SA owner 1470 Triple G Cruising
5052 UMINA BEACH NSW sold 1470 Triple G Cruising
5087 WOONONA NSW owner 1476 Sweet Ride
4989 ST IVES NSW sold 1476 Sherbet Lemon
5095 BOLTON POINT NSW owner 1516 Sinister
5065 DORA CREEK NSW sold 1516 Sinister
5083 BELMONT
owner 1519 Bartley
4643 ST GEORGES
BASIN NSW sold 1519 Gippsy
5079 NOME
owner 1524 Herb N Vern 2
4404 BUNDOORA VIC owner 1555 Raga Taranga
5070 Cabbage Tree
Point NSW owner 1585 Curlew
4770 NORANDA WA owner 1592 Kurdi Magic
5063 NORTH HAVEN SA sold 1592 Kurdi Magic
Minutes of 2016 Annual General Meeting of “The Hartley Trailer Sailer 16 Association of Australia Inc.”
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Member
# Town state owner sail2 Boat name
4835 WALLAROO SA owner 1608 Let's Tack
4907 COOROY QLD sold 1608 Codswallop
5097 TREGEAGLE
owner 1613 Nalia
4962 ANNANDALE NSW sold 1613 Nalia
1487 CASTLE HILL NSW owner 1622 Larella
5069 RAYMOND TERRACE
owner 1623 June
5096 SOUTH YARRA VIC owner 1624 Currency Lass
Table 5
Moved: Jim Wiley
Second: Trevor Bell
That the Registrar’s Report be approved – Carried
7 Website Report
The Website is working well with only minor changes made associated with contacts and payments.
The number of boats being advertised is stable at around 10 and there have been postings of
Australian and NSW championships. I would also like to thank various members who provide feedback on errors or problems so that they can be fixed. The website I believe had a real role in
allowing new members to join easily and quickly – Alan Scott
8 NATIONAL MEASURER’S REPORT
In this financial year, there have been two newly built boats granted “A” Class Certification,
February - TS16 No. 1524 “Herb & Vern 2” from Queensland.
April - TS16 No. 1519 “Bartley” from Victoria
It has continued to be very quiet again this year, but I am still dealing with questions from members
and others regarding boats in various stages of repair and reconstruction and potential boat
purchases.
Now that we are conducting our meetings via Skype, I am quite happy to continue in this position for
the Hartley TS16 Association
NORM THOMPSON
NATIONAL MEASURER
Moved: Alan Scott
Second: Andrew Penfold
That the Measurers’ Report be approved – Carried
Minutes of 2016 Annual General Meeting of “The Hartley Trailer Sailer 16 Association of Australia Inc.”
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9 NOTICES OF MOTION
Proxies and Member numbers will be called for before voting on the motions and will be managed by
the secretary.
NOTE: In accordance with rule 47(2) these three Motions are a Special Resolution and require 75% majority to pass.
Only registered TS16 boat owners may vote
The motions read:
Motion 1 - TO CHANGE THE SPECIAL SAILING RULES:
Proposed Charlie Horvath member number 2908 Seconded Michael Horvath member number 4173
(Rule 1 (b) reads - All equipment installed and present at the time of official weighing of the
TS 16 shall be carried in all races. Hatch covers shall be installed or safely stowed in the TS 16 in all races)
Delete
Hatch covers shall be installed or safely stowed in the TS16 in all races
Replace with
Hatch covers may be removed when racing. Class minimum weight must be maintained
Reason
When sailing as a class we sail as "off the beach" boats and as such are not required to carry hatches.
(A precedent was set previously at an Australian Championship when hatches were removed for the
weighing process)
If heavier boats are able to sail without hatches it may assist to create a more ‘level playing field'.
Discussion for and against the motion:
Michael Horvath spoke in favour of the motion to support the reasons as published
Neil Bilsborough spoke against the motion because of his concern that when it is necessary to
attach correction lead weights to be used to ensure that the minimum weight is achieved that
people may be tempted to attach such weights to the hatches for weighing purposes and then
when the hatches are left off the boat for racing the boat might then be under 360 Kg. for racing.
There being no further discussion the motion was put to the vote:
State At
Meeting Votes for
At
Meeting Votes
Against
Postal
Votes For
Postal
Votes against
Total
Votes For
Total
Votes Against
Total
Votes
South Australia
3 Nil 2 Nil 5 Nil 5
Victoria 5 Nil 12 1 18 1 19
Minutes of 2016 Annual General Meeting of “The Hartley Trailer Sailer 16 Association of Australia Inc.”
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N.S.W. 6 1 14 1 20 1 22
W.A. Nil Nil 1 Nil 1 Nil 1
Queensland Nil Nil 1 Nil 1 Nil 1
Total Votes 14 1 30 2 44 3 47
Percentage: 44/46 = 95.7% which exceeds the 75% requirement, so the motion was - Carried
Motion 2 - TO CHANGE THE SPECIAL SAILING RULES:
Proposed Charlie Horvath member number 2908 Seconded Michael Horvath member number 4173
(Rule 5 (a) reads - A suitable anchor and line shall be carried when racing)
Delete
A suitable anchor and line shall be carried when racing
Reason When sailing as a class we sail as "off the beach" boats and as such are not required to carry anchors.
By deleting clause 5 skippers have the option to carry or not.
Discussion for and against the motion: Michael Horvath spoke in favour of the motion to support the reasons as published.
Neil Bilsborough spoke against the motion because of he felt that in some circumstance in
severe weather having an anchor on board and being able to anchor could prevent boats from being blown away from rescue boats or on to a lee shore.
In response Michael Horvath indicated that he believes from his experience to deploy an anchor
in survival circumstances is difficult if not impossible.
There being no further discussion the motion was put to the vote:
State At
Meeting Votes for
At
Meeting Votes
Against
Postal
Votes For
Postal
Votes against
Total
Votes For
Total
Votes Against
Total
Votes
South
Australia
3 Nil 2 Nil 5 Nil 5
Victoria 5 Nil 11 2 16 2 18
N.S.W. 5 2 12 2 17 4 22
W.A. Nil Nil 1 Nil 1 Nil 1
Queensland Nil Nil 1 Nil 1 Nil 1
Total Votes 14 2 25 4 39 6 47
Percentage: 39/47 = 82.9 % which exceeds the 75% requirement, so the motion was - Carried
Minutes of 2016 Annual General Meeting of “The Hartley Trailer Sailer 16 Association of Australia Inc.”
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Motion 3 - TO CHANGE THE SPECIAL SAILING RULES:
Proposed Charlie Horvath member number 2908
Seconded Michael Horvath member number 4173
Add new rule
12. TOW ROPE
A tow rope shall be secured to a suitable towing eye that is attached to the bow of the boat. Tow rope shall be a minimum of 8mm diameter and 10 metres long
Reason
An anchor rope is not an appropriate tow rope. A Tow Rope should be readily accessible and of an appropriate strength and length and should be carried whether or not an anchor is carried.
Signed: C. Horvath and M. Horvath 26th March, 2016
Discussion for and against the motion:
Michael Horvath spoke in favour of the motion to support the reasons as published.
Neil Bilsborough spoke against the motion because of he felt that having the tow rope
permanently attached to the towing ring is likely to be nuisance when racing because the rope
has to be run from the bow back inside the cabin with the potential for the tail of the rope being
caught up with other parts of the rigging and in the extreme being washed over the side of the boat.
In response Michael Horvath indicated that he believes from his experience for the crew to
move up to the bow connect the tow rope to the towing ring in extreme weather can be very difficult if not dangerous.
There being no further discussion the motion was put to the vote:
State At Meeting
Votes for
At Meeting
Votes
Against
Postal
Votes For
Postal
Votes
against
Total
Votes For
Total
Votes
Against
Total
Votes
South
Australia
Nil 3 2 Nil 2 3 5
Victoria 5 Nil 11 2 16 2 18
N.S.W. 2 6 11 3 13 9 22
W.A. Nil Nil 1 Nil 1 Nil 1
Queensland Nil Nil 1 Nil 1 Nil 1
Total Votes 7 9 26 5 33 14 47
Percentage: 33/47 = 70.2% which is less than the 75% requirement, so the motion was - Lost
Minutes of 2016 Annual General Meeting of “The Hartley Trailer Sailer 16 Association of Australia Inc.”
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10 ELECTION OF OFFICERS:
The Secretary will report on nominations for office received in accordance with requirements and elections will be held if required.
Nominations received are;
Position Nominated State Moved Second
President Gillian Horvath Victoria Peter Jackson Alan Scott
Vice President Peter Jackson N.S.W Peter Behr Gillian Horvath
Secretary Peter Behr N.S.W Eric Partland Alan Scott
Treasurer Alan Scott N.S.W Peter Jackson Peter Behr
Registrar Alan Scott N.S.W Peter Jackson Peter Behr
Chief Measurer Norm Thompson N.S.W Peter Behr Gillian Horvath
Committee
member
Eric Partland N.S.W Gillian Horvath Alan Scott
Committee
member
Andrew Doyle South Australia Gillian Horvath Alan Scott
Committee
member
Michael Horvath Victoria Peter Behr Alan Scott
Committee
member
Bryan Langworthy Victoria Gillian Horvath Peter Yeates
Gillian Horvath advised the meeting that as there has been only one nomination for each position, all
are elected in accordance with the rules and all positions are filled.
11 GENERAL BUSINESS:
11.1 Re-affirm Public Officer.
Norm Thompson was the Public Officer during 2015/2016 season and has agreed to accept
this position for the upcoming 2016 -2017 season.
11.2 Association Structure and Possible Future Directions:
Andrew Doyle from South Australia made the following suggestions in light of the need to try
to attract new members into our Association particularly younger members.
He feels that we need to think about how we address the average age of members and their
boats which are ever increasing. No new boats being built....stagnant or negative
membership trend.
1) Consideration be given to changing the design of the TS16 to remove the coaming on each side of the cockpit to make hiking out more comfortable
2) Consider changing the shape of the mainsail to a higher aspect ratio sail and to also allow
the mainsail be have a loose foot.
Andrew referred to how the Heron class has survived and transitioned to continue as a
strong class and we haven't. What lessons can we learn from them?
11.3 Report on arrangements for the 2016/2017 Championships:
The New South Wales Association in conjunction with Sarotoga Sailing Club for the host club the
Australian Championship confirmed that they are looking forward to hosting the championship at the
end of the year.
All organisation matters are in hand and under control.
Minutes of 2016 Annual General Meeting of “The Hartley Trailer Sailer 16 Association of Australia Inc.”
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11.4 Proposals for 2017/2018 National Championships
Gillian Horvath advised that the Victorian Association will make a start to the preliminaries of the
Australian Championship when the upcoming season gets under way.
11.5 Receipt of the Annual Return to the Department of Fair Trading and authorisation of
signatories to the return:
To comply with Department of Fair Trading requirements a resolution is required to receive the
annual return to be submitted to the Department of Fair Trading and authorise two committee
members present at the AGM to sign the return.
Moved: Jim Wiley
Second: Joe Horinex
That Alan Scott and Peter Behr be authorised to sign the annual return that is to be forwarded onto
the Department of Fair Trading. - Carried
11.6 General Discussion:
a) Gillian Horvath advised the meeting that she and the committee will finalise the first draft of a
revised Constitution in line with the NSW Fair Trading Model Constitution by the end of 2016 and that copies of the proposed new Constitution will be sent out to for members’ comments early in
2017 so that a final draft can be voted on at the 2017 Annual General Meeting and then put into
use in the 2017/ 2018 Season.
b) Should in the future any proposals to change the design or measurement of the TS16 be put to the National Association by members or State associations, Neil Bilsborough urged the
Association to make sure that such suggestions be sent out to all members for their
consideration.
12 MEETING CLOSE: There being no further business the meeting was closed at 3.35 p.m.