Task Force Future of EUPAN Report

EUPAN HRWG/IPSG Meeting

RIGA, 20th March 2015

General Roadmap of the Evaluation Process Report of the Works of the Taskforce Presentation of the questionnaire – Methodology Roadmap next steps Questions

Agenda

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Roadmap

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Ministerial conclusions - Rome, December 3rd

DG Resolution – Rome, December 4th Taskforce setup - Members

First proposal for structure and topics for the consultation First draft of questionnaire Meeting - Luxembourg, January 27th

First steps

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Italy Netherlands Belgium Latvia Malta Denmark Luxembourg Slovakia France European Commission Poland Slovenia Sweden

Additional member: Greece Decision on Methodology: 1 type of questionnaire - level DG

– 1 answer /MS Discussion on the structure of the questionnaire Discussion on the list of stakeholders to be consulted Discussion on the roadmap

Meeting, Luxembourg January 27th

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Questionnaire version 2 - consultation – 13/2 – 23/2

Discussion Troika Secretariat RIGA: 19/2 Decision: working and drafting session Brussels

5/3 Questionnaire version 3 - consultation - 11/3 –

13/3 Questionnaire version 4 -

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Following steps

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Evaluation of EUPAN

(draft questionnaire version 02.03.15)

GENERAL INTRODUCTION

The Ministers responsible for Public Administration in EU Members States, meeting in Rome on 3rd December 2014, provided a clear framework for the review of EUPAN, 6 years after the previous evaluation. Considering that

- The quality of public administration strongly affects competitiveness, growth and social cohesion in Europe and therefore the need to modernize administrative systems is a top priority across the EU;

- Informal cooperation among EU Member States and with the European Commission in the field of public administration is a long standing reality that can support public sector modernization in the EU;

they shared the following statements concerning the context, nature and aims of the EUPAN network:

- Informal cooperation among EU Member States and with the European Commission taking place within EUPAN shall be re-invigorated as a forum for sharing and creating innovative practices, also considering that public sector modernization has gained an increased importance within key EU processes (such as the European Semester, the programming of the European Structural Investment Funds and the Digital Agenda for Europe) and is envisioned to meet rising expectations among citizens;

- A shared view on the modernization of public administrations at the EU level might be helpful thus requiring a greater political commitment by Ministers responsible for Public Administration in EU Member States.

Following the ministerial conclusions, the Directors General responsible for Public Administration in the EU and the European Commission during their meeting on 4 December 2014

- recognized the importance of the discussion on the future of EUPAN highlighting the need to focus on ways to develop a shared view and improve the organization and working method of the network, the role of its partners including the role played by the European Commission;

- decided to set up a Task force on the future of EUPAN, consisting of the Troika countries, the European Commission and those member states wishing to be part of it;

- invited the Taskforce chaired by Luxembourg, to carry on a consultation among EUPAN DGs and WGs members on challenges and solutions for the Network, to interview the European Commission and relevant stakeholders and partners (international, EU and national), to present a first report at their Riga meeting in June 2015 and to deliver a final Report and concrete indications for change at the DGs December meeting in 2015 in Luxembourg.

Finally, the discussions started in Rome put forward a focus on how national administrative reform processes take place and how the European general agenda and relevant sectorial EU polices may have an impact on public sector modernization and the urgency of citizens’ and stakeholders’ involvement for boosting democracy and growth.

The comments, questions and suggestions made in both meetings thus tackled e.a. the new challenges in the changing and increasing needs for administrative reforms, the responses to these needs by individual member states and which role EUPAN as an informal network can play in this respect. In this context it seems relevant to look into how the nature of the cooperation of the network, its effectiveness, the governance, the agenda setting, the definition of the scope of the activities and the linked goals, the functioning of the network and the types of results and deliverables all can help supporting the member states in tackling these challenges.

This questionnaire is structured into the following chapters:

1. Challenges and needs of public administrations in a changing context and the added value of EUPAN 2. Assessing the governance and the structure of EUPAN 3. Assessing the functioning, results, knowledge management and dissemination 4. The future of EUPAN.

Evaluation of EUPAN

(draft questionnaire version 06.03.15)

GENERAL INTRODUCTION

Since the last in-depth evaluation of the network under the French Presidency in 2008, the financial and economic context of EUPAN members has pretty much changed (e.g. financial crisis of 2008). Major developments affecting PA’s are the high pressure to ensure efficient public services and modernise public administrations with lesser resources at the national level. At European level, two major trends are to be mentioned. The European Semester includes the requirement to set-up a high-quality public administration based on good governance values and on efficiency and effectiveness. The implementation of the European Agenda 2020 needs well performing organisations in order to achieve the agenda’s targets. All these developments lead to a growing need of Public Administrations to boost innovation and to strengthen administrative capacity: both as an Employer and as a Service Provider. Moreover, they should be prepared to play a more and more crucial role in catalysing innovation in the wider economy and the society. Hence, ensuring high-quality services requires in future even more than today technological and organisational innovation supported by cutting-edge service delivery and HRM practices.

The Ministers responsible for Public Administration in EU Members States, meeting in Rome on 3rd December 2014, followed by the DG’s recognized the importance of the discussion on the future of EUPAN highlighting the need to focus on ways to develop a shared view and improve the organization and working method of the network, the role of its partners including the role played by the European Commission

A Task force chaired by Luxembourg is asked to carry on a consultation among EUPAN DGs on challenges and solutions for the Network, to interview the European Commission and relevant stakeholders and partners (international, EU and national), to present a first report at their Riga meeting in June 2015 and to deliver a final Report and concrete indications for change at the DGs December meeting in 2015 in Luxembourg. An overview of the roadmap is presented below.

Challenges and needs/ expectations of public administrations in a changing context and the added value of EUPAN

Future Role and Objectives of EUPAN Functioning of EUPAN: A. Governance B. Programming C. Structure, working methods & outputs

Structure of the questionnaire

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Invitation to the DG’s and question to provide email adress

Send email adress of the person appointed to fill in the questionnaire.

This email address will :• Receive the e-questionnaire link;• Serve as Password to access and start the e-questionnaire.

The e-questionnaire, once submitted, cannot be carried out a second time.

Progress can be saved only on the same device used to start the e-questionnaire.

Deadline: 22 April.

Filling in procedure

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Next steps

Stakeholder consultation: EC (DGs); EIPA, OECD, EGPA, TUNED

Discussion preliminary results – Task Force meeting 21/5

Report on the first results –DG meeting - Riga 11/6 – 12/6

9Pied de page

Thank you for your attention

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