the english uk regional fair asia pacific 2016 english uk regional fair, asia pacific 2016 3 venue...

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The English UK Regional Fair Asia Pacific 2016Pre-departure handbook

Tuesday 22 - Friday 25 NovemberHyatt Regency Danang Resort and Spa

The English UK Regional Fair, Asia Pacific 2016 1

Contents

Event programme ............................................................................................................... 2

Venue and location ............................................................................................................. 3

The venue........................................................................................................................................... 3 Accommodation .................................................................................................................................. 3 Booking extra nights ........................................................................................................................... 3 Getting to Danang .............................................................................................................................. 4 Getting to the Hyatt Regency Danang Resort and Spa ..................................................................... 4

Visas .................................................................................................................................... 5

During the fair ..................................................................................................................... 7

Online appointment system ................................................................................................................ 7 Registration at the English UK Regional Fair, Asia Pacific 2016 ....................................................... 7 Internet access ................................................................................................................................... 7 Twitter ............................................................................................................................................... 8 Special dietary requirements .............................................................................................................. 8 Delivery of materials ........................................................................................................................... 8

Evening events ................................................................................................................... 9

Welcome reception and dinner........................................................................................................... 9 Networking evening in historic Hoi An ................................................................................................ 9 Indochine farewell gala dinner in Danang .......................................................................................... 9

Seminar programme ......................................................................................................... 10

Appointment sessions ..................................................................................................... 10

Local information .............................................................................................................. 11

ATMs ............................................................................................................................................. 11 Bargaining ........................................................................................................................................ 11 Climate ............................................................................................................................................. 11 Currency ........................................................................................................................................... 11 Crime and personal safety ............................................................................................................... 11 Electricity .......................................................................................................................................... 12 Getting around .................................................................................................................................. 12 Language.......................................................................................................................................... 12 Travel insurance ............................................................................................................................... 12 Time zone ......................................................................................................................................... 12 Tipping 12 Vaccinations ..................................................................................................................................... 12

Event organiser ................................................................................................................. 13

English UK ........................................................................................................................................ 13

Event partner .................................................................................................................... 13

British Council .................................................................................................................................. 13


Event programme

Tuesday 22 November 2016

14:00 Hotel check-in Hyatt Regency Danang Resort & Spa

15:00 – 18:00 Event registration Group hospitality desk

16:30 – 18:00 Educator/ exhibitor set-up Grand Ballroom

19:15 – 19:45 Welcome reception Terrasse

19:45 – 21:45 British Council sponsored international buffet dinner

Pool House Garden

Wednesday 23 November 2016

06:30– 10:30 Breakfast Green House

09:00 – 11:00 Seminar programme Salon 1 and 2

11:00 – 11:20 Refreshment break Grand Ballroom

11:20 – 13:00 Appointment sessions Grand Ballroom

13:00 – 14:15 Lunch Green House


15:30 – 15:50 Afternoon refreshment break Grand Ballroom


18:15 Transfer to Hoi An Meet in the hotel lobby

19:00 – 21:30 Networking evening Hoi An

21:30 – 22:00 Transfer Return to hotel

Thursday 24 November 2016


08:45 Event hall opens Grand Ballroom


11:10-11:30 Morning refreshment break Grand Ballroom


12:45 – 14:00 Lunch Green House

14:00– 15:40 Appointment sessions Grand Ballroom

15:40 – 16:00 Afternoon refreshment break Grand Ballroom


18:30 Transfer to the farewell gala dinner

Meet in hotel lobby

19:00 – 22:00 Indochine farewell gala dinner Museum of Cham Sculpture, Danang

22:00 Transfer Return to hotel

Friday 25 November 2016


12:00 Check out Reception


Venue and location

The venue

The English UK Regional Fair Asia Pacific 2016 takes place at:

Hyatt Regency Danang Resort and Spa 5 Truong Sa Street, Hoa Hai Ward, Ngu Hanh Son District Danang, Vietnam

Tel: +84 511 398 1234 Web: danang.regency.hyatt.com

This is a luxury resort located midway between UNESCO world heritage village of Hoi An and the

city of Danang, Vietnam’s third largest city. The resort provides world class conferencing facilities

and is situated on an immaculate stretch of picturesque white-sand beach at the foot of the

legendary Marble Mountain. Visit the hotel website for more details about the facilities on offer.

Hotel check in is from 14:00 on Tuesday 22 November 2016, check out is by midday on Friday 25

November 2016. Any additional incidental hotel charges should be paid on check out e.g. phone

calls and laundry.

We will travel off-site for evening activities and dinners.

Booking extra nights

The fair package includes a single occupancy room for three nights (including breakfast and

internet) from Tuesday 22 November (check-in) to Friday 25 November (check-out).

If you would like to book any extra nights’ accommodation at the Hyatt Regency Danang Resort and

Spa, these must be requested through English UK and then paid to our preferred travel agent Exo

Travel, either on arrival at our fair hospitality desk or online through their secured gateway. A 3%

credit card fee will apply.

To request additional nights, please complete the relevant section of the pre-departure form or

contact:

Stefanie Zauner, Market Development Assistant, English UK [email protected] Tel: + 44 20 7608 7960

The conference bedroom rate is USD 190 per room per night, including breakfast, taxes and

internet. Rooms are subject to availability and we recommend booking early to avoid

disappointment.

The special conference rate applies for the nights of 19, 20, 21 and 25, 26 and 27 November

only. Out of this period, the room rate will subject to the hotel’s availability. Please note any

bedroom cancellations made within 15 days of the event will be subject to a cancellation charge

equivalent to the full nightly rate for the duration of your stay.

http://www.danang.regency.hyatt.com/en/hotel/home.html

mailto:[email protected]


Getting to Danang

Many Asian airlines fly direct to Danang International Airport, delegates from the UK may choose to

change planes in a major international hub such as Hong Kong or Singapore or get a short internal

flight from Hanoi or HCMC.

Getting to the Hyatt Regency Danang Resort and Spa

Both Danang International Airport and from Danang train station are about 7 km away from the

resort. The journey takes about 25 minutes by taxi. Confirm a fixed or metered rate with the taxi

representative. The approximate cost is the equivalent of USD 15.

If you would prefer to pre-book an airport transfer, our nominated travel agency, Exo Travel, can

help you arrange this. One-way costs USD 30; a return transfer costs USD 60.

To book airport transfers, delegates should email Mr Nguyen Tai Nam at Exo Travel as follows:

To: [email protected] CC: [email protected] Subject: English UK Regional Fair – airport transfer In the email please state:

Your full name

Number of passengers

Flight arrival date

Flight arrival time

Flight arrival terminal (domestic or international)

Flight number

For departure transfers, please also email Nam your flight departure date, flight departure time,

flight departure terminal and flight number.

Exo Travel will send an online invoice with a link to pay by credit card before confirming the transfer




Visas

We provide the following information for guidance, but as this is subject to change, we recommend

you check with the Vietnamese embassy in your own country.

Visa exempt countries are listed below. Tourists from all other countries need a visa to enter

Vietnam. All passports must be valid for at least six months on arrival in Vietnam.

Visa exempt countries

The following countries are visa exempt: you do not need a visa if you are arriving from one of these countries and staying up to the duration indicated:

30-day exemption:

Singapore, Thailand, Malaysia, Laos, Indonesia, Cambodia, Brunei

21-day exemption:

Philippines

15-day exemption:

Myanmar, Japan, South Korea, Finland, Denmark, Norway, Sweden, Russia

15-day exemption from 1 July 2015 to 30 June 2017

Great Britain, Spain, Italy, Germany, France

(The next entry should be more than 30 days after the previous exit, if it is less than 30 days a valid visa will be required for this subsequent entry)

Obtaining a visa

For delegates from any country not listed above, English UK’s nominated travel agency Exo Travel,

advises that the best route is ‘Visa on Arrival’. Exo Travel can assist and facilitate applications for

tourist visas.

If you require a visa, email Mr Nguyen Tai Nam at Exo Travel as follows: To: [email protected] CC: [email protected] Subject: English UK Regional Fair – Visa Including:

Attach copy of the main page of your passport

Full details of your flight booking

Exo Travel will then launch your application and after seven days a Visa Authorisation Letter will be

ready. (Please note this is not a visa but a proof to show that the visa will be issued upon arrival.)




Exo Travel will then send a soft copy of this letter with the full instructions on how to proceed to get

a visa on arrival. Follow their instruction to fill in the Visa Application Form N1, stick one passport

photograph on the form.

You will need to show these documents at the check-in counter of your direct flight to Vietnam in

order for the airline to let you board your flight:

A soft copy of Visa Authorisation Letter

Visa Application Form N1

Passport

On arrival in Danang, staff from Exo Travel will greet you with a signboard displaying English UK’s

logo and help you get the visa. You will just need to bring the above documents to the “landing visa”

counter, which is found on the left-hand side when arriving on the ground floor.

After a few moments you will receive your passport back with the Visa already stuck in it, then go to

the Immigration Counter for passport control. After this, proceed to the luggage carousel to collect

your baggage

For agents attending the fair, English UK will cover the cost of the single entry visa stamping fee.

Please see the following procedure notes.

Please note that the passport has to be valid for at least 60 days before the arrival date in Vietnam.


During the fair

Online appointment system

All one-to-one meetings at the fair are made through an online appointment scheduling system,

Marcom eSchedule PRO. This is managed by Marcom Connect.

Visit www.euk-danang.marcom-education.com to login, check your profile details and schedule

appointments. During the fair log-in to this website to see full participant profiles and view your

schedule.

We encourage you to upload a photo to your profile as it is really helpful during the one-to-one

meetings. Please upload this by Monday 8 November. The data for the printed handbook will be

exported on this date. Any changes made after then will not be included in the printed handbook

and will appear online only.

In order to maximize the benefit of their participation, we ask all delegates to schedule a minimum of

18 appointments across the two workshop days (i.e. a 75% full schedule). The appointment

scheduling process closes at 16:00 GMT on Friday 15 November.

Registration at the English UK Regional Fair, Asia Pacific 2016

Tuesday 22 November

15:00 – 18:00

Registration for the fair is at our hospitality desk in the lobby of the Hyatt Regency Danang Resort

and Spa. Additionally, any pre-booked extra nights can be paid to EXO Travel at this hospitality

desk.

At registration, you will receive your welcome pack and name badge. Please wear your badge at all

times during the event, as the colour of the lanyard helps you to identify the type of participant.

Educators wear blue lanyards Agents and overseas British Council and DIT staff wear red lanyards Exhibitors yellow lanyards Guests and VIPs wear white lanyards

Your badge also acts as a pass to everything. (Please note that non-registered colleagues, friends,

or family members will not be permitted to enter the workshop halls, or attend the reception, dinners

or lunches).

All hotel guests should check-in separately to the hotel at the resort’s main reception desk.

Internet access

Complimentary wired and Wi-Fi internet access is available in all guestrooms of the resort and Wi-Fi

will be provided in the meeting rooms.

http://www.euk-danang.marcom-education.com/


Twitter

We would love you to tweet about the event. The hashtag is #eukdanang16. Follow us on Twitter for

updates throughout the fair @englishuk.

Special dietary requirements

Please let us know, through your pre-departure form, if you have any special dietary requirements.

If you have notified us in advance, at registration you will find a special dietary card attached to your

badge. Before each meal, please place this card on your plate to tell restaurant staff of your

requirements. For buffets, the food will be labelled.

Delivery of materials

We recommend that all participants use OCS Worldwide to ship their workshop materials to the fair,

since we cannot delivery to the workshop of boxes sent directly to the Hyatt through an alternative

courier.

OCS Worldwide are our appointed shipper, all participants’ materials are consolidated into one

shipment, which helps to keep costs down and ensures the safe and timely delivery of your

brochures. They will have contacted all educators and exhibitors directly with full details. They need

to receive your materials by Friday 28 October. Please email [email protected] for

more information.

If, however, you decide to send your items separately to the hotel, please label them as follows:

Ms. Pham Thi Huyen Trang Sales Executive HYATT REGENCY DANANG RESORT & SPA 5 Truong Sa Street, Hoa Hai Ward, Ngu Hanh Son District, Danang City, Vietnam Telephone +84 511 398 1234 Email: [email protected] Event: English UK Regional Fair Asia Pacific 2016 (22- 26 November) [insert name of school]



Evening events

Welcome reception and dinner

Tuesday 22 November 19:15 – 21:45 Our welcome reception and dinner takes place in the resort. After welcome drinks in Terrasse (the

hotel’s lobby lounge), we will head to the Pool House Garden for an international buffet dinner. The

Pool House enjoys breath-taking, uninterrupted views of Non Nuoc Beach.

This evening is sponsored by the British Council and Cherry Gough, Country Director, British

Council Vietnam, will give the welcome speech. The dress code is smart/casual.

Networking evening in historic Hoi An

Wednesday 23 November 18:15 – 22:00 Just 20km from our hotel is the UNESCO world heritage town of Hoi An. After spending time

networking and learning a traditional craft together, the group will stroll through the beautiful old

town to a beguiling riverside setting. We will have a casual street market-themed dinner with dance

and musical performances, beside the famous Japanese bridge.

Transfers between the hotel and Hoi An will be provided. The dress code for the evening is casual.

Indochine farewell gala dinner in Danang

Thursday 24 November

18:30 – 22:00

Our farewell gala night is at the Museum of Cham Sculpture in Danang. Danang (10km from our

hotel) is Vietnam’s third biggest city and this museum has the world’s largest collection of Cham

artefacts. As well as treasures from Dong Duong (Indrapura), Khuong My, My Son, Tra Kieu and

other sites, there are also exhibits focussing on contemporary Cham culture and photos of the Kate

Festival (the Cham New Year).

The gala dinner is in a central courtyard of buildings that marry French-Colonial architecture with

Cham elements. Over a set Vietnamese dinner, we will experience a traditional Cham dance

performance. We have invited Mr Lever, Her Majesty’s Ambassador to Vietnam, and VIPs from the

wider local education sector to join us for this evening.

Transfers between the hotel and the museum will be provided. The dress code for this evening is

smart.


Seminar programme

Wednesday 23 November 09:00 – 11:00 Our seminar sessions are in Salon 1 and 2 and will include group discussions. Full details of the

seminar programme can be found in the Welcome Pack that you will receive at registration.

Appointment sessions

Wednesday 23 and Thursday 24 November 11:00 – 17:05 and 09:00 – 17:15

All meeting appointments are arranged in advance through Marcom eSchedule Pro software. The

meetings will be in the Grand Ballroom, located on the first floor of the resort hotel.

This workshop hall will open from 16:30 on Tuesday 22 November 2016 for the set-up of tables.

Each educator and exhibitor has a table and two chairs and their agent meetings will take place at

this table. All promotional materials should fit either on/under the table.

Appointments begin at 11:00 on Wednesday 23 November and finish at 16:15. On Thursday 24

November the workshop hall will open at 08:45 and close at 17:35.


Local information

ATMs

ATMs are widespread. Cash can be obtained with a regular Maestro/Cirrus card, or with a Visa or

MasterCard debit or credit card. Withdrawal fees may be high. The hotel has an ATM as well as

currency exchange service.

Bargaining

In most tourist transactions, some bargaining is essential. In some cases, you will be able to get a

50% discount, at others this may only be 10%.

Business hours (general)

Offices: 07:00 or 08:00 - 17:00 or 18:00 Museums: as above but often closed on Mondays Banks: 08:00 - 15:00 weekdays and until 11:00 Saturday Shops: 08:00 - 18:00 There are also several shops in the hotel where guests can buy groceries, clothing and souvenirs.

Climate

November is one of the wettest months of the year in Vietnam. The average temperature in this

period is about 25 degrees celsius.

Currency

The official currency is Vietnam dong (abbreviated to d). US dollars can be exchanged and used

widely, although less so in rural areas. The exchange rate is currently around USD 1 to 22,000d.

Crime and personal safety

Vietnam is considered a safe country for visitors, including women travelling alone. Road safety is,

however, not a strong point. Take the usual travel and safety precautions and check

www.gov.uk/foreign-travel-advice/vietnam for up-to-date advice.

http://www.gov.uk/foreign-travel-advice/vietnam


Electricity

The standard electrical supply in Vietnam is 220 volts, 50 cycles. Sockets usually are for plugs

with two round pins. The Hyatt Regency Danang Resort and Spa provides universal electric outlets

in their guestrooms.

Getting around

Metered taxis are cheap by international standards and are a safe way to travel. The average tariff

is 10,000d to 15,000d per kilometre.

Near the hotel there are a number of locations of interest to tourists, including Cham Island, My Son

Sanctuary, Bach Ma National Park, Bana Hills, Marble Mountains, Cham Museum and Hoi An.

Language

The official language is Vietnamese. English is the most popular foreign language and is taught in

school. Information in English can be found easily in big cities and growing tourist places such as

Da Nang.

Travel insurance

Insurance is essential, as the cost of medical treatment is prohibitive.

Time zone

GMT +7 hour.

Tipping

Although traditionally in Vietnam the habit of tipping did not exist; it is now more commonplace

although not expected. Consider giving a small tip when eating at restaurants, taking a taxi or hiring

a tour guide.

Vaccinations

The only vaccination required by international regulations is yellow fever. Proof is only required if

you have visited a country in the yellow fever zone within six days of entering Vietnam.

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Event organiser

English UK

www.englishuk.com | www.studyworldfair.com

English UK is the world's leading language teaching association, with more than 450 accredited

members located in the UK. It is a UK registered charity, with the key aim of advancing the

education of international students in the English language.

Members are private language schools, educational trusts and charities, and language centres in

further education colleges and universities. All our members are accredited under the Accreditation

UK Scheme, which is managed by the British Council in partnership with English UK.

We are also the organisers of StudyWorld London – the UK’s largest and longest running

international student recruitment event.

If you have any questions about the fair or English UK, email [email protected] or come chat with

us at this workshop.

Event partner

The English UK Regional Fairs are supported by the British Council.

British Council

www.britishcouncil.org | www.educationuk.org

The British Council is the UK's international organisation for cultural relations and educational

opportunities. Our purpose is to build relationships between people in the UK and other countries –

connecting the UK to the world and world to the UK.

Our goal is to increase the knowledge and use of the English language across the world, and to

encourage more students to come to the UK to study English, learn about UK culture and people,

and perhaps move on to Further and Higher Education in the UK.

Our quality assurance scheme, Accreditation UK, supports the teaching and learning of English,

helping to strengthen UK English language teaching in a highly competitive international market and

building lasting relationships with the UK for millions of learners. We greatly value the work that

agents do to promote the UK as a destination to learn English.

We aim to support that work by providing agent training programmes, relevant information and

marketing resources.

Come and visit our stand to find out more about the British Council’s work in English language

teaching.

http://www.englishuk.com/

http://www.studyworldfair.com/


http://www.britishcouncil.org/

http://www.educationuk.org/

englishuk.com

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