The Fast Lane

The Role of the CIO

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Pam Deegan13-10-14

Agenda

Your role with:

With the faculty With your instructional team With the classified With your president With your Board of Trustees

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Why Administration ?Power vs. Service

Who are You?

Your role with the facultyIn general terms – Transformational

Leadership Collegial Trust Honesty Honor process Transparency No side deals facilitate

Respect Empower

others Humor Honor and

celebrate achievements

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Specifics relative to role with constituent groups

Your role is dependent upon your 10+1

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Education Code §70902 (b)(7)

“The Governing Board shall … ensure … the right of academic senates to assume primary responsibility for making recommendation in the areas of curriculum and academic standards.”5

Title 5 § 53203 - Powers

(A) Governing Board shall adopt policies delegating authority and responsibility to its Academic Senate.

(B) Policies in (A) shall be adopted through collegial consultation with the Academic Senate.

(C) Guarantees the Academic Senate the right to meet with or appear before the board.6

Title 5 § 53200 - Definitions

(B) Academic Senate means an organization whose primary function is to make recommendations with respect to academic and professional matters.

(C) Academic and Professional matters means the following policy development and implementation matters:

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THE Ten . . .Section 53200 (c) Curriculum, including establishing

prerequisites Degree & Certificate Requirements Grading Policies Educational Program Development Standards & Polices regarding Student

Preparation and Success College governance structures, as related to

faculty roles continued . . .

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THE Ten… (continued)Section 53200 (c) Faculty roles and involvement in

accreditation process Policies for faculty professional

development activities Processes for program review Processes for institutional planning and

budget development

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…plus OneSection 53200 (c)

Other academic and professional matters as mutually agreed upon.

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Collegial ConsultationSection 53200 (d)

District Governing Board is required to consult collegially with the Academic Senate and develop policies on academic and professional matters through either or both:

1. Rely primarily upon the advice and judgment of the Academic Senate

2. Reach mutual agreement with the Academic Senate by written resolution, regulation, or policy

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Collegial Consultation - Definitions

Section 53200 (d)

(D) Requires procedures for responding to Academic Senate recommendations that include:

1. When rely primarily, the recommendation of the Academic Senate will normally be accepted, and only in exceptional circumstances and for compelling reasons will they not be accepted.13

Compelling ReasonsThese terms mean that … in instances where a recommendation is not accepted the reasons for the board’s decision must be in writing and based on a clear and substantive rationale which puts the explanation for the decision in an accurate, appropriate, and relevant context.

--Participating Effectively in District and College Governance

(a publication of Academic Senate for California Community Colleges)14

2. When mutual agreement and an agreement has not been reached: Existing policy remains in effect except in cases of legal liability or fiscal hardship

Board may act - after a good faith effort - only for compelling legal, fiscal, or organizational reasons.

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Do you know your 10 + 1??

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Title 5 § 53203 – More Powers

(E) Academic Senate may assume responsibilities and perform functions as may be delegated by the Governing Board

(F) Appointment of faculty members to college committees shall be made by the Academic Senate - requires consultation with CEO or designee

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So, what is your role??

Depends upon which items are “rely primarily” and which are “mutually agree”

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The CIO’s role in Rely Primarily

More passive role Make headway due to “respect”

role Advise Keep things legal Remind of process

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Mutually Agree and the CIO role

More active role CIO may co-chair CIO represents the President Still maintain collegiality19

When it Comes to Curriculum

Regardless of rely primary or mutually agree, you should take an active role in program approval process.

MO may vary.

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Governance versus Operation Issues

Almost always want faculty input – from whom?

Scenarios – Enrollment management issues Program review Instructional goals Faculty grievances Composition of entire Accreditation team Time blocks for class schedule Assignment of classes for faculty members

In Box Exercise You receive an email from a faculty member:

To: Dr. YouaresosmartFrom: Frank FreethoughtRe: Collegial Consultation

I don’t believe the academic senate has been consulted adequately regarding the assignment of courses to faculty and that we should also be the ones who determine how we will reach our college FTES cap. After all, we are the ones in the classroom. It also falls under our control in the 10 plus one. I await your reply.Thanks, Frank

Your Role with Classified

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Role with Instructional Team

You are your team Transformational traits Need to provide adequate structure, internal

processes, and predictability Team needs to know they can try new things and

be able to fail without admonishment

22 IInstruction

Help your team establish instructional goals Never lose your cool or use humiliation or

sarcasm Be prepared - Use the old “Alternate Choice”

method Deans’ Retreat Concept Celebrate !

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Do You Include Celebrations in Your

Routine?

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A sincere word of thanks costs nothing and is very effective.

Post a thank you note on their door in their honor.

Throw a pizza party or cake party in their honor.

Create a simple “ABCD” card that are given when someone goes “Above the Call of Duty”.

Write about them in a college-wide email. Post a “thank you” sign in the lobby with their

name on it. Gift them flowers, a book, or other small gift. Invite them to a one-on-one lunch. Give them a card with a Starbucks card.

Have the entire team sign a framed photo or certificate of appreciation.

Arrange for a boss several levels up (the president?) to stop by to say thanks.

Buy a dozen donuts and announce to the department that they are in the honorees office, they should stop by to say hi and get one.

Feature them in the college newsletter. Pick an unusual or funny object and place it on

their desk for a week.

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Role with the President

Keep the president informed !!!! Thoroughly discuss issues at President’s

Cabinet Okay to disagree, but when decision is

made, get with the program Don’t disrespect and blame the

president when in committee Be ethical, if you can’t agree with

majority of decisions, question your role at the college26

Role with Board of Trustees

YOU report to the PRESIDENT!

What is your college policy?

President needs to know of requests and conversations

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In SummaryKnow Your Craft !!

Know Ed Code and Title 5 Review each year

Become intimate with Chancellor’s Office website (Legal opinions, new initiatives, what is going on)

Read Academic Senate’s website Read PICAH and know curricular processes inside

and out Know enrollment management and scheduling

best practices Attend select conferences and workshops Network with other CIOs Stay current !

Questions ??