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European Champion
Clubs Cup Track & Field
Junior Group A
Istanbul, Turkey
Page 1 of 31
Team Manual
www.ecccj-fenerbahce.org
European Champion Clubs Cup
Track & Field Junior Group A
19 September 2015
Istanbul, Turkey
European Champion
Clubs Cup Track & Field
Junior Group A
Istanbul, Turkey
Page 2 of 31
Subject CONTENTS Page
1. GENERAL INFORMATION …………………………………………………………… 4
2. ORGANISATIONAL STRUCTURE
2.1 European Athletics Council ……………………………………………. 6
2.2 European Athletics Delegates ………………………………………… 6
2.3 European Athletics Office ……………………………………………… 6
2.4 Executive Board of Turkish Athletic Federation ……………………. 6
2.5 Local Organising Committee …………………………………………. 7
2.6 Competition Organisation …………………………………………….. 7
2.7 Participating Clubs ……………………………………………………… 8
3. ARRIVALS
3.1 Arrival by Air ………………………………………………………………. 8
3.1.1 Welcome Service ………………………………………………… 8
3.1.2 Transportation of Equipment ………………………………….. 8
3.2 Arrival by Train ……………………………………………………………. 9
3.3 Arrival by Road …………………………………………………………... 9
3.4 Visa Requirements ………………………………………………………. 9
4. TRANSPORT
4.1 Transport Desk …………………………………………………………….. 9
4.2 Bus Shuttle Service ………………………………………………………. 9
4.3 Return to Airport / Train Stations …………………………………….... 9
5. ACCOMMODATION & HOTEL INFORMATION
5.1 General Information …………………………………………………….. 10
5.2 Information Desk …………………………………………………………. 10
5.3 Official Hotels …………………………………………………………….. 10
5.4 Costs and European Athletics Quota ……………………………….. 10
5.5 Meals ……………………………………………………………………….. 11
5.6 Meeting Rooms for Teams ……………………………………………… 12
5.7 Telephone Calls ………………………………………………………….. 12
6. ACCREDITATION
6.1 General …………………………………………………………………….. 12
6.2 Accreditation Procedure ………………………………………………. 12
6.3 Loss of Accreditation ……………………………………………………. 12
6.4 Access Areas for Teams ………………………………………………… 12
7. TECHNICAL INFORMATION
7.1 Technical Information Centre (TIC) ………………………………….. 13
7.2 Technical Meeting ………………………………………………………. 14
7.2.1 Technical Meeting Agenda …………………………………… 14
7.3 Equipment …………………………………………………………………. 14
7.4 Inspection of the Competition Venue ……………………………….. 15
7.5 Competition Area ………………………………………………………... 15
7.6 Dressing Rooms …………………………………………………………… 15
7.7 Training …………………………………………………………………….. 15
7.7.1 Training with Official Starters …………………………………… 16
8. COMPETITION REGULATIONS
8.1 Team Composition ………………………………………………………. 16
8.2 Entries ……………………………………………………………………….. 16
8.2.1 Final entries ………………………………………………………… 16
8.2.2 Final confirmation 17
8.2.3 Withdrawals ……………………………………………………….. 17
European Champion
Clubs Cup Track & Field
Junior Group A
Istanbul, Turkey
Page 3 of 31
Subject CONTENTS Page
8.3 Scoring ……………………………………………………………………… 17
8.4 Competition Numbers …………………………………………………... 17
8.5 Competition Clothing …………………………………………………… 18
8.6 Lane and Starting Order ………………………………………………... 18
8.7 Starting height …………………………………………………………….. 18
9. COMPETITION PROCEDURE
9.1 Timetable ………………………………………………………………….. 18
9.2 Warming up Before Events ……………………………………………... 18
9.3 Call Room Procedures ………………………………………………….. 18
9.4 Competition Preparations ……………………………………………… 19
9.4.1 Field Events ………………………………………………………… 19
9.4.2 Trials in Field Events ………………………………………………. 19
9.4.3 Track events ……………………………………………………….. 19
9.5 Starter’s Commands …………………………………………………….. 20
9.6 Timing ……………………………………………………………………….. 20
9.7 Leaving the Stadium during the Competition ……………………... 20
9.8 Leaving the Stadium after the Competition ……………………….. 20
9.9 Protests, Appeals …………………………………………………………. 20
9.10 Doping Control ………………………………………………………….. 21
9.10.1 General Information ……………………………………………. 21
9.10.2 Selection of athletes ……………………………………………. 21
9.10.3 Additional Controls ……………………………………………... 21
10. MEDICAL SERVICES
10.1 General …………………………………………………………………… 21
10.2 Medical Services in the Hotels ……………………………………….. 22
10.3 Medical Care at the Stadium ………………………………………... 22
10.4 Physiotherapy ……………………………………………………………. 22
10.5 Insurance …………………………………………………………………. 22
11. SECURITY …………………………………………………………………………….. 22
12. SOCIAL PROGRAMME, OPENING & CLOSING CEREMONIES
12.1 Welcome Dinner for Team Leaders ………………………………….
12.2 Paid Sightseeing Tours ………………………………………………….
12.3 Opening Ceremony …………………………………………………….
23
23
23
12.4 Victory Ceremonies ……………………………………………………. 23
12.5 Closing Ceremony ……………………………………………………… 23
13. DEPARTURE ………………………………………………………………………….. 24
14. CONTACT DETAILS
14.1 European Athletics office ……………………………………………... 24
14.2 LOC Office ……………………………………………………………….. 24
15. APPENDICES
Appendix 1 – Implement List ……………………………………………….. 25
Appendix 2 – Timetable ……………………………………………………... 27
Appendix 3 – Event Draw …………………………………………………… 28
Appendix 4 – Map of Stadium ……………………………………………... 29
Appendix 5 – Accreditation System ………………………………………. 31
European Champion
Clubs Cup Track & Field
Junior Group A
Istanbul, Turkey
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1. GENERAL INFORMATION
Istanbul is one of the unique cities in the world, where one can observe the diverse daily
life in a setting of ancient history and natural beauty. The people of Istanbul make up a
cultural mosaic of different national, ethnic, cultural and religious origins. You can
observe the riches of both Turkey and the World in Istanbul, due to this diversity.
International cultural, artistic and sporting events, distinguished hotels and restaurants,
nightclubs, conference centres, concerts, theatres and cinemas can suit every visitor’s
taste from any walk of life.
Population:
14,5 million
Language:
Turkish
Currency:
Turkey's unit of currency is the Turkish Lira. Indicative
exchange rates as of mid-July 2015:
1 EUR = 2.92 TL
1 USD = 2.69 TL
1 GBP = 4.18 TL
1 CHF = 2.79 TL
Time zone:
UTC/GMT +2 hours
Altitude:
40 m. (131 ft.)
Shop opening hours:
Monday – Sunday
From 10:00 until 22:00
(Shops often stay open later in the main tourist areas)
European Champion
Clubs Cup Track & Field
Junior Group A
Istanbul, Turkey
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Electricity specifications
Turkey operates on 220 volts, 50 Hz, with round-prong European-style plugs that fit into
recessed wall sockets/points. Many appliances with their own power adapters, such as
laptop computers and digital cameras, can be plugged into 220-volt sockets/points.
Telephone instructions
If you have a GSM-standard phone operating on the 900Mhz and/or 1800Mhz bands
(these are the frequency bands used in most parts of the world, especially in Europe),
you can use "international roaming" in Istanbul.
If you wish to make to make a phone call from your room, the international prefix for an
outcall from Turkey is “00”.
If you expect a phone call to your room from abroad, the international code of Turkey is
“90”, and the area code is “212”.
Useful Telephone Numbers
Police: 155
Medical: 112
Fire: 110
Tourist Information: 170
Tourism Police: (+90 212) 527 4503
Atatürk Airport Tourism Office: (+90 212) 465 3151
Drinking water
It is recommended to buy bottled drink water.
Introductory phrases in local language:
English Greetings Turkish Greetings
Hi! Merhaba!
Good morning! Günaydın!
Good evening! İyi akşamlar!
Welcome! (to greet someone) Hoş geldiniz! (Answer: Hoş bulduk!)
Thank you (very much)! (Çok) teşekkür ederim.
You’re welcome! Rica ederim.
European Champion
Clubs Cup Track & Field
Junior Group A
Istanbul, Turkey
Page 6 of 31
2. ORGANISATIONAL STRUCTURE
2.1 European Athletics Council
President Svein Arne Hansen (NOR)
First Vice President Dobromir Karamarinov (BUL)
Vice Presidents Jean Gracia (FRA)
Frank Hensel (GER)
Director General Christian Milz (SUI)
Council Members Sylvia Barlag (NED)
Gregor Bencina (SLO)
José Luis de Carlos (ESP)
Alfio Giomi (ITA)
Marton Gyulai (HUN)
Toralf Nilsson (SWE)
Dimakos Panagiotis (GRE)
Antti Pihlakoski (FIN)
Jorge Salcedo (POR)
Gabriela Szabo (ROU)
Erich Teigamägi (EST)
Libor Varhanik (CZE)
Salih Münir Yaraş (TUR)
IAAF President (ex officio member) Lamine Diack (SEN)
European Athletics Honorary Life Presidents Carl-Olaf Homén (FIN)
Hansjörg Wirz (SUI)
2.2 European Athletics Delegates
Technical Delegate Egert Juuse (EST)
Jury of Appeal To be appointed at the Technical Meeting
2.3 European Athletics Office
European Athletic Association
Avenue Louis-Ruchonnet 18
1003 Lausanne, Switzerland
Tel: +41 21 313 43 50
Fax: +41 21 313 43 51
E-mail: [email protected]
Web: www.european-athletics.org
2.4 Executive Board of Turkish Athletic Federation
President Fatih Çintimar
Vice Presidents Yasin Taş
Atıf Ala
Selim Terzi
İsmail Bayazıt
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Clubs Cup Track & Field
Junior Group A
Istanbul, Turkey
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Board Members Salih Münir Yaraş
Celalettin Deniztoker
Ali Aksu
İlhan Hatipoğlu
Adnan Şeker
Mehmet Kesen
Muzaffer Karadeniz
Hasan Çavuşoğlu
Sururi Akgün
İsmail Elgaz
General Secretary Fahrettin Yıldız
2.5 Local Organising Committee
President Fikret Çetinkaya
Vice Presidents Salih Münir Yaraş
Adnan Kuzu
Gürsel Özyurt
Event Coordinator Bora Serter
General Secretary Can Korkmazoglu
Finance Director Erol Karan
Logistics Süleyman Candan
Promotion and Marketing Sanem Atal Saral
Protocol Taner Aybar
Gülboy Yakuboğlu
Facilities Manager Tolga Yazıcı
Technical and Technology Turhan Büyüktopçu
Media Director Çağatay Durgun
Medical Director Dr. Aylin Çeçen Aksu
2.6 Competition Organisation
Competition Director Can Korkmazoglu
Meeting Manager Müslüm Aksakal
Technical Manager Metin Levent
Track Referee Salih Nathur
Chief Photo Finish Judge Necati Çeteci
Chief Starter Adnan Edebali
Jumps Referee Mustafa Akyavaş
Throws Referee Doğan Bulut
Call Room Referee Ahmet Korkut Yapıcı
TIC Manager Yaprak Kalemoğlu
European Champion
Clubs Cup Track & Field
Junior Group A
Istanbul, Turkey
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2.7 Participating Clubs
Men Women
CZE TJ Sokol Opava CZE AK Olymp Brno
ESP Playas de Castellon DEN Sparta AM
GBR Shaftesbury Barnet Harriers ESP Playas de Castellon
LTU Nike Klaipeda GBR Blackheath & Bromly Harriers AC
POR Sport Lisboa e Benfica ITA Pro Sesto Atletica
SLO AD Mass Ljubljana SLO AD Kladivar
SUI LC Zurich SVK SK SOG Nitra
TUR Fenerbahce Sport Club TUR Fenerbahce Sport Club
3. ARRIVALS
3.1 Arrival by Air
Istanbul Ataturk International Airport is the official airport of the event.
Transfer time from the airport to the official hotels is 15-25 minutes.
3.1.1 Welcome Service
Upon arrival, teams will be met by the LOC staff. The Delegations will collect their
luggage in the Baggage Claim Area, just after passport control, and proceed to the
Arrival Hall, where a welcome desk will be located. The welcome desk will be open
during the arrival times of the teams submitted with the final entries.
Once the delegations met by the LOC staff, they will be escorted to buses which will
take them to their hotels.
Please note that the LOC will arrange transfers for teams to the hotels only from
Istanbul Ataturk Airport.
3.1.2 Transportation of Equipment
Teams must take the vaulting poles with them into the buses transferring them to their
hotels. Poles will be received in the hotel, and they will be taken to the stadium by
the LOC staff. The LOC will also provide the transportation of the poles back to the
hotels from the stadium after the competitions. For this purpose, poles must be
clearly labelled with the name of the club. Teams are responsible to take the poles
with them in the bus transferring them to the airport for departure.
European Champion
Clubs Cup Track & Field
Junior Group A
Istanbul, Turkey
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3.2 Arrival by Train
For teams arriving at Sirkeci Railway Station, LOC staff will be ready for pick-up at the time
of arrival submitted with the final entries. Once the delegations met by the LOC staff,
they will be escorted to buses which will take them to their hotels.
Transfer time from Sirkeci Railway Station is 45-60 minutes.
3.3 Arrival By Road
Teams arriving by road are kindly asked to go directly to their hotel, where
representatives from the LOC will welcome them.
3.4 Visa Requirements
The following countries require visas to enter Turkey:
ESP, GBR, POR.
Visas should be obtained before leaving your country from Turkish Embassy or Consulate,
or via the website www.evisa.gov.tr.
In the case of foreign athletes, visas should also be obtained before they leave their
countries.
Should you have any problems, or require a letter of invitation please contact;
Bora Serter, LOC Event Coordinator, [email protected]
4. TRANSPORT
4.1 Transport Desk
The Information Desks at the official hotels will also serve as Transportation Desks, and
opening dates and times will be as follows:
17 September 14:00 - 19:00
18-19 September 08:30 - 19:00
20 September 08:30 - 14:00
4.2 Bus Shuttle Service
A regular bus shuttle service will be provided between the team hotels, training venues,
social functions, the technical meeting and the competition venue. Full details of the
schedule will be displayed at the Information desk in each hotel. Transfer times between
the hotels and the competition venue will be between 15-25 minutes, depending on the
hotel location and traffic conditions.
4.3 Return to Airport / Train stations
Transport will be arranged according to the flight schedules submitted by the teams.
Further information will be available from the hotel information desks.
European Champion
Clubs Cup Track & Field
Junior Group A
Istanbul, Turkey
Page 10 of 31
5. ACCOMMODATION & HOTEL INFORMATION
5.1 General Information
The LOC has reserved two good quality hotels for teams, providing full board
accommodation and easy accessibility to the competition venue.
5.2 Information Desk
An information desk will be located in the lobby of each hotel, which will be open from
17 September 14:00 until 20 September 14:00.
5.3 Official Hotels
Team Hotels
Hilton Garden Inn Istanbul Atatürk Airport
Baglar Mahallesi, Yalcin Kores Cad, No:14
Bahcelievler, Istanbul, 34197, Turkey
Web : http://hiltongardeninn3.hilton.com
Phone : +90 212 503 9000
Fax : +90 212 503 9002
Distance to official airport 5.6 km
Distance to competition venue 11.7 km
Hampton by Hilton Istanbul Kayasehir
Merkez Kayasehir AVM 3.Etap No:20 M
Istanbul, 34306, Turkey
Web : http://hamptoninn3.hilton.com
Phone : +90 212 692 4600
Fax : +90 212 692 4630
Distance to official airport 19.9 km
Distance to competition venue 5.8 km
5.4 Costs and European Athletics Quota
According to EAA Regulation 1510.6.1 the visiting clubs should pay a contribution of 400 €
to the organizer for accommodation expenses. This amount is to cover the
accommodation for 2 nights for the maximum number of quota team members which is
at the men’s and women’s competition each 26 persons including a maximum of 6
officials.
European Champion
Clubs Cup Track & Field
Junior Group A
Istanbul, Turkey
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The following rates must be paid for “out of quota” team members and for additional
nights:
Team Members Single room Twin room
EUR EUR
Out of quota athletes /
officials, additional nights 95 per person/night 75 per person/night
Note: all prices include meals and VAT.
Each team will be allocated a minimum number of single rooms, equivalent to 10% of the
total number of athletes and officials within the quota.
The teams are requested to make the payments for accommodation (including
accommodation fee of EUR 400 per club) via bank transfer before arrival to the following
account:
Account Holder: FENERBAHCE SPOR KULUBU
Bank: TC GARANTI BANKASI / KADIKOY
Account Number: 088-9081503
IBAN: TR17 0006 2000 0880 0009 0815 03 (€)
SWIFT CODE: TGBATRISXXX
Any unpaid amount must be settled during accreditation upon arrival at the latest. All
payments must be made in Euros in cash or by credit card.
The team leader must settle any extra charges (bar, laundry, telephone etc) at the hotel
reception desk, before departure. The team leader will be requested to provide a credit
card at the time of checking in at the reception desk to cover any extras.
5.5 Meals
All meals (except lunch on competition day) will be served in the hotels.
The restaurant opening times are:
Breakfast 06:30 - 10:30
Lunch 12:00 - 14:00
Dinner 18:30 - 22:30
There will be no lunch served at the hotels on the competition day. All team members will
receive lunch packs at the stadium upon presenting the vouchers which will be delivered
to the Team Leader during accreditation.
Accreditation cards will allow access to meals at the hotels.
For lunch and dinner, water and one soft drink per person are available free of charge.
All other drinks must be paid for.
A late serving provision will be made for those athletes detained at the stadium due to
doping controls or protests.
European Champion
Clubs Cup Track & Field
Junior Group A
Istanbul, Turkey
Page 12 of 31
5.6 Meeting Rooms for Teams
Arrangements can be made for team meeting rooms through the information desk in the
hotels. Requests shall be made at reasonable time in advance.
5.7 Telephone Calls
The telephone will be automatically activated to make room-to-room calls. Any athletes
or delegation officials requiring the use of the room phone for outgoing calls must make
arrangements with the information desk at the hotel. The telephone will be made
available upon the presentation of a credit card to cover all charges.
6. ACCREDITATION
6.1 General
Each team member will receive an accreditation card, which must be worn at all times
and should be clearly visible. Security personnel will control all areas. The accreditation
is not transferable and does not allow the holder to take another person beyond
checkpoints. Photos are not required for the accreditation card system.
6.2 Accreditation Procedure
Accreditation cards will be prepared in advance of the event, based on the information
provided by the Member Federation in the final entry system. No changes will be
accepted after the final entry deadline.
Accreditation cards will be distributed at Hotel Hilton Garden Inn Istanbul Atatürk Airport.
The Team Leader will be asked to complete the accounting procedures and settle any
payments (for team members above quota, extra days, etc.) before he/she can collect
the accreditation cards of the team members.
Teams staying at the Hotel Hampton by Hilton Istanbul Kayasehir will first be transported
to the Hotel Garden Inn, and the Team Leader will be invited to the Accreditation Office
while the team waits in the bus. Once the Team Leader has finalised all necessary
formalities, he will re-join his team on the bus, which will then take the team to the Hotel
Hampton by Hilton.
6.3 Loss of Accreditation
Any lost or damaged accreditation cards should be reported to the hotel information
desk or to the TIC at the stadium. Duplicate cards can be obtained where proof of
identity can be established.
6.4 Access Areas for Teams
A description of the accreditation system (see Appendix 5) is included on the back of the
accreditation card.
European Champion
Clubs Cup Track & Field
Junior Group A
Istanbul, Turkey
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All team accreditation cards will allow access to the team seating area, warm up area,
changing facilities and physiotherapy rooms. Only athletes who are about to compete
will have access to the call room and to the infield.
Separate cards will be issued to Team Leaders for access to the TIC.
Separate cards will also be distributed to the coaches (1 per competing athlete) for the
coaching areas.
Access to the Doping Control: 1 pass will be given to the athlete upon notification and
an additional pass for an accompanying person. Passes will be collected once they
enter the Doping Control Station.
7. TECHNICAL INFORMATION
7.1 Technical Information Centre (TIC)
The main function of the centre is to ensure smooth communication between each
Team Delegation, the LOC and Technical Delegates and the Competition
Administration, regarding technical matters.
The TIC is located at the entrance of the main stands (see stadium plan).
The TIC will be open at the following times:
18 September 14:00 - 19:00
19 September 08:30 - 20:00
The TIC will be linked to all information desks set up for this event and shall be responsible
for the following:
Competition information (Start Lists, Results, etc)
Liaison points concerning technical matters between Team Delegate, Technical
Delegate, European Athletics and LOC
Urgent notices – collection and delivery of any urgent written notices to the Team
Delegations from Technical Delegate, EAA and LOC
Settlement of technical enquiries from delegations
Recovery of confiscated items at the call room
Applications for ‘national records’ (doping control and TimeTronics photo finish
prints)
Receipt of final declaration of members of relay teams
Receipt of protests from the teams
Access to the information in the teams’ pigeon boxes at the TIC will be controlled by
separate entry cards, not by the accreditation card (see point 6.4.).
Teams that were not able to attend the Technical Meeting, under extreme
circumstances, can collect their competition bibs from the hotel information desk.
European Champion
Clubs Cup Track & Field
Junior Group A
Istanbul, Turkey
Page 14 of 31
7.2 Technical Meeting
The Technical Meeting will be held on Friday, 18 September at 20:00 in Atatürk Olympic
Stadium.
Each team may be represented by a maximum of two people and, if necessary, an
interpreter. It is very important that all teams are represented at the Technical Meeting.
All questions related to the Technical Meeting must be presented in writing, preferably in
English, to the TIC before 18:00 on 18 September. The Technical Meeting will be
conducted in English.
Transportation from the team hotels will be provided at 19:30 for this meeting.
The Technical Meeting will be attended by:
European Athletics Delegate
Representatives of the Local Organising Committee
Chief Technical Officials
TIC Representatives
Competition Director
Competition Data Handling Representative
7.2.1 Agenda
The preliminary agenda of the Technical Meeting includes:
Welcome by the President of the Local Organising Committee
Welcome by the President of the Turkish Athletic Federation
Welcome by the European Athletics Technical Delegate
Presentation of the Competition Officials
Presentation of the competition and warm up sites
Information briefing by the Technical Delegate
o Call-room procedures and schedule
o Allocation of lanes and order of competition
o Starting height and bar raising Increments
o Scoring and ties
Doping Control
Victory Ceremonies, Opening and Closing Ceremonies
Selection of Jury of Appeal
Answering of questions submitted in writing by federations
7.3 Equipment
The implements provided by the LOC (see implement list, Appendix 1) are selected from
those appearing on the current IAAF approved equipment list.
Personal implements will also be allowed, providing that:
- They are readily identifiable and hold a valid IAAF certification
- They are not already on the official list
- They have been checked for compliance with IAAF Rules
- They are made available to all other athletes until the end of the event
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Clubs Cup Track & Field
Junior Group A
Istanbul, Turkey
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Teams wishing to have personal implements added to the list must take the implements
to the TIC at the stadium for checking between 14:00 and 19:00 on 18 September or
between 08:30 and 10:00 on 19 September. If approved, the implements will be under
the authority of the LOC from the time of checking to the end of the event. Personal
implements will be returned only after the competition at the TIC.
Basic implements will be provided for warm up and training.
Vaulting poles will be taken from the hotels to the stadium by the LOC staff. The poles will
be kept in a locked store and will be brought to the competition site in due time by the
officials. After the competitions, the organisers will take the poles to the teams hotels.
7.4 Inspection of Competition Venue
There will be no organised tour as the presentation regarding the competition and warm
up areas will be given at the Technical Meeting.
7.5 Competition Area
Atatürk Olympic Stadium and its surroundings are shown in Appendix 4 of this document.
There are 914 seats in the stadium.
The stadium has the following competition facilities:
8 lanes
1 High Jump site
1 Pole Vault site
1 site for Long/Triple Jump
1 Shot Put Circle
1 Combined Discus/Hammer Circle
2 Javelin sites
The Warm up area has the following sites:
60m straight, 200m oval track
1 high jump sector
1 shot put sector
Teams’ seats are located in the extension of the 100m start area.
7.6 Dressing Rooms
Dressing rooms with showers are located in the main building of the stadium.
7.7 Training
Athletes will have the possibility to train in the Atatürk Olympic Stadium on 18 September.
Official training hours and the relevant venues are as follows;
Time Competition venue Warm up area
16:15 - 17:00 DT/HT, LJ/TJ Running, LJ/TJ, SP
17:00 - 17:45 JT, LJ/TJ Running, LJ/TJ, SP
17:45 - 19:00 All events except long throws Running, LJ/TJ, SP
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Clubs Cup Track & Field
Junior Group A
Istanbul, Turkey
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Equipment and implements necessary for training will be available at the training venue.
Officials will be present to help in the case of problems or special requirements. Drinks will
be available at the training venue. Accreditation must be handed in when borrowing
equipment, and will be returned to the athlete when the equipment is handed back in.
The Weightlifting room in the Atatürk Olympic Stadium is situated next to the athletes’
dressing rooms, and it will be open during the official training hours.
The transportation schedule for training sessions is as follows. The schedule will also be
displayed at the information desks in each hotel.
Hotel to Venue Venue to Hotel
16:00 17:30
16:45 18:15
17:30 19:00
7.7.1 Training with Official Starters
This will take place at the competition venue on 18 September from 18:15 to 18:45.
8. COMPETITION REGULATIONS
8.1 Team Composition
There will be 19 men’s events and 19 events for women. Only athletes aged from 16 to
19 years on 31 December of the year of the competition may compete.
The number of foreign athletes is strictly limited to two (2) for each club team in ECCC
Track & Field Juniors. The Technical Delegate reserves the right to inspect resident cards
or passports.
Each club team shall consist of one athlete in each event, except relays.
Each athlete can take part in a maximum of three events of which at least one must be
a relay-race. The runners in 1500 m, 3000 m and 3000m steeplechase are only allowed to
participate in one of these three events.
8.2 Competition Entry Procedures
8.2.1 Final Entries
Final entries shall be made through the European Athletics Event Management System
which will be accessible at the following link: https://arena.european-athletics.org/.
Member Federations' entries manager shall use their already known individual and
personalised access.
Final entries indicating the names and individual logistical information (detailed travel
arrangements, accommodation request and rooming list) of the competitors and of the
officials must be received not later than 10 (ten) days before the competition day.
According to the regulations the deadlines for final entries are:
opening date of the online entry system: 25 August 2015, 24.00 CET
deadline for the entries: 9 September 2015, 24.00 CET
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Clubs Cup Track & Field
Junior Group A
Istanbul, Turkey
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8.2.2 Final Confirmation
Team Leaders or their representatives must confirm the names of those competitors
already entered who will actually take part in the competition.
Forms for the final declaration and confirmation will be distributed to each delegation
during accreditation. The forms must be completed and returned preferably at once, but
no later than 18:00 on 18 September to the Information Desks at the hotels or to the TIC in
the stadium. Teams arriving late shall submit the final confirmations by e-mail by the same
deadline.
The start lists will be ready for collection along with the bib numbers after the Technical
Meeting.
Maximum 2 athletes per team will be allowed to compete in 100m Extra races. Entries
must be delivered during final entries as for any other event.
The final relay team and the running order must be submitted to the TIC using the
respective form not later than one hour before the published first call time of the event.
8.2.3 Withdrawal
Withdrawal of any confirmation must be indicated to the TIC at the Stadium in writing on
the official withdrawal form.
In accordance with rule 142.4 of IAAF Competition Rules, the provision of a medical
certificate, endorsed by a medical officer appointed by the Local Organising
Committee may be accepted as sufficient reason to accept that the athlete became
unable to compete after confirmations closed or after competing in an event but will be
able to compete in further events.
8.3 Scoring
The winner of each individual event and each relay in each match shall score as many
points as there are teams competing, the second will score one fewer, and so on.
Athletes or relay teams disqualified or not finishing shall not score.
If two or more athletes tie for a place in any event, the attributable points shall be
divided equally between them.
The team having the highest aggregate number of points shall be the winner of the
match, and so on.
If two or more club teams have the same aggregate number of points, the tie shall be
decided in favour of the club team having the greater number of event winners. If the tie
still remains it shall be decided in favour of the club team having the greater number of
second places, and so on.
8.4 Bib Numbers
The LOC will provide the teams with bib numbers following the Technical Meeting on 18
September.
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Clubs Cup Track & Field
Junior Group A
Istanbul, Turkey
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For individual events, each competitor will receive 2 bibs. These must be pinned to the
front and back of the competition clothing. Exceptions are made for High Jumpers and
Pole Vaulters: these competitors are permitted to attach the bib only to the front or to
the back of their competition clothing. Bibs must not be cut, folded or covered in any
way.
8.5 Competition Clothing
Competitors must wear the Club’s official team clothing. The competition and the warm-
up attire of the athletes representing qualified clubs in the ECCC events may have
advertising, as permitted, under the regulations of the respective Member Federations. If
a Member Federation’s regulations differ from IAAF Advertising Regulations in regard to
clothing of athletes, Member Federation’s regulations shall prevail for the ECCC events,
on exceptional basis.
Participating clubs must provide the LOC via e-mail [email protected] with a
full set of their club team vests until the closing of the final entries and will have the
obligation to wear them throughout the competition.
All competitors must wear registered vest of the same design and colour of the club they
are representing.
8.6 Lane and Starting Order
The allocations of lanes and order of attempts in field events are decided by a draw
conducted by the EA. Each participating club is allocated a letter which determines the
allocation of lanes in accordance with the appropriate chart as Appendix 1A of the
European Athletics Regulations. Draws for men’s and women’s teams are made
separately (see Appendix 3).
8.7 Starting Heights
Initial heights and progression will be communicated to the teams at the Technical
Meeting.
9. COMPETITION PROCEDURE
9.1 Timetable
Please refer to Appendix 2 for the competition timetable.
9.2 Warming Up Before Events
Warming up will take place in the warm up area adjacent to the competition arena.
9.3 Call Room Procedures
The Call Room is located in between the warm up and competition areas. It is the
responsibility of the team managers to ensure that their athletes are aware of the last
check-in times for entry to the call room. Athletes arriving late may be excluded from
participation in the event.
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Junior Group A
Istanbul, Turkey
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All athletes must report to the Call Room before each event and will then be escorted to
the competition site as follows:
Event Entrance to
Call Room
Closing of
Call Room
Entrance to
Infield
Running events (except hurdles) 25 min 10 min 8 min
Hurdles 27 min 12 min 10 min
Horizontal Jumps & Throwing Events 40 min 22 min 20 min
High Jump 60 min 45 min 40 min
Pole Vault 70 min 55 min 50 min
The following checks will be carried out on equipment that must comply with IAAF
Advertising and Competition Rules:
- Competition clothing
- Shoes
- That non-authorised equipment (radio, I-pod, mobile phone, camera, etc.) are
not brought infield.
A detailed Call Room time table will be displayed and circulated to the teams.
9.4 Competition Preparations
9.4.1 Field Events
Each athlete is allowed a minimum of two practice trials under the supervision of the
officials, more if time allows. The athletes will be called to the practice trials in the
competition order for throwing events. Only official markers provided by the LOC will
be allowed for marking the runways.
9.4.2 Trials in Field Events
In accordance with the European Athletics Competition Regulations, all participants
in the field events (except high jump and pole vault) will be allowed four (4) trials.
9.4.2.1 Measurements
All field events will be measured by Electronic Distance Measurement (EDM)
system.
9.4.3 Track Events
Tracksuits shall be placed in baskets at the start, and these will be taken to the post-
event room for collection after the race.
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Junior Group A
Istanbul, Turkey
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9.5 Starter’s Commands
The starter’s commands will be given in English.
The starter’s command for the distances up to and including 400m and 4x400m relay are:
“On your marks” and “Set”.
For distances of 800m and over, the commands will be:
“On your marks”.
Nordic starting blocks will be used – for events up to 400m. These blocks have a false start
detection system and are linked to the false start console.
9.6 Timing
The official timing will be provided by TimeTronics and will be displayed on the official
electronic timing instrument and photo finish cameras provided by TimeTronics. For all
races of 800m or more, the elapsed time will be displayed on electronic timers located at
the end of each straight.
9.7 Leaving the stadium during the competition
An athlete may only leave the competition area when accompanied by a judge. The
intention has to be communicated to the Referee.
9.8 Leaving the stadium after the competition
After the competition, athletes leave immediately the infield through the mixed zone
where media interviews will be carried out.
9.9 Protests, Appeals
Protests are permitted and will be processed in accordance with IAAF Competition Rule
146.
In the first instance, protests must be made orally to the Referee by the athlete
himself/herself or by a responsible official acting on his/her behalf (Rule 146.3). Protests
concerning the result or conduct of an event shall be made within 30 minutes of the
official announcement of the result of that event (posted on the TIC information board).
Any written appeal to the Jury of Appeal must be signed by a responsible official on
behalf of the athlete and submitted to TIC within 30 minutes after the official
announcement of the decision made by the Referee.
When submitting an appeal form, a deposit of EUR 75, as set in the rules, must be paid. If
the protest is unsuccessful, the deposit will not be returned.
The Jury’s decision will be provided in writing.
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Clubs Cup Track & Field
Junior Group A
Istanbul, Turkey
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9.10 Doping Control
9.10.1 General Information
Doping control shall be conducted in accordance with IAAF Rules and Procedures under
the supervision of the European Athletics Technical Delegate. Both urine and blood
samples may be collected immediately before, and during, the Cup.
Athletes selected for doping control shall be informed by anti-doping officials. Athletes
will be required to sign a confirmation of notification. Athletes who are to be tested may
invite a team official to accompany them to the Doping Control Centre (DCC).
A selected athlete should report immediately to the DCC unless there are valid reasons
for delay. All selected athletes will be accompanied by a trained chaperone or Doping
Control Officer from the time of notification until arrival at the DCC. Athletes are
reminded that refusal to provide a sample can render them liable to disqualification and
may lead to further disciplinary action.
Athletes who are required to use prescribed medication for the treatment of a medical
condition should ensure that they have registered their medication, where necessary,
through the Therapeutic Use Exemption system prior to attending the event.
9.10.2 Selection of Athletes
The selection of athletes for control will be made on a final position and/or random basis
under the supervision of the European Athletics Technical Delegate. In addition, the
selection of further athletes may be ordered at the discretion of the European Athletics
Technical Delegate.
All athletes setting World or European records must report to the DCC to provide a
sample. Failure to provide a sample will result in the record not being ratified.
9.10.3 Additional Controls
Additional athletes, such as those achieving National Records who have not been
selected for doping control, may present themselves for testing. These athletes must
report to the TIC where they will have to complete the “Doping Control Request Form”.
They will then be escorted to the DCC.
The cost of this control is EUR 350, and will have to be paid for in cash on site by the
requesting club to the LOC.
10. Medical Services
10.1 General
The medical service is in charge of any medical assistance to the team leaders, the
competition organisation, the information personnel, the honorary guests as well as,
during the competition, to the spectators in the stadium.
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Junior Group A
Istanbul, Turkey
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In case of an emergency please contact the nearest medical aid station. Dr. Aylin
Çeçen Aksu is in charge of the medical service and can be reached on +90 532 424
4074.
10.2 Medical Services in the Hotels
For medical emergency situations an ambulance with a medical team (doctor and
paramedic) will be available on call for 24 hours a day.
10.3 Medical Care at the stadium
The stadium medical service is responsible for any problems concerning the athletes’
health. There is also a room for medical attention next to the finish line. The team doctor
has access to the medical service facilities when an athlete of his/her own team is injured
or is in need of other medical attention. There are also well equipped physiotherapy
facilities here. The stadium medical service is also responsible for first aid in the warming
up area.
There are two of first aid teams on the infield, supervised by a doctor.
10.4 Physiotherapy
A space will be reserved in the Warm-up Area for physiotherapy, where physiotherapy
tables, ice machines and ice bath will be available.
There are well equipped physiotherapy facilities in connection with the Medical Room in
the stadium. The physiotherapy rooms are equipped with massage benches and will be
open from 17 September 14:00 until 20 September 14:00. Please reserve treatments at the
TIC. The team physiotherapists and doctors may use the equipment in the physiotherapy
rooms in co-operation with the medical staff.
10.5 Insurance
The participating teams are responsible for taking out their own insurance to cover illness
or injury to any member of their team when travelling to and from European Athletics
competitions and during the event itself (European Athletics Regulation 610.12). Please
take the necessary steps to fulfil these requirements well in advance.
11. Security
Instructions given by the LOC, the security personnel and the police must be followed in
all areas, as well as during transport from one location to another.
The accreditation card must be worn at all times. If an accreditation is lost, this should be
reported immediately to any LOC information desk.
The emergency phone numbers are:
Police 155
Ambulance 112
Fire department 110
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Clubs Cup Track & Field
Junior Group A
Istanbul, Turkey
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If necessary, the police can be contacted through the LOC Information Desk at your
hotel.
12. Social Programme, Opening & Closing Ceremonies
12.1 Welcome Dinner for Team Leaders
Welcome Dinner will follow the Technical Meeting on 18 September, and will be held in
the foyer of the Technical Meeting Room. The Team Leader and an official (a maximum
of two persons) per team are invited to attend the dinner. The guests are requested to
take the transportation at 19:30 from the hotels, which will also serve for the attendees of
the Technical Meeting.
12.2 Paid Sightseeing Tours
The LOC, in cooperation with a tourism agency, is prepared to meet any requests
regarding the sightseeing tours in the city. The tour should preferably be booked in
advance, via e-mail to [email protected] before the team travels to Istanbul,
but can also be booked at least six hours before the requested time of departure from
the hotel through the Information Desks at the hotels. The fee will be calculated
depending on the type of the vehicle, which is subject to the number of the guests. The
payment must be made in cash in Euros. Any museum visit that may require entrance fee
must be paid directly to the relevant ticket office. The transit time from the hotels to the
main attractions of the city, namely Sultanahmet district, may take up to, and more
during rush hours, one hour, and the same time to return.
12.3 Opening Ceremony
The Opening Ceremony will take place on Saturday September 19, commencing at
13:30. Two members of each team are requested to take part in the parade. Team
members taking part in the Opening Ceremony will gather at the track entry gate
adjacent to 100m start area at 13:15.
12.4 Victory Ceremonies
The victory ceremonies for the winning teams Men and Women will take place at the
competition venue, as a part of the Closing Ceremony, starting at 18:45. All teams must
be present as they will be presented commemorative trophies. The gathering will be at
18:40, at the track entry gate in the middle of the main tribune. Athletes must wear the
official team clothing for the ceremonies.
12.5 Closing Ceremony
The Closing Ceremony will take place at the competition venue immediately after the
competitions, and will include the victory ceremonies. The LOC will present
commemorative trophies to all participating teams. The Closing Ceremony includes
music and amusement infield. The dinner will be served at the hotels.
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Junior Group A
Istanbul, Turkey
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13. Departure
Teams will be asked to provide full travel details in the final entry system. Teams will also
receive a departure form, which should be completed and returned to the LOC
Information Desk in the hotel, at least 24hours before departure, especially if there are
any changes to the preliminary confirmed details.
Departure times of the shuttle buses from the hotel will be provided and displayed at the
hotel Information Desk.
All outstanding fees, charges and possible other expenses must be settled with the
cashier.
14. Contact Details
For further details about the European Champion Clubs Cup Track and Field Juniors,
Group A 2015, please contact:
LOC Office
Fenerbahçe Sports Club
Fenerbahçe Şükrü Saraçoglu Stadyumu
Kızıltoprak, PO 34724, Kadıköy-Istanbul
Turkey
Tel: + 90 216 542 1855
Fax: + 90 216 542 1960
Event Coordinator, Bora Serter [email protected]
General Secretary, Can Korkmazoglu [email protected]
European Athletics Office
Avenue Louis-Ruchonnet18,
1003 Lausanne,
Switzerland
Tel: + 41 21 313 43 63
Fax: +41 21 313 53 51
15. Appendices
Appendix 1 - Implement List
Appendix 2 - Timetable
Appendix 3 - Event Draw
Appendix 4 - Map of Stadium
Appendix 5 – Accreditation system
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Clubs Cup Track & Field
Junior Group A
Istanbul, Turkey
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Appendix 1
IMPLEMENT LIST
Shot - Women
Company Description Colour Catalogue
no.
Certification
no.
Nelco Shot 4kg, turned iron, dia: 104mm Black N1118EA I-99-0137
Nishi Shot 4kg, steel, dia: 109mm Silver F253C I-99-0084
Nordic Shot 4kg, turned steel, dia: 100mm Blue 5133401 I-99-0027
Javelin - Women
Company Description Colour Catalogue
no.
Certification
no.
Nordic Javelin 600g, Nordic Comet 600g,
Aluminium, yellow cord Grey 7961600 I-14-0714
Polanik Javelin 600g, Competition Air Flyer,
aluminium Blue AF10-600 I-11-0500
Discus - Women
Company Description Colour Catalogue
no.
Certification
no.
Gujral Discus 1kg, GISCO Lo-Spin, steel rim,
plastic sides Red 59124 I-07-0394
Polanik Discus 1kg, Competition, plastic,
stainless rim, synthetic sides Blue CPD11-1 I-11-0493
Hammer - Women
Company Description Colour Catalogue
no.
Certification
no.
Nelco Hammer 4kg, Olympic, steel, dia:
95mm Yellow
N1122ES/
N1125BN I-01-0250
Polanik Hammer 4kg, Premium Silver,
Stainless steel, dia: 95mm Silver
PH-4-
S/UW-110 I-10-0465
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Junior Group A
Istanbul, Turkey
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Shot - Men
Company Description Colour Catalogue
no.
Certification
no.
Nelco Shot 6kg, turned iron, dia: 119mm Red N1118BB I-02-0282
Polanik Shot 6kg, Stainless steel,
competition, dia: 110mm Silver PK-6/110-S I-02-0263
Javelin - Men
Company Description Colour Catalogue
no.
Certification
no.
Nordic Javelin 800g, Nordic Comet 800g,
Aluminium, yellow cord Grey 7961800 I-14-0717
Nordic Javelin 800g, Super Elite Classic,
steel, red cord, 80m
Black/
White 7916802 I-99-0019
Discus - Men
Company Description Colour Catalogue
no.
Certification
no.
Bhalla Discus 1.75kg, Vinex High Spin, steel
rim, plastic sides Red DSR-P17 I-04-0313
Gujral Discus 1.75kg, GISCO Lo-Spin, steel
rim, plastic sides Red 59128 I-07-0396
Nelco Discus 1.75kg, Gold, brass rim,
plastic sides
White/
Gold N1105GB I-02-0280
Hammer - Men
Company Description Colour Catalogue
no.
Certification
no.
Nelco Hammer 6kg, Competition, iron,
dia: 117mm Red
N1122BT/
N1125BN I-02-0283
Polanik Hammer 6kg, Competition stainless
steel, dia: 105mm Silver
PM-6/105-
S/UP/UW-
115
I-02-0266
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Clubs Cup Track & Field
Junior Group A
Istanbul, Turkey
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Appendix 2
TIMETABLE
11:30 Hammer Throw Men
11:35 Long Jump Women
11:40 Pole Vault Women
12:25 Hammer Throw Women
12:35 Long Jump Men
12:45 Shot Put Men
13:00 High Jump Women
13:05 100m Extra Men
13:15 100m Extra Women
13:20 Discus Throw Women
13:30
13:50 400m Hurdles Women
14:00 400m Hurdles Men
14:10 Triple Jump Women
14:15 800m Women
14:25 800m Men
14:30 Discus Throw Men
14:40 100m Women
14:45 Pole Vault Men
14:50 100m Men
14:55 Shot Put Women
15:00 400m Women
15:10 400m Men
15:20 3000m SC Women
15:35 High Jump Men
15:40 3000m SC Men
15:45 Javelin Throw Women
15:55 1500m Women
16:00 Triple Jump Men
16:05 1500m Men
16:20 200m Women
16:30 200m Men
16:45 100m Hurdles Women
16:50 Javelin Throw Men
16:55 110m Hurdles Men
17:05 3000m Women
17:25 3000m Men
17:45 4X100m Women
18:00 4X100m Men
18:15 4X400m Women
18:30 4X400m Men
18:45
Opening Ceremony
Victory Ceremony
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Clubs Cup Track & Field
Junior Group A
Istanbul, Turkey
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Appendix 3
LANE and STARTING ORDER
Draw Result:
MEN WOMEN
SLO - AD Mass Ljubljana A SLO - AD Kladivar A
SUI - LC Zurich B CZE - AK Olymp Brno B
POR - Sport Lisboa e Benfica C GBR - Blackheath & Bromly Harriers C
TUR - Fenerbahce Sports Club D TUR - Fenerbahce Sports Club D
CZE - TJ Sokol Opava E DEN - Sparta AM E
GBR - Shaftesbury Barnet Harriers F SVK - SK SOG Nitra F
ESP - Playas de Castellon G ITA - Pro Sesto Atletica G
LTU - Nike Klaipeda H ESP - Playas de Castellon H
Allocations of lanes and order of attempts in field events
as Appendix 1A of the European Athletics Regulations:
MEN A B C D E F G H WOMEN
100 / 1500 / HJ 1 2 3 4 5 6 7 8 100 / 3000 / HJ
200 / PV 2 3 4 5 6 7 8 1 200 / SP
400 / 3000 / LJ 3 4 5 6 7 8 1 2 400 / DT
800 / 3000SC / TJ 4 5 6 7 8 1 2 3 800 / 3000SC / JT
110H / SP 5 6 7 8 1 2 3 4 100H / 1500 / HT
400H / DT 6 7 8 1 2 3 4 5 4x100 / PV
4x100 / HT 7 8 1 2 3 4 5 6 4x400 / TJ
4x400 / JT 8 1 2 3 4 5 6 7 400H / HJ
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Clubs Cup Track & Field
Junior Group A
Istanbul, Turkey
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Appendix 4
MAP OF STADIUM
Competition Area Layout
Warm-Up Area Layout
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Clubs Cup Track & Field
Junior Group A
Istanbul, Turkey
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Ground Floor
1 TIC 2 Media stands 3 VIP stands 4 Team stands
5 Changing rooms 6 Weightlifting room
7 Medical room 8 Physiotherapy rooms 9 Doping Control Center
Teams bus drop-off area
Athletes’ access
to changing rooms
Officials’ access
to stands 3 2
1
4
5 6
9 7
8
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Junior Group A
Istanbul, Turkey
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Appendix 5
ACCREDITATION SYSTEM
The accreditation cards will be issued without names and without photos.
Access zones:
1 VIP Stands & Hospitality Area (two per team)
2 Team Stands
3 Competition Management
4 Infield
5 Mixed Zone
6 Media Centre
7 Media Tribune
8 Warm-Up Area
Category/Zone 1 2 3 4 5 6 7 8
Team Leader Y Y N N N N N Y
Team Official/Coach N Y N N N N N Y
Athlete N Y N N N N N Y
All team accreditation cards will also allow access to the changing facilities and
physiotherapy rooms.
Only athletes who are about to compete will have access to the Call Room and to the
infield.
Special and temporary passes:
VVIP
Doping control (for selected athlete and accompanying person)
Field events coaches (one per athlete per event)
TIC (one per team)
Volunteers
Security personnel