digitale bouwaanvraag the digital building permit eupan 3 rd november 2010 - utrecht

DigitaleBouwaanvraag

The Digital Building PermitEUPAN 3rd November 2010 - Utrecht


Digital building permit in Flanders• Building permit policy• The Digital Building Permit-project • Policy framework for the project• The Challenge of the project• Goals and ambitions• Impact• Administrative burdens• Efficient government


Building Permit policy• Part of Spatial Planning policy• Responsability of the regions• Subsidiarity: municipalities as first interlocutor• Demand for permit by:

- Civilians- Architects- Companies

• Different procedures depending on impact, size, location, …• All demands on paper in many copies (from 4 till 10!)• Heritage procedures are integrated when applicable• Different procedures for environmental issues


The Digital building permit project• Introduction• Used approach• Scope• The building permit process• Principles for the implementation• Current state of the project


Introduction• Initiator: Flemish government• Projectteam of 6 persons (approx. 3 FTE) of the Flemish

administration• Additional adhoc support from experts from the

administration when necessary• 2 ½ year project (till end 2012)• Current budget: 1,55 million euros• Close collaboration with city of Antwerp


Used approach• Different work-packages:

• Information management• Technical development• Process management and legislation• Communication

• Participation and commitment of all the concerned stakeholders

• Based on current legislation• Learning and adapting best practices from comparable

projects: ‘omgevingsloket Nederland’, stad Antwerpen, …


3. The registration of the carrying out of the construction works

• Start of the works• The end of the works

1. The online input of the demand for a building permit (the intake process)

2. The treatment of the demand• advice procedures• file treatment and follow up by the

administration• Status follow up by citisens/architects

The scope of the project


The process of the digital building permit

• Step 1: customised advice (out of scope)

• Interactive detection if a permit is necessary• Interactive detection if an architect is

necessary• Step 2: Preparation of the demand• Personal input of a demand through the

e_ID card• Mandating an architect online• Input of the demand by the architect with

his e_ID


• Step 3: input of my demand• Through the address, the parcel number or

locating the position on a map• Input of the demand data• Uploading the construction plan(s)• Receipt by the appropriate authorities

• Step 4: Follow up of my demand• Immediate start of the permit process –

interaction with the advising authorities (management of the advises)

• Follow up of the process (where is my file)• Delivery of the decision concerning the permit



• Step 5: My communication with the authorities• Electronic announcement of the

start and end of the works• Automatic notification to all

parties involved of the start and end of the works



Project digitale stedenbouwkundige vergunning


Principles for the implementation

• Use of authenticated data sources- Citisen number and data- Company database- Parcel information system- Geodata

• Setting up exchange standards• Building a new authenticated source

on permit data for re-use• Maximal use of open source technology• Open communication• Ensuring legal validity• User friendliness


• The MAGDA platform for sharing information• ACM/IDM (user management and login procedures)• Digital signature platform• GIS- en datacomponents

- RWO datamanager- MAGDA GEO platform

• Other …

Re-use of software components

Principles for the implementation


Current state of the project

• Setting up of the projectteam, sponsor group and steering committee

• Project-plan

• Collaboration protocol with the city of Antwerp

• European call for tenders for the analysis and development of the front- and back-office


Policy Framework• Government agreement

- Administrative simplification, customer-friendly government, e-government, innovative developments, partnership local governments, development digital instruments

• Government at full strength- Beter services by coupling databases, integrated data and back-office activities

• Vlaanderen in Actie – Flanders in Action

• Policy decisions in the Spatial Planning and Administrative Affairs policy area - Permit Process - E-government- Recommendations from parliamentary Commissions Berx en Sauwens

Stuurgroep digitale bouwaanvraag - 27 oktober 2010

http://www.flandersinaction.be/


The Challenge of the project

• Exchange and management of information• Different actors• Different policy levels• Different procedures depending on local and regional

regulations• Different back-office systems• Connection of authentic data-sources


Ambitions and goals

• Digital, open exchange of building permit information for all relevant parties

• Uniform and general approach• Simplify and fasten procedures• Increase transparancy of the proces• Structural data-management: a new central authentic

source


Impact

• Impact on building process and a lot of related processes• Better alignment with different processes• Simplification of procedures• Reduction of administrative burdens• Support local governments


Administrative burdens

• Survey in the Netherlands- Reduction by 50% = 625 euro / request

• In Flanders 30.000 requests / year• 5 years transition period => 60% digital requests• 5 years => 15,1 mio euro (conservative estimate)

- Only based on time saved (local authority and architect)- + Other administrative reductions: paperless application, sending costs,

… => + 27,9 mio euro- + requests by citizens

• Future other applications


Costs of regulation for the government

• Reduction of the “management”-costs on government side• Authentic datasource• Efficient and effective government


Regulatory management

• Map procedures and processes• Spot simplification opportunities• Stakeholders and target group -analysis• Impact analysis• Administrative burdens• Adapt regulation


Questions?


Thank you for your attention

www.digitalebouwaanvraag.be

[email protected]

• Sarah Spiessens, projectmanager, Dienst Wetsmatiging• [email protected] Van Lindt, projectleider, Dept. RWO (K&I)[email protected]

digitale bouwaanvraag the digital building permit eupan 3 rd november 2010 - utrecht

Documents