tbt info packet

140 years of tradition,a new era of celebration

CORPORATE EVENTS • MEETING SPACES • WEDDINGS

SPECIAL OCCASIONS • CONCERT VENUE

Th e Bell Tower, a historic venue in the heart of downtown Nashville, is the perfect location for your next event. Conveniently located across from the Omni Hotel, this venue combines modern luxuries with historic atmosphere.

I N F I N I T Y E V E N T S A N D C A T E R I N G . C O M

615.369.6474 • info@infi nityrestaurantgroup.com

RENTAL RATES

The Morning $1,000 $1,000 $1,000 $1,000

Board Evening NA NA NA NA

Room ALL Day NA NA NA NA

The Morning

Harding Evening

House ALL Day

Morning 9:00AM to 2:00PM

Hours Evening 3:00PM to 12:00AM

All Day 9:00AM to 12:00AM

4th Floor with Rooftop Patio

1st and 2nd Floors

1st, 2nd and 4th Floors

Time of Day Mon-Thursday Rate Friday Rate Saturday Rate

Morning $1,750 $2,000 $2,250

Evening $2,500 $3,500 $4,000

ALL Day $3,000 $4,000 $5,000

Morning $1,750 $2,000 $2,250

Evening $3,000 $4,000 $4,500

ALL Day $3,500 $4,500 $5,500

Morning $3,000 $3,500 $4,000

$5,250 $6,500 $7,000

ALL Day $6,500 $7,500 $8,000

The Bridge Building Event Spaces

Morning $3,000 $3,500The

Infinity

Observatory

Rental Package

Cumberland

Evening

Holidays, “Stadium Event Days”, and other “Special Days” will have per

event price based on time and date selected

ALL Day $5,000Tower

Rental Package Time of Day Mon-Thursday Rate

Evening $4,000Bell

Friday Rate Saturday Rate

Rental Package Time of Day Mon-Thursday Rate Friday Rate Saturday Rate

$5,000 $8,000

$4,000

$4,000 $7,000

Sunday Rate

$1,750

$2,500

$3,000

$1,750

Tax applies to all rental rates

Venue Rental Rates for Weddings/Social Events

Ask Sales Specialist for Special Pricing

$2000 Food and Beverage Minimum or $500 Venue Fee


Custom Hours Available- Please Speak to a Sales Specialist for Details

Sunday Rate

$3,000

$4,000

$5,000

Sunday Rate

$3,000

$3,500

$3,000

$5,250

$6,500

RENTAL RATES

The Morning $1,000 $1,000 $1,000

Board Evening NA NA NA

Room ALL Day NA NA NA

The Morning

Harding Evening

House ALL Day

Morning 9:00AM to 2:00PM

Hours Evening 3:00PM to 12:00AM

All Day 9:00AM to 12:00AM

Venue Rental Rates for Corporate/Non-Profit Events


Rental Package Time of Day Mon-Thursday Rate Friday & Sunday Rate Saturday Rate

Cumberland Morning $1,500 $1,700 $2,250

Evening $2,000 $3,000 $4,000

Observatory Morning $1,500 $1,750 $2,250

ALL Day $3,000 $4,000 $5,0001st and 2nd

Floors

ALL Day $3,500 $4,500 $5,5004th Floor with Rooftop Patio

Evening $2,500 $3,500 $4,500

Evening $4,000 $5,500 $7,0001st, 2nd and 4th Floors

Infinity Morning $2,500 $2,750 $4,000

Rental Package Time of Day Mon-Thursday Rate Friday & Sunday Rate

Tower ALL Day $5,000 $5,000

ALL Day $6,500 $7,500 $8,000

Saturday Rate

The Morning $2,500 $2,750 $4,000

$8,000Bell Evening $4,000 $4,000 $7,000

Holidays, “Stadium Event Days”, and other “Special Days” will have per

event price based on time and date selected

Custom Hours Available- Please Speak to a Sales Specialist for Details

Tax applies to all rental rates

Rental Package Time of Day Mon-Thursday Rate Friday & Sunday Rate Saturday Rate


$2000 Food and Beverage Minimum


CAPACITIES

Main Room Interior Only 150 200 140 140With Main Patio Tent Addition 250 250 180 180With Side Patio Tent Addition 300 250 220 220

With Riverfront Addition 500 250 350 300

All Floor Use 450 200 250 220With Main Patio Tent Addition 550 250 300 250With Side Patio Tent Addition 575 250 325 275

With Riverfront Addition 1000 250 450 350

All Venue Capacities Vary Depending on Individual Event Setup

Rental Area Cocktail Auditorium Reception Plated

125 70 120 110The Harding House

Rental Area Cocktail Auditorium Reception

The Board Room 100 60 100

The Bell Tower 700 300 400

Reception Plated

Plated

100

400

Venue Capacities


Rental Area

Cocktail Auditorium Reception PlatedCumberland Package

Observatory Package 150 150 150 140

Infinity Package Cocktail Auditorium

Rental Agreement

Securing a DateIf a representative of The Bell Tower informs you of the availability of a date, there is no assurance that the date will remain available without receiving a signed Rental Agreement and a Venue Payment in the amount of 50% of the Rental Rate plus sales tax. The remaining 50% Rental Rate plus sales tax payment is due thirty (30) days after the signature date of this Rental Agreement.

PaymentsAll payments must be made through the iCheck Gateway. All clients will be emailed a digital invoice with payment instructions.

Venue PaymentsAn initial deposit in the amount of the 50% of the Rental Rate plus tax is required to book the space, with the remaining amount of the Rental Rate plus tax due thirty (30) days after the signing of this Rental Agreement. Any late payments will incur a 10% late fee, and at The Bell Tower discretion, may lead to termination of event and forfeiture of all venue payments.

Event PaymentsNo selections for your event will be made until a Credit Card Authorization form is received by your Event Specialist. The first event deposit of 50% of the total estimated charges is required sixty (60) days prior to event with a signed Catering Contract. All prices on the catering contract are subject to change. In order to lock in prices, a signed Catering Contract must be received but the selections on the Catering Contract be amended up to 14 days prior to event. Any changes to the Catering Contract will be billed at the current menu price at time of selection. Event payments include (food and beverage, alcohol, service, rentals, AV, entertainment, décor, transportation, security, linen, and any other requested item for your event). For outside services requested by the client which require a deposit, the payment will be made from client before said service will be confirmed. Final payment must be received ten (10) business days prior to the event date. Any remaining balances on the day of the event will automatically be charged to the card on file plus the 3% processing fee.Any late payments will incur a 10% late fee, and at Infinity Events & Catering’s discretion, may lead to termination of event and forfeiture of all event deposits.

CC Processing FeesAny payments or deposits made by credit card will be charged a 3% processing fee.

Rental Agreement

CancellationsAll cancellation notifications must be submitted via a confirmed e-mail or in writing delivered by certified mail. If cancellation occurs before all venue payments have been made, the remaining balance will be charged to the Credit Card on file plus the 3% processing fee on the day of cancellation. If The Bell Tower receives a cancellation notification 6 months prior to event date, all payments and deposits, with the exception of the Venue Payments plus sales tax will be refunded. If cancellation notification is received between 6 months and 30 days prior to the event, all payments and deposits are non-refundable, which includes all payments made to The Bell Tower, Inc., Infinity Events & Catering, Inc., and any vendor contracted on your behalf by The Bell Tower, Inc. or Infinity Events & Catering, Inc. If cancellations occur less than 30 days prior to the event, all contracts with The Bell Tower, Inc. and Infinity Events & Catering, Inc. are due whether or not the event takes place. Any remaining balances for an event canceled with in 30 days that are unpaid will be applied to the credit card on file with a 3% processing fee on the date of the event. If cancellation occurs per The Bell Tower, Inc., all payments, deposits, and security deposit will be refunded, unless cancellations was a result of non-payment by client.

Insurance, Event Insurance, and LiabilityThe Bell Tower maintains liability and personal property damage insurance insuring The Bell Tower Inc., Infinity Events & Catering, and any employees, contractors, and contracted vendors against all bodily injury, property damage, and personal injury. The Bell Tower and Infinity Events & Catering are not liable for any damages that its Insurance carriers fail to cover.Losses arising out of Client’s use, Client’s occupancy of the premises, or any guest of the Client will be the responsibility of the Client. You, the Client, are personally responsible for the actions of your guests and all vendors. The Bell Tower and Infinity Events & Catering is not responsible for any loss, interruption, or disturbance of event. Any entertainment booked by the client must provide a certificate of insurance and sign the Outside Vendor Form for The Bell Tower, Inc.

Event InsuranceIt is strongly encourage that the client obtain private event insurance. For more information on private event insurance please visit:http://www.travelers.com/personal-insurance/wedding-insuance/private-insurance.aspxIf alcohol is to be served, The Bell Tower suggests that the policy includes Liquor Liability coverage to protect you against alcohol-related accidents, as you are ultimately liable for the safety of your guests.

Rental Agreement

Event HoursThe Bell Tower has many different rental options regarding event space available and the amount of time they can be rented. Please speak to your Event Specialist about which package would best suit your event. Standard times: Morning 9:00AM to 2:00PMEvening 3:00PM to 12:00AMAll Day 9:00AM to 12:00AM *Custom Additional Hours are available

Items Associated with Renting The Bell Tower**In Addition to Venue Rental Price**

CateringThe Bell Tower offers a full catering menu as well as custom design menus from Infinity Events & Catering’s Certified Executive Chef, Tabor Luckey.

Outside caterers will be permitted but must be approved by The Bell Tower. Upon approval, outside caterers must submit Outside Catering Liability Waiver, a required Certificate of Insurance, Catering Security Deposit, and Catering Contract for event. All documents must be received 14 days prior to the event date. The outside catering fee is 20% of the Food and Beverage bill charged by the outside caterer with a minimum fee of $2,000 plus tax. Other addition fees my be required in order for outside caterer to provide services at The Bell Tower. Infinity Events & Catering will provide the same amount of staff required for the event, as if they were the caterer, regardless of the amount of staff the outside caterer provides.

Bar ServicesAll alcoholic beverages will be provided by Infinity Events & Catering. Please ask to speak with your Event Specialist to select the bar package of your choosing.

Event ManagementThe rental of The Bell Tower includes the optional use of the event coordination services of our Events Specialist on staff at Infinity Events & Catering. The Event Specialist can coordinate every detail of your event from design, menu, lighting, entertainment, and any additional services you may need. All weddings that include ceremony and reception require a minimum amount of event planning.Outside Certified Event Specialist/Planners are welcome to hold any event at The Bell Tower. No outside event specialist participating in the event will be permitted.

Rental Agreement

Wedding Ceremony FeeA Fee of $500 is due at time of booking if a Wedding Ceremony will be taking place on the property.

Flowers and DécorInfinity Event & Catering Event Specialists are available to help you with all of your floral and décor needs. Our Event Specialist work with a selection of talented florists and décor providers who can help ensure your event will be everything you imagined. Outside Event Specialists are welcome to use the vendors of their choosing provided they meet the Outside Vendor Requirements specified by The Bell Tower.

Equipment Rentals/Lighting/SoundInfinity Event & Catering will provide all equipment rentals, lighting, and sound at client’s cost based on selection, which will be coordinated by your Event Specialist.

Other Electrical NeedsAny special electrical needs must be submitted for approval by Infinity Event & Catering, especially any live music needs. Any outside power source required for event will be an additional cost to Client.

SecurityAll events at The Bell Tower will require security. Infinity Event & Catering will determine the level of security required for your event. The client is responsible for all security costs. All facilities of The Bell Tower are monitored by video surveillance.

Coat CheckInfinity Event & Catering will provide a coat check at cost to Client when needed. The Bell Tower and Infinity Event & Catering are not responsible for lost or stolen materials. The Bell Tower will hold lost and found items for up to a week after event. The Bell Tower will do everything possible to return lost items but will discard said items after seven days post event date.

Outside Disturbances Due to the unique location of The Bell Tower in the middle of downtown Nashville, no event that is not taking place inside The Bell Tower or run by Infinity Events and Catering will be grounds for cancellation.

Rental Agreement

Transportation and ParkingParking is not available at The Bell Tower. Valet Services can be obtained at client’s cost.

Client AcknowledgementI have read the above section and understand the items listed associated with holding an event at The Bell Tower. I acknowledge this many not be a complete list services needed, depending on the set-up and details of my event, and am aware additional charges will be incurred outside of the venue rental fee for any additional services.

Operational Policies and ProceduresOperational CostAll food and beverage including alcohol provided by Infinity Events & Catering is subject to a 20% operational cost.

Service ChargeInfinity Events & Catering will determine the appropriate amount of staff required for your event. The client is responsible for all service charges. A Bell Tower facility manager will be required at a cost of $200.00 per event.

Deliveries and Load In/OutAll deliveries and load in/out must be coordinated through your Event Specialist. All event related items brought in must be removed from the building by the conclusion of the contracted rental time.

Entry and ExitDesignated entry and exit to The Bell Tower will be assigned by the Event Specialist based on the needs of your event.

Wedding Ceremony RehearsalsThe Bell Tower will allow a rehearsal one day prior to the wedding ceremony, which is included in the Ceremony Fee. Your Event Specialist will determine the time of the rehearsal. The Bell Tower cannot guarantee the rehearsal will be in the actual ceremony location due to other events occurring on the day.

Use of Glue/Tacks/Nails/Tape, etc.The use of glue/tacks/nails/tape is not permitted within The Bell Tower.

Rental Agreement

Candles, Confetti, and FireworksCandles are permitted within The Bell Tower but must be in a container deemed acceptable by The Bell Tower. The use of confetti is not permitted within The Bell Tower. The use of fireworks or flame-ignited effects are not permitted within The Bell Tower.

HousekeepingAll housekeeping is provided by The Bell Tower. All items brought to facility by Client must be removed at completion of event. The Bell Tower will not be responsible or liable for any items left on the premises.

Responsibility for Behavior of Guests and VendorsAll Clients agree that their guests will comply with all City, County, State, and Federal Laws. In addition, any damage or litigation resulting from the actions by guests or outside vendors will be the liability to the signed party of this rental agreement.

SmokingSmoking in not permitted within 25 feet of The Bell Tower.

Live AnimalsLive animals are not permitted within The Bell Tower. In compliance with the Americans with Disabilities Act, trained service animals will be allowed to provide assistance to an individual at The Bell Tower.

Use of Name/ Promotional Material Any use of The Bell Tower Event Space’s name, logo, or image depicting The Bell Tower must be approved by The Bell Tower. City, County, State, and Federal LawsClient agrees to comply with all applicable city, county, State, and Federal laws and shall conduct no illegal act on the premises. Client shall not sell alcohol on premises at any time. Client may not serve alcohol to minors on the premises at any time. Client agrees, for everyone’s safety, to ensure alcoholic beverages are consumed in a responsible manner. The Bell Tower reserves the right, in its exclusive discretion, to expel anyone who in its judgment is intoxicated or under the influence of alcohol or drugs, or who shall in any manner do or participate in any act jeopardizing the rights, use permit, or insurability of The Bell Tower, or the safety of its staff, guests, or building contents.

Rental Agreement

Final Guest CountA final guest count must be received 14 days prior to event.

Agreement is Binding I have read the above Event Rental Agreement and Policies and understand that it is my responsibility to share these with my guests, outside Event Specialists/planner, and any vendors with whom I contract to provide goods and services at The Bell Tower. I agree to these terms and conditions.

Floor Plans

Event Space

4thAve

Korean Veterans Blvd.

Mezzanine

Patio

Tasting Room

Frequently Asked Questions

What is the capacity? Capacity is based on event setup but The Bell Tower can accommodate seated dinners for up to 400 and cocktail style receptions for 700

How much does it cost to rent the space? Please refer to the pricing guide on Page 4&5

What is included in that cost? (250) Mahogany padded folding chairs and (25) 60” round tables

How do I book an event? An event is booked when a signed rental agreement, credit card authorization form, and 50% venue deposit plus tax is received.

Do I need an Event Planner? The Bell Tower has Event Planners available for your special event or you are welcome to bring your own.

Where is parking? Valet Parking is encouraged at The Bell Tower due to our Downtown urban location.

Does The Bell Tower provide rentals? Infinity Events & Catering will coordinate all rentals for the event at client’s cost.

Can I bring in an outside caterer? The In-House Catering provided by Infinity Events & Catering can accommodate any of your catering needs, offering custom menu design and an infinite amount of options. You may use an outside caterer, however, outside caterers will not have any use of the kitchen spaces and will be required to set up within your designated rented area. In addition, an outside catering fee of 20% of your food and beverage cost with a minimum of $2,000 will be applied to the total cost of your event.

Can I bring in my own alcohol? No

Can I have my ceremony at The Bell Tower? Yes. We specialize in unique wedding ceremony options. There is a $500 Ceremony Fee as well as a required amount of wedding planning services.

When can I tour the venue? Monday through Saturday from 10:00 am – 5:00 pm To schedule a tour please send an email request to: [email protected]

Directions

From North of NashvilleProceed south on I-65 to I-24 east and exit at Shelby Ave. Take exit 49. Turn left onto Shelby Ave. Continue onto Korean Veterans Blvd over the bridge. Turn left on 4th Ave S to reach The Bell Tower

From South of Nashville Proceed north on I-65 to Demonbreun St. Take exit 209B from I-65 N. Turn right on Demonbreun St. Take a right on 8th Ave South. At the roundabout, take the 3rd exit onto Korean Veterans Blvd. Turn right onto 4th Ave South to reach The Bell Tower.

From East of Nashville Proceed west on I-40 to I-24 west to 2nd Ave. Take exit 210C for 2nd Ave toward 4th Avenue/U.S. 41 Alternate S/U.S. 31 Alternate S. Keep right at the fork, follow sings for 2nd Ave and merge onto 2nd Ave S. Turn Left onto Korean Veterans Blvd. Turn left on 4th Ave S to reach The Bell Tower

From West of NashvilleProceed east on I-40 to 14th Ave N. Take exit 209B from 1-40 E/1-65 S. Head north on 1-40 E, merge onto 1-40 E/1-65 S. Take Exit 209 B towards US-70S/US-431/Broadway/ Demonbreun St. Merge onto 14th Ave N. Turn Left on Broadway. Turn right on 8th Ave S. At the roundabout, take the 3rd exit onto Korean Veterans Blvd. Turn right onto 4th Ave South to reach The Bell Tower.

I N F I N I T Y R E T A U R A N T G R O U P . C O M

V E N U E S • R E S T A U R A N T S • C A T E R I N G • E V E N T S

R E S T A U R A N T G R O U P

tbt info packet

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