technology for personal efficiency - hadri sales and marketing conference 2015
TRANSCRIPT
presents
presented by
Technology for Personal Efficiency
Brian Bluff President & Co-Founder, Site-Seeker, Inc.
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What We Will Cover • How we spend our time • Where we need help • Principles of time management • How technology can help
– Time tracking – Email management – Browsers – Cool apps – Multi-Screens – File sharing and cloud storage – Search engines – Appointments – Communication tools
“Life Is So Busy These Days”
How Do You Spend Your Day
Source: entrepreneur.com
How Do You Find Extra Time? Time Management Matrix
"What is important is seldom urgent and what is urgent is seldom important” Former US President Eisenhower
Top Ten Time Management Tips
1. Plan your week 2. Plan your day 3. Plan for emergencies 4. Say no 5. Remember your ABCDE’s 6. Finish what you start 7. When at work, work 8. Take a break! 9. Limit distractions 10. Make tomorrow’s list today
Eat the frog first!
What Are Your Frogs? “Eat a live frog first thing in the morning and nothing worse will happen to you the rest of the day.” - Mark Twain
Important Technology
• Laptops, desktops, smartphones, tablets – Platforms – Operating systems
• Browser • File sharing & collaboration • Communication tools • Apps • More coming!
Evaluate Your Use Of Time
What Tool Do You Use?
Time management method • Francesco Cirillo 1980s • 25 minute intervals - “pomodori” • Short break
Breaks increase mental agility • Plan • Track • Record • Process • Visualize
Image: http://pomodorotechnique.com/
Pomodoro Technique
Desktop $4.99, iPhone $2.99 (or free – ticking sound)
Pomodoro Time Pro - App
Email Management
How many emails are in your inbox? • 0 • 100 • 1000 • More?
Email Management
• Keep it closed • Check twice a day • Can you say distraction?
Email Management
Limit yourself to four options • Delete (or archive) • Delegate • Defer • Respond
Email Management
Delete • Declutter • Archive – option to delete • Use search to find later
Delegate • Do you need to do it? • Add to your waiting folder if
you need to follow up
Unroll.Me
Email Management
Two minute rule • Less then 2 minutes –
respond • More than 2 minutes - defer
• Action folder • Todo List
Keep your inbox empty
One more rule – Don’t write “thanks”, or “sounds good”…
The more you respond, the more email you will receive!
Email Management
Three folders max! • Action required • Archived • Waiting for
Stay offline while in folders
Email Management
Mobile email management • Clear inbox when you can
o Counts as one of your two times per day
• Sync • Turn off alerts – avoid
distractions • Don’t cheat
Browsers
Source: http://en.wikipedia.org/wiki/Usage_share_of_web_browsers
Which browser do you use?
Will you really learn it?
Browsers – Google Chrome
• Access to Google products • Preferences available on
any device when logged in to Google – Bookmarks – Apps – Extensions – Theme – Other (Autofill,
Passwords, Open tabs)
Google Drive
Tabs
Drag Tabs to open an new window • Firefox, Chrome, Safari • IE
Browsers: Tabs
Instapaper
PC: Ctrl F Mac: Cmd F
Browsers - Find
Right Click to Search
Highlight a keyword, right click and search Google
Works in • Firefox • Chrome • Safari • Internet Explorer?
Use History to Find Your Spot
Open closed tabs – History, recently closed tab
Browser Addons, Extensions, Plugins
Increase Efficiency - Multiple Screens
Cloud Storage
Cloud Storage
Advance Search Operators
• Exact phrase "search query" • Exclude a word -query • Include similar words ~query • Search within a site site: query • Include a "fill in the blank” query * query • Search for either word query OR query • Search for a number range number..number
Source: http://support.google.com/websearch/bin/answer.py?hl=en&answer=136861
Advance Search Operators
Advance Search Operators
Advance Search Operators
Google Tips and Tricks
Source: http://www.google.com/insidesearch/tipstricks/all.html
Password Management
Scheduling Meetings
Scheduling Meetings
Scheduling Meetings
Instant Messaging
Instant message • Audio chat • Video chat One-on-one Multi-person
Skype
Making Videos
Making Videos
Mobile Apps
Mobile Apps
Task Management/Planner
Meeting Tools
• Adobe connect – corporate $42 per month • Any meeting Review – Free to $18 per month (Pro25) • FreeConferenceCall – Free (now has screen share
too) • Fuze – Free (up to 3) to $20/month (25) • Google+ (Hangout) – Free (max of 10 devices) • GoToMeeting – Free 3 attendees - $39 per month
(25) • Join.Me – Free to $29 per month • MeetingBurner – Free (10) to $39 per month (50) • Webex - Free (3) to $49 per month (25)
Summary 1. One minute planning saves ten minutes in execution 2. Eat your frogs first 3. Establish a baseline – track your time 4. Set improvement goals 5. Email is a time suck 6. Embrace technology – learn, explore, implement
a. Devices b. Browser c. Hardware d. The cloud e. Apps f. Communication tools
Thank You!
Let’s connect on LinkedIn
Brian Bluff President & Co-Founder Site-Seeker, Inc. [email protected] @BrianBluff w: 315.732.9281 x 11 m: 315.525.5416
• Download presentation
• Free consultation & reports – visit:
Site-Seeker.com/hardi