ManualforFormattingtheTablesandtheListofTablesinthe

ThesisorDissertation

Thismanualprovidesinformationon:• Howtoproperlyformattableswithinthethesisordissertation.• Examplesofproperlyformattedtables.• TheformatrequirementsfortheListofTables.• HowtomanuallyandautomaticallycreateaListofTables.Anexampleofa

properlyformattedListofTablesisprovidedattheendofthemanual.Sections:Section1:FormattingTableswithintheThesisorDissertation(p.2-5)

• GeneralFormattingGuidelines(p.2)• InsertingaCaptionforaTableinMicrosoftWord(p.2-5)• SamplesofProperlyFormattedTables(p.6-8)

Section2:FormatrequirementsfortheListofTables(p.9)Section3:HowtoManuallyCreateaListofTables(p.10-11)Section4:HowtoCreateaListofTablesAutomaticallyinMicrosoftWord(p.12)Section5:SamplesListofTables(p.13)

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Section1:FormattingTableswithintheThesisorDissertation

GeneralFormattingGuidelines• BesurethatallinsertedtablesarelabeledwithaTITLEandNUMBER

o Example:Table1.TotalNumberofGraduateStudentsfrom1986–1997• Thenumberingforeachtablemustbeconsecutive,pertherequirementsofyour

chosenstyleguide.o Numberingcanbefromthebeginningofthedocumentorfromthestart

ofeachchapter.• Yourcasingchoicesmustbeconsistentandmatchbetweenallofthetablelabels

andshouldfollowtherequirementsofyourchosenstyleguide.o Forexample,ifyourtitlesareinALLCAPSinyourtext,theywillneedto

beinALLCAPSinyourlistoftablesandthroughoutyourothertabletitles.TheruleappliestotitlesthatareTitleCased,lowercased,orJustcapitalizethefirstwordofyourtitle.

• Ifatableislandscapeoriented,thetable’slabelandpagenumbermustbelandscapeorientedtomatch.

• TABLESMUSTBECLEARLYDELINIATEDFROMTHETEXT.Thiscanbedonebydonelinebreaks(minimum2linebreaksor2double-spacedlines),borders,oradelineationthatisapprovedbyyourstyleguide.Thetitleanddescriptionoftablesareconsideredpartofthetableandmustbeclearlydelineatedfromthetextaswell.

• Tablesembeddedintoyourdocumentmustfitonasinglepage.Youcanusesmallerfontsizeontables,butitcannotbebelow8pointsize.Iftheembeddeditemdoesnotfitwithinyourtextonasinglepage,itmustbereasonablysplitormovedtotheappendix.Youcaneithergiveeachtableitsownappendixoryoucancreateasingleappendixcontainingmultipletables.

• Unliketherestofyourdocument,thedescriptionsandtitlesoftablesembeddedinyourdocumentcanbesingle-spaced.

• Youmustusethesamefontstyleastherestofyourdocument.Asnotedabove,thefontsizecanbesmallerthantherestofthefontsizeinthedocument.

InsertingaCaptionforaTableinMicrosoftWord:UsingthisfunctioninMicrosoftWordenablesyoutoensurethatthereisconsistencyamongtabletitlesthroughoutyourdocument.ThesecaptionswillalsothenenableyoutoautomaticallycreateaListofTables.REMEMBER:Alltablesneedtobeformattedidenticallywitheachother.

1. Findyourfirsttableinyourdocument.2. Positionyourmousecursoratthebeginningofthetable’stitle/description.Go

totheReferencestab.

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3. Onthistab,selectInsertCaption.ThisislocatedinthecenteroftheReferencestabundertheCaptionssection.

4. Amenuwillpopupandlooksimilartotheimagebelow.

5. Makesuretheword“Table”isdisplayedintheLabelsection.Ifitdoesnot,clickonthedownarrowintheLabelsectionandselectitfromthelist.

6. Whenthecaptionfiguresays“Table1,”clickOK.7. Thelabel“Table1”shouldappearinfrontofyourcaption.Youwillnoticethat

Wordhaschangedthelabelanddescriptionofyourtabletoitsdefaultsettings.

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8. YoucanchangethecaptionformattingstylebygoingtotheHometab.ThereyouwillseetheStylessectionintheribbon.Inthelowerright-handcorneroftheStylessection,youwillseeanarrow.ClickonthearrowtobringuptheStylesmenu.

9. Clickanywhereonthecaption(labelordescription)andthisdisplaystheCaptionsoptionintheStylesmenu.

10. Clickonthedownarrowlocatedtotherightof“Caption.”

11. ChooseModify.12. Thisiswhereyoucanmodifythefontstyle,fontsize,thepositionofthelabel

anddescriptions(e.g.,centered,left-aligned),andthelinespacing(e.g.single-spaced).

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13. Onceyouhavefixedthestyleofthecaption,clickOK.Thecaptionforyourtable

shouldreflectthesechanges.Fromhere,allcaptionsforyourtablesshouldlookthesame.

14. Toinsertacaptionfortherestofthetablesinyourdocument,followtheabovesteps.

15. Theonlychangeisthatinsteadofmakingsurethelabelis“Table1”(Step7above),thenumbermustbechangedtoaccuratelyreflecttheorderoftherespectivetable.

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Sample1:ProperlyFormattedTables

Section1:FunWithLatin

Eiussolumsimiliqueprite,erremdecoreperpetuaanhis.Thisideaisclearlyillustrated

inTables1.1and1.2.

Table1:UNLV’sStudentPopulationPreferenceforChocolateorVanillaCupcakes(ByClass-Standing).

StudentStatus PreferChocolateCupcakes

PreferVanillaCupcakes

PreferOtherTypeofCupcakes

UndergraduateStudents Freshman 565 400 52

Sophomore 787 878 115Junior 412 432 25Senior 125 200 300

GraduateStudents Graduate 325 250 412

Table2:UNLV’sStudentPopulationPreferenceforCatsorDogs(ByClass-Standing).

StudentStatus PreferCats PreferDogs PreferOtherTypeofAnimal

UndergraduateStudents Freshman 200 125 50

Sophomore 325 330 41Junior 87 98 125Senior 225 275 300

GraduateStudents Graduate 574 300 25

Section2:FunWithLatinRevisitedThisnextsectionexplorestexttexttexttexttexttexttexttexttexttexttexttexttext

texttexttext.

NOTE:Tablesareclearlydelineatedfromthetext(2line

double-spacedbreaks).

NOTE:Labelanddescriptionforeachtableareformattedthesame.

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Sample2:ProperlyFormattedTables

Section3:FunwithLatin–TheMoreYouKnow

Nesalutandiconseteturtheophrastusmei,illumchorocunec.Dicodolorintellegamquo

et.Idquistetfacilisi,apeririceterosprobatuseiest.Vixharumhomeronoluissete,alia

totaneusu.Utiustolaboramusconsequunturduo,easalenihilassentiorquo.Vixpaulo

mollisne.Legimusmolestieluptatumeapri.

Eiussolumsimiliqueprite,erremdecoreperpetuaanhis.Insalenullanusquameam.

Ansedeuripidisinteresset,homerodisputandoquoad,estrequeviderercu.Petentium

accusamushasex,eusalerequelobortisper,histollitcorporaappareatei.

Temododoloreiriurevis.Errorbonorumvixea,tenamquidamfierentmoderatius.

Nobissapientemdemocritumcusit.Etinviduntdelicataaliquandoeos,volutpat

adolescensidvix.Euquiinvidunterroribus.SeeTable3belowforadetailedbreakdown

ofstudentprefrences.

NOTE:Thismightseemlikealotofspace,butifyoulookonthenextpage(p.7)thetabletakesupalmostafullpage.Thismuchspaceisallowedifyourtable(orfigure)wouldnotfitinthespaceremainingontherespectivepage.Remember:Thetablecannotbesplitontotwopages.Itmustfitononepageoritwillneedtogointoanappendix.Also,notethatthetextonTable3issmallerthantheothertwotables.Thisisallowed.However,thefontstyleisthesamebetweenallthreetables.Furthermore,thecaption/descriptionarethesamefontstyle,fontsize,paragraphspacing,andcasingforallthreetables.Thismustbethecaseforalltablesinyourdocument.

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Table3:CollegeofLiberalArtsStudents’PreferencesforChocolateChipCookiesorOatmealRaisinCookies.

Department/StudentClass-Standing

PreferChocolateChipCookies PreferOatmealRaisinCookies PreferOtherTypeofCookie

DepartmentofAnthropologyFreshman 42 53 99

Sophomore 112 205 20Junior 51 54 102Senior 99 89 199

Graduate 15 205 2DepartmentofEnglish

Freshman 34 52 125Sophomore 69 78 1

Junior 152 2 3Senior 159 201 63

Graduate 32 23 1DepartmentofHistory

Freshman 23 65 123Sophomore 152 2 3

Junior 51 54 102Senior 99 89 199

Graduate 15 205 2DepartmentofPhilosophy

Freshman 65 56 66Sophomore 99 102 32

Junior 212 321 2Senior 56 87 9

Graduate 12 22 33DepartmentofPoliticalScience

Freshman 5 97 186Sophomore 4 3 2

Junior 12 15 22Senior 98 98 5

Graduate 5 5 3DepartmentofPsychology

Freshman 45 36 2Sophomore 89 98 9

Junior 23 3 99Senior 32 22 12

Graduate 2 32 10DepartmentofSociology

Freshman 23 32 333Sophomore 26 26 3

Junior 105 115 1Senior 2 5 7

Graduate 3 3 6DepartmentofWorldLanguagesandCultures

Freshman 56 65 79Sophomore 112 115 3

Junior 115 112 59Senior 23 65 2

Graduate 2 2 9

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Section2:FormatRequirementsfortheListofTablesTheListofTablesisplacedimmediatelybeforetheListofFigures(ifyoualsohaveaListofFigures).

• Itmustbelabeledas“ListofTables”• TheListofTablesismandatoryonlyifthereare5ormoretablesfoundinthe

document.However,youcanchoosetohaveaListofTablesifthereare4orlesstablesinthedocument.

• RegardlessofwhetheryouarerequiredtohaveaListofTablesorifyouchosetohaveaListofTables,alltablesincludedinyourtextandappendicesmustappearinyourListofTables.

• Furthermore,ifyouchosetohaveaListofTables,youareboundbyalllistformattingrulesandyoumustincludealltablesonthelist(foundinboththedocumentandtheappendices).

• ThepagenumberslistedintheListofTablesmustmatchthepagenumberastheyappearinthetext.

• ThelabelandnumberforeachtablelistedintheListofTablesmustmatchexactlyastheyappearinthetext.

• Thelabelisconsideredtobethefirstsentenceafteryourlistedtablenumber.ThissentencemustmatchverbatimbetweentheListofTablesandthetext.

• YourcasingchoicemustalsomatchbetweenyourtablelabelinthetextandintheListofTables.

o Forexample:ifyourListofTablescontainsTable4b:OatmealConsumedfrom1820-1851;thecorrespondingtablelabelinthetextshouldbeTable4b:OatmealConsumedfrom1820-1851.

• TheformatusedforyourListofTablesmustmatchtheformattingstyleofyourTableofContents,ListofFigures,andanyotherlistsincludedinyourfrontmaterial.

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Section3:HowtoManuallyCreateaListofTables

ThismethodisalmostidenticaltohowyouwouldmanuallycreateaTableofContents(seeTableofContentsManualandManualforFormattingtheFiguresandtheListofFiguresintheThesisorDissertation)inMicrosoftWord.OntheListofTablespage:

1. MakesureyouhavetheHeading“ListofTables”onthepage.Besurethatitfollowstheformatforallothermajorheadingsthroughoutthedocument(SeeHeadingsandSubheadingsManualforhelpwithformattingmajorheadingsusingtheStyleguidesinMicrosoftWord.)

2. Typethefirstentry.Remember:a. TableNumberandLabelb. Makesurethefontstyle,fontsize,andcasingmatchbetweentheListof

Tablesandthetext.3. PressTabandthentypeitsrespectivepagenumber(Remember:makesurethe

pagenumbermatchesexactlybetweenthedocumentandwhatislistedontheListofTables)

4. ThenselecttheTabstopcharacter.InordertoshowtheTabstopcharacter,clicktheHometab.ThenclickShow/Hideintheparagraphgroup.

5. Clickthearrowfoundatthebottomlefthandcorneroftheparagraphgroup.6. ThislaunchestheParagraphDialogBox.ClicktheTabsbutton.

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7. Type6.4”undertheTabstopposition.Thismeansthatyournumberwillendinthe1”margin(REMEMBER:ALLMARGINS,INCLUDINGTHERIGHTMARGIN,FORTHETHESISORDISSERTATIONMUSTBE1”).

8. Underalignment,clickRight.9. UnderLeader,chooseitem2.TheGraduateCollegestyleguidedoesnotallow

forleaders.10. ClickSetandthenOK.11. PressEnter.Typeyournextentry,pressTab,andthentypetherespectivepage

number.RepeatuntilyourListofTablesisfinished.

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Section4:HowtoCreateaListofTablesAutomaticallyinMicrosoftWord

AddingcaptionsviatheCaptionssection(underReferencestab,enablesyoutoautomaticallycreateaListofTablesinMicrosoftWord.Makesurethatyourcaptionshavebeenproperlyinsertedandmodified.Iftheyarenot,thenitwillcauseissueswhenyoutryandcreateyourListofTables.

1. GotoyourblankListofTablespage.2. HitentersothathaveablanklineunderneaththeListofTablesheading.3. ClicktheReferencestab.SelecttheInsertTableofFigures,foundintheCaptions

section.4. TheTableofFiguresmenuwillappear.Yoursshouldlooksimilartotheone

below.5. Makesurethecaptionlabelsays“Table.”6. Inordertomodifythefontsize,fontstyle,andmakesuretheListisdouble-

spaced,clickonthemodifybutton.ThiswillbringupanotherStylemenu.ClickmodifyagainandthiswillbringuptheModifyStylemenu.

7. Onceyouhavemadethenecessarychanges,clickOK(allthreemenus).8. TheListofTableswillbegenerated.

Remember:SimilartotheTableofContents,youcannotfixanymisspellingsorspacingproblemsontheListofTablesitself.Instead,youwillneedtogotothecaptionitselfandmakethecorrections.YouwillthenneedtoupdatetheListofTablestoreflectthechanges.UpdatingtheListofTables:TherearetwooptionstoupdatetheListofTables.

• FirstOption:ThefirstisthatundertheModifyStylemenu(Step6above),youcanclick“Automaticallyupdate.”Thiswillensurethatanychangesmadetothetables(captionspellingortheirplacement)willbeautomaticallyupdatedontheListofTables.

• Secondoption:1. NavigateyourmousetotheTableofContentsitself.Right-clickwithinthe

TableofContents.Itwillturngreyandtwomenuswillappear.2. Selectthe“UpdateField.”Anothermenuwillappear.3. Choose“Updateentiretable”andclickOK.ThiswillupdateyourListof

Tablestoreflectanychangesyoumayhavemadetothetables’captionsorplacementinthedocument.

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Sample:ListofTables

ListofTables

Table1:UNLV’sStudentPopulationPreferenceforChocolateorVanillaCupcakes(ByClass-Standing)...................................................................................................................6

Table2:UNLV’sStudentPopulationPreferenceforCatsorDogs(ByClass-Standing)......6

Table3:CollegeOfLiberalArtsStudents’PreferencesforChocolateChipCookiesorOatmealRaisinCookies......................................................................................................8

NOTE:ThetablenumberandlabelforeachtablelistedontheTableofContentsmatchexactlyastheyappearinthetext.

NOTE:ThepagenumberslistedintheListofTablesmatchthepagenumberastheyappearinthetext.

GENERALNOTES:

·TheListofTablesislabeledas“ListofTables.”·Ifyourdescriptionisseveralsentenceslong,onlythefirstsentenceafteryourlistedtablenumberneedstoappearontheListofTables.ThissentencemustmatchverbatimbetweentheListofTablesandthetext.·TheListofTablesheadingmustmatchtheformatofallothermajorheadingsinthedocument.