table of contents · table of contents page section 1 - operating budget summary 1-8 section 2 -...

TABLE OF CONTENTS

Page

Section 1 - Operating Budget Summary 1-8

Section 2 - Capital Budget Summary 9-10

Section 3 - Corporate Organizational Chart 11-24

Section 4 - Business Plan, Operating and Capital Budgets:

A) LEISURE SERVICES AND BIA 25-54

B) PUBLIC WORKS 55-81

C) ENGINEERING AND CAPITAL PROJECTS 82-94

D) FIRE AND EMERGENCY SERVICES 95-106

E) PLANNING AND BUILDING SERViCES 107-115

F) CLERK'S 116-129

G) FINANCE I TREASURY 130-138

H) GENERAL ADMIN I CAO 139-149

I) OTHER SERVICES - LIBRARy 150-157

J) NON-DEPARTMENTAL AND COUNCIL 158-160

Section 1Operating Budget

Summary

TOWN OF WHITCHURCH-STOUFFVlllE2008 to 2009 Budget Comparative

As per 2009 Final BUdgetReleased January 6, 2009

DEPARTMENTFinal

2008 BudgetFinal

2009 Budget Variance %

t\lQt-.J-D~e,Ll,~TMENT~L __~~~ _C1~~41.l001 .._.._.\J..'.~44,O'QO) (1.o.~,~OO)__ 8%~OUNCI~ _..._ .__ _______31~,.~~6 __~3~~?_1______~§55 . ~%

GI::NER~~~DMIN 1,3.?~,§!5~_. 1,009,932 (31~,.§l~.Q.L._ . ..::~40/0

ECONo.fI/Ilg.!?.I~YELOPfI/I~t\lI_______ 51,787 51 ,000i787) -2%HUMAN RESOURCES 110,487 111,300 813 1%

- ----------- _.. _..~_._._-"'--_ .._.-.---_.-.".-..-,,-_._~,_._ .._----------._._..._._------------,------_.-

TREASURY - ADMIN 759,026 765,596 6,570 1%---_. .._...._-_._---~._----_.__._. --

.!!'lFORMA:rJ.9li..TECH ti()~Q_(3_'r'. ._.. .__4..Q,.!4!5... 303,969 26~,.~~~~z.~()CLERKS ADMIN 755,471 896,954 141,483 19%CLERKS ANIMAL CONTROL 99,300 103,450 4,150 4%------_.._._------- - ----_....__.._---_.._~-------_ ..._--

COMMITTEES 10,000 10,600 600 6%TOTAL ADMIN 2,237,864 2,244,352 6,488 0%

FIRE -ADMIN 691,876 672,259 (19,6.17) -3%----,--,--_...

FIRE - SUPPRESSION 1,893,359 2,222,283 328,924 17%- -----_._-_._._-_.~--~--

14%FIRE - PREV & EDUCATION 170,090 193,142 2~,052. . - - ..._--_.._---,_....,_._._-

EMERGENCY MANAGEMENT 7,550 7,550 0 0%FIRE DEPARTMENT 2,762,875 3,095,234 332,359 12%

BUILDING 0 0 0_.__.--_....._._-PLANNING 40,919 43,168 2,249 5%PLANNING & BUILDING SERVICES 40,919 43,168 2,249 5%

ENGINEERING & CAPITAL PROJECTS (117,665) (11,715) 105,950 -90%ENGINEERING & CAPITAL PROJECTS (117,665) (11,715) 105,950 -90%

TOWN OF WHITCHURCH-STOUFFVILLE2008 to 2009 Budget Comparative

As per 2009 Final BudgetReleased January 6, 2009

Final FinalDEPARTMENT 2008 Budget 2009 Budget Variance %

£l}!3ld<::W()!3~S ADM~~ .. ~ ~?§~g97_.~ __ 460~g?~_ J~1,965 40%~!3.9.§~§Jf':J.~..~LJ~_RDS .... .... ~.... .~§1,.~96.__-.Z..!~?0 25,424_.:4-9.~_PUBU<::'{\!QRK'§_!3g!\.Q~._._ _.__._..~ __~_?,~:4_4, 019 3, 0?gc?_~:4_._.~ 126,21 5 ........3%~ARKING.~OTS OPERATIQ.f':J§_. ..._..1§'.goo . 32,190 .. 7,10.0 .. ~~!~

STRE~T-,=I§i HTIN~ ._ .. ~..~__~__~____?_8.§,?50....__..?09,~~. _. .?:4-,240 8%_"IRA£fl~ldGHTS~ ~~_. 14,500 .16,~:4_9... .1,~:4_g. . 13%SIDEWALKS_.l34,g001.45,gOO_. ~1.1,OOO ~%

S01:IO '-'Y.,A._S.TE OPERATING ... ._ 279,210 2~5,~?_~__. J:4_~,~~~2 -16%RECYCLING OPERATING 597,119 653,700 56,581 9%PUBLIC WORKS DEPARTMENT 4,659,691 5,000,471 340,780 7%

_L_EI_S_U!3_E~9MIN .. _ 583,.448 __~J~6_g~ 3~,1~~.. 6%PARKS .. ~_~_~.... 489,041 6~.:4-,0~. 205,03~~ __._.. _"!.2%OUTDOOR POOL .__37',~09 38,801 §§3.?.~__ 2%£RO_G_R_A.fy1S (23,?22).i?6,~.?) (2,8L1.Qt_._ 12%_N_EW_ARE.f':JA COMPLEX . .__._. . 0 _ 2.1.,§.~O 21,830 0%~ST..9_U_FF.Y~~~E ARENA 66,43186,677 20,2:4_?~._~30%

_L_EB_O_\lI<::;_~_gMIN 186,759 1~3.2!5.3__. ?,2~'! .._~%_L_EB_0_V_I~9PERATIONS405,919 411 ,4~5 __5,5.§?~ ~ 1~J:E_B_O\lI~~QUATICS .. __. . .~~~ ?~?6 Q.J:4_.~) .._. -5%LEBOVIC FITN_E_S_S__... .. . {:4-8,0?6) (41,53_~) ~c:4-~.1_~_=14%

FACILITIES 710,317 1,019,498 309,181 44%----..~.~.~.,~--- ---......_--.~._._.,_.,,'~----~--- .._..-

BALLA~"I!3A_E_'<::PMM CENTRE 25,3}5 24&~? . j47~t_~__ .::-~2%

_LE_M_qf':JY..~LLE COMM CENTRE:~_~_._ 5,400._ 2,~!?~? .__~_'?'l?? _40%_VA_N_~()Bf_<::;_O_M_Nl.~~_N_T_R_E _ .~~.§,§~__ .~,~~g.~ .i?~~2 ..__=_11 %TRAIN STATION (25,939) (45,472) (19,533) 75%LEISURE SERVICES 2,485,166 3,069,876 584,710 24%

19 ON THE PARK-_.....__..._ ...- .. --

MUSEUM------_......__._-_._------_._----,.. -

CULTURE & TOURISMARTS AND CULTURE

... _..__ __~_ 0 . L1.~,ggg_ '!~,qqg~ ~<:

1~§'.8j.g ?9~,.?1~___ ....~~~.64 __. 3%164,154 183,565 19,411 12%361,003 431,778 70,775 20%

2

DEPARTMENT

BIA

LIBRARY GRANT

TOTAL TOWN OPERATIONS

TREASURY - TAXATION

TOWN OF WHITCHURCH-STOUFFVILLE2008 to 2009 BUdget Comparative

As per 2009 Final BUdgetReleased January 6, 2009

Final Final2008 Budget 2009 Budget Variance

44,879 46,632 1,753

738,635 852,120 113,485

13,213,367 14,771,916 1,558,549

13,213,367 14,771,916 1,558,549

3

%

4%

15%

12%

11.8%

TOWN OF WHITCHURCH-STOUFFVILLEOPERATING BUDGET SUMMARY

DEPARTMENT

Dec 31/08ACTUAL

EXPENSES(Preliminary)

Dec 31/08ACTUAL

REVENUES(Preliminary)

Dec 31/08ACTUAL

NET(Preliminary)

2008ANNUAL

BUDGETEDEXPENSES

2008ANNUAL

BUDGETEDREVENUES

2008ANNUAL

NETBUDGET

2009ANNUAL

BUDGETEDEXPENSES

FINAL

2009ANNUAL

BUDGETEDREVENUES

2009ANNUAL

NETBUDGET

NON-DEPARTMENTALFINANCE - TAXATION

TOTAL ADMIN REVENUE

__ },~ig, 191256,885

3,839,076

(4,834,492) (1,252,301) 1,§33,~8_1

(13,978,099) '(i3~721314)--- 150,000(18,812,591) (14,973,515) 1,783,381

_..__ i~c~7'<4.,~~ __ (1,241,100)(13,363,367) (13,213,367)(16,237,848) (14,454,467)

11,_1§,!-,~1§._ (12,505,918) (1,344,000)175,000(T4~94(3:91~ (14,771-;916f

11,336,918 (27,452,834) (16,115,916)

BUDGET VARIANCE (%) ADMIN REV 535.7% 691% 11.5%

COUNCIL~-~_...~~---_._----_.-

GENERALA~D~M~I~N~~=ECONOMIC DEVELOPMENT-~_..._-- ------HUMAN RESOURCES---_..•_-_._.. ---- -- -------

FINANCE - ADMINFINANCE - INFO TECHNOLOGYCLERKS ADMINCLERKS ANIMAL CONTROLC6MMITTEES----~·--

TOTAL ADMIN

298,277 0~~§~Z.Z-_______~?~)3~~ Q. ....._. --=3=.28=.>.,-=-89:c.::6'c--__-=3:...::.3-=-5,..:.55-=-1:..- 9 335,?§~_.. -=I:~f7.'=.4,'-'4=.21'--- _=0 ._ .. 12.1Z.~~?_~_ 1,348,852 (25,000) 1,323,852 1,034,932. {?~.'QOO) 1,009,932

49,162 (5,832) __ 43,330 §.6,887 __i.1§.,1()QL 51,787 56,000 i~,QQ()L ~_0__.-:=::=Z.2-,408 0 .7'2,40~___ 110,487 0 110,487 111,300. 9 111,3Q.9 ___ §Q2,374 (39,614) 762,760 .. 796,526 (37,500) 759,026 802,596 (37-'-000t 765,596

... 5_1,471 (18,776) 32,695~}~18 (13,77~L_~ 40,145 328,969 (25,000) 303,969940,698 (150,334) 790,364 924,996 (169,5251_____ 755,471 1,066,454==--(169,500) 896,954

-=E~~'856 (51,173) ._~~,683_____ 147,900 (48,600) 99,300 154,300 (50,850) 103,4502,637 0 2,637 10,000 0 10,000 10,600----------0~------ 10,600

3,538,304 (265,729) 3,272,575 3,788,462 (309,498) 3,478,964 3,900,702 (312,350) 3,588,352

BUDGET VARIANCE (%) ADMIN 3.0% 0.9% 3.1%

FIRE -ADMIN_!5.~~,981 (45,394)§382587____ 796,876 (105-,()().9L. _-=6..:.9.:.'1,-=c87~6~__-=8-'-c07-=,1=7=4 .. _ ..__E~4.,'-:c9=15c.1.) 67?~~ __FfRE=- SUPPRESSTc5N--------- . -...?,Q~_1'_'c,6~8-'-0-----'-'(1c'c93'=,-=c64-=0-'-)_~ ~~~?-'.040 2,122,359 (229,000:.L) 1,893,359 . 2,421 ,283 (1~9,000) 2,222,283FTRE-PREV&EDUCATION--~- __J98,244 (6,734)191,510 175,090 ~QQL___ 170,090 199,142 (6,000) 193,142EMERGENCY MANAGEMENT 5,338 0 5,338 7,550 0 7,550 7,550 0 7,550

TOTAL FIRE DEPT. 2,879,243 (245,768) 2,633,475 3,101,875 (339,000) 2,762,875 3,435,149 (339,915) 3,095,234

BUDGET VARIANCE (%) FIRE DEPT.

4

10.7% 0.3% 12.0%


DEPARTMENT

Dec 31/08ACTUAL


Dec 31/08ACTUAL

REVENUES(preliminary)

Dec 31/08ACTUAL

NET(Preliminary)

2008ANNUAL

BUDGETEDEXPENSES

2008ANNUAL

BUDGETEDREVENUES

2008ANNUAL

NETBUDGET

2009ANNUAL

BUDGETEDEXPENSES

FINAL

2009ANNUAL

BUDGETEDREVENUES

2009ANNUAL

NETBUDGET

BUILDING ..~.....~~...:2.c1~1,Z97_~_ (2,151,797) 0 ..... 1,949,664.J1,949,6.§'il --c.° 1,926,121 (1,926,121) °PLANNING 546,910 (762,607) (215,697) 680,419 (639,500) 40,919 494,683-~--(451,515) 43,168

TOTAL PLAN AN0 BUILD SERVo _--=22 ,6::..:9:..:;8"",,7.:.°.:....7__--'.(2=.,:,.::..91.:....4:.l..,4.:..::0:...:.4L) __--=(2::..:1.:.5:..::,6.::..97:..1.)__--=2.:..::,6:..::3::..:0,-=.08::..:3=---_--"'(2::2..:,5:..:;8-=.9:...:.,1..:..64.:..1.) 4.:..::0--=,9:...:.1..:..9 2=.,:,--=42:::.;0::2..:'8:.,:0:...:.4__--=(-=-2:..::,3.:....77:..2.'6::..:3:.,:6.2...)__---:4::..:3,c.:..16::..:8=____

BUDGET VARIANCE (%) PLAN & BUILD SERVo -8.0% -8.2% 55%

PUBLIC WORKS ADMIN 39'i2:z.QL ._O .... ~Q<t,:z.~l 328,097-cROSSiNGGDAFfi5s~~·-··-~' 64,096 ° 64,096 ~_ 51,996__ .pUBlic WORKSR<5ADS--..··~·~-3;41L~76·~ -(531~----~,~~471_~ 3,326,159

PARKING LOTsc5p'ER:AllON§--' ~2.2..Q2 ° ....:z.2,2Q:z.._ 25,000STREETLIGHTlNG·' 269,858 __15_°5)_:2.69,353 __~. 286,000TRAFFiCLIGI:rfs-"-' 11,643 ° 1.1,?_4~_____. 14,500sIDEWALKS'-~--~'----'---' 189,091 (10,776)_1BlJ~_. 140,000

WASl'EMANAG-EMENT 234,873 (1Q,330) _~... __:z.24,543 287,210RECYCLING OPERATING 760,310 (145,710) 614,600 727,119

TOTAL WORKS DEPARTMENT 5,378,330 (698,820) 4,679,510 5,186,081

__0-:--....... 328,Q9L ~4~~0.§2 ....:0'--~_... _'i60,06:z. __._=c-;-0 _~ __ ~_~~... U,~:2.Q ...._ ° 77,420

(382,140) .. __.2,94'i,9.19 3,6~Z,..1gLl... .(~96,960) ._~,070,:z.~._..~---;-::-0::c:c;- 25,000 32,100 0~}2,100 _

(250) 285,Z§.Q. ..l1~:z.<t0 (250)_~09,9gQ. __~=O= _~.__~~g9_. J..E3,34Q~.__~~O 16,340

(6,000) 134,099. 155,000 (10,000) 145,000(8,000) 279,210 245,625 (10,000):235,625

(130,000) 597,119 781,700-·--(128,000) 653,700(526,390) 4,659,691 5,745,681 (745,210) 5,000,471

BUDGET VARIANCE (%) WORKS DEPT.

5

10.8% 41.6% 7.3%

TOWN OF WHITCHURCH-5TOUFFVILLEOPERATING BUDGET SUMMARY

DEPARTMENT

Dec 31/08ACTUAL


Dec 31/08ACTUAL

REVENUES(Preliminary)

Dec 31/08ACTUAL

NET(Preliminary)

2008ANNUAL

BUDGETEDEXPENSES

2008ANNUAL

BUDGETEDREVENUES

2008ANNUAL

NETBUDGET

2009ANNUAL

BUDGETEDEXPENSES

FINAL

2009ANNUAL

BUDGETEDREVENUES

2009ANNUAL

NETBUDGET

LEISURE ADMIN . ~!.),~§!'-____ 0_____~6,465 §88,44~ __.@J)QQL5~~,~~~_ 621 ,60~__ (?,OO())______§_1_~&0(3

PARKS_____________ 65~,.??~_(1?~,.812)_ _~29,961 . _. .. __6282.~Z7 ._....ill_~,836)__ __~8_9.,0~1 ~?,Q~?_. (1~8,9Q2L___ _§~~,O§Q ._QLJIDOOR POO~__.____________ 53c§86__ _ (1~.'..386) _____40,200 _. __._ 51 ,50~_ . (13,6QO) 37,909 __. .__~3J3Q_1 ._ . (l?,OOOL 38,8.2.LPROGRAMS .... 1Q5c~1_~_____ __ (1:3.0-,?.?1L__ _(25,108)_ 9.1,~2.§_ ___..J.1J.§,550) _. .Q3.,.6.?.?L __ -----.1Q~2~.§.______(135,.?Q01__ _(26,462)__f\lEV\I_~_RENAcO~F'J::~)(_____.______O___ _9 ._. 0 . __ ..__._L___ 0___ 0 . 9.3.~,.?_1_1____{9.9.?c68.11. .__21 ,830 __STOUFFVILLE A.~~____._ 86L?O_5 (~1?,.485) 50,220 __ .1,744,676.. (1,678,245) 66,431 916,387 (~.??_,!lQL__ .. _~~677_.LEBOVIC ADMI N 194,780i~,686) ._.1.89,094__ _.J 93,859 _ ==~~{?,_1.0_0I=~=--===186~I~~_ 200,8~:3...._____ (7,~Q.QL___~~:3._LEBOVIC OPERATIONS 499,~~ U_:2::l,~_~_____~75,990 530,519_ . .._(124,60.21 4.0?,9.19. 538,437 (12§,952) __ ._~1J~~§_

LEBOVIC AQUATig§. ._. .±1.:3~03__._P?~,~ 39,862 424,359 (358,050)_§6,3Q~__ 459,216 (3?_§,050) __~3, 166 __LEBOVIC FITNESS 319,9:3.} J:3~Q-,-~~§L .. (21,065) __. ...2.03,974__ (352,0.001 (48,Q3.6L ~1,46?. i:3?.~.'..000L {41 ,535)FACI L1TIES______ 8652§2______U1.!3.'026) 747,526 826,234 (115,91 ?2________ 71 0,317.__._._.---.1.:2.99,280 (27~,z§?L__J1Q19,498_BALLANTRAE COMM CENTRE 37,089 (1?-,:z43) .21 ,846 i?,335 ____ (20,OOQL ?.s,3~?._ 44,877 (:2Q,020) .:24,857_LEMONVILLE COMM CENTRE 18,852 (14,728) 4,124 19,900 __-.-D....42QQt 5,40L 22,062 i1~c500) 7,562VANDORF COMM CENTRE 21,33§ . (1?,~~ 5,515 :2Oc285 i14,400L ..3?.§§___ 20,3.~0_i1.?2000) §,230 _TRAIN STATION 43,642 (101,988) (58,346) 54,061 (80,000) (25,939) 47,028 (92,500) (45,472)

TOTAL LEISURE SERVICES 4,695,683 (2,199,399) 2,496,284 5,523,964 (3,038,798) 2,485,166 6,435,573 (3,365,697) 3,069,876

BUDGET VARIANCE (%) LEISURE SERVICES 16_5% 10.8% 23.5%

19 ON THE PARK 0 0 0 0 0 0 _._____ ~S10L ___ _i:30Z.'.1.o!L__ _.45,000. ___--~~~------_. __._._--_._~~---

-~'---

MUSEUM 283,018 (68,_~9.QL_ ____214,528 _ 297,108 (100,259) _.19.6,8~9._ :309,097 (1Q.s,884) __:20:3.2:ZJ}______~._~~--------_._._.,_ ..-

CULTURE & TOURISM 176,799 (1,125) 175,674 206,654 (42,500) 164,154 185,565 (2,000) 183,565TOTAL ARTS & CULTURE 459,817 (69,615) 390,202 503,762 (142,759) 361,003 846,769 (414,991) 431,778

BUDGET VARIANCE (%) ARTS & CULTURE 68.1% 190_7% 19.6%

BIA 39,660 0 39,660 44,879 0 44,879 46,632 0 46,632TOTAL BIA 39,660 0 39,660 44,879 0 44,879 46,632 0 46,632

BUDGET VARIANCE (%) BIA 3_9% 0_0% 3.9%

6

FINAL

2009 2009 2009ANNUAL ANNUAL ANNUAL

BUDGETED BUDGETED NETEXPENSES REVENUES BUDGET

746,285 (758,000) (11,715)746,285 (758,000) (11,715)

16.5% 0.0% -90.0%

852,120 0 852,120852,120 0 852,120

15.4% 0.0% 15.4%

35,766,633 (35,766,633) 0

738,635

o

738,635

2008ANNUAL

NETBUDGET

(117,665)(117,665)

oo

(23,941,457)

738,635738,635

23,941,457

738,635738,635

(1,100,232)

oo

(26,018,938)


738,635738,635

24,918,706TOTAL TOWN OPERATIONS

BUDGET VARIANCE (%) LIBRARY

Dec 31/08 Dec 31/08 Dec 31/08 2008 2008ACTUAL ACTUAL ACTUAL ANNUAL ANNUAL

EXPENSES REVENUES NET BUDGETED BUDGETEDDEPARTMENT (Preliminary) (Preliminary) (Preliminary) EXPENSES REVENUES

ENGINEERING & CAPITAL PROJ 651,251 (812,612) (161,361 ) 640,335 (758,000)TOTAL ENGINR & CAPITAL PROJ 651,251 (812,612) (161,361 ) 640,335 (758,000)

BUDGET VARIANCE (%) ENGINR & CAPITAL PROJ

LIBRARY GRANTTOTAL LIBRARY GRANT

LIBRARYTOTAL OTHER OPERATIONS

CEMETERYSEWERWATER

.........~~.__..,..1~0?0,,-.532==-_~~(1c.::0~0.;.=,5.=32~)::--__1,691,118 (1,691,118)2,430,652 (2,430,652)900,231 (900,231)

5,122,533 (5,122,533) o 4,640,427 (4,640,427) 0 5,418,029 (5,418,029) 0

BUDGET VARIANCE (%) OTHER OPR 16.8% 16.8% 0.0%

GRAND TOTAL - OPERATING 30,041,239 (31,141,471) (1,100,232) 28,581,884 (28,581,884) o 41,184,662 (41,184,662) o

TOTAL % INCREASE (DECREASE) OVER 08 BUDGET 44.1% 44.1%

AnnualizationGrowth Related - Including Debenture CostsLegislated MandatoryService Level ChangesInflationary / Other FactorsAdditional contribution to capital reserves from potential economic stimulus grant

499,5641,495,351

3,318654,231743,951

9,206,36312,602,778

7

Town of Whitchurch-Stouffville 2009 Budget Gross Operating Expenditures by Department

Leisure Services16%

Public Works14%

I

Water/Sewer11%

Other1%

Note 1) Total Town Expenditure for 2009: $41.2 MillionNote 2) Other includes Tax W/O, BIA and Cemetery* Non Dept Includes $9.2M potential Stimulus Grant

Arts & Culture2%

Non-Dept *27%

8

Planning & Building6%

Engineering & Capital Proj.2%

Clerk's3%

Finance.-~~-~~-

3%

Library Grant2%

Council1%

Gen Admin3%

IFire & Emergency

11%

Section 2Capital Budget

Summary

FINAL

SOURCE OF FUNDING

Town of Whitchurch-Stouffville2009 Capital Budget & Five Year Forecast

-------------~----- -------------------------New DONATIONS, TOTAL

GROSS Change DEV. CAPITAL PARK GRANTSt SUBSIDIES OTHERYear PROJECT DESCRIPTION AND LOCATION COST Resch CHARGES RESERVES TRUST DEBT & OTHER FUNDING DESCRIPTIONS

TOTAL 2009 CAPITAL BUDGETFIRE DEPARTMENT 69.500 69,500 69,500PUBLIC WORKS ADMINISTRATION 40,000 40,000 40,000TRANSPORTATION SERVICES -ROADS 500,000 500,000 - 500.000SIDEWALKS 225,000 225,000 225,000TRANSPORTATION SERViCES -EQUIPMENT 60,000 60,000 60,000STREET LIGHTING 5,000 5,000 5,000SANITARY SEWERS 160,000 60,000 100,000 160,000WATERWORKS 85,000 85,000 85,000PARKS DEVELOPMENT 439,800 59,800 380,000 - 439,800PARKS FACILITIES 65,000 65,000 65,000PARKS EQUIPMENT 53,000 53.000 53,000ARENA 100,000 100,000 100,000FACILITIES 7,050,665 120,000 471.000 232,665 6,000,000 227,000 7,050,665LEBOVIC LEISURE CENTRE 100,000 100,000 100,000MUSEUM 478,500 155,000 149.037 174,463 478,500PLANNING tBUILDING SERViCES 232,500 232,500 - 232,500ENGINEERING 980,000 101,054 878,946 980,000ENGINEERING-SEWER 250,000 250,000 - 250,000ENGINEERING-WATER 180,000 180,000 180.000CLERKS 89,000 19,000 70.000 - 89,000TREASURYflT 156,000 100,000 56,000 156,000GENERAL ADMINISTRATION 95,000 85,000 10,000 95,000LIBRARY 1,500 1,500 1,500

TOTAL 2009 GENERAL CAPITAL 11,415,465 324,000 2,874,354 826,702 7,053,409 337,000 11,415,465

2009 GROWTH RELATED ITEMS

FIRE DEPARTMENT - GROWTH RELATED 579,298 206,000 58,298 315,000 - 579,298PUBLIC WORKS ADMIN GROWTH RELATEDTRANSPORTATION SERVICES - MAIN STR PROJECT 2,905,000 495,800 74,200 2,300,000 35,000 2,905,000TRANSPORTATION SERVICES-ROADS GROWTH RELATED 140,000 90,400 49,600 140,000PARKS DEVELOPMENT GROWTH RELATED 2,556,000 2,308,750 147,250 90.000 10,000 2,556,000NEW ARENA GROWTH RELATED 5,384,174 284,174 5,100,000 5,384,174PLANNING tBUILDING SERViCES GROWTH RELATED 539,500 504,500 20,000 15,000 539,500ENGINEERING GROWTH RELATED 6,182,849 3,839,345 133,804 1,306,000 903,700 6,182,849ENGINEERING SEWER GROWTH RELATEDENGINEERING WATER GROWTH RELATED 1,519,603 1,337,249 182,354 1,519,603LIBRARY GROWTH RELATED 10,000 10,000 10,000VANOCP&OCP 13,199,982 6,129,560 7,070,422 13,199,982

TOTAL 2009 GROWTH RELATED 33,016406 15,205,778 665,506 105,000 16,101,422 938,700 33,016,406

GRAND TOTAL 2009 BUDGET 44,431,871 15,529,778 3,539,860 931,702 23,154,831 1,275,700 44,431,871

9

FINAL

SOURCE OF FUNDING

Town of Whitchurch-Stouffville2009 Capital Budget &Five Year Forecast

~--~~--~-~-~----------- -~---------------~~-~-*----

New DONATIONS, TOTALGROSS Change DEV. CAPITAL PARK GRANTS/ SUBSIDIES OTHER

Year PROJECT DESCRIPTION AND LOCATION COST Resch CHARGES RESERVES TRUST DEBT & OTHER FUNDING DESCRIPTIONS

TOTAL FIVE YEAR CAPITAL FORECASTFIRE DEPARTMENT 1,329,500 1,304.500 25.000 1.329.500PUBLIC WORKS ADMINISTRATION 185,000 185,000 185,000TRANSPORTATION SERVICES· ROADS 2,900,000 2,900.000 2.900,000SIDEWALKS 690,000 890,000 . 690.000TRANSPORTATION SERVICES· EQUIPMENT 1,270,000 539,500 730,500 1.270.000STREET LIGHTING 435.000 435.000 435.000SANITARY SEWERS 1,235.000 1,135,000 100,000 1,235,000WATERWORKS 510,000 510,000 , 510,000PARKS DEVELOPMENT 639,800 59,800 580.000 639,800PARKS FACILITIES 325,000 325,000 · 325,000PARKS EQUIPMENT 278,000 278,000 278,000STOUFFVILLE ARENA 585,000 585,000 585.000NEW ARENA 40,000 40,000 40,000FACILITIES 32,826.569 11,766,069 9,052,840 780.660 6,000,000 5,227,000 32.826.569LATCHAM HALL ·LEBOVIC LEISURE CENTRE 460,000 460,000 460,000MUSEUM 3,840,055 225,000 387.852 2.345,499 881,704 3.840.055PLANNING/BUILDING SERVICES 312,500 312.500 · 312.500ENGINEERING 8,252.500 100,000 7,273,554 878,946 · 8,252,500ENGINEERING·SEWER 1,208,000 1,208,000 1,208,000ENGINEERING-WATER 1,308,000 1,158,000 150,000 1,308,000CLERKS 157,600 19,000 138,600 157,600TREASURYIIT 901,000 300,000 601.000 901,000GENERAL ADMINISTRATION 280,000 270.000 10,000 280,000LIBRARY 13,500 13,500 13,500

TOTAL 5 YEAR· GENERAL 59,982,024 12,994,569 29,295.794 2,073,512 9,224,445 6,393,704 59,982,024

GROWTH RELATED ITEMSFIRE DEPARTMENT· GROWTH RELATED 4,723,298 2,530,000 1,878,298 315,000 · 4,723,298PUBLIC WORKS ADMIN GROWTH RELATED 100,000 50,000 50,000 100,000TRANSPORTATION SERVICES· MAIN STR. PROJECT 3,505,000 1,011,800 158,200 2,300,000 35,000 3,505,000TRANSPORTATION SERVICES·ROADS GROWTH RELATED 2,332,080 1,294,571 1,037,509 - 2,332,080PARKS DEVELOPMENT GROWTH RELATED 9,575,000 7,497,510 1,977,490 90,000 10,000 9,575,000NEW ARENA GROWTH RELATED 5,384.174 284,174 5,100,000 · 5,384,174PLANNING BUILDING GROWTH RELATED 1,699,500 1,619,500 65.000 15,000 - 1,699,500ENGINEERING GROWTH RELATED 35,534,245 27,791,384 5.533.161 1,306,000 903,700 35,534,245ENGINEERING SEWER GROWTH RELATED 2,520.262 2,461,159 59,093 - 2,520,262ENGINEERING WATER GROWTH RELATED 3,448.751 3,034,900 413,851 3,448.751LIBRARY GROWTH RELATED 1,135,000 971.500 163.500 1,135.000VANOCP 16,945,553 9.875,131 7,070,422 16,945,553

TOTAL 5 YEAR· GROWTH RELATED 86,902,863 58,421,639 11,336,102 105,000 16,101,422 938,700 86,902,863

GRAND TOTAL 5 YEAR FORECAST 146,884,887 71,416,208 40,631,896 2,178,512 25,325,867 7,332,404 146,884,887

10

Section 3Corporate Org Chart

Corporate Organizational ChartFunctional Overview

Public WorksLFire & EmergeServices

Leisure Services

"'Governance• Long-range & Strategic Planning• Policy, Decision-Making & BUdget-setting• Community Liaison& Representation• Corporate Employer• Corporate General Management.• Council Liaison• Economic Development• Human Resources & Customer Service

Planning &Building Services

Finance/Treasury

• Council Secretariat• Elections• Appointments to LocalBoards/Comm,Coordination* Licensing• Vital Statistics• MFIPPA Administration• Corporate RecordsManagement'Signatory• Legislative Research• By-law prep/review• By-Law Enforcement &Parking Control• Corporate Reception• General Inquiries• Commissioner of Oaths• Cemeteries Administration'Statutoryl Public Notices• Corporate Communications• Advisory boardsSecretariat (pending reviewoutcome)

• Financial Planning• Budget Coordination &Reporting• Tax Billing & Collection• Tax Certificates & Sales• Water Billing & Collection• Accounting

• AIR, AlP, GL Mtce• Payroll & Beneftts• Investments• FIR Preparation• Financial Reporting• Performance Measures• Banking• Year-end Audils• Signatory• FIS Administation• Risk & Insurance Mgmt• Information Technology

• Go Transil TicketingAdministration• Purchasing Coordination

Engineering Services... Infrastructure Planning.. Plans Review & Approvals.. Subdiviision Agreements'" Project Management• Complaint Tracking &Follow-up"'Design, Construction, Insp.'Eng, ConsultantCoordination'" Capital Works(growth-related)

Planning Services• Planning Policy'* Development Review• Par1<s PlanninglConslr,Coordination'* Urban Design'* Zoning By-law Preparation& Administration• OMB Representation* Economic DevelopmentInquiries/Statistics'" Committee of Adjustment• GIS, Mapping & GraphicsBuilding Services* Building Permits* Plans Review• Building & SepticInspections• Plumbing Inspections• Lot Grading• Pool & Sign Penmits

'" Recreation Master Planning,. Community Centre BoardsLiaison"'Fadlity Renov/Constr_.. Arena/Community

Centres Operations &Maintenance• Facility Rentals.. Parks & Trails

Maintenance.. Recreation Programs.. Aquatics Programs.. Summer & School Break Camps.. Pro!:Tam Registrations.. Marketing & Brochures.. Special Events.. Services-in-Klnd.. Partnerships.. Accessibility Committee.. Culture Policy & CulturalPrograms" Community Partnerships.. Sponsorship & Fundraising.. Museum Administration &Operations.. Museum Board Liaison.. Calladian Oe,v. Mgmt &Conservation.. Community Herttage Programs &Events"Heritage Planning Advice.. Tourism Development

• Fire Prevention• Fire Inspections• Plans Review• Public Education• Staff Training• Equipment IApparatus/StnMaintenance• Emergency Response

• Fire Suppression• Emergency Rescue• Motor Vehicle Accidents• Medical

• Emergency Planning• Emergency Plan Admin &Testing• Fire Masterplanning• Fire Investigations'OFM Liaison• Incident Reporting• Statistics• Supplies & InventoryControl• Communily EventsParticpation

• Roads Maintenance• Winter Control• Water & Sewer Maintenance• Water Sampling• Well & Septic Mtce at RuralMunicipal Facililies• Fleet & Equipment Mgmt• Supplies & Inventory Control• Cemetery Burials, Markers &Plot Locates• Sidewalk Mtce & Plowing• Streetlighting• Dilching & Catch Basins• Streetsweeping• Road Markings• Road Permits & Closures• Services-in-Kind for Events• Bridges & Culverts• Crossing Guards• Waste Management• Road Needs Studies• Capilal Works (rehab)• Specifications & Tenders• Contract Administration• New Dev, Assumption Insp,• Comm, new water systems

Complement as at February, 2009141 Regular FfT including 5 Library Staff

11

2009 Corporate Organizational ChartApproved Regular Full-Time Complement

Clerk1 FTE

DepulyO",*, FTE

Council Coomlnalnr

, "E

Diredof qf FinancefTreasurer

1 FTE

Mayor 8; COun¢!f(7Membel'$.)

12

Fire Chief1 FTE

DepulyChief"1£

Captain4FTE

Fim'ig~t"o;

121'1'E

Public W"rI<s CI,,!I<mE

Adminilit",!MoAssI.tanl

"no

2009 Full Time Complement Summary141 FT (including 5 Ubrary and excluding PfT, Seasonal, Students & Vol. FFs)Added: IT Manager, Facility Operator (4), Parks Operator, Assistant DeputyFire Chief, Fire Captain (2), Fire Fighter (4), Cashier Clerk (conversion fromTemp. FIT); reflects sprrt of Development SelVices to Engineering & CapitalProjects and Planning & Building $elVices

Updated February, 20094.0 Regular FIT

2009 Organizational ChartOffice of the CAO

Chief Administrative Officer1 FTE

David J. Cash

Economic Development Officer Executive Assistant to CAO1 FTE 1-- 1 FTE

Rebecca Mustard Chris Paule

I

Department Heads (7) Manager, Human Resources Servicessee individual org charts 1 FTE

Gary Sumner

13

2009 Organizational ChartClerk's Department

Clerk1 FTE

Michele Kennedy

Executive Assistant/Mayor's Office1 FTE

Winnie Layland

~I ------Le-g-al-S-erv-I'-ce-s-----'1 r-------....I ------,Sr. By-Law Enforcement Officer

1 (External Resources): 1 FTEKeith SaundersL J ~~------~--------~

:.~.u ;

By-Law Enforcement Officer2 FTE

Linda MainprizeLouise Reid

.------------------,1 By-Law Enforcement Officer II ,25 FTE 11 Part-time :1 Teresa Hector 1

~------------------~

Updated February, 200911.0 Regular FIT(E.A. to Mayor filled by contract)

14

lDeputy Clerk

1 FTEVacant

Council Coordinator1 FTE

Gillian Angus-Traill (Acting)Dianne Busato

Coord, Licensing & Public Services1 FTE

Colleen Clarke

Coord, Records & Statutory Services1 FTE

Debi Paterson

Clerk Services Assistant1FTE

Anna Di Felice

Customer Service Assistant1 FTE

Gioia Garro

2009 Organizational ChartFinance/Treasury Department

I Barb Smith (PIT)) II IL.. _

IDirector of FinancelTreasurer I1 FTE

Marc J. Pourvahidi

r-- ----------,Administrative Assistant I GO Transit Stouffville Station I1 FTE f-! Ticket Service Contract I

Linda Lipka (Coordination of External Service) II II connie Redshaw I

~-------------------,

Deputy Treasurer IT Manager1 FTE 1FTE

Carol Brown

14"<o~"'··;.~oo,."=0"'··'«1ITax Collector/Revenue Supervisor Payroll Clerk

~1 Accounts Payable Clerk 1FTE1 FTE 1 FTE 1 FTE Mark Di Felice

Ruth Armstrong Barb Good Jane Arseneau

Financial Analyst

~U··~i-~N;;';';;';;T;~h·~i~~;;··

Tax Clerk 1FTE : Ian Gallichan1 FTE Cindy Soluri ~ .5 FTE

Joy Mashinteri. .................................

Water Clerk1 FTE

Connie McVicar

Accounts ~eF~~ableClerk IJulie Reynolds ICashier Clerk

2 FTERonann Keslick

Vacant

r-------------,I Contract II Nancy Carswell (PIT) I

I


15

2009 Organizational ChartEngineering & Capital Projects Dept

Director, Engineering and Capital Projects1 FTE

Tom Parry.....----=====:::;-r::==::==, .Administrative Assistant

.5 FTE (posrtion shared with Planning and Building)Lorna Taylor (Contract)

Financial Analyst--: (position based in Treasury Department)

Cindy Soluri........................................................

Ir--------------------------,I Capital Projects Engineers I

--! (External Resource) IL ~~~~~~~!:~~~~~:~ Jr--------------------------,I Landscape Archrtects I

-i (External Resource) I

L !~~~~~:~~~!~~~~ Jr--------------------------,I Additional External Resources - I

-! Specialized services II IL J

Manager, Engineering Services1 FTE

Frank lerfino

Development Coordinator1 FTE

Jack Boonstra

b------------,I Engineering Consurtants' IStaff assigned to W-S I

L~~!:I:~~e~::~:':.r1<_JEngineering Coordinator

1 FTEOscar Orellana

b------------,I Engineering Consurtants' IStaff Assigned to W-S I

Lf~':.!i':'I~~:"':'':.i~:~~J

Dan Nguyen(position shared wrth Planning)

~--------------------~

r--------------------,I Planning/Engineering Technician Co-op II Contract I

I


16

2009 Organizational ChartPlanning & Building Services Dept

Dan NguyenI (position shared with Engineering) I

~--------------------~

IDirector of Planning and Building Services

I1 FTEAndrew McNeely

"...................................................................I Administrative Assistant I~ --iFinancial Analyst

.5 FTE (position shared with Engineering and Capital Projects) (position based in Treasury Department)Loma Taylor (Contract) ~ ••••••••••••••••••••••••••::i~.~~.~?:~~••••••••••••••• ••••••••••••

I Manager, Planning Services I Manager, Building Services/CBO I1 FTE 1 FTEAlan Drozd Andrew Jurrius

Planner, Urban Design Sr. BUilding Inspector/1 FTE Plans ExaminerVacant 1 FTE

(Vacant)

Planner1 FTE Building Inspector!

Bill Moyer~

Plans Examiner 3 FTE, Reinhold Kulmann, Jason Dent,I BUjarMulia

Planner (Acting) !1 FTE ! Lot Grading/Onsite Septic Inspector

Paula Viola ! 1 FTEReed Russell

Planner, Land Information Ser.;ces1 FTE Junior Plans Examiner

Randy Harris 1 FTEVacant

Planning Secretary/SecfTreas to C of Adjust Permit Information Clel1<

1 FTE 1 FTESandy Hammond Chanene Shaw

ClerK-Secretary r--------------------,1 FTE I PfT Staff I

Debbie Ho~ I Contract Plumbing Inspectors IClerical Assistant I

I II Ir--------------------,~--------------------~I Planning/Engineering Technician Co-op I

I Contract II


17

2009 Organizational ChartLeisure Services Department

Director of Leisure Services1 FTE

Vacant

I Administrative Assistant1 FTE

Cindy Elder

Manager, Parl<s & Facilities1 FTE

Rob Raycroft

Manager of Recreation1 FTE

Micale Ongman

Manager, Culture and Museum Services1 FTE

Done Billich

, ,

•....................................: Operator (cont'd) :

'-: Temporary Labourer

Operator (11 FTE)A. Boyd, C. LaDuca, J. Faustino,J. McConkey, B. Gates, G. Jones

M. Timbers; (4 vacant)

r----------------,I Receptionist PIT I

H K. Quinton II IL !r-----------------lI Program Coordinator I

H Contract IL ~n.:::~:.u.::~~::':.n Jr----------------,I Museum Volunteers I

hi II IL ~

4Cultural Facility & Prog. Coord.

1 FTESteven Foster

HAssistant Curator

1 FTEStephanie Foley~~

I

I

Facility Cieri<2 FTE

Kelly LeveckMelanie Paterson

Program Cieri<1 FTE

Cathy Richardson

Fitness Supervisor1 FTE

Barb Armstrong

Fitness Programmer1 FTE

Craig Bailie

r----L---lI PIT Fitness Staff I

r:----L----lI PIT Aquatics Staff I

Operator4FTE

A. Bannon, D. Lamirande,S. Norton; Plus Temp Labourers

Maintenance Technician1 FTE

Bnan Tew

Facilities Bookings Cieri<1 FTE

Janet Ruhl

Administrative Secretary

1FTE I Aquatic Supervisor I Recreation Programmer IBarb Scaife 1 FTE 1 FTE

Stacey Stevens Jen MacEachen...----------, '------r--

I------' '-----.L,......-----'

Facilities Supervisor ~y Parks Supervisor I r-------- -------,1 FTE 1 FTE Aquatics Programmer I PIT Recreation Programs I

&....,-__R_o_b_e_rt_H_e_ic_k_e_rl .J Bruce Halt 1 FTE l & Summer Camp Staff lI Yonck Tong I I

I I

~-----------------,

Updated February. 200935.0 Regular FIT

18

2009 Organizational ChartFire & Emergency Services Dept

-------- 01

nteerains

--------------,Firefighters I

IIII

Fire Chief1 FTE

Chris Powers

Administrative Assistant1 FTE

Debbie Brock

Deputy Chief1 FTE

Rob McKenzie

Assistant Deputy Fire Chief1FTE

vacant

IFire Prevention Officer

2 FTEJeff HarmanJeff Bignell

.--- __________ .J

Captain I Volu6 FTE I Capt

'" Eric Blundon, Tom Brillinger II

John Winters, Mark Busse (2 Vacant) I.... -------------JIFirefighters 16 FTE

r-------------I Volunteer

Laura Cliff, Kyle McClymont, Kent Armstrong, Dan Bell, ITrevor Wawryk, Chris Leonard, Brad Melvin, I

IGordon Ridout, Fraser Smith, Dave Wilson(6 Vacant) I

..._-------------


19

2009 Organizational ChartPublic Works Department

Director of Public Works

I1 FTEPaul Whitehouse

IAdministrative Assistant

~HClerk-Secretary f Operations

I1 FTE 1 FTELori Boyd Dianne Camrite

~__________________l __________________,I PIT Crossing Guards II II II II I

~-------------------------------------~

Operations Manager I1 FTEDenis Chartrand

Public Works Supervisor Operations Technologist Public Works Clerk2 FTE 2 FTE 1 FTE

Peter Alcorn (Roads) Gord Haggerty, Peter Wyllie Susan HarmsenJeff Joslin (WaterlWastewater)

Roads and WaterfWastewater Operators13 FTE

C. Battle, J. Burnett, C. Graham, C. Leney, B. Milos, S. Nesbitt, P. PoundJ. Ranic, B. Read, J. Redshaw, S. Stark, M. Sullivan, T. Tindall

MechanidOperator1 FTE

Neil Grant

~-------------------------------------,I Temporary Labourers II I

II II I

~-------------------------------------~


20

2009 Organizational ChartPublic Library

Administrative Assistant1 FTE

Barb St. John

CoordinatorTechnical Services

1 FTEMarcia Jackson Friginette

Coordinatorof Public Services

1 FTECatherine Sword

CoordinatorMarketing & Community Services

.6 FTEVacant

Coordinatorof Children and Youth Services

1 FTEAnne Houle

Library Assistant(2 part-time)

Janet Hume, Cathy Tubb

Circulation Clerk (1 part-time)Desk Clerk (6 part-time)

Page (3 part-time)

Updated February, 20095.6 Regular FIT, 13 Regular PIT

21

Town of Whitchurch-StouffvilleStaff Complement Summary2005-2008 plus approved 2009 regular staff

2009 2008 2007 2006 2005DEPARTMENT/DIVISION Regular FIT Regular PIT Regular FIT Regular PIT SeasonaII Seasonall Regular FIT Regular PIT Regular FIT Regular PIT Regular FIT Regular PIT

Temp. FIT Temp.Casual PIT

CAO'S OFFICECAO 1 1 1 1 1Administration 1 1 2 2 2Human Resources 1 1 1 1Economic Development 1 1

Total 4 4 4 4 3CLERK'S DEPARTMENTClerk 1 1 1 1 1Administration 1 1Programs/Operations 6 6 6 6 5By-Law 3 3 1 3 3 3

Total 11 11 0 1 10 10 9FINANCEITREASURYDEPARTMENTDirector of FinanceITreasurer 1 1 1 1 1Administration 1 1 1Programs/Operations 10 9 1 2 8 8 7Information Technoloqy 2 1 1 1 1

Total 14 12 1 3 11 10 8ENGINEERING AND CAPITALPROJECTS DEPARTMENTDirector 1 1 1 1 1Administration (Shared) 0.5 0.5 0 1 1Engineering Services 3 3 1 5 5 4

Total 4.5 4.5 1 0 21 18 15PLANNING AND BUILDINGSERVICES DEPARTMENTDirector 1 1Administration (Shared) 0.5 0.5 0Planning 7 7Building Services 8 8 3

Total 16.5 16.5 0 3

22


2009 2008 2007 2006 2005DEPARTMENT/DIVISION Regular FIT Regular PIT Regular FIT Regular PIT Seasonall Seasonall Regular FIT Regular PIT Regular FIT Regular PIT Regular FIT Regular PIT


LEISURE SERVICESDEPARTMENTDirector 1 1 1 1 1Administration 1 1 9 2 2 2Parks and Facilities 21 16 4 10 14 12 9Programs & Aquatics 7 7 72 7 6 6Fitness 2 2 14 2 2 2Culture and Museum Services 3 3 1 7 2 2 2

Total 35 30 5 112 28 25 22FIRE & EMERGENCYSERVICESFire Chief 1 1 1 1 1Administration 1 1 1 1 1 1Operations 2 1 1 1Fire Fighting 22 16 45 14 14 10Fire Prevention 2 2 2 1 1

Total 28 21 46 19 18 13PUBLIC WORKSDEPARTMENTDirector 1 1 1 1 1Administration 3 3 10 3 2 2Operations Water/Roads 19 19 16 14 13

Total 23 23 10 20 17 16LIBRARYCEO 1 1 1 1 1Library Staff 4 13 4 13 4 4 4 4 4 4

Total 5 13 5 13 5 12 5 12 5 12Grand Total 141 13 127 13 7 175 118 12 107 12 91 12

TOWN TOTAL (not including136 0 122 0 7 175 113 0 102 0 86 0Library)

Population 33,200 (mid-year) 32,400 (mid-year) 28,600 26,000 25,300FT Town Filled Regular

1:255 1:266 1:253 1:254 1:294Positions:Resident Ratio

23


2009 2008 2007 2006 2005DEPARTMENT/DIVISION Regular FIT Regular PIT Regular FIT Regular PIT Seasonall Seasonall Regular FIT Regular PIT Regular FIT Regular PIT Regular FIT Regular PIT


New Regular Staff 20091 IT Manager4 Facility Operators1 Parks Operator1 Assistant Deputy Fire Chief - Interim succession plan measure

2 Fire Captains4 Fire Fighters1 Cashier Clerk (conversion from Temporary FIT, approved by Council March 24, 2009)

CurrentVacantPosftions1 Deputy Clerk1 Building Inspector1 Planner, Urban Design2 Firefighters1 Jr. Plans Examiner

Note: in 2008, Development Services Department split into Engineering and Capital Projects Department and Planning and Building Services Department

24

Section 4Business Plan,

Capital & OperatingBudgets

Leisure Services Department

Vacant PositionDirector ofLeisure Services

INTRODUCTION

The Department of Leisure Services is responsible for the planning, administration, operation and maintenance ofmunicipal parks and facilities and for the provision of recreation, culture and museum services throughout the community.

KEY DEPARTMENTAL RESPONSIBILITES• Leisure Master Planning• Leisure / Library / Municipal Facilities Operation / Maintenance• Parks & Open Space Operation / Maintenance• Leisure Facilities / Parks Renovation/Construction• Parks / Facility Rentals / Permits• Leisure/Recreation Community Programs for Adults, Youth, Seniors, Children• Culture and Museum Services• Aquatic / Fitness Facility / Programs• Program Registrations / Marketing / Leisure Guide• Special Events / Tourism• Partnerships / Community Board Liaison

The Department of Leisure Services delivers a wide range of services and programs primarily focused on the followingareas:

• Leisure Municipal Facilities• Parks & Open Space• Leisure Programs and Services• Culture and Museum Services

Town of Whitchurch-Stouffville

25

2009 Budget & Business Plan


POLICY GUIDELINES FOR SERVICE DELIVERY

• Ensure high quality service delivery for all our customers• Affordability and accessibility• Compliance with industry legislation and guidelines• Ensure fiscal management of all resources• Engage the community in the planning and delivery of services• Provision of safe and clean indoor and outdoor facilities• Community and volunteer development• Preserving and protecting the natural environment• Promoting and preserving community heritage

DEPARTMENT OBJECTIVES AND LINK TO CORPORATE STRATEGIC PLAN

• Improve the quality of life in Whitchurch-Stouffville through the provision, coordination and facilitation of a balancedrange of leisure services for all residents

• Plan for leisure service delivery in a comprehensive and continual manner with meaningful input from communitystakeholders

• Preserve and promote our community's vibrant heritage through the Museum's restored heritage buildings andcollection of artifacts and research

• Assist community groups and organizations in their provision of leisure services• Coordinate the effective and efficient utilization of existing leisure resources• Protect the natural environment in Whitchurch-Stouffville through the provision and management of parks and open

space resources• Develop and support the role of volunteers in the leisure services delivery system• Deliver services, where possible, through partnerships with other agencies and organizations


26



2009 ACTION PLAN

• Arena Complex / Fire Station Project - completion of construction / preparation for opening and operation ofthese new community facilities

• Bethesda Park - continue construction with second phase tender and associated works

• Operations Centre - completion of facility and site design / tender award / commence construction

• Nineteen on the Park - completion of construction / preparation for opening and facility operation

• Museum / Community Centre Project - commence facility design / complete laneway relocation / CulturalSpaces Canada grant application

• New Neighbourhood Park construction / opening - Hillmount

• Completion of Leisure Program / Cultural Plan

• Initiate new Park Signage program

• Arena Soccer Fields - Irrigation System installation

• Stouffville Arena Facility Improvements - Pad B Warm Room / Lobby


27


Services and Performance


• Leisure Services Delivery System

Responsibilities Service Levels

- Department General & Fiscal Management - Administrative policies & procedures are monitored- Office Administration and Customer Service and reviewed on an ongoing basis- Community Development & Liaison - Master Plan / Strategy update every 5 years- Council Policy Advisement & Liaison - Operational planning with all key stake-holders- Leisure Master Planning annually- Parks & Facilities Planning /Development - Provincial Performance Measures issued within- Development Review guidelines- Service Levels / Fee / Charges - Development Planning / Review on an ongoing basis- Benchmarking & Measurement

• Leisure/Municipal Facilities


- Building Maintenance / Repair of Leisure / Municipal - 7 day / 24 hours on call Emergency systemFacilities - Ice Rentals 7 days per week 6-12 am

- Leisure Centre / StouffviHe Arena Operations - Public Skating 2 times per week- Community Centres Operation / Liaison - Floor Rentals - Summer Usage- Co-ordination of Contract Services / Trades - Ice Plant Inspections as per TSSA Regulations- Facility Design / Construction / Renovation - Pool Inspections as per Public Health Regulations- Budget Preparation / Administration- Facility Permits / Bookings


28



• Parks & Open Space


- Grass Cutting & Turf Management - Grass cutting on a 7 day cycle - approx. 24 cuts per- Sports Field / Ball Diamond Maintenance season- Trail Maintenance / Woodlot Management / Horticultural - Sports Field / Ball Diamond Grass Cutting approx. 2- Playground Inspection / Repair / Replacement cuts per week- Tree Planting / Maintenance /Removal - Monthly inspection of all playgrounds as per CSA- Garbage Collection Standards- Outdoor Furniture Repair /Replacement - Outdoor Building / Cleaning 7 days per week- Special Events - Parks / BIA Garbage collection 7 days per week- Equipment Maintenance- Outdoor Buildings Cleaning /Maintenance

• Leisure Programs & Services (Aquatics)


- Aquatic Instruction - Aquatic Centre open 7 days per week- Recreation Swim Programs/ Aquafit - Learn to Swim programs offered year-round- Leadership Training - Recreation Swimming 3 - 4 times per week- Special Needs - Leadership Training - ongoing- Public Education / Volunteer Programs - Pool Rentals - as requested and availability permits- Special Events- Swim Team- Facility Rental/Birthday Parties/Schools


29



• Leisure Programs and Services (Fitness)


- Fitness Centre Supervision I Operation - Fitness Centre open 7 days -- Program Instruction - Fitness, Aerobic approx. 98 hours per week- Fitness Assessments I Program Design - Fully supervised by professionally trained staff- Lifestyle I Wellness Program - Aerobic Instruction approx. 40 classes per week- Equipment Maintenance I Repair - Lifestyle Programs offered on a year-round basis- Membership Retention I Marketing Programs- Customer Service and Support

• Leisure Programs & Services (Community Programs)


- General Community Recreation Programs for Adults, - Program Delivery - 4 sessions per yearSeniors, Youth & Children - Leisure Guide Development I Print! Distribution -twice

- Integration I Special Needs per year- Program Development I Design I Delivery - Staff I Volunteer Training and- Marketing & Promotion Development - ongoing- Brochures & Publications - Community Group Support I Partnerships - ongoing- Summer Camps - Program Registration - ongoing- Special Events- Leisure I Arts I Cultural Programs- Volunteer Development I Training I Placement- Community Development I Partnerships I Leisure

Resources


30



• Culture and Museum Services (Administration & Support)


- Marketing and Community Involvement - Increase marketing initiatives and exposureContinue to explore partnership, collaborative and joint --venture initiatives for programming and revenue generation

- Fundraising - Maintain existing diversity of revenue streams- Explore new funding opportunities

• Culture and Museum Services (Stewardship - Artifacts I Preservation)


- Collection Management and Conservation - Artifact collection development, records management andconservation - ongoing

• Culture and Museum Services (Public Service & Programming)


- Special Events - Maintain the annual schedule of 8 special events- Re-Iaunch Doors Open Whitchurch-Stouffville event

- Exhibition - Maintain annual exhibition schedule including on-site,traveling and off-site exhibitions


31


leisure Services Department

• Culture and Museum Services (Public Service & Programming»


- Programs - Continue to offer curriculum-based education programs,group tours, children's programs and continuous learningprograms for the public

- Research - Conduct internal research to support exhibit and programdevelopment

- Provide access for public research and/or research searchfor the public

- Volunteer & Membership Programs - Volunteer management and member recruitment - ongoing

Key Customers

• Residents• Community Groups• Mayor / Council• Internal Departments• Volunteers / Researchers / Genealogists• Developers / Agents• External Agencies• School Boards• Professional Associations• Other levels of Government

Town ofWhitchurch-Stouffville

32



Key Issues

• Capital Projects - Arena Complex / Fire Station, Nineteen on the Park, Operations Centre, Bethesda Park• Aging Infrastructure Needs / Asset Management / Adequate Reserve Funding• Master Planning for Growth - Leisure Facilities Strategy / Leisure Cultural Plan• Assumption for New Parks and Open Space• Museum / Community Centre Design Process

Key Assumptions

• Continuing Growth and Service Delivery• Expanded focus on Cultural and Museum Services• Maintain Facility Maintenance levels• Improve Parks Maintenance Standards• Increasing Demand for Services Based on Changing Community Demographics• Implementation of Key Recommendations / Strategies for Growth-Related Projects

Town of Whitchurch-Stouffville33


_

" ,-, ~ TOWN OF WHITCHURCH-STOUFFVILLE~\ ~\ 2009 BUDGET

LEISURE SERVICES~

FINAL A

G

LS

Annualization Increases

Growth Related Increases

Legislated Mandatory IncreasesService Level Changes

ACCOUNT NAME

PRELIMINARYACTUALS

Dec31/2008

596,465

596,465

2008BUDGET

588,448(5,000)

583,448

VARIANCE

%SPENT/REC'D

34

2008 ESTDYREND

ExpenseRevenueNet

08EST/BUDG

BudgtoBudg

Incr/(Decr)

2009FINAL

BUDGET

621,606(5,000)

616,606

NOTES

----- --~~-~--~~~~

yI\' i' ~ TOWN OF WHITCHURCH-STOUFFVILLE.\ ~\ 2009 BUDGET

LEISURE SERVICES

~

FINAL A

G

LS




ACCOUNT NAME

PRELIMINARYACTUALS

Dec31/20082008

BUDGET VARIANCE

%SPENT/REC'D

2008 ESTDYREND

08EST/BUDG

Budg toBudg

Incr/(Decr)

2009FINAL

BUDGET NOTES

PARKS~:L~_1()Q;000~_ SALARIES 199,329 199,018 ~L_ 100%_____ 199,329 0% 31% G 260,209 newstaff:1J:>,,:r~c;~_e~r13~or

~:L()1()()00~_ BENEFITS-----38:~--~--49.755 ~11,58~L_ _J7% ____38:176 - -23% 29% G ~__~~c"6-'4~,3~3~2-------- _11_61-31A.0100_0002 LABOUR RECOVERY:B1A----(iO~2-96)-~---iiO~306) 4 100% (iO,296f 0% 10% G (11,300)'1161:314:6-100_0151 SALARlESAL:COCATEOFIXED ----------30-:s20--~-:30,520----1Oo%--- 36~52Q 0% 9% G 33,3161-1:61_31 40i01_0001PART-TIME LABOUR CHARGE-S- - -~=--==-~3Sfli[8-==-~=_~__ ~:6~!3Ig:--- _5,ZE3~_~0,!~ 136,§1l~ 4-';';--- 40% G 183,500~3L~:Q1610(j6E-PART-TIMEBENEFITS -- 16,447 14,401 _ _2,(J'!E3_ 114% 16,'!'!L_ 14% 27% G 18,350~~!:'L()~()Q:~2il!-CLOTHTNGALLOvVANCE-------------4,393-----3)500- 893 126% _,!}~3 260/~ 46% G~~~ _114L~1()OOO()()()_ - BUILDING MAINTENANCE -4J41--~- ESO::=_ 661 119% 4_141 - -19% ::_ 3'/o:::=--===: ~:~ _~~~,!11000000 _ HYDRO =~:15,1_8(5~= g:6~_--~=~:~?~:::_1~7""_-_=::::::=: 15,186:::-- _:57"1, 12% 10,800 __~ _@~~80()()()()iL_ RADIOS & PAGERS 3,939 4,250 (311) 93% 3,939 -7% _~3%_~ ~~__ _1161-31440001000 MTCE OF EQUIP MATERIAL =::-:::---118_52::=-=:7,585 6,272 183% 13:8-57 -83",C 58% G 12,000 __ _~4-40040000 OUTDOOR RINKS ~'!_____ 3,000 (2,966) 1%34-:990/;-SOO;;-G~~- 4,500 _g,3_1-c'!,<\()£i(J:1()()0_ MATERIAL&SUPPLIES 8,948 -7,995 953 112% --a,948 :_1?_o/i_ 50% G 12,000 _11-61,31440504051 -TOOLS-------~-- 1,671 -{006---- 671 167% 1,671 67% 55% G 1,550~3~c:4450oiOOO---VEHICLEMTCE & REPAIRS - MATERIAC---- -3g:g9a-~- -29,500 10,498 136% 39,998--36% -- - 51% G -c44C',-4-:O-0::-:0:--~~~~-- ~----~---- _~_

11_61-3144800_1000 ---VANDALISMEXPENSE 10,735 5,000 5,735 215% 10,735 ------115% 46% G nODTi:613'1:4A8002000HORICULTURE 5,072 -5250- -------(178j---970/, ~,07L_::_::~~~~-:_---2~ ~~~~50 :_::=:=_: __ __::::::::__11:61.31.4:4G651600 MTCE_ TENNIS-MATERIALS---~---~-1;3:C2----- ----2,200 (888) 60% 1,312 -40% 0% 2,200@3_1,,,,~_G8010()9-__~TCEGRNDS BALL DIAMONDS--5:986--~--5,845 141 102%----5,986-------- 20/~- 6% 6,200 ---------.:==-=_::--:::==_=::11_61_3144G85_0004 MTCE GRNDS GRASS CUTTING 27,245 35,000 (7,755) 78% 27,245 _ -----:.22% ---- 29% G 45,000 __~ _11:61:31-:-4:4G85_1000-MTCE GRNDS BALLANTRAE PK 27,417 3,000 24,417 914% 27,417 ----8140/;- 0% 3,000~[:IT;L4-G86:1666MTCEGRNDS LEMONVILLE PK ~~ _2,000__ (2,000) 0% ~________-_:::[o()o~I___ O%__~~ __?,OOO _~ ~ =~-.:=-:-_=::=:=11-61_31A.4G87_1000 MTCEGRNDSSTOUFFVILLEPK 9,146 9,950 (804) 92% 9,146 -8% 151% G 25,00011.61_31.4.4G88.1000 MTCEGRNDSVANDORFPK -"'-"---'---~------::F3-'-"-----~3:000 (2,927) 2% - ----73----'--~ -------=980/0 ---------~-14% 2,575 -~_..-,~~ ....--- --------------

~:'l1,4"4G89.1()()Q::-:M'rCEGRNDS SOCCER FIELDS -10,426 --- 9,950 476 105% 10,42L ~J5:'ii,=___ 3% 10,200 _~~__~=:~_~:~--:=_~::::=~11-61-3144G90_1000 MTCE_GRNDS_TRAILS -MATERIAL 2,13T~,900---------(1:769j----5s% 2,131 -45% 387% G 19,000 ~ ~ _~1A4GgL!()()~---MTCEGRNDS ST LAWN BOWLlNG--------~8,500--~ 8,500 100% 8,500' --0% ------ 0% 8,500 _~_31 44G95_1 000 MTCE GRNDS PARKETTES _____-7,ZO_5__=-=: 6,000---- 1,705 91 % Z,7il~:~:::_:::-28-%- 100% G 12,000_____________ _ _11_61_31 A4G96_1000 COMMUNITIES IN BLOOM --5:600 (5,000) 0% -100% 0% 5,00011:61-:31 A_6200-:10Oo-- CONTR TO R & R RESV 40,000 40,000 800% 40,000 0% 0% 40,000 -------- ---------------11413T5:82508259---PARK RENTAL -=::---(L~4~::-=-:i5:5Oo)-- 4,068 -4% (1,432) ---74% ..... '=~ (1,600) No skate park rent<ll~I~i~season:=-=:=:"-~=

11.61-:31:5:S300A61f:::::SPORT£IELD USER FEES_~~~ 111,93~L__ (1~()ClQL_ 67 217% __ (11,9331-_::::_ -1%---- 10% (1(~:~~~» .. , ._=::::::----_-_ =~£i:8:300-82~--TOURNAMENT RENTAL ~_,Q5~L (2,0()9L__ (4,059) 50% (6,059) 203% 185%-~~~~~~~';L-~~~~---.----- .. , ~_ _~158300,8308--S0FTBALL DIAMOND USER FEE (20,!'J(35L (1)lc:?00) 0,765) 1048% (20,965)9%-15% (22,000) _11_61_31_5_8300_8309 COMM_ IN BLOOM/DONATIONS (5000) 5,000 0% ---~~---------=100%-- 0% (5,000) -----------

g3T5_84008410_::~BECOVEF0_E3LEDEVELOPERS (40,942)(Ti626)_~_~LE38_4_ 819%(40,942) ----=48%--- 3% (80,992) Delayed assumption oi-Parksfrom:bevelopers----~1~1_5,84010000 RECOVER COSTS -VEHICLE (6,000) (6,000) 8% (6,000) ---------0% , ,,33% (8,000j------~~---.::===:::=:=:::

1161_31_5_8402_1000 RECOV-COMM-ORGS/GROUPS (1 051~ --i1-6~--------- 175% --no:s10)--------oo1o- 0% (10,510)C:tT61-31.5.89900660- -UNCLASSIFIED--------r30,971l (1 ,000)---~:9i1j---5-16% (30,971) -----2997%-- 0% (1,000)

Totals 529,961 489,041 40,920 108% 529,961 8% 42% 694,080

658,773(128,812)529,961

628,877(139,836)489,041

35

ExpenseRevenueNet

842,082(148,002)694,080

ylt, t' ~ TOWN OF WHITCHURCH-5TOUFFVILLE~\ ~\ 2009 BUDGET

LEISURE SERVICES~

FINAL A

G

LS




ACCOUNT NAME

PRELIMINARYACTUALS

Dec31/20082008

BUDGET VARIANCE

%SPENT/REC'D

Budg to2008 EST'D YR 08EST/ Budg

END BUDG Incr/(Decr)

2009FINAL

BUDGET NOTES

25.7162}S(J3.175

. 8,1§.0_9§o/'.lnCrease .... _~=~==-~- ------_._--

3,:3,0Q._400

.•....• ···.. 5,~cislllall(;aj)italI$2~)a.l1~~~=if1to a(O(;~~__=-- __.4,£3QO____________ _

OUTDOOR POOL11.61.32.4.0101.0001 PT LABOUR CHARGES-POOL _... _ 27,93.4 25,000 . .2,~34__ 112% 27,934 12% 3%11.61324.01010005'-f'TBENEFITS='POOLSTAFF - ------- --2,750 (2,750) 0% ··--100o/~- --0';;- -11.61.32.4.1100.0000 ". ·HyDRO---------"···~'"---~· --.~"..-...--.- 2,584 . --·'2::4n-----------i'o·r-- 104% 2,584 .. ' .....-'.'. --4%'-----'· ~;E8-o/~'-----

11.61.32.4.1150.0000 HEAT -..--------- ---~ --_···------7.558'· .--.. -. '-"'--7;72:2 (164) -'98% --- 7,558 ---:20X 10%11 .61.32.4.116000bo .-v\i,A,I,E:.R..:::.-__----.-__-_-_-_-_-_-_-_--,,----------·--------4,~~2.91 0----- -T,723 .. - 159%.--- 4,633 59o/~--13'%----

11.61.32.4.1200.0000 TELEP=H=O=N._=E'=~~===,,_-- . __----c--3~9~5- --s5iJ"------(155) 72% 395 -·--28o/;---~27-%---·-11.61.3244000.0000 MAINTENANCE-EQUIPMENT 4,0013. . -'3,50~---"S68- 11'5%----- --------~- ---fS"70- 51%

11613244050 1000---MAi'ERIALS & SUPPLIES 4,474:_:..:I,~£=::.:=:=: (26)_990;;- 4,474 __ :---=.1o/i=::--2-O/<-,--'1161324.6200.1000 . CONTR TO R & R RESV 2,000 2,000 1000;;---- 2,000 0% -100%11.61.32A7000.0000MISCELLANEOUS 100 .(100) __ 0%--' -100% 0% 1001'1.61.32.5.8250.8252 SWIMMING RENTALS (2,240)--·(2,500) 260 --g06;;' (2,240) -10% --'0:--'0/<-'-,---------· --(2,506)-

11.61.32.5.83008309 -:::So:.W.:cI:::M~M,-,INc:.G~'.c.,P,::U:=B:=L:,::IC::.- l('1;_:1:'-:,1;::4::;::6L) __"_-_""'(-::-1",1,-::-10:::0:-'-) -=-~(4"'6j?_·-···--· --:1c:O~OOS%'---------'-(1;_:1:':, 1::::4:-=6)L ~0",0:;-;__-'-1-;:;,3';:;%'-- --_-_i'-'-;1;;;2c;:s~6-o-Q)L·-----------------1Totals 40,200 37,909 2,291 106% 40,200 6% 2% 38,801

53,586(13,386)40,200

51,509(13,600)37,909

ExpenseRevenueNet

53,801(15,000)38,801

PROGRAMS

~ ~~~ :~~:~~~~~~~~ ~~~=:-=~c-;:~::;;~=.-=~c-'E"C~:::c~:::c~cc~:o;~o:-H'-'A~R-"G-"E'-=S~~~~~~~~~~~~~~1._=~;;-'~:-;:;-~::~::c~;;--------.---..21:!1:""~~"'~=:----~(4:~,~;-;~;-;~J)--i&~-------c1~:~~~ _ -1 ~~ 1~~ A -=={:~~~ __=-=~~_______ ~__~11.61.33.4.1200.0000 TELE;cP;;;:H;-;O""NcCE~=-;:-;--____ 478----375 103--i27%'- 478 27% -37% 235 __11.61.334.1250.1251 '--FACilITIES REc_N'-'T'--A=L .~~ =2,.__9__94'--__-_···· 3,000_JE;L_ 100% 2,994 0% 33% G==_~=1;OO()_==_=_-_=~=__==~ _11.61.33.4.1500.0000ADVER"TiSING 1,601 1,500 101 107% ---- 1,601 -'7';; 0% 1,50011.61.33.4.1700.0000 -""M!L'EAGE/CAR ALLOWANCE 988 1,200 (21~._-- -- -82%·-- 988 -180/;---00;'·----i',-2=-=0c:-0-----·---__ .,,-_-_---_-..-.-- ._=========== --=~-I11.61.334.2000.0000 PRi'NTING & OFFICE SUPPLIES 499 970 (471)--' 51%--- 499 -49% 0% 97011.61.33.4.3000.3007 -PROGRAM INSTRUCTORS - 51,120 . <l()",oOO 11,120 128%-' 51,120 28% 25% G .. ---:S(j;O::-;OooOc---:lc:;Cl..-w-e-e-;-~-""-cIn--;~e-r-J'--r-og-r-a-m-------.-----~-l11.61.33.4.4050.0001_PR()_GRAM DEVELOPMENT 3,076 1,400 '1,6!.§..__:2..20% 3,076 '120'10 143% G3,400 _11.61.33.4.40504054 MATS/SUPPLIES PROGRAM ---'7c'-.1, 86 4,850 2,336 148% 7,186 48% 24% G 6,000 ._11.61.33.4.4100.1000 'S'PECIALEVENTS 8,294 8,000 294 104% 8.294 4% 6% 85001161.334.41002000 ---NEW-yEAR'S EVE FIREWORKS 9,500. . ....L()00 2,500 -----1-360;,-- 9,500 36% 0% ------·-7:000---------=__- _

*~Hff~~ --6--~~~~~~~~~~~~~~~~;S ~ ~400~__ _id~~; 1~;~~) .8()~~--_-_~ ~(4""0~0),___-..~~----20~----- (1 (~~~; Mayor's fund fO~~~oc-_ut'--_hc-._w'--_e,.--~'--_~ ---------_-l

1161.33.5.8116.2000.f'Jf=.\'1iYEAR'S FIREWORKS (9,500) j7,000) (2,500) ----136% . (9,500). _~()'l'O Qo/,,-__ . ==::lT~o(6)---- __ . .~

11.61.33.5.8500.8502 PLAYGROUND REGISTRATION (39,682) _ (42,000) 2,318 -- '-94%-- (39,682) .. __ --=E3~. 3_% .._.. ..,(<13,300) 3.1% increasem_.. ~11.61.33.5.8500.8503 PROGRAMS (80,939)·-------- (65,00Ol (15,939) 125% (80,939) 25% 28% (83,000) 4% program fee increase/1 0 weeks winter proq

Totals (25,108) (23,622) (1,486) 106% (25,108) 6% 12% (26,462)

105,413(130,521)

(25,108)

91,928(115,550)

(23,622)

36

ExpenseRevenueNet

108,738(135,200)

(26,462)

_\~ \1 ~ TOWN OF WHITCHURCH-STOUFFVILLE.\,~ 2009 BUDGET

LEISURE SERVICES~

FINAL A

G

LS




ACCOUNT NAME

PRELIMINARYACTUALS

Dec31/20082008

BUDGET VARIANCE

%SPENT IREC'D

2008 ESTD YREND

08ESTIBUDG

Budg toBudg

Incr/(Decr)

2009FINAL

BUDGET NOTES

37

ExpenseRevenueNet

929,511(907,681)

21,830

¥Ii, ~ TOWN OF WHITCHURCH-STOUFFVILLE~\ 2009 BUDGET

LEISURE SERVICES

't:

FINAL A

G

LS




ACCOUNT NAME

PRELIMINARYACTUALS

Dec31f 20082008

BUDGET VARIANCE

%SPENTfREC'D

2008 ESTDYREND

08ESTfBUDG

Budg toBudg

Incrf(Decr)

2009FINAL

BUDGET NOTES

STOUFFVILLE ARENA11.61.35.4.0100.0001 SALARIES 231.789 255,180 (23,391) 91% 231.789 ·9% 13% A ..:?~?,508.__~ .116135.4.01000005 BENEFITS" .~~.~~ ••_.._ 56,9§!--=::~=~63,t~~-===.:J~:S}li. 89'&-=~==-":::::'=}~~i3.1 ·11'io' 13%."f:-- __ 72,004 ... _.__ __~~~.:: ~===.116135.4.01000151SAlJIRIES ALLOC:FI.XED .. ... (30,!J~J. @.o.,!J.~__ . 1()()'1i>...._... .. .Q0.!J.2Q) 0% 9% A'(33,316)11.61.35.4.0101.0001'PART:i'-jMELAi3ouRCHARGES 74,445 65,724 8,721 113% 74,445 13% 3% ...67,8"93"""---·-- ..-·· ..-· ..··1161.35.4.01010005 --"PART=TIME BENEFITS . .. _ ~,414 _ .. -···f050----~636)····34%-·..·-----2-414· =66'io.....60/~-_.. "-7468--'"'' - . ..---.. --11.61.35.4.1000 1000 ."BUILDINGrviAINTENANCE.~.38~......··75:645---'"'' 3:744 ... 105°io"'--' '7i)'389 5% 3% ..··78~cJ60---~-..·--...-·· ..·--·· ..-.-........~A11000000'HYDRO"--"'''' .._ 124,043......._ j"23,(j66-·--··977-- 101%----..-124:643··· 1'Yo 0%·-123,~-------··~========== =

..!!c.~135.4.11500000HEAT..--.._ ~t3,410~. .76c1!Jt3... 20,254 . 127% .~t3,~Q.270/;·- 10% '~=1l~470 96% increase ..__ .11.61.35.4.1160.0000 'WATER""-- 18,363 ....1.!J,OOO 3,363 1'22%"--" 18,363 22% 27% .1.~,000 ._ .._.11.61.35.4.11700000SECUR~---'" 2,160 4,000 (1,840) ·54%---·-==-~1.60-~. -460/; O% ~,OOO ..__ __~.35.4.12000000.··TEL.EPHb"""N"E""".. · ...- 2,942 ····"3:030 .....---..(88)..· 97%' ..._.....:2,9.4.~. ·3% 3% 3,125 . .....11.61.35.4.18000000 "RAI5I.0SfPAGERS-· 3,662 2,260'" 1,462' 1660/;:== ..3..§!3:2..... 66% 3% ..2=",,2,::;7-;;-0"""'~_~_---;- .11.61.35.4.20500000OFFICT~NTREN.i6b... 923"--'150 773 615% 923)TI';;;'.. 380%__"-'==..2.;?Q.. Photocoe!..er rTl".t£.l":o.sr:~ _=~::::===:::-=. __11.61.35.4.4000.1000 MTCE&REPAIRS·EQUIPMENT 15,547 15,000 547 104% 15,547 .....4.°,±, ...__ 3%.. ._.._ 15,46511.61.35.4.40001005 'MTCE&REPAiRS=PLANT' 26,837 "25,000 1,837 107% 26,837 7% 0%··25:000-·----..··----·-..--·----·---..- .. -11.61.35.4.4001.1000 MTCE&REPAIRS·GROUNDS 10,349 12,200 (1,851)' 85% 10,349':150/;" ·18% .. --10;000·---·--·-· .....--·-·-----..--------...··-·

~;~;:~;:::~~~~~~6=~~rt~~&~~~=......-.- ..- 1~:~~~ ... -~:~~~ 6~~~~) 2~~~ 1~:~~~ ....~~;~.-.5~~ .. =~::_=::::~--.-:::~=.=~==--=-===--=11.61.35.4.6200.1000 'CONTRTCR&RRESV---' 135,000'135,000 100% 135,000 .. '--0%"" 0% -f:3fi,o::::o...O . ...._11.61.35.4.6900.1000 DEBT PRINCIPLE 650,000 (650,000) '0%"-- ·100% ·100%'11.61.35.4.6900.2000 DEBT'FINANCING COSTS ---.-- 235,000 (235,000) 0% ··:-ioooi;·.. -.1;.;0;.::Occ%;----·--11.61.35.4.70000000·MlSCELL:ANEOUS---- .. ------..~ __!,()OO (594) 41 % 406 -=59%----' 0%---:,1:-000"-- . __.__ ·===_-_--_-=--__--_-=----:11.61.35.5.81121000CONTR FR DC'S -.- ---(:=07,-::c

3=c

75)-- (885,000) 885,000 .0%.----- ---.-. .100%: _.-'.1°:;.:°:-::°1<.:;-°._____ ~ ~

11.61.35.5.8200.8253 SPACEFOR ADVERTISING .. (6,250) (1,125) 118% (7,375) "Ta% . 22% _~(,=72.,6,:::0.::0)L... .11.61.35.5.8250.8251 RENTAL OTHER (13,107) (16,635) 3,528 79% (13,107)' ....=21"0/;.... 3% (17,1",5;.::0:-) .. __11.61.35.5.8250.8254'" RENTAL<5FiCE-~'....._ ......._ ...__._('-.:.7;-;-4:;.:8,C027-oc3;;;')__ '(728,000) (20,273)" 1030/-;-'----(748,273)-' i'~:;;:._._..4% ·~:::@§~000) _ ..._~ __.._'--_- ._._11.61.35.5.8250.8255---"'PRO SHOP LEASE (19,362) (19,360) (2) 100% (19,362) 0% 3% -':(:c19"',9"'6:.::02,) _ .._. __11.61.35.5.8250.8256 "ARENA ROOM RENTAL (13,600) ..J.:i:,000) (6,600) 194% (13,600) 94% 79% (1"'2:0:,5::0°:.::°2,) .11.61.355.8300.8311 PUBLIC SKATING (8,859) (8 e()00) '--(859)' 1110/0--' (8,859)" 11% 3% - L8",:2::5;.::0~). ._.....11.61.35.5.8990.0000 . UNCLASSifiED" (6,909) (8,000) 1,091 86% (6,909) ·14% 3% (8,250)

Totals 50,220 66,431 (16,211) 76% 50,220 -24% 30% 86,677

867,705(817,485)

50,220

1,744,676(1,678,245)

66,431

38

ExpenseRevenueNet

916,387(829,710)

86,677

__TOWN OF WHITCHURCH-STOUFFVlLLE2009 BUDGET FINAL A Annualization Increases

LEISURE SERVICES G Growth Related Increases

~ L Legislated Mandatory IncreasesS Service Level Changes

PRELIMINARY % Budg to 2009ACTUALS 2008 SPENT I 2008 EST'D YR 08ESTI Budg FINAL

ACCOUNT NAME Dec31/200S BUDGET VARIANCE REC'D END BUDG Incrl(Decr) BUDGET NOTES

LEBOVICADMIN1 JOO< 8' 7! 2 18... 10 8 A 8!

11 2: 1! 3 35 1 2: 3 A 2!11 4: 4! (3 4! 4:1

'F :F '" 1001 I.

nA RIALS (,

'F NTAUMTCE 2 2, 2'.A (1 -4

1 I) I) I) (

11 'EES n I) n (

11 "",. I) I) 3) 1 3)Totals 189,094 186,759 2,335 101% 189,094 1% 4% 193,553

194,780 193,859 Expense 200,853(5,686) (7,100) Revenue (7,300)

189,094 186,759 Net 193,553

-----_....-

---_._-_..-

.-

.. , _-_.., ,

LEBOVIC OPERATIONS11.61.37.4.0100.0001 SALARIES 91,962 .... 92,048 (86) 100% 91,962 0% 15% A 105,869 incld overtime, shift premium,pager-$8,12511.61.37.4.01'00'0005 i3Er;TEFITS··..··.---- 11,939 23,012 (11,0?.=3L ?2-';1o., 11,939 '=48o/~-" 8% A ·--..-=.24.:",-:=c88"-c1'-- ..

11.61.37.4.0101.0001 'LABOUR'CHARGES PART,TiME- 28,483 ....,:?.:32~CJ... 5,163 122% 28,483 22% 5% ~4,5601161.37.401010005 "BENEFITSPART,TIME 1,88i.._. 4,650 (2,766) .4"1'%".-...... 1,884:59% -42% 2:':,7"'Oco2---"--'"

11.61.37.4.0200.0201 'CLOTHINGALLOWANCE1.2~...• •.~-=,~.500'=-~,~~""-=, (968) ..6~'Yo~.==""""-:-"T532- :390;;'" 3% .....---='2:l,5::'7~5'-- ....... . __---l11.61.37.4.10000000 BUILDINGMTCEMATERIALS 55,920 49,500 6,420 113% 55.920 · 13% 3% 51,00011.61.37.4.1100.0000 HYDRO 103,481 -107~-839 (4,358) 96% 103,481 -_.- ~""'~=4o~---~-- ~~~~~~iQr500·'~··'·_··-~-"'·"-·----------- ~.._.,-_._------.__.~=11.61.37.4.11500000·HEAT--',....-···--·..-··- 51,275 60,000 (8,725)"SS';(,-'''' 51,275 . :1'5% ,8% .._,5,5,000 ,_.__._. , __11.61.37.4.11600000 ····WATER..--..-'..-..-·..· ..·- ....,--..~-- .1.1.2QCl.._,. 1

2.1..1.:3. .. ·110%----· 12,613-=.-·"iO,'Ii..o__..-i'llo "_,,, .. _..~.1,000 ....

11.61.37.4.11700000" SECURiTY - --- - 1,085 12750 (665) 62% 1,085 -38% ,9% ...1 ,600 ..,.._ .

11.61.37.4.1800.0000 ·-RADIOS·S;PAGERS ·· ..·- .. ,-,.. 1,496 '1,~_...__..96_ 10io/~· .. -.. 1,496'"""7010"" 4% 1,450

11.61.37.4.3000.1006' CONTRACT CLEANING ..__ , 21,620 35,000 (13,:3,8QL 6]<;io 21,620 ,38% -9% ,32,00011.61.37.4.4000.0000' MTC.lREPAIRS EQUIPMENT .. 23,260__ .. ......:2.2,000 1,260 106% ...?3,260 _ ..-6%"·---·~-.== _ ..,22;;',::c00;;-:0;--..11.61.37.4.40010000 MTCEIREPAIR GROUNDS 5,804 9,000 (3,19§L_~<1:% 5,804 -36% 3% 9,30011.61.37.4.6200.1000 "'CONTR TO R & R RESV 37,000'" "37~000 100% 37,000'" '''(J% ..- ..- .. 0%--..-' ..-=.37"',0:;-00'""0------11.61.37.4.6200.1001 ... CONTR TO R & R RESV - NAMGRiNITS"'''--5-0,QOO ===.· . ..?.9,;D00 ·-------roOO/-;--·· 50,000 . · .. ·(Jo/;;-·--· ....oo;;----· .. ··......-- 50,00011.61.37.5.8116.0001 . DONATION TO RES·NAMING ... . (50,000) (50,000) "100%" (50,000) ·,..··....· ..0% 0% ..-(50,000)..·'....--....··......·,11.61.37.5.8250.8257 HALL REN1'P,:l..........·--...., (6,864) (8,000) 1,136 86% (6,864)····:14% 0% "="-:-]S,OOO)11.61.37.5.8400.0000 LIBRARY CHARGE BACK·.. ' ...... · .-, (66,500)~.=(§6,500) 100% (66,500) . ·· ..'0%'· ..~--.. (6S"',::cS5;;-:2"")----..- ..-..·11.61.37.589900000' 'UNClASSIFiE6-"-"-" (100) 100 '''(Jo/;' -100% 0% . ·..·(iOoj· ..,',.. ·..,- - .., ---..---- ..

Totals 375,990 405,919 (29,929) 93% 375,990 -7% 1% 411,485

499,354(123,364)375,990

530,519(124,600)405,919

ExpenseRevenueNet

538,437(126,952)411,485

39

_

" \1 N TOWN OF WHITCHURCH-STOUFFVILLE~ L\; 2009 BUDGET

LEISURE SERVICES

~

FINAL A

G

LS




ACCOUNT NAME

PRELIMINARYACTUALS

Dec31/20082008

BUDGET VARIANCE

%SPENT/REC'D

2008 EST'D YREND

08EST/BUDG

Budg toBudg

Incr/(Decr)

2009FINAL

BUDGET NOTES

413,203(373,341)

39,862

424,359(358,050)

66,309

ExpenseRevenueNet

459,216(396,050)

63,166LEBOVIC FITNESS11.61.39.4.0100.0001 SALARIES 121,868 115,266 6,602 106% 121,868 6% 9% A 125,78511.61.39.40100.0005 BENEFITS --.-------'-=3"o-'C'2c=o"C8----.:.:2c=8-'C,8c-;1c::6===-.--~~::.=_1:392-'10s5:==:==__~~~Q~== '50/';-- "'--130/;- -A----------32,629 .--- .-.. -------.--.---..-11.61.39.4.0101.0001 LABOUR CHARGES 72,235 73326 (1,091) 99% 72,235 --=1010--------·30/0- ··-A---_::::-.7§..4.7'i .--.--.--..----.-.-.----..-----

1-:1C-01-'-;.6;-;1-'-;.3:c:9c--.4~.O::O-1;-;0;-;1-'-;.0:c:0;-;;Oc;o5---;B::cE~NccE;;:;F;;:;I:;:T-;iS==='--------------~47',=23:-'1;---------'-8-:066"'__----..J3,835) __:§.:z01o:::::~:~_::::::::::=:::::__ 4.~31 =:'::'::::::::-':480/~----3% 8,302 .========.:-----------11.61.39.4.0200.0201 CLOTHINGALLOvVANCE 1,065 1,020 45 104% 1,065 ··-·4010·-·-··--0% -1:02011.61.39.4.2000.0000 PRINTING &OFFICE SUPPLIES 2,268 2,500. .·--(232)----···91%---.-.--·-2:268------9% 0% 2,500 --------.-----------== :::::.:::::-

1c1'--'1c.:_6:-:1c.:.3cc9:.c.4-".2='0=-c0"'1"'OccOc=0"C0----O"'P"'E~R"'A"'T~Ic:-N~G~Mc-'A~T~E==R--IA"'L""Sc..-::='-----------2::-',3"3:::'6'--- _-_-~----~=-',=~:=:'2.-::----:::::::::::::::---(414) il§'0.:::::=::::::. ~3~__-::::15%..--- 0% --- ---2;750 __"'1c-;1"'.6o-:;1"'.3~9C'.4-;c-:::30~0~0:-c.3~0c::0~7----;PciR_.;._0;s::GRAM INSTRUCTORS --'7"'3;'-;,00=4;;:;2'---__--'5'-;9:-':,2;;';3;~0c--.---------13.!.1l1:1---123% B.,Cl_42 .23o/'-- __18%::::G --.ZCl.c000 .serViCeTeVe!oi 2008 _1-:1c-01-'-;-6:c:1-'-;.3:c:9c__.4~.4~0::-;0;_;;0c__.0:_::0;_;;0-o:0-___:M~TocCo-oE==/'''R'''E~Pc__A=1R---:S~E'_;::Q"'U;-oIPc--Mo-=E-'--N"'T-------_____:7:-'",6~7=-c8;-----.-___:8=',~00::_:0:_.--__ . j~~.L_ 96% ...1L6Z.~__ ._--=4.')Io .Cly'__ 8,00011_61.39.4.6200.1000 CONTR TO R & R RESV 5,000 5,000 100% 5,000 0% 0%----------------------5:000-------------·------------

1---:1-c-1'-.:_6-c-1'-;::3-O:9'-;C.5'-.:.8:-::3-::-00::--'.c::c00::-:0c=Oc--cMcoE=M~BE"'R"'S-:H"'I'=P=/""P"-'A""S"'S'=EcoS---------{c=2"'48::-',=60"'3"--)--c-(2"'8--"5'-':',000) 36,397 87% ---(248,603)..------=13%---------00;;-- (285,000) ---------.--~

1-:1-c-1-,-;-6;_;1-,-;-3;_;;9---:.50'--8Oc3::-;0c;;4---:-0:c:0;_;;0--;-0--cG::cE::cN;o;-E;::;RA~,:--LOcAC'D;'iM:;:IS=S~IO:;:Nc=-c-;- ---;(1:c8~,7"'1=-:3:i.)-----(,=-1:8=',~00=-c-0:i.)-------------(713)-----i·64o/~-------=-=I!.§, 713L----4°;~----6% ._------- ----Ti9,'60iJrrevenueSt:>aSedon2008serViCelevel-S----

1---:1c-01-'-;-6=-c1-'-;-3:-:9---:.5C'-.8::_:5::_:0:-:0---:.8:-:5c=0:;:4-___:P---:R:C-0=G~R=A::::M'='I'=Nc::Sc:.T.:.-R:::U:::C'--'Tc_'IO::.Ne:- ---'(5'"2::-',5::.7:::9'-L)__._-'-(3~_7CL,~0,0:::'0'-L)__.: j.1.!5.,?_z.~L_.Jj2°/~~=.::.=::::=_J§.i~'7~L==.::_42°;,;----_41 %:::::::::=~-==_-====_S52,000) revenues based on 2008 service levels11.61.39.5.8990.0000 UNCLASSIFIED (21,101) (12,000) (9,101) 176% (21,101Y 76% 42% (17,00mrevenues based on 2008 service levels

Totals (21,065) (48,026) 26,961 44% (21,065) ·56% ·14% (41,535)

319,931(340,996)(21,065)

303,974(352,000)

(48,026)

40

ExpenseRevenueNet

331,465(373,000)

(41,535)

_\~ \' ~ TOWN OF WHITCHURCH-STOUFFVILLEl\ ~\ 2009 BUDGET

LEISURE SERVICES

~

FINAL A

G

LS




ACCOUNT NAME

PRELIMINARYACTUALS

Dec31/20082008

BUDGET VARIANCE

%SPENT IREC'D

2008 ESTDYREND

08ESTIBUDG

Budg toBudg

Incr/(Decr)

2009FINAL

BUDGET NOTES

865,552(118,026)747,526

826,234(115,917)710,317

ExpenseRevenueNet

1,299,280(279,782)

1,019,498

37,089(15,243)21,846

45,335(20,000)25,335

41

ExpenseRevenueNet

44,877(20,020)24,857

_\~ ,1 ~ TOWN OF WHITCHURCH-STOUFFVILLE~,~, 2009 BUDGET

LEISURE SERVICES~

FINAL A

G

LS




ACCOUNT NAME

PRELIMINARYACTUALS

Dec31J 2008

18,852(14,728)

4,124

2008BUDGET

19,900(14,500)

5,400

VARIANCE

%SPENT/REC'D

Budgto2008 EST'D YR 08ESTJ Budg

END BUDG Incr/(Decr)

ExpenseRevenueNet

2009FINAL

BUDGET

22,062(14,500)

7,562

NOTES

---~----------

VCC11 _61 .43k01 00_01 01 SALARIES OTHER 3,555 _ 3.555 100% }"-~_5__ 0% 3% 3.665 ccc-__~ " ~~__

cl1~43.41000_10()Q_J'll!IbQlBQ_tIt1TCE-MATERIA~ 1.2171.000 i~20/~ 1.217-22% 406%--------- 5.000 absorbingsrriallcapaal-$4K11_61.43k10002000 CONTRACT CLEANING --------7,401 5.500 -1.901 135%------ _7,401 35% 0% 5.500 _11:61A3A:1iOMOOO-HYDRO--------------····1.i651.750-(5s5)~Io----- 1.165 '-::33% 0% 1.75011_61.43k11500000 HEAT·-------- 2.566 2.900 (334) 88% 2.566--12% -7% 2.7001·1:61.43k1200_0000 TELEP'HONE--'-- .------ .13E30::::'-==§~ ~__~~'!o_ 660. __=_3°_Yo 3°_Yo .___ 70011_61.43k1500_0000 ADVERTISING,150___ 200 (50) 75% 150 -25% 0% 200

'11:'61.43.4_1550_1551 POSTAGE 50 (50) 0%:100% 0% -----so-.-------- .----------.------11.61.43.4.1700.0000 MILEAGE -.------ i3-ir---- 550--'~13o/~--------'--624-' 13% 3%·---%5--·---------·11.61.43k2000.0000 PRINTIN'G&OFFICESUPPLIES --------·----50--------·· (50) 0% -100% 0% 50 --------

~] .61.43~.6200.~.OOO CONTR~TOR&RRESV~ "~ ._~_~.~q9__~_~ . ~.!..OOO ----------166%'---···----- ._4,00_0___ 0% -1 00% --------.-=:=~_-_=~..---- __ ~ ~11.61.43k7000.0000 MISCELLANEOUS 50 (50) 0% ·-106%---00/;,---------·------50-- --------J~61:435.8116.0000 DONATIONS_______ (200) 200 0%·---------:1'00% 0% (200)-------·-- .. -------.11-61.435.8250.8257 RENTALS (15.823)- (14.200) 71.6231-1'-1%-- (15.823) -'-1~- 4%- (14.800)~-------·--------

Totals 5,515 5,885 370) 94% 5,515 -6% -11% 5,230

21,338(15,823)

5,515

20,285(14,400)

5,885

42

ExpenseRevenueNet

20,230(15,000)

5,230

_

\' ~ TOWN OF WHITCHURCH-STOUFFVILLE.\.\ 2009 BUDGET

LEISURE SERVICES~

FINAL A

GLS




ACCOUNT NAME

PRELIMINARYACTUALS

Dec31/20082008

BUDGET VARIANCE

%SPENTI

REC'D2008 ESTDYR

END08ESTIBUDG

Budg toBudg

Incr/(Decr)

2009FINAL

BUDGET NOTES

._--_._--.-... _-~--------- ._-_ .. _.....__._-_.

~1§"5§3~______ ~

8,075 absorbing small capital - $4K'-~~~~6---'-~--·,·--'-~~-'-~-~ -" _ "._ ~._~ ~" ~~=-=_-_~-_-_-

2,390. -3,"17596O/.;jncrease

.. 825--·-··-----··

TRAIN STATION11.61,44.4.1000.1000 BUILDING MAINTENANCE:2.,6()5 3,075 .~... ~ ..~L_. 85% 2,605 -15% 163%1'1.61:44.4.1 000.2000 --~ _C;.oNTRACT.~L~JI~f\lI.NG--·-__ .' ~~ ...-.-- .. - 9,750 .. ~-~ -T5~()iJCJ.~._~ (5,250) 65% .~ 9-'..~(). -~3~%~·~ 0%

JI~I¥4:110o:1Ooo HYDRO . ~~__~___ ~~===Ti3~9~._~~...1d90 (441] 82% 1,949 -18% 0%11.61,44.4.1150.1000 GAS CHARGES 2,108 2,896 (788) 73% ...__~108_~.__ ..:27% .--' 10%11.61,44,4.1160.1000··WATERCHARGES---~--·· ....-------675. ·~-~--5()() 175 135% 675 -·-35% ----65%

3I§1:¥.4.2000jQQQ~~I'.RINTING&OFFI~~'§l,JI"PLlES_":·-~~~======~-------300 ------(300}~- 0% --====== ~-1§_0%--=..::1(){)% ..... ~_2.LE31..:.~.4.40001000 MTCE/REPAIR 5,085·---~---6:~JOO (1,815) __ 74% 5,085 ~_ -26% -100%11.61.44.4.4000.2000 CONTRACT-LABOUR~=""=.:::::::=.::I§:'47.iJ:~--------=t6:00r5-- 470 103% 16,470'-30;;---4%"1161-:44.4.4000.3000-LAEiOURCHARGES------·-·- . ··-----~506 ··-----(500) 0% . :100% -=-ioo');"1161-:-44.4.6200 1000 CONTR TO R & R RESV----·---·-~-5,060----====];QOO.:_..:=- ._ --~- --~--:~::()",f~_ :ioooX_____ _ .~_..__ ~ ~.----..~- ..-..-....-..-.--.-.--1i":6i4.4A:7000:1ilOO--MISCEU::ANEm:JS---~---·- 1,000 (1,000) 0% -100% 0% ~ .~.1,.Cl.Cl() ._ ..__._.__.__. _11.61:44.4.7050.1 000 CONTINGENCIES--·----~---~· . -··----500 -.. ~--~ (500)--- 0% -160%~---:-100%

'11":61.44.58200 1000--TICKETSALESREVENUE ·----------rroi.988j-- .···(80:DOOj--------z2i":Ss8j--127% (101 ,988) 27%---16o/~ - ·----(92:50r5i-----~---------···--·--·-~--·~

Totals (58,346) (25,939) (32,407) 225% (58,346) 125% 75% (45,472)

TOTAL LEISURE SERVICES

43,642(101,988)(58,346)

2,496,284

54,061(80,000)(25,939)

2,485,166 11,118 100%

ExpensesRevenuesNet

2,496,284 0% 24%

47,028(92,500)(45,472)

3,069,876

Total Expenses 4,695,683 5,523,964TotaIRevenue_--,(~2,~1~99~,3~9~9~)__~(3~,0~3~8~,7~98~)

Total Net ==~2,£:4;;96~,~28;;;4~=~2;;;,4;;;8;;5~,1o::::6~6

Annualization IncreasesGrowth Related IncreasesLegislated Mandatory IncreasesService Level Changes

Subtotal

43

17%11%24%

36%

6,435,573(3,365,697)3,069,876

170,864692,073

11,925874,862

TOWN OF WHITCHURCH-STOUFFVILLE2009 BUDGETARTS & CULTURE

A Annualization Increases

G Growth Related IncreasesL Legislated Mandatory IncreasesS Service Level Changes

ACCOUNT NAME

PRELIMINARYACTUALS

Dec 31/20082008

BUDGET

%SPENT/

VARIANCE REC'D

FINAL

2008 EST'D 08ESTIYR END BUDG

Budg toBudg

Incr/(Decr)

2009FINAL

BUDGET NOTES

176,799(1,125)

175,674

206,654(42,500)164,154

44

ExpensesRevenuesNet

185,565(2,000)

183,565

,'

\' ~ TOWN OF WHITCHURCH-STOUFFVILLEl\ ~~ 2009 BUDGET

ARTS & CULTURE

~

FINAL A Annualization Increases


ACCOUNT NAMEMUSEUM

PRELIMINARYACTUALS

Dec 31/20082008

BUDGET

%SPENT /

VARIANCE REC'D2008 EST'D 08EST/

YR END BUDG

Budg toBudg

Incr/(Decr)

2009FINAL

BUDGET NOTES

-------~---~-

. _ ..~--~~-~---

116158401000151 SAL ALLOCATED FIXED~~--- 157,393 157,l~:3~ . _1()()~0__ ~~~==i~L~$~: 0%_:1E3.%. .1}~,~8--=::~_~~_~__==:====:_-

116158401010001 PART-TIMELABOURCHARGES ._~_382g.~Z. 27,188 10,829 140% 38,017 40% 169% A ... J:3,()2~Annlz'n&summercontract11.615840101 0005 PART;~-T"cIM"c.=;E.-=B",cEo;:N-:cEC:'-F"I,T'-;cS~=:-;;=~:;c:-:-=c=--.-.~.-.~.---=2,():3~-:=:=:=:~~I~:6 .... .. (?81l) . 75~~_==~~Q~=- ... -~~250io ·-T53-o/~_~____ _?c861l ~ ~ _~ ~116158404001000 TECHNICAL TRAINING / DEVELOPMENT 655 666. __ ._j~.1L 98% 655 -2% . ·····-50/0 700..1J-61~.5~8~40400200Q_ EDUCATION/PROGRAM DEV 830 ::=:J:lii$=:: .. _(~Z§):-75%_==:=8?Cl... ··-250/~ ······:=:'1J.o.= =_=:j~i.oll.:tJrgg;:am development not training1~1.~61_58_.4-,-1~0~0~01_00_0._ i3LJll,D_IN_G¥61~I~}JANCE 6,074 __ §,()O~O 1.,0.24:. 121~,,- 6,0i'<!- -21%-- 0%5,0()0~ _~__~~ .. ~ ...11&1?841()Q0-,~Q.00 CONTRACT CLEANING 8,298 4,500 3,79_l3.. 184% 8,298·--·~84% 0% 4:.,5_Q.()_ ._~__~_~__~ _11.61.5841050.1 000 Y'J~LJ~~C;E __~ ~_~_~__ 3:bo·6--~:=:_:?:?I~:_. __ .__~.?__ ~ 1bO%--===:A~®.O:==::~::=Oo/~ 66% A ... 4:.~~E3.§

~~:;; ~~-;gg~- ~~~~~=:::::~..~-.~.~. ~ .____ ~:~~~ ..J]:~~::=~_:::li~~l:::_~~~-====_~:~~~=:·:::= __J~~~:~~_~.~~==:== ··~J~t:===:_.116158412001000 T~,=EfJI:i2~_E 2,160 2,500... .(340) ... 86% . 2,160 -14% 0% _ ...2,5()() ~_~58c4:.1.5001000 ADVERTISING __ ._~2,841._~---~--3:00Q_-_::_:=:li~~l:::- __=:]J5~"__===2~8 LiT ·=5%~33%.?,()()()__~_~~ .__.__~_~1161.5841550.1000 POSTAGE 481 500 (19) 96% 481-·~ -4% - -- -20% -~.---- 400~15841600 1000 FEES DUE-S-&-SUBSCRI PTIONS 597~-§'QQ.·:~: =:::::_:::1?I:::::l0§.o&=_~_~~_~_!59.2 -1%~. ~~a°70 ~:::::: IDa116158417001000 MILEAGE/CAR ALLOWANCE 1,454 . 700 754 208% 1,454 108% -·11·Li%---1,50Q11.61.584.2000.1 ooo--P-R:INTING&OFFICE SUPPLIES 1,889=_1.,!5()() ==·:::__:.--?I~:::=I~!c>~._~ 1;889:::::::-:::::::::.??.J.o.::..: Q070:.___ .... !2()()11.61.5842000.2000 PHOTOCOPYING/REPRODUCTION 1,445 2,000 (555) 72% 1,445 -28% -38% _1,25011.61.58.42050 1000 OFFICE EQUIP RENTAUMTCE --1,340--=~_1,!5Z§=::::::::==_(:i.?~I:~=::.8_5.'Yo====-1'-340----15% ·.::37°:l ~ __1.,000_11.6158420551000 COMPUTER LEASE 1,520 2,9:3.() ._._.._.(.1-'-4:.lQL !5.?~0 ~ ..:L.!5"'_Q___~48% - -36% ...._1,870 _ ...._~. ~~_~_11.61.5844001.1000 MTCE GROUNDS - MATERIALS 6,254 9-'-()()(). ~g,Z4:.?L 69% 6,254 ··:31%-:~3~. .J,.5_0.9_ . _11 .61.5844170 1000 -SUMMER SPECIAL EVENTS __. ~.±.~7~9 .4:.,Cl.0.9__ .. 1Z.>3 __ :~!O.4:.!o .J:JZ.>3.~=:---:=:~~~~-~·L-~ .........()% .. _4,00()

45




ACCOUNT NAME

PRELIMINARYACTUALS

Dec 31/20082008

BUDGET VARIANCE

%SPENTIREC'D

2008 ESTDYREND

08ESTIBUDG

Budg toBudg

Incr/(Decr)

2009FINAL

BUDGET NOTES

MUSEUM CONTO11:6158A41i11000ARTI~FACTS/CONSERVATION 973 '~-~-1JJOO-~--=(2i)_-~=§:!o/~~- ~~. -973'--- :3o/~ 0% 1,000~f1-~6-1~5-&4A-172:1'oo6---E-xHIBTT-DEvE[oprvrENT-~----~------ ---t59.~ __~------ ~_~QQQ . i407) .__ 80~_ _, 1..~~?~··---~~~~_~ __._, _-200/0 00/0 2,000 ---------

11~6I58~Il!~1Iq(L.:.:§l'ELcI~[.E:.\i.i~Et§EQ:r_8].~---.:=~=_=.:=.:.:.:---..2,()§9~ 2,500 189 108% _?,()8~__ ~_~~.:s:% 0% 2,500 _11.6158462001000 CONTR TO R & R RESV ...~~ __:zQ,000 ...~ 20,000 . ''~100°1o ?Q,QQQ~_~_~Q~% -50% 10,00011:6158~4~636o'1001~ ·-c6NTRm6oNATIONR-ESV----- 1,762 ·~·~--~----(23,238j---~-7% ..... __ .1LI'()?____ -fl~<;to~____ 0% 25,000 _11-:-615846300:1002 CONTR TO CAR-SHOW DON RESV 1,0~__--.i.~<g~.:.:=.:~43'~.:12Q.I'.5..._ -~51'~<;to_~~ 0% 2,500 .._1T6T58X70000000~MISCELLANEOUS--- 2,556 56 102% 2,556 2% ..... ~:?Q.",'(, ..__2,0..Q.~ .__.~_. ..... _.1T61:58.5:8616:1Ooo-~-coNDITloN_,c\LG~RANTs~··-~-~-----~----~-(28,809)-~ 100% (28,809-)-"~-6o/~-~~ _=0=c°":yo ---'=(2=.-8"",8:c::0'-=9.L)~~_~~ _11~38:~~QI[200Q__.:CON6<3.BANTS .::.SP~CIAL (8,459) (2,259f~'~~ 136o/~.:.:-@:.:<l~9) ':':':':':~~36o/~ . 74% (10, 775lJ.Qc;l...g,rant for 10rl..g~.':.~r1tr~c;L11.6158.5.80103000 FOM GRANTS (2,000) -----100%-- ..... ~..... ~j2,QQO_) _ ~~_.:j2.O';~.: -25% (1,500)11.6I[~5.81}6.16iSQ':':DQ.r:,j6II_~t'!§..._~':~=':_~~ ~_~_~ (1,710) . '-~~4'O--98% (1,710) -2% 3% __~(1"",8=.-0c:-0.L) _

1111.·6()'11 .•5~8~'.·5!5...·'8~3~-0160"".:?1 000000 ... ~S[)EQR·r-JVAITCIE~/NU...§S·~ECRAPFEITEASL ((11,,7

56120

)) 23,238 ~_Z.Ofo._~---JI:I~~)--':~':':~~3!~':=---OO;;-- (25,000).j10)__ 101%_ ~U,!510)__ ~~~_1.Jo 33% (2,000)

116T585.8506~000FUNDRAISING:OTFIER (4,542) 458 91%~_(t!,-5~'!.:?L~ ~..Jl.Y~_ 10% (5,500)11:-6T58~5:S56020oo ~sCH6oL PROGRAMS---------· (11,619) 5,881 66% (11,619) -34% 3% (18,000)116158585003000 ~-SDrv;r:,AER-EVENTS-~----------~ (6,691) . 2,309 74%(()!()9_L':~_~==I~~o~~----0% (9,000)11.6158~1006~·~ INVESTINCOMEENDOWMENT (1,183) 1,817 _~fl."&.=-~_. LI.,.l~,:3L__ -61% 0% (3,000)1161.585.89901000DNCi.ASSTFiED-~ (205 295 41% 205 -59% 0% 500

Totals 214,528 17,679 109% 214,528 9% 3% 203,213

283,018(68,490)214,528

297,108(100,259)196,849

46

ExpensesRevenuesNet

309,097(105,884)203,213




ACCOUNT NAME

PRELIMINARYACTUALS

Dec 31/20082008

BUDGET VARIANCE

%SPENT 1REC'D

2008 EST'DYREND

08ESTIBUDG

Budg toBudg

Incr/(Decr)

2009FINAL

BUDGET NOTES

**This line represents the annual funding of $60K (prorated for 2009)to cover operating costs as purposed in Novita Business Plan.

*These accounts are to be funded through Town's Operating Grant

47

ExpensesRevenuesNet

352,107(307,107)

45,000 **

_ TOWN OF WHITCHURCH·STOUFFVILLE ~

2009 BUDGET FINAL A Annuaiization Increases

ARTS & CULTURE G Growth Related Increases

~L Legislated Mandatory IncreasesS Service Level Changes

PRELIMINARY % Budg to 2009ACTUALS 2008 SPENT/ 2008 EST'D 08EST/ Budg FINAL

ACCOUNT NAME Dec 31/2008 BUDGET VARIANCE REC'D YREND BUDG Incr/(Decr) ** BUDGET NOTES

Total Arts & Culture 390,202 361,003 29,199 108% 390,202 8% 20% 431,778

Total Expenses 459,817 503,762 68% 846,769

Annualization Increases 51,957Growth Related Increases -Legislated Mandatory Increases -

Service Level Changes -

Subtotal 15% 51,957

Total Leisure Services/Arts & Culture 2,886,486 2,846,169 40,317 101% 2,886,486 1% 23% 3,501,654

Total Expenses 5,155,500 6,027,726 21% 7,282,342Total Revenues (2,269,014) (3,181,557) 19% (3,780,688)

Total Net 2,886,486 2,846,169 23% 3,501,654

Annualization Increases 222,821Growth Related Increases 692,073Legislated Mandatory Increases -Service Level Changes 11,925

Subtotal 33% 926,819

48

y/\' ~ TOWN OF WHITCHURCH-5TOUFFVILLE.\ l\ 2009 BUDGET

BIA • SERViCES IN KIND~

FINAL A

G

LS




ACCOUNT NAME

PRELIMINARYACTUALS

Dec 31/20082008

BUDGET VARIANCE

%SPENT 1REC'D

2008 EST'D YREND

Budg to08ESTI BudgBUDG Incr/(Decr)

2009FINAL

BUDGET NOTES

___1""-0-38",2,__. .._-----------_._-----4.500

BIA - Services In Kind11.66.88.4.1250.0000 BIA-RENTAL COST TRAIN STATION .....1..c...34..Q11.66.88.4.4901.1000·CHRISTMASDECORMAiNT~'~ ... s.5..107_ .i166:88A~48JA~OO01MAiNf.·BIA·LAB6UR-CHARGES-·-· - .. _~5L2.<1:0..

1T66-:884:4BiAOoo4:':"¥EiBIJiJAVEHicl"f..c.8~R(;I~ __.9J.Cls...1166.88.4.4BIA.1000 MAINT. BIA MAIN ST. MATERIAL .. ~_~._

clI66~I;jj3~jooQ:=-WASTECOLLECTi6N:·EliA·-·'~~'.§,§~

11.66.88.4.4BIA4000 pARK'iNGLciTMAINTENANCE 3,000Totals 39,660

.1 ,340 100%1,3<1:Q.4,500 (1,983) 56% 2,517

15244 (4) 100%'1~~6

§,100 8 100% 9,108_5,0()(J .i3.d±QL__ 35%____ .jZ60§,6.§.5~. . 100% 6,6953,000 100%-------3,000

44,879 (5,219) 88% 39,660

0% 3%::440/;'--'- 00;;

~ - -- " --~-~-,,-'""'---~"'--_ .._-0% 7%- _. "-_._".,,_.._.. ,,

0% 5%-""" -~_.._...._-'---~ .. " - - - ..._-_ ...-

-65% 0%'0%.-'~3o/;

"'" -- -- -~,-"'~-0% 0%

-12% 4%

1'-;6O:,-,3~Oc;O~--------- . .... __.. !l,~s..~ .._._. .._.. _

..:-5'-:,0"'0':C0 .__ . ...._ -----6,895.... -3:D6cl ------.--------------

46,632

39,660

39,660

44,879

44,879

ExpensesRevenuesNet

46,632

46,632

Total BIA - Services In kind 39,660 44,879 (5,219) 4% 46,632

46,632

46,6324%

4%

44,87939,660Total Expenses

Total Revenue ==-;::- ...."""'"Total Net===~3~9!:,6~6=0====44~,8=7=9;

Annualizatlon IncreasesGrowth Related IncreasesLegislated Mandatory IncreasesService Level Changes

0%

49


FINAL

SOURCE OF ~UNDING--------~---------------- " ---------- --- ------- ---->

New DONATIONS, TOTALGROSS Change DEV, CAPITAL PARK GRANTS! SUBSIDIES OTHER


2009 PARK DEVELOPMENTTrail Development 50,000 50000 50,000

Civic Square 150,000 N 150,000 15000019 Civic Square - Hydro Upgrade 59,800 N 59,800 59,800 Prl';H'lpproval CIC Dec 16/08, funding - hydro res

Soccer Field Improvementsllnigation 180,000 180,000 180,000

Total Park Development 2009 439800 59800 380 000 439800

2010 PARK DEVELOPMENTTrail Development 50,000 50,000 50,000

Total Park Develooment 2010 50 000 50000--~~-

50 000


Total Park Develooment 2011 50,000 50 000 50 000


Total Park Develooment 2012 50000 50 000 50 000

2013 PARK DEVELOPMENTTrail Development 50,000 N 50,000 50,000

Total Park Develonment 2013 50 000 50 000 50 000

TOTAL PARK DEVELOPMENT 639,800 59,800 580,000 639,800

2009 PARK DEVELOPMENT GROWTH RELATEDProject Management 100,000 100,000 100,000

Musselman's Lake Park Phi 100,000 N 90,000 10,000 100,000 possible environmental grantBethesda Park Construction Ph2 1,800,000 RIC 1,800,000 1,800,000

Wide Deck Mower 70,000 70,000 70,000Memorial Park - Design 475,000 C 327,750 147,250 475,000

Diamond Equipment 11,000 C 11,000 11,000

Total Park Development Growth Related-2009 2556 000 2308750 147250 90 000 10000 2556000

2010 PARK DEVELOPMENT GROWTH RELATEDPark Equipment 10,000 10,000 10,000

Memorial Park 670,000 RIC 462,300 207,700 670,000 project to advance to 2009 pending award of grant35HP Tractor 45,000 RIC 45,000 45,000

Project Management 100,000 100,000 100,000

Total Park Develooment Growth Related-ZOi0 825 000 617300 207700 825000


Park Equipment 10000 10,000 10,000Memorial Park 2,000,000 RIC 1,380,000 620,000 2,000,000

Total Park Develooment Growth Related-2011 2110000 1.490000 620 000 2110000


Memorial Park 2,000,000 1,380,000 620,000 2,000,000 split fundingParks Equipment 50,000 50,000 50,000

Total Park Develonment Growth Related-2012 2150 000 1530000 620,000 2150 000

2013 PARK DEVELOPMENT GROWTH RELATEDMemorial Park 1,234,000 851,460 382,540 1,234,000 split funding

Bethesda Park Ph3 600,000 600,000 600,000Project Management 100,000 100,000 100,000

Total Park Development Growth Related~2013 1934 000 1551460 382540 1 934,000

TOTAL PARK DEVELOPMENT GROWTH RELATED 9,575,000 7,497,510 1,977,490 90,000 10,000 9,575,000

50

FINAL

SOURCE OF FUNDING


<;.~ -- -----._--~ -------------.- --_.._------------>

New DONATIONS, TOTAL

GROSS Change DEY, CAPITAL PARK GRANTS I SUBSIDIES OTHER


2009 PARK FACiLITIESPark Amenities 25,000 25.000 25.000

Playground Improvements 15.000 15.000 15,000Woodlot Mgmt 10,000 10,000 10,000

LandscapinglTrees 15,000 15,000 15,000

Total Park Facilities-2009 65000 - 65000 - 65000

2010 PARK FACILITIESPlayground Improvements 15,000 15,000 15,000

Landscaping Tfees 15,000 15,000 15,000Woodlot Mgmt 10,000 10,000 10,000Park Amenities 25,000 25,000 25,000

Total Park Fac!Hties - 2010 65000 65000 65000

2011 PARK FACILITIESPark Amenities 25,000 25,000 25,000

Playground Improvements 15.000 15,000 15,000

LandscapingfTrees 15,000 15,000 15,000Woodlot Mgmt 10,000 10,000 10,000

Total Park Facilities - 2011 65 000 65000 65000

2012 PARK FACILITIESPark Amenities 25,000 25,000 25,000

Playground Improvements 15,000 15,000 15,000

LandscapingrTrees 15,000 15,000 15,000

Woodlot Mgmt 10,000 10,000 10,000

rotal Park Facilities - 2012 65000 65000 65000

2013 PARK FACILITIESPark Amenities 25,000 N 25,000 25,000

Playground Improvements 15,000 N 15,000 15,000

LandscapingfTrees 15,000 N 15.000 15,000

Woodlot Mgmt 10,000 N 10,000 10,000

Total Park FacHities - 2013 65,000 65000 65000

TOTAL PARK FACILITIES 325,000 325,000 325,000

2009 PARK EQUIPMENTReplacement Mower 38,000 38,000 38,000

Small Equipment 15,000 C 15,000 15,000

Total Park Eauioment -2009 53000 53000 53.000

2010 PARK EQUIPMENTTop Dresser / Trailer 30,000 N 30,000 30,000

Small Equipment 10,000 C 10,000 10,000Replacement Dump Truck 65,000 65,000 65,000

Total Park Enui ment-2010 105,000 105000 105000

2011 PARK EQUIPMENTSmall Equipment 10,000 C 10,000 10,000

Miscellaneous 30,000 30,000 30,000

Total Park Eoui ment·2011 40000 40000 40000

2012 PARK EQUIPMENTSmall Equipment 10,000 C 10,000 10,000

Miscellaneous 30,000 30,000 30,000

Total Park Enuioment - 2012 40000 40000 40000

2013 PARK EQUIPMENTSmall Equipment 10,000 N 10,000 10,000

Miscellaneous 30,000 N 30,000 30,000

Total Park EauiDment - 2013 400001-.

40000 . 40000

TOTAL PARK EQUIPMENT 278,000 278,000 278,000

51

FINAL

SOURCE OF FUNDING


------------------ --------------------------New DONATIONS, TOTAL

GROSS Change DEV. CAPITAL PARK GRANTS I SUBSIDIES OTHERYear PROJECT DESCRIPTION AND LOCATION COST Resch CHARGES RESERVES TRUST DEBT & OTHER FUNDING DESCRIPTIONS

2009 STOUFFVILLE ARENALife Cycle Upgrades 50,000 50,000 50000

Low E Celling Pad A 50,000 N 50,000 50,000 possible enerqy Qrant 25% , possible stimulus Qrant

Total Arena-2009 100 000 100.000 100 0002010 STOUFFVILLE ARENA

Ufe Cycle Upgrades 50,000 50,000 50,000Ice Resurfacer 85.000 N 85.000 85,000 project to advance to 2009 pending award of grant

Pad A Dasher board/Glass 200.000 R 200,000 200,000 project to advance to 2009 pending award of grant

Total Arena - 2010 335000 335.000 335 000

2011 STOUFFVILLE ARENALife Cycle Upgrades 50,000 50,000 50.000

Total Arena - 2011 50 000 50.000 50 000

2012 STOUFFVILLE ARENALife Cycle Upgrades 50,000 50,000 50,000

Total Arena - 2012 50.000 50000 50000

2013 STOUFFVILLE ARENALife Cycle Upgrades 50,000 N 50,000 50,000

Total Arena - 2013 50 000 50 000 50000

TOTAL STOUFFVILLE ARENA 585,000 585,000 - 585,000

2009 NEW ARENA-GROWTH RELATEDNew Arena Complex Construction Ph 2( council approval) 5,089,174 5,089,174 5,089,174 Debenture, approved in 2008

Road Sign! Message Board 45,000 N 45,000 45,000 share costs with new fire hallFumiture and Fixtures New Arena 250.000 N 239,174 10,826 250,000 Deben1ure, approved in 2008

To1al Arena-Growth Re!ated-2009 5384.174 284174 5 100 000 5384174

TOTAL ARENA-GROWTH RELATED 5,384,174 284,174 5,100,000 5,384,174

2010 NEW ARENAMiscellaneous 10,000 N 10,000 10,000

Total New Arena - 2010 10 000 10 000 10000


Tota! New Arena 2011 10.000 10 000 10000


Total New Arena - 2012 10000 10000 10000


Total New Arena - 2013 10 000 10 000 10 000

TOTAL NEW ARENA 40,000 40,000 40,000

52

FINAL

SOURCE OF FUNDING


-~---~-~~---- ---~--_.._-- ._-----~-~ -- >

New DONATIONS, TOTALGROSS Change DEV, CAPITAL PARK GRANTS I SUBSIDIES OTHER


2009 FACILITIESParks Public Works Operaflons Centre 6,400.000 C 100,000 300,000 6,000,000 6,400,000 Debt required jf grant not awarded

Nineteen on the Park - contingency, balcony, furniture 125.000 N 73,000 52,000 125,000 Pre~approvalCIC Dec 16/08Nineteen on the Park - adjusted contingency 160.000 N 20,000 50,000 90,000 160,000Nineteen on the Park other enhancements 85.000 N 85,000 85,000 Donations

Nineteen on the Park-web design 15,000 N 15,000 15,000Facilities Signage 23000 N 23,000 23,000

Facilities Equipment Upgrade 50,000 50,000 50,000SOSS Sports Fjeld 182,665 182,665 182,665 Annual instalment

Corporate Accessibility 10,000 10,000 10,000

Total Facilities-2009 7.050.665 120000 471 000 232665 6000 000 227000 7050665

2010 FACILITIESFacilities Equipment/Upgrade 20,000 20,000 20,000

Parks Public Works Operations Centre PH3 1,800,000 443,160 1,356,840 1,800,000SOSS Sports Field 182,665 182,665 182,665

Latcham Hall Washroom Upgrades 25,000 25,000 25.000Corporate Accessibility 10,000 10,000 10,000

Total Facilities-2010 2037665 443160 1411840 182665 2037665

2011 FACILITIESFaCilities Equipment Upgrade 20,000 20,000 20,000

Facilities Design 100,000 N 100,000 100,000Municipal Civic Centre 12,000,000 C 7,000,000 5,000,000 12,000,000 sale of land

sass Sports Field 182,665 182,665 182,665Corporate Accessibility 10,000 10,000 10,000

Total Facilities-2011 12312665 7130000 182665 5000000 12312665

2012 FACILITIESFacilities Equipment/Upgrade 20,000 20,000 20,000

Fitness Program Space 1,250,000 C 1,250,000 1,250,000 changed to more realistic valueActivity Room Space 750,000 C 750,000 750,000 changed to more realistic value

SDSS Sports Field 182,665 182,665 182,665Seniors Program Space 1,552,909 N 1,552,909 1,552,909New Indoor Pool Design 650,000 N 650,000 650,000

Corporate Accessibility 20,000 20,000 20,000

Total Facilities - 2012 4425574 4.202909 40000 182665 44255742013 FACILITIES

New Indoor Pool 7,000,000 N 7,000.000 7,000,000 changed to more realistic value

Total Facilities - 2013 7000000 7000000 7000000

TOTAL FACILITIES 32,826,569 11,766,069 9,052,840 780,660 6,000,000 5,227,000 32,826,569

53


FINAL

SOURCE OF FUNDING-------~-~-~---~ ------------------~--~--->

New DONATIONS, TOTALGROSS Change DEV. CAPITAL PARK GRANTS! SUBSIDIES OTHER


2009 LEBOVIC LEISURE CENTREFitness Equipment 50,000 50,000 50,000

Life Cycle Upgrades 50,000 50,000 50,000

Lebovic Leisure Centre-2009 100000 100 000 100000

2010 LEBOVIC LEISURE CENTRELife Cycle Upgrades 50,000 50,000 50,000

Fitness Equipment 30,000 30,000 30.000

Lebovlc Leisure Centre - 2010 80,000 80,000 80.000

2011 LEBOVIC LEISURE CENTREFitness Equipment 30,000 30,000 30.000

Life Cycle Upgrades 50.000 50,000 50,000

Lebovic Leisure Centre - 2011 80000 80.000 80000

2012 LEBOVIC LEISURE CENTRELife Cyde Upgrades 50,000 50,000 50,000

---Lebovic Leisure Centre - 2012 50000 50000 50000

2013 LEBOVIC LEISURE CENTRELife Cycle Upgrades 50,000 50,000 50,000

Project management 100,000 100,000 100,000/

Lebovic Leisure Centre - 2013 150000 150000 150 000

TOTAL LEBOVIC LEISURE CENTRE 460,000 460,000 460,000

2009 MUSEUMVisitor Community Centre Design f SHe Preparation 468,500 145.000 149,037 174,463 468,500 Grant - Cultural Space Canada, CIC Mar 18/08

Mantle Site Exhibit 10,000 R 10,000 10,000

Total Museum-2009 478500 155000 149037 174463 478500

2010 MUSEUMPhase 3 VisitorfCommunity Centre Construction 3,256,555 238,815 2,171.036 846,704 3,256,555 VAA $552,3301 Sal Fundraising/Sale of Land

Total Museum-2010 3256555 238815 2171036 846704 3256555

2011 MUSEUMWeb Design, Branding 15,000 N 10,000 5,000 15,000 Donations

Town History Exhibit 20,000 10,000 10.000 20,000 Sponsorship I Donation

Tota! Museum-2011 35000 20.000 15000 35000

2012 MUSEUMBogartown Repairs 50,000 30,000 20,000 50,000 Donations

Tota! Museum-2012 50000 30 000 20000 50000

2013 MUSEUMLog cabin(Re-Chink) 20,000 N 20,000 20,000

Total Museum-2013 20000 20000 20.000

TOTAL MUSEUM 3,840,055 225,000 387,852 2,345,499 881,704 3,840,055

54

Public Works Department

Paul WhitehouseDirector ofPublic Works

Introduction

The Public Works Department is responsible for the operation and maintenance of the Town's infrastructure whichincludes roads, sidewalks, streetlights, street trees, traffic control devices, signage and pavement markings, the waterdistribution system, the wastewater collection system, Town facility private well and septic systems, storm watermanagement facilities, waste/recycling/yard/special waste collection, department's fleet, school crossing guard programand environmental monitoring and response.

Policy Guidelines for Service Delivery

••

•

•••

The essential needs of the municipality are the responsibility of the Public Works Department.Quality service levels are provided to both the existing community and the new development areas. These arebased on provincial legislation, sound engineering principles and the requirements of our customers.A proactive approach is used to resolve ad maintain sensitivity of environmental issues.The department pursues efficient and innovative methods to operations and construction.Existing infrastructure and services are maintained to meet the needs of the municipality.The expansion of operation services to existing and growth areas is implemented as needed and determined.A multifaceted approach to infrastructure replacement programs (water, sewer, transportation) is used.Prudent fiscal management ensures sustainable and stable programs and value for money.Public safety is a primary concern of this department.




Department Obiectives and Structure

The department's key objectives have been developed and established with the municipality's vision, mission and valuesin mind along with the Town's key strategies in order to take advantage of our strengths and to effectively address ourchallenges.

Vision -

Mission -

Whitchurch-Stouffville is diverse, vibrant and balances respect for the past with enthusiasm for the future.Our Town is a safe, caring and welcoming community that residents and businesses are proud to call home.

Whitchurch-Stouffville Council, staff and volunteers are a dedicated and responsive team committed toproviding a range of quality services, in partnership with out community in a progressive, fiscally responsible,sustainable and professional manner.

Values - CompassionFairness

InclusivenessIntegrity

PerseveranceResponsibility

CourageHonesty

InitiativeOptimism

RespectGenerosity

Strategies- 1) Balanced Growth and Community Sustainability2) Fiscal Stewardship and Asset Management3) Municipal Service Excellence and Innovation4) Customer Service and Communications5) Community Health & Safety




DEPARTMENT'S KEY OBJECTIVES AND LINK TO CORPORATE STRATEGIC PLAN

1) Water Distribution Systems and Sanitary Sewer Collection SystemThe safe operation and maintenance of the systems is in accordance with the Ministry of the Environment ofOntario requirements.Compliance is secured by the regular monitoring of the ever changing Ministry of Environment drinking waterand waste water regulations.

2) Transportation ServicesThe Town's road system is maintained to meet or surpass the Ontario Minimum Standards for municipalhighways.Efficient and effective winter maintenance is provided to ensure the safety of users of the Town's road networkin keeping with the Town's Salt Management Plan.Sidewalk, traffic control devices, streetlight systems, pavement markings and crossing guard program aremaintained to ensure safe vehicular and pedestrian movement

3) Garbage and Recycling CollectionAn efficient and effective waste management program is provided.Educational materials and programs are delivered to promote the diversion of waste from landfill.

4) Capital Infrastructure Construction and Replacement ProgramThe objective is to deliver a safe, orderly, balanced and financially responsible infrastructure that meets theneeds of the community.

5) Fleet and EquipmentRequirements are determined on the basis of the department's mandated programs and established servicedelivery and performance levelsConsideration of purchase or replacement is given to the physical, technological and economic life and state offleet &equipment.Equipment and fleet are maintained in accordance with applicable provincial requirements.




2009 Action Plan

The Public Works Department is proposing to undertake the following projects:

1. Public Works AdministrationIn conjunction with the Leisure Services Department, undertake the design and construction of the OperationsCentreDevelop new road assessment priority rating system

2. Preventative Maintenance Projects

Slurry SealOn several road sections in the rural area

RehabilitationImprove storm drainage outlet from Iroquois DriveManitoba Street - Hawthorne Avenue to Park Drive - complete top lift of asphaltWarriner Street - rehabilitation in conjunction with watermain replacement

ConstructionAsphalt paving and patching on numerous road sections

3. Growth Related Projects - Main Street Project - Phase I

Complete top lift of asphalt, storm sewer connections, boulevard restoration, and decorative crossings.Phase II - In conjunction with Region of York (Stouffville Road Project) complete remaining road section onMain Street from west of Ringwood Drive to Highway 48.




4. Sidewalks

Various repairs including Main Street BIAConstruct sidewalk extensions on west side of Tenth Line from North Street to Hemlock DriveImprove walkways between Windsor Drive and Lakeshore Road and Windsor Drive and Valley Road.

5. Streetlighting

Complete design for the conversion of post-top streetlights including construction of Phase I in the Communityof StouffvilleMiscellaneous streetlight upgrades/installations

6. Transportation Services - Equipment

Purchase of a utility flat bed truck

7. Sanitary Sewers

on-going inflow/infiltration repair program in conjunction with the Region of York




8. Waterworks

DWQMS ProjectThe Province of Ontario is developing a Municipal Drinking Water License Program. To assist, the Provincehas introduced the Drinking Water Quality Management Program Standard (DWQMS), to enable municipalitiesto create a Quality Management System (QMS) for their waterworks operations and to become an accreditedoperating authority.

For 2009, the Town is required to prepare and submit two (2) operational plans, one for the Community ofStouffville Water Distribution System and one for the Ballantrae/Musselman Lake Water Distribution System.These Operational Plans must be submitted by August 1st, 2009. The Town has utilized in-house resources toprepare the Operational Plans and QMS related documents.

Following submission of the Operational Plans, the Town will be audited by a third party Accreditation Bodyagainst the requirements of the DWQMS. The province has recently hired the Canadian General of StandardsBoard (CGSB) to review Operational Plans and the QMS. Based on this assessment, the Town will obtain theAccred itation.

To assist in meeting the DWQMS and accreditation requirements, a consultant will perform the following tasksa. Review of the QMS and Operations Plansb. QMS Awareness training and audit training for Town staffc. Perform the Town's initial internal audit.

Watermain replacement on Warriner StreetCommence watermain swabbing program in the Community of Stouffville.



Services and Performance Levels

• Roads


--


- Culverts - Routine Inspections- Cleaning if constricted more than 25%- Repairs or replacements as required

- Tree Maintenance & Plantings - Inspection of Town trees by Region of York arborist initiatedby Public Works on an as needed basis.

- Tree maintenance as identified by Region of York arborist- Replacement of trees on a one for one basis (one

replacement for each removal)

- Ditching Operations - Inspection and clearing of debris as required between Apriland November

- Ditching operations normally performed between May andSeptember

- Ditch restoration by hand spreading seed in rural areas andsod in urban conditions

- Storm Sewers - Generally consists of the repair of storm sewers,catchbasins, manholes and curb and gutters identified asdeficient after inspection

- Annual cleaning of all catchbasins prior to Region of Yorklarviciding program

- Cleaning of storm sewers on an as needed basis

I

- Debris/Litter Disposal - Debris within the traveled road portion and roadsideremoved on an as required basis

- Notification of By-law Enforcement Department forinvestigation where applicable



• Roads (Con't)



- Asphalt Maintenance - Repair of pot holes, cracks and shoulder drop offs inaccordance with Minimum Maintenance Standards forMunicipal Highways, Ontario Regulation 239/02

- Road Sweeping - Annual spring sweeping of all streets and Town parking lotsduring the months of April to June

- Sweeping of the Stouffville downtown core on a monthlybasis from April until November

- Sweeping of any street resulting from construction activitywith charge back to appropriate party

- Asphalt Shoulder Maintenance - Bituminous treatment of shoulders where severe erosion ofgravel shoulders has occurred

- Gravel Patching - Application of gravel when grading becomes ineffective orwhen wash-outs occur

- Gravel Road Grading - Grading of gravel roads is carried out at least once perfrost-free month or as needed to maintain smooth/safedriving surfaces.

- Maintain a crown with a crossfall of at least 3% wherepossible

- Dust Control - Application of a dust control agent to gravel surface roadsat least once per year to protect the investment in the roadsurface, eliminate traffic hazards and nuisances to propertyowners



• Roads (Con't)



- Winter Control - Road plowing, sanding and salting, winter road patrol, snowremoval, sidewalk winter maintenance, parking lot wintermaintenance, windrow clearing and other miscellaneouswinter activities performed in accordance with MinimumMaintenance Standards for Municipal Highways, OntarioRegulation 293/02 and Council report of December 6th

,

2004.

- Safety Devices - Pavement markings painted once per year- All damaged, defaced or illegible Traffic Control signs

replaced or repaired immediately- Traffic control signs erected in accordance with the

requirements of the Ontario Manual of Uniform TrafficControl Devices and the Ontario Highway Traffic Act

- Guide rail and post installations in accordance with theMinistry of Transportation of Ontario Roadside SafetyManual

- Annual inspection of guide rails and postsMaintenance of posts and rails performed on an as neededbasis

- Routine maintenance of traffic control devices, includingcleaning, re-Iamping, controller, cabinet inspection andconflict monitor checks annually or as needed

- Emergency repairs of traffic signals performed at anytimeas soon as possible after being notified



• Waterworks


ResDonsibilities Service Levels

- Watermains - Flushing of selective dead-end watermains performed perweek or monthly as required.

- Flushing entire watermain systems once every six (6)months

- Inspection of all watermain valves once every four (4) years- To prevent public health hazards, repair of watermain

breaks as soon as possible after they occur- Valve chamber inspections performed annually- Maintain drinking water quality and operation of the water

distribution systems in accordance with Ontario DrinkingWater Regulations

- Water Services - Installation of services in accordance with town standardsand specifications

- Inspection and maintenance of curb boxes on an asneeded basis

- Hydrants - All hydrants pumped out, checked and greased each fall- Spring inspection of hydrants- Non-operational hydrants reported immediately to the Fire

Department- All repairs undertaken immediately

- Water Meters - Installation, maintenance and reading of meters is theresponsibility of the Treasury Department

- Water Sampling - Perform sampling in accordance with Ontario DrinkingWater Regulations

- Lead sampling program initiated under the Ontario DrinkingWater Requlations in 2007.



• Sanitary Sewers


-Responsibilities Service Levels

- Sanitary Mains - Inspection of sewers carried out by closed circuit televisionfor pre-engineering purposes and for maintenancepurposes on an as needed basis

I - Inspection of manholes on an annual basis to determinecleaning and repair programs

- By-monthly inspection of selected sanitary sewers withinadequate self-cleaning velocity and cleaning as required.

- Immediate corrective action taken when blockage isdetected

- Sanitary Laterals - Investigation of blocked laterals to determine the nature ofproblem. Corrective action taken when blockage existswithin Town's property

• Waste Collection


- Garbage Collection - Curbside collection provided is accordance with By-law- Recycling Collection 2007-144-GA and service level established by Council- Organics Collection - Recycling collection for multi-residential establishments- Yard Waste Collection - Work with BIA to implement organics collection program- Special Collections (large articles, white goods etc)



• Streetlights



- Installation, maintenance and replacement - Installation in accordance with Town Standards- Inspection, maintenance and replacement performed in

accordance with Minimum Maintenance Standards forMunicipal Highways Ontario Regulations 239-02

• Crossing Guards

ResDonsibilities Service Levels

- To provide safe, controlled crossing of school children at - School crossing services provided by trained attendantsdesignated school crossing locations during the school year at Council designated locations

• Parking Lots


- Winter Maintenance - Plowing and sanding/salting performed by others in

- Summer Maintenanceaccordance with Town requirements

- Line painting performed annually- Lighting - replacement of bulbs performed on an as needed

basis- Asphalt patching in accordance with level of service

identified in asphalt patching




Key Customers

ResidentsProperty and Business OwnersIndustryVisitorsVehicular and Pedestrian TrafficInternal DepartmentsOutside AgenciesUpper Tier Levels of Government

Key Issues

Deteriorating infrastructureAsset Management (inventory, assessment implementation)Assumption of new infrastructure resulting from growthStaff compliment to maintain existing service levelsTimely construction of Town infrastructure to accommodate growthConstant monitoring of evolving environmental legislation and technical criteria/regulationsVehicular and pedestrian traffic concernsResources required to administer/manage capital infrastructure programPromotion, education and smooth transition of the new three-stream waste collection program

Key Assumptions

Present growth rate continuesAvailability of funding to meet infrastructure needsAvailability of resources to maintain level of service and capital project implementation



,"

\' N TOWN OF WHITCHURCH-STOUFFVILLE~,~~ 2009 BUDGET

PUBLIC WORKS~


G Growth Related Increases

L Legislated Mandatory IncreasesS Service Level Changes

ACCOUNT NAME

PRELIMINARYACTUALS

Dec 31/200S200S

BUDGET

%SPENT

VARIANCE 1REC'D

Budg to200S EST'D OSESTI Budg

YR END BUDG Incr/(Decr)

2009FINAL

BUDGET NOTESPUBLIC WORKS

ADMIN OPERATING~~~~--------

11_60.20_4_0100.0001"---_.~._.,------

1160.20_4_01000005~--~-~~-----

11.60.20_4_0100015111-60.204~03000006--""-----------11§.D.:.20.4.04000()()Q11,~,20_4_1600000011.60.20_4_ 1650.000011.60.20_4_ 17000000-'-'-'-. --

11.60.20_4_20000000~-~~----

1.1c6.°c2°.4.2055,QOQO11.60.204.3550.100011-:60.20_4_6200 1000JI~I3Q.~~.7000QQ:OO

sALARIEs----- __ __ _______<l~~_7"() .._361~~!l.1__=_~_=_ 64,mj--118%- --=::::::=-4.~~~Q-fO: =--i_8_%_--_-_::::-=~!% -/i.--- 496,495-newstaff 2069-----BENEFITS_______ ~__ ~_95,~__ 90,3234~8.IS-:--·105o/~_= 95,158 5% 36% A --122;719-----------··-------- - .SALARIEs ALLOCATEDFlxED---t1Z~,~oL_ (1fs;lfS8)___ ___. (2) 1-0()y"-__ _ ---.0!52!l6,01 OO/~-- --'20% __~____ J2i1,I72I::::_=______=_ ~ .

-CONVENTfoNS&CONFERENCES:--- - __1!.<lg;!____1,~~____ _l1(5) 93% J-'-<l~ --1-0=70o~oo ·--=-816()-800~oo---s -- - 4 ,_~.0-.-..·0--·--C·-A-~DDtral.n.l-n--g---,-_-_c-.o._m__ J:>1",.n_ed---C_-&-~-TECH-NicALTRAiNING 1DEVELOPME~--- 444 (444) 0% ""

-FEES~DUES&SUBSCRIPTIONS------- ------- -:3,236=:=_ 1,700(464) 73%__ 123(3_--:::27%-----12o/~ 1,::,50=.0:'- _PUBLIC RELATION-S-------------·----- . __~~____ ~___1:ooo---I3:35)67%- 665 -34% 0% --- -{OOO - ---------~---

MILEAGE TCARALLOWANCE _1.1,356__ 8,000 3,356 142% 1J---~26",_ 42% 25%-----1i5:000----~-·--------

--·PRIN-TING&-OFFICE SUPPLlES-======:::::-==:=__~~______±,~_ ~~SO,Q,=-===-(6§:~ 88OZ~ ~32- -12% Oo/~--~---- 5,SOO~------COMPUTER LEASE 3,036 3,000 36 101% 3,036 -~--31%------- 3):l2i5----------~------

--LEGAL FEES------------------------~~- ----951------ _-5:,:OQi5--==-=--0,049) 19% 951 -81% -100%-_ - moved to clerks:~rp_acct-

-CONTR TO R&--R RESV -~---------.---- -- ----- -------:15,000 --==_= _25,().Q0______ 100% ~0(),Q, ---00;;------00;;-----· 25,000---·-M1sC-ELLANEOUS--------------~----- 340 1,100 (760) 20% 340 -69% -9-%-~------1:00i5--------------------

Totals 394,281 328,097 66,184 120% 394,281 20% 40% 460,062

394,281

394,281

328,097

328,097

120% ExpensesRevenuesNet

460,062

460,062

~--;:;79::-3::-,C-19::-4'----:3%-------14% ------ -926,24:5;'--n-e-w-s--;-ta-;ff~2;ocO::cO;-;:9--~~---

(212,20S)---:2% 9% (236;-20,QL_____ --------167,415 - --::18% 15% 235,4,-;4c::8 ~

15,221 ---::24% -20% 16,0001,535 ..=;!~~__ -20o;i::~~~----1-'-:,6;:-;0;-;;0'--~~~~~"-·~-----

15,061 37% -18% _ 9=-,'O=O:-:O,~--c-;__c .--.--.--.--~_.--::-6~2;;-;5c- -80% 93% 6,000 _:-vinter mnlce,c:ll:iver training

___~__ 3,605 -23% 226%-·--------1-5,300 trailer rental421 -40% --O-%-~~-~-76o=---"-=-=-:=-:=-~~~~~--

_______--"_.--1c-,8""7""2-_. ·---56% 250/~-=~=-=:===__::C~:Oo=--~~~-_ ===-===-_-,,-_-_-...1,716 72% 54% 1,540:----

---~.--6;:'-,9;oc3O-=7;-···_=:-~ £Yo____-----7:--0i5i5~~~~--~--~--

5,507 0% 82% 10-:OQO:--~~~ _96,889 21% 8% 86,000

...---~09----89% 250/;---------)_51,,00.0:----- ~..__.1,000 ---::72% -100%

~~QS . ~ ~_~ _~22-4-01Q00001- SALARIES 793, 194 §1~,;;,~__ (22,55~) 97%c1Jc6022401 00.0002 ... . .. i:ABOUR-DISTR"'fB~_U=__T'_'E=_=D=___~_______ (2~2,208) (21!,~()~ 4,82~~o__11.6022A.01000005--BENEFITS~-- 16;;',415 203,937 (36,522) 82%

+~~~~~:~~~~~~~i -::~:~EEF7rf=R:~~~~F-------------.- ~~_.•.•-~Nfr--------~i~~~ (4(~~~~~-;~11.60.22_4_02000201 ---CLOTHINGALLOWANCE -~~- __~5,061 1{OOO 4,061 137%11~6022_4_04000000TECHNICALmAiNING1DEVECOPMENT~- 625·· 3~106----- (2,481) 20%1160.224 1000 1000 --FACILITYMicE----3~6i55------------4-,700 (1,095) 77%

+Hf~~: ~ ~~~~~66==~~~12£~~~~~~~CRR~~~NS===-===---=== - ------------ 1,:;~d~~(~;;) 1~~~'1i60.22A.1S000000RA6f6S&PAGERS . ------1;716---{ooO 716 172%~60.22440501000 -SHOP - MATERIALS & SUPPLIES· ----- -- 6,937 . --~OOO (63) 99%116022440504051 SMALL TOOLS PURCH & MTCE 5,507 5~OO-"--- - 7 100%'11~602244500 1OOO---VEHICLEMTCE & REPAIRS---------- ----------"9"6'=-',·S=-=S:-:9.---_==---:::: jl.Q;OOO 113:889 121 %

m~224~4550 10=02:=VEHICLE OPER6,TINGEXPE1'J_SE~ 1,13,609 60,000 53,609 1S9%1160.2244550.2000 VEHICLE LEASE - ROADS 1,000 ·-3:600 (2,600) 28%

68

l'tI,N TOWN OF WHITCHURCH-STOUFFVILLE

. ~\ ~\ 2009 BUDGETPUBLIC WORKS

~




ACCOUNT NAME

PRELIMINARYACTUALS

Dec 311 20082008

BUDGET

%SPENT

VARIANCE 1REC'D2008 EST'D

YR END08ESTIBUDG

Budg toBudg

Incr/(Decr)

2009FINAL

BUDGET NOTES

ROADSCONTD1160224:5RA1-1000~-BRi5GES7CUl..VERTMATERIAL ~~56,778--::. 1_~~()O 6;2!i3_ 116% 16.Uil _ 16% ::'i)'fo__==-14,50-0= __====- _Ji:;6_022~~RB110-~ __g:~ASS, MOW, WEEDM~TE.~IAL::=-==~== ::'~= . ~ 1.c500_ (540) 64% 960 -36% ... _.:?Q"/"-_ 1,200 __11.6022.4.5RB21000 TREE MAINTENANCE &PLANTINGS.__ 1.~825 __.~000 __ - --'2,8'25'--108% __ 37.825.... 8% 14% 40,000 .. .J1=6§~45EI~I1..0_oI=_DrfcHIBG-e:;:<:lNTRE:0QRs:&MAIERiALS--- 34,557 35,000 (443) 99%34.!~~! -1% ---57%----~---55_:_0-00

116022.4.5RB41000 CATCH BASINS-CONTRACTED SERV & MATERIALS-- 89,507~--- 75,OOO----14,5071i9o/~ il!12()7 19%===::'=O_'}\,=~ .25,OQO=--_====_=~=-------=-f:J~5RB5:1OOO--DEBRIS/LITTERDISPOSAL ~CO-NTRACTED SERV - '-~--3:S00-----7287--3()8% 10,787 208% 43% 5,000'11.60.22.4.5RC1.1 000 ASPHAUPATCHING-':-cor,iTR SERV & PURCH OF MATRl..S 99,153 100,000 (847) 99% . il9,'·i53 ==::'-~1~/;;-Y5°X 25 000 - ---

~-~~~:T~g~-;~~f-~~g~~~~~~~;~~N-T~~~~~CSTEE~VS:~~~i~ALS ·-==:---it~: =-~l~_~~~~==---~:~-;~~~ . ~ ~~:~~~--=::.~~~-=--~lfc~------~r~~f·--=====~--=~------==1T60224:5RC4:1000-RESURFACING - MISCELLANEOUS 10,000 5,000 5,000 200% 10,000 100%. _.1.4:.oQ%___ 75,000 re-al!<l.c;a_tion of account~ _11.6022.4.5RD1.1000- GRAVEL PATCHING 1 WASHOUi'S-CONTR SERV & MATRLS 14,849 12,000 ·----2:849---1240/~------·-----14,849----240T -50"/0 6,00011602245RD2:l000-'-GRADING - CONTRACTED SERVTCE-~----------===_==~~-=Ifm-----12,OOL==- (678) 94% =__~_=_11m-----=6% 0% 12,-=-0-;000;0----.--_-.--_--._-~ --_-_- =--=--=---_--._-lJ1-i30224':SRDilloo-- DUST LAYER - CONTRACTEDSE-RVICE 9,228 12,000 (2,772) 77% ~ -23%_ . _:4:?!0 7,00011.60.22.4.5RD5.1000 GRAVEL RESURFACE-MATERIAL -----------27,583'----1D,'ooo~ 17,583 276% 27,583 176% __:~9_o/9 5,000.11.60.22.4.5RE1.1000 WINTER CONTRACT-PLOWING'S: SALT 327,618 175,000 152,618 187% 327,618 87% 65% G 289,000 Increase winter mtnce costs11.60 224.5RE2.1 000 SANDING & SALTING - MATERIALS ONLY 438,413 300,000---138,413-"146%-·------438:413~----46%--=~_?!!9 G 380,000 Increase winter mtnce costs~

11.60.22.4.5RE41000 WINTER STANDBY - CONTRACTE-D SERVICES 147,651 176,0,90____ (28,349) 84%---------147,651----=16%-- .... :1?o/0 155,000 . _S1.602~:100()~-OTHR WINTER EQP RENTAL-GRADER 18,490 17,700 790 104% 18,490 4% __ ::§% 17,200 ..11.60.22.4.5RF11000 -----SAFETY DEV1CES - CONTRACTED SERV & MATERIALS 96,420 73-:500-' 22,920 131% 96,420 31% 1% 74,50011.60.22.4.62001000 CONTRTOR&RRES\T----· 910,000 910,000 100% 910,000 0% . - -00/,,- 910,000f:Jt6022A~64OO1060--CONTRTO RD REVOC RESV-~-- 50,000 __~]OOQ_=--~---~100%---~--5O,OoO----Oo/;;--.... :900;0 5,00011.60.22.4.6900 1000 DEBT PRINCIPLE 180,.oQCl...._ (180,000) 0% -100% -42%-=G----1~0~5....,0-.::4~6~M~a·7in-S~t:-.-.-------

11.60224.69002000 DEBT FINANClNG'COS'TS 65,OQO___ (65,000) 0% ----:.1000;; 185% G 185,315 Main St.~2.0.224.7000QQCJ.O MISCELLANEOUS_ 422 1,000 (578) 42% 422 -58% 0% 1,000 -~--------1116022.5.80108014 CONDITIONAL GRANT: AGGREGATE RESOURCES (38,252) (35,0005---'-- (3,252)'--109% (38,252) 9%-140/0 (40,000)f1-:60:2:z:s:a106.0000--- CONTR FR RESV- STABI L1zATiOi'J (10,700) --- --10,700~.~ -0% - ---------------=1OO%-~ ---~--50/; (11 ,200) . ~

11.60.22.5.8112.1000 CONTR FR DC'S ---.- (36,006)--- 36,000 -- 0% --~---------.::j()()%~-- 594% (249,710) Main Sl.11.60.22.5.8400.8409 . PAYROLL BURDEN REC'D FR DEVELOPERS (30,960) (30,962) '-~----2--1000;~----~--(30,96O)---- 0% -11% (27,520) .'-"---~---._--.--11.60.22.5.8400.8410 --RECOVCOSTWORKS -.._~... __~~~_m.__ (377,639) (193,000) (184,639) 1960/0 (377,639) 96% 22% (236,200)11.6022.5.8401.0000---RECOVERABLE COST VEHICLES (21,873) (21,703)--- (170) 101 % __~ .. _ (21,873) 1% 4%- (22,555)1160225.8402.1000 ----RECOV-COMM-ORGS/GROUPS (3,775) (3,775) 100% (3,775) 0% '--0% (3,775) -~11.60.22.5.8980.0000 - INVEST INCOME REVOCATION (57,173) (50,000) (7,173) 114% (57,173) 14% "::goo;; (5,000) MalrlSt-.---~--11.60.22.5.8990.0002 UNCLASSIFIED (1,827) (1,000) (827) 183% (1,827) 83% 0°/0 (1,000) ----f----------~-- Totals 2,900,477 2,944,019 (43,542) 99% 2,900,477 -1% 4% 3,070,234

3,431,976(531,499)

2,900,477

3,326,159(382,140)

2,944,019

69

ExpensesRevenuesNet

3,667,194(596,960)

3,070,234

1"\' ~ TOWN OF WHITCHURCH-STOUFFVILLE

1\ L\ 2009 BUDGETPUBLIC WORKS

~

FINAL A Annualizatlon Increases



ACCOUNT NAME

PRELIMINARYACTUALS

Dec 311 20082008

BUDGET

%SPENT

VARIANCE 1 REC'D

Budg to2008 EST'D 08ESTI Budg


2009FINAL

BUDGET NOTES

£~()l)SING GUARDS~

2-lc~~21 4.01010001 LABOUR CHARG~ES11.60.214.01 01.0005 ~. 'BENEFITS--1160.21 440500000 ~-MATERiALS&SUPPl..IES------~...__._----~

Totals

120%207%

68%123%

... ~~-59,624--20~~-33%§ .. 6.6;.Q9tLe:O.lin..cil..<lflprove~§9.~'liuif~

. ~32~:~IOI!o. "_4Z"Io~:_~ ._10,920_~_ .. ~.340 -32% 0% --500-------

64,096 23% 49% 77,420

64,096

64,096

51,996

51,996

ExpensesRevenuesNet

77,420

77,420

22,202

" ~---_.__.~,._-_.

22,202 -11% 20% 30,000--===-----00/;-----00;;----- -=2~100

-11% 28% 32,100(2,798)25,000

-;:-;:----c: ~ .-~-~----

...2.~;g_00 l2Z~)'_____=8'_=9.;..:%'____~ ..~0%

89%

PARKING LOTS~-:-23440001000- PARKING LOT MTCE-=-CONTRACTEDSERVICES---------_~f,262--11.60.234.3023.1000 PARKING LOT-l..EASE~AGRE-EME}~T------·-·

Totals 22,202

22,202

22,202

25,000

25,000

ExpensesRevenuesNet

32,100

32,100

~REET L1GHTING_ ~~~==~~o"'-c11.60.2444000.1000 STREETLIGHT MTCE- CONTRACTED LABOUR & EQUIP ~ __3.3",:,6~2-::-5 . 40;0::::0-::-0 (~6,375) 84%~60::-24440500000__ MATERIALS A.tliD SUPPLTES---_·· 16,523 25,000 (8,47'7) 66%

+H~;:::;~~~~~~ ~~~~~~O R & R~RESV-----··-~~~--------------------~--·-;:2C~~-~;c:~~;~;:;;~.~---- 2~~:~~~ «igQ)--1~:--3:Hi514.5.8990.0000--UNCLASSIFIED- (505) (250) (255) 202%

Totals 269,353 285,750 (16,397) 94%

-C'~----_~-"'-..-.-----..---- ... -~.~~----.-~~--

33,625 -16% 3% 41,24016,523-::3':c4°::;.Yo----::0.;;%.;.~-------25~00"'0:-----···-·------.

204,710 -1% 11% 229:O(;O----------·--·--_-_-_~ _

15,000 0% 0% 15,000(505) '102% 0%-(250)----

269,353 -6% 8% 309,990

269,858(505)

269,353

286,000(250)

285,750

ExpensesRevenuesNet

310,240(250)

309,990

~6~~4L~~~~~00ci --·:;;T-::cR-;-A-::cFF;o;I~C--;-L1GHT-MAINTENANCE.1LEJ9:25441 00.0000 TRAFFIC L1Gl-ifS-i~NERGY -~

Totals

c_;c-:---~. .~-------.--.

_____._?,~6-=-07:c---.~.9,000 J1,393) 85%4,036 5,500 '(1,464) 73%

11,643 14,500 (2,857) 80%

----;:7;-:,6:;-;0:::;7:----715~O!<~o=-~~-_-_-~-4;''X-;-o..·~-------9,36~6--~------------··4,036 -27% 27% -----. 6,980----··~.~ ...--~----~.~-.- .

11,643 -20% 13% 16,340

11,643

11,643

14,500

14,500

ExpensesRevenuesNet

16,340

16,340

~EW~~_ ~~~ ~~.~ ~_.__~___ ... ~.._.~ ._. ... .... _ .. ~_ ..~__~ . ....__~ .__.~~ ~_...~~ ..._.11:EJ92644000.1000 SIDEWALKS MTCE - SUMMER MAINT.=E::..;N::..;A::..;N:.::C:.=E'-- ~_c_::::9,841 10,000 (159) 98% 9,841 -2~'X..o - 5:.-c0% . ~_ !5!.(Lgo~ . ~~~_~._ ~1160.26440004001 ~~.SIDEWALKS SNOWPLOW-REIMB·.~- 129;250----80~00-0-----49~250-~-162%--: ____ J 29,250_..E32% 250r 100,0001'i6~026 4 6200-ioo-o~- CONTR TO R&R'RESV -- ~~'000--~-56~000-.-----------=jQQ%~ 50,000 0% O%~---- 50,060-----

11"6026"58400 1OOO~RECOVERY-YORKREGION-TRANSI'r (1 0,776)-(6,000j-----(4,776)-~ 180%-- (10,776) 80% 670/;------- (10,000)-~ ~.~-'-~---- . Totals 178,315 134,000 44,315 133% 178,315 33% 8% 145,000

189,091(10,776)178,315

140,000(6,000)

134,000

ExpensesRevenuesNet

155,000(10,000)145,000

70

lt1\' ~ TOWN OF WHITCHURCH-STOUFFVILLEl\ l\ 2009 BUDGET

PUBLIC WORKS~




ACCOUNT NAME

PRELIMINARYACTUALS

Dec 31/20082008

BUDGET

%SPENT

VARIANCE / REC'D

Budg to2008 EST'D 08EST/ Budg


2009FINAL

BUDGET NOTES

WASTE MANGMNT~.~--~..11.6027.4.2000000011:50:27":4.3000:366511.6027.5.89900000

Totals

850234,023

~----------- -~... -··~···'-·(10}30f--224,543

--~"---'"'---- -------,--_._----.~" --~---------.._.,,-_ ..-_2,00.0. . (1,150) 43% 850 -58% -50%

285210 -(51,187")--- 82% .-----234~6i3--=18%--------=14%(8'666j-- (2,330) - 129% -----(-16;330f 29%~-~5%

279,210 (54,667) 80% 224,543 -20% -16%

1~Q~__244,625

.·ii6:066j~-235,625

234,873(10,330)224,543

287,210(8,000)

279,210

ExpensesRevenuesNet

245,625(10,000)235,625

760,310 727,119 105% Expenses 781,700(145,710) (130,000) 112% Revenues (128,000)614,600 597,119 Net 653,700

995,183 1,014,329 Expenses 1,027,325(156,040) (138,000) Revenues (138,000)

Total Waste/Recycling 839,143 876,329 Net 889,325

Total Public Works 4,679,510 4,659,691 19,819 100% 4,679,510 0% 7% 5,000,471


Total Expenses 5,378,330 5,186,081TotaIRevenue ~(~6~978~,8~270)L--~(5~2~6~,3~9~0~)

Total Net ==4~,~67~9~,5;;1~0~=~4;a,6;;;5~9:f,6~9;,;1=

Subtotal

71

11%42%

7%

8%

5,745,681(745,210)

5,000,471

132,086239,361

20,356391,803

lt1\' ~ TOWN OF WHITCHURCH-STOUFFVILLE~ ~\: 2009 BUDGET

SEWER & WATER~




ACCOUNT NAME

PRELIMINARYACTUALS

Dec 31/ 20082008

BUDGET VARIANCE% SPENT/ REC'D

2008 EST'D 08EST/YR END BUDG

Budg toBudg

Incr/(Decr)

2009FINAL

BUDGET NOTESSEWER31.64.88.4.0100.0150 PAYROLL BURDEN~... ~__4:,!).3~_ 4,63501 100%4,?3L 0% 3% ~_. 4,7753164.88.4.0100.0151 SEWER SALARIES ALLOCATED .. 1Cj3,8.g_ 133,811 1'-TQQ~~:~ 133&1~-- 0%-~=23'Yo1.!)4:,037_. ~~~-----l31.64.88.4.0200.0201 CLOTHING ALLOWANCE·-··~--~-- .. _3..0.0.0._.___.3,000_ 100% 3,000 0% 0% 3,00031.64.88.4.0400.0000 TECHNICACTRAINlNGTClEVELOPEr\:fN:r ......?,!)20 6,600--~···-Ti520-~·11~():f=~:=-~=-7,620_-~15°/()=_~Ji"0.::.~=:=:··~::'7'..::,5c::.0'='0~~·-~~-----1iT64:88:4:1050.0000 INSURANCE~:~.::-._···-_-==~··~==_ .... J~,±~.2 19,455 ~_.__. ~_m_.1_o.o.'Yo __ ..... J.9.,±5L_._. 0% 66% ,.g.2~~ , .--131.6488.41180.0000 FACILITIES ALLOC C()..§.:r:§_.~ ~__ ..12,633... 12,633100%. __~_ 12,633 ()'Yo . __ ~~% ~_ ._. 13,012 ...~~__~cl3.4.88.4.1200.0000 TELEPHONE ... __ .__.~~~ .. ....12.24:_.. 1,523 100% 1,524 0% 12% 1,699 infl + new res/lines3164.88.4.1500.0000 ADVERTISING .... _1,~(J 1,320 "1OO%····----1,32o·0%----·1·~~--{514------..--31.64.88.4.1550.1551 POSTAGE - - ~~~~~ .3,§28 3,831 (3)._:=IQQ.~~ _ .3.!~8_=.::0%-·"-·-88°io--·_.~.....2~~ ~..__._31.64:88.4.16000000 FEES DUES & SUBSCRipTIONS ---~---- 269 267 2 101% 269 1% 57% 4203-1.64:88.4:18Ocj:<J606"RADiOS&-PAGEs·-~--·----'--"-'-·-·--- 504 500 4 .. 101%--'·-" 504 1% 77% ··· ..-·-·······~~8:oC8:c:5""'~~~~~---l

3164.88.4.20002602 PRINTING &OFFICE SUPPLIES::L248... 1,250 (2)-·--1600;~-.. ---1:248· "'·'00;;;-' 61 % 2,01031.64.88.4.2050.1000 OFFICE EQUIP. RENTAUM:fc~E--~-~---'---"" ~3,048....... 3,045 3100%-·..· 3,048 0% ·-·-33%-·--··-·~4'-:::,0-c48O::-n~e~w~e~q~uc-ip~~~-i

'31:64:88.4.2050.2051 COMPUTERMAINTENANCE8",4~..... 8,466 6 ···100o/~--·· 8,472 0% 64% 13,92031.64.88.4.2055.0000 COMPUTERLEASE--~-·._.. (1'§L 510 (528) "=4%".. (18)·1 04% -15%---··-·~";':43;;-:5""'''~~~~~~-i

3'f.64:88.4.2650.0001 SEWER BANK SERVICE CHARGES 1,200 (1,200) ... ~.. -100% 50% ····--····=c'c1c.:::,8-=-00=-~~~_~~

31]34'-88.4.3100.0000 REGIONAL LEVY 1,258,297 943,491 314,806 133% 1,258,297 33% 35% 1,275,50031.64.88.4.3500.0000 AUDIT FEES ---- ..:==--~===.-_=--===:_6,74'4-·--· 6,749 . -(5)'''-100%~---6,~-' 0% -18% -''---::'5,'-:c5::'01c--~~~~~-'-l

31.64.88.4.4050.0000 MATERIALS & sTipPLIES 172 700 (528) 25% 172 -75% 0% 70031:6'4.88.4.4S01.0001 SEWER MTCE'.:"MAINS -l..AS-:'12;528 12,532 (4) 100% 12,528 0% 18% _ 14,805~1':64:88.4.4S010004 SEWER MTCE-MAINS-VEH__.~ 1,836 1,832 ---4-. 100°10' 1~836----' 0% 26% 2,30031.64.88.4.4S01.1000 SEWER MTCE-MAiNS-MATERIALS&CONTRACTORS .._.~o.,±.?.§~"... 25,000 (4,522)82%-···· 20,478 -18% 0%'-.-..25,000-~--~_..~---31':64'-88.4.4S02.0001 SEWER MTCE-LATERAU;=LAB_7,Q.92..... 7,091 11QQ:";';:::::·· 7,092 0% 17%==::~:·"8,315·------II.63:J38.4.4S02.0004 SEWER MTCE-LATERALS'=VEH 852 855 (3) 100% 852 0% 17% 1,000~64:88.4.4S02.1000 SEWER MTCE-LATERALS_:.IVI~L ...1,400 9,500 (8,100) 15%

-- -. 1,400 -85% 0% 9,50031.64.88.4.4S04.1000 SEWER MTCE -EQUIP-MAT 375 3,000 (2,625)=-~T3%-"····· 375 -88% 00,{-········~"3'-',0"'0-=-0~~~~~~-CJ31.64.88.4.6200.1000 CONTR TO R & R RES\T·-------~~~-----..-·-·1.§Q~OOO---· 180,000100%-- 180,000 Oo/~·-~~-~-···2;:::0;:-;:0:"':,0;:-;:0c::0~~~~~-·~

31M.8If4.7000.0000 MISCELl..ANEc5LjS-----··-~~~~~..~-·-·--·~~-~-- 500 (500) ···-O~r·-'-- -100% 0% ~-=-::.::.'.5c.:0C20~~~~~~---

~64.885.81006.0001 CONTRIB FROMR.~§.ER\t~=:==..::.=----·:=·-·(14,737) · (14,737)-------0%-· ..··· (14,737) 031.64.88.5.8200.8202 SEWER BILLINGS ..~~_.~.. . . J.1.,623,226) (1 ,346,796) (276,430)---121°/~--·" (1,623,226) 21 % 32% - ·F=77=2~5c=68=C)~~~~-·_"31.64.88.5.8250.0000 RENTAL INCOME .. J~~,632) (12,000) (632)--Oo/~ ..... (12,632) 5% -100%- - ..-. 031.64.88.583008317 SEWER CONNECfloN-S-··"--·---· (500) 500 ---.'()o/~.-" -100% -80% ·--;-(1:-;O""O:o-)~-~~~~-·--J

'3"1:64.88.5.8400.8410 SEWERS - RECOVERABLErCOST------ ~-----' ...- ~:3Q1[.--. (3,000) __ ._.2,696 ==.--o~--.... . (304) -90% 0% -.. -..... (3000)31.64.88.5.8980.0000 INVESTINCOMESEWER"F-(TN~D~-~'-'-._._." m (6,497) (5,000) .. ..' . (1 ,497)136o/~n"·'·_--(6 497) 30% ~40% (3000)316488.58981.0000 "PENALTY-&li\ITERESTSEW~-- .. -·--~---(3"3-:722) (26,000) ....-- '''.-(7,722)-130% -''.'.-733:722) 30% 0%·_~·---(26000)~--~-----·

Totals 0%

1,691,118(1,691,118)

-

1,393,296(1,393,296)

72

ExpensesRevenuesNet

1,804,668(1,804,668)

TOWN OF WHITCHURCH-STOUFFVILLE2009 BUDGETSEWER & WATER

FINAL A Annuaiization Increases



ACCOUNT NAME

PRELIMINARYACTUALS

Dec 31/20082008

BUDGET VARIANCE% SPENT1REC'D

2008 EST'D 08ESTIYREND BUDG

Budg toBudg

Incr/(Decr)

2009FINAL

BUDGET NOTES

WATER41~6·5.79.4~0100.0150 PAYROLL BURDEN ···~~~~.·~22·,Q~[.~~·~~~=~~~~~(f83 (~) 1'6b61t;'- ----------~- .. ~ .S[~~____ 3% . ..?2,7~,.~_,_ --------------

41.65.794.0100.0151 SALARIES ALLOCATEDFIXED~~Z,624 _~§7,621. 3 100% 267,624 0% 23%._ ~~8,073 _ _._._.41·.65~79402000201'CLOTHING ALLOWANCE_A.,000_._~_3,000.____ _ 100°;" "'-"3,000--0°);' O% ,_,~,000 __ _ __ .. _4r.E3.[I9.4.0400.0000--.:rE~!:it:'JlgACTRAININ.G.I·.~g;':2tLQ~ME.BI·_ . j),4:01 __. __9,000 __. 402 ·····104% 9,402 4% "0% .. . __ ....9,QOO _ .. ~ _41 :§~J:94.1 050 OOOO_!t:'J.~LJ.~1'J<::'E_ ... ... .._ ._.._... _n-,4:.4:.~_ ... _ 23 ,451 ________._j~ 100% 23,448 0% -(:,.6°70 ~~-'~1~ _41.65.794.1180.0000 FACALLOCATIONCOSTS 18,854 18,854 ._. 100% 18,854 0% "'30lo' 1,9~?_Q.. . _4T6'5:'79412000000 -TELEPHONE- .... ··········----~---·..-----------~3 ...~~. 2,664 594 122% 3,258 22%--13% 3,021 newr~.£Iin~_s. _4T6'5:794:15000000--Ai:5VERT!SING2,7~Q__ 2,538 212 108% 2,750"~--16%------- 2,9384'1.65.794.1550.1000 READING/DEL.IVERY 38,015 30,000 .. ?,Q15. 127% 38,01527%-3%-----31,000m5:79,41550.1551 POSTAGE ""'7,764--' 7,765 (1)1"00°70"'-- 7,764 0% 85%_~ __ ..-':..1..""4:'-':,,4:-:00-:0-0--__-..-----.--1

4T65.79,41600.0000 FEES, DUES&·SUBSCRIPTIONS'?...Z§..2_._ 3,493 . (741).·7fJ°;"· 2,752 -21% -17%_.. . 2,90541':65~79:4.18000000 RADIOS&PAGERS----- 519 500 19 '104% 519 4% 77% 88541.65".79.4.2000.0000 PRINTING & OFFICE-'S(iPPLIES --------2~256·_··~··- 2,250 -----------------6---- 1~60·%--'·-·-----· 2,256 0% 66~_~~~~-_=_=_~~~3-J~-------- .-----------41':'65.79.4.2050.1000 OFFICEEOUIF:lRENTAUMTCE ···32~ ....._ .. 3,553 (1)10~0'Y,,-~.~.='-" 3,552 0% 34~... __...... . 4,752 new equipment41:6'5-:79.4.2050.2051 COMPUTERMAINTE"NANCE 9,204 9,207 (3) 100% 9,204 0% 64% 15,08041.65.79.4.2055.0000 COMPUTER LEASE----·· (18) 510 (528) . ----·-=4o/~· (18) -104% -15%---"-" 43541.65~79.4.25120001 WATER.TESlJIiQ~~ABOU~ .62,004--" 66,824 (4,820)93%·.... 62,004 -7% 9%· ....72,828--..- ..--------

41.65.79.4.2512.0004 WATER TESTING-VEHICLE __~_s.532 .. 5,533 (1) ... .1QO~=~~~·..-- 5,532 0% -1% 5,50041.65-:7'9.4.2512.1000 WATER TESTING-:'MATERIALS & SERVICES 62,461 62,000 461 101 % 62,461 1% -35% """"40::',':o0.;c00~--------f41~6'5·.79.4.2650.2652 WATER BANK SEf3St.IC~J:1ARQI::..... .3~012--" 1,800 1,212 167%--' 3,012 67% 22%_ ..__...2?00 _41.65.79.4.3100.0000 REGIONAL LEVYgf.I::.~J:I.t'l.G _1.329,213 1,175,990 153,223·-11·3%------· 1,329,213 13% 1'6% - _~..1.,~67,56041.65'.79.4.35000000 AUDIT FEES 7,74:9...... 7,741 (1)·· ..100%--.... 7,740 0%"':-1"8% ···· .. ~,36041'.'65-:79.4.4000.4044 MTCE - EQUIPMENT=.......· 233 1,000 (76ZL t3.°j(,_... 233 -77% .--- Oo/.,~•.. __ ..... 1,-:0-0-:0-00::-----------141.65.79.4.4050.4051 TOOLS-""7;'805'" 15,000 (7,195) 52% 7,805 -48% -33% 1.;,:0:..'.,0=-0:..:0:....... -141.65.79.4.45000000 VEHICLE MTCE&REPAIRS'- .... 2,4~! ._.2,000 491~-125%-- 2,491 25% 0% 2,00041.65.79.4.4550.1000 VEHICLE OPERATING EXPENSE 7,§l.E3,Q . 7,000 960h4"%-..·· 7,960 14% 11% 7,80041.65.79.4.4550.2000 VEHICLE LEASEIWATER_._......... 3,600 (3,600)==-0'[=.--'-- -100%.__ :lQQf~....~====...:..'.::.::.:-----------I41.65.i9.4.4w01.0001 WATER MTCE-WATER MATNS-LAB 56,80,?, 56,807 1 100% 56,808 0% 10%_ 62,42441:6'579.4.4W010004 WATER MTCE·WATER MAINS-VEH4,81..2.. .. __ .~:!.L 1 . ·100%.... 4,812 0% 6% --::-5'-:,1-;::OCO'O--,.-..-_--_-_---__-.__-I41.65.79.4.4W01.1000 WATERMTCE':-WATERMAINS- MATE'RIALS .. 44,5()~... ~~5,000_.=_=~,566~~-·12io;.;---- 44,566 27%---3%----- 36,00041.65.79.4.4W02.0001 W,A,TERMTC'E::·iJ\TERATS-LAB __.. .. _.~i,~~.E3...... 24,396 ... "1'00% 24,396 0% ....11%--=====~_~~'-~ .._41.€35.·79.4.4W02.0004 WATER MTCE.LATERALS-VEH...1.E3'11...... ~608 .... 4 ·10..6%---..·------ 3,612 0% 27% 4,600 increase in staff41':'65)9.4.4W021000"WATERMTC'E::L.ATE-Rli.LS·MATERIALS 20,734 20,000 7341'04%"--" 20,734 4%--3%·-==.==·.=~0,60041.65.79.4.4W03.0001 WATER MTCE-HYDRA-NTS::[AB . ~_ 13]E3,tf=.. 13,366 2 .. 100% .... 13,368 '0%'-------9% 14=-.,'::.5=-65---i--nc--re--a--s--e~in--s--t--aff~--14165.·7·9.4.4W030004 WATER MTCE-HYDRANTs.:VEH . . .. 1,~Q._ .. _.......1.264 ..~_.. _ ..__ J.4) ='100%-'-- 1,560 0% 28%----·--..---· 2,000 increaselllstaf!. __41.65.79.4.4W03.1000 WATER MTCE.HYDRANTS::MATERIALSg,ZZQ..... 12,000 770 T060;;--' 12,770 6%·3%·.·.••·=...=.12,40041.65.79.4.4W04.0001 WATER MTCE::METERS':-LAB 43,502 30,073 13,42914·50;;------- 43,502-~--~' 4% 31:"-,2""1'-::3---41~65.79.4.4W04.0004 WATER MTCE·METERS=-VEH . =••-"=~Q. 301 (1) ·······10·00;;·· ..·---·--360 ..·-- 0% 66% __ ... 500 _~1.6ti,I.§l.4.4W04~1OO0 WATERr-Jll"~~::MEtI::_RS::MAT_____________ ..~~,~~_.___ 100,00o . ._.1.3.55) . ····1 00%-"---99,645 '''-~~~-ooio 100,000 .._4:.1..:.§ti!'.~.4·6200c1OO_() _c:;.Qt-J.~~:r:.O_~.B,B. RI::.SV ..... _._________ 200,000 ...~QQ,()'O.Q__ 100% 200,000 0% 10%--=1~-,ooo-----·41.65.79.47000.0000 MISCELLANEOUS----:r:668' 1,500 1681110;; 1,668 11% .. 0%-'- 1,500

73

,"

\' ~ TOWN OF WHITCHURCH-STOUFFVILLE~,~, 2009 BUDGET

SEWER & WATER~




ACCOUNT NAME

PRELIMINARYACTUALS

Dec 31/20082008

BUDGET VARIANCE% SPENT1 REC'D

2008 EST'D 08ESTIYR END BUDG

Budg toBudg

Incr/(Decr)

2009FINAL

BUDGET NOTES

Total Sewer and Water

2,430,652(2,430,652)

2,258,403(2,258,403)

ExpensesRevenuesNet

2,553,502(2,553,502)

Total Expenses 4,121,770 3,651,699Total Revenue (4,121,770) (3,651,699)

Total Net _........>-'-'--'~"-'-"'--_'-'-'-':..::...::-'-"-'-"-L.


Subtotal

74

19"1019"10

0"10

0"10

4,358,170(4,358,170)

FINAL

SOURCE OF FUNDING


-~---------------- -----------------------New DONATIONS, TOTAL

GROSS Change DEV. CAPITAL PARK GRANTSt SUBSIDIES OTHERYear PROJECT DESCRIPTION AND LOCATION COST Resch CHARGES RESERVES TRUST DEBT & OTHER FUNDING DESCRIPTIONS

2009 PUBLIC WORKS ADMINISTRATIONInfrastructure Design Services 30,000 30,000 30,000

Scan Engineering Drawings 10,000 N 10,000 10,000

Total Public Works Administration-2009 40000 40 000 40 000

2010 PUBLIC WORKS ADMINISTRATIONRoad Needs Update 25.000 N 25,000 25,000

Infrastructure Design Services 30,000 30,000 30,000

Total Public Works Administration-2010 55.000 55000 55 000

2011 PUBLIC WORKS ADMINISTRATIONInfrastructure Design Services 30.000 30,000 30,000

Total Public Works Administration-2011 30000 30000 30000

2012 PUBLIC WORKS ADMINISTRATIONInfrastructure Design Services 30,000 30.000 30,000

Total Public Works Administration-2012 30000 30000 30 000

2013 PUBLIC WORKS ADMINISTRATIONInfrastructure Design Services 30,000 N 30,000 30,000

Total Public Works Administration-2013 30.000 30,000 30,000TOTAL PUBLIC WORKS ADMINISTRATION 185,000 185,000 185,000

2009 PUBLIC WORKS ADMIN GROWTH RELATED

Tota! Public Works Admin Growth Related-2009 - -

2010 PUBLIC WORKS ADMIN GROWTH RELATEDTraffic Operation Study 50,000 R 25,000 25,000 50,000

Total Public Works Admin Growth Related-2010 50000 25.000 25000 50000


Public Works Operation Study 50,000 R 25,000 25,000 50.000

Total Public Works Admin Growth Related-2011 50 000 25000 25000 50000


Total Public Works Admin GrowthRelated-2012


- Total Public Works Admin GrowthRelated~2013

TOTAL PUBLIC WORKS ADMIN GROWTH RELATED 100,000 50,000 50,000 100,000

75

FINAL

SOURCE OF FUNDING


---~-------------------~------------

New DONATIONS, TOTALGROSS Change DEV. CAPITAL PARK GRANTS! SUBSIDIES OTHER


2009 TRANSPORTATION SERVICES· ROADSSlurry Seal Application

Vandorf-WardenlWoodbine 30.000 30,000 30.000Bethesda-Ratcliff/Kennedy 11,000 11,000 11,000

Tenth UnefLincolnvme Lane 18.000 18,000 18.000Forest/RatclifffShalomfFaulkner 21.000 21.000 21,000IroqUOIs Drive Drainage Outlet 25,000 25,000 25,000

Warriner Sf Overlay 20.000 20,000 20.000Loretta Cras Overlay (Spot Repair) 25,000 25,000 25,000

Rehabilitation ProjectsManitoba-Hawthorne to Park Dr 68,500 68,500 68,500

Bethesda -Woodbine to Fox Farm Gate 58,000 58,000 58.000VanVaHey Rd-Woodbine Ave to north limit 38,000 38,000 38,000

Bethesda -48th to Ninth (Spot Repair) 87,000 87,000 87,000Lakeshore Rd (Spot Repair) 48,500 48,500 48,500

Civic Avenue-Road improvement 50,000 50,000 50,000

Total Transoortatjon Services-Roads 2009 500000 500000 500000

2010 TRANSPORTATION SERVICES· ROADSPreventative Maintenance 150,000 150,000 150,000

Rehabilitation (Resurfacing) 300,000 300,000 300,000Town Share of Stouf. Station Parking Lot Rehab 100,000 R 100,000 100,000

Miscellaneous 100,000 100,000 100,000

Total Transnortation Services¥Roads 2010 650000 650000 650000

2011 TRANSPORTATION SERVICES· ROADS

Preventative Maintenance 150,000 150,000 150,000Rehabilitation (Resurfacing) 300,000 300,000 300,000

Miscellaneous 100,000 100.000 100,000

Total Transportation Services-Roads 2011 550000 550000 550000

2012 TRANSPORTATION SERVICES· ROADSPreventative Maintenance 150,000 150,000 150,000

Rehabilitation (Resurfacing) 300,000 300,000 300,000Miscellaneous 100,000 100,000 100,000

Total TranSDortation Services-Roads 2012 550000 550000 . 550000

2013 TRANSPORTATION SERVICES· ROADSPreventative Maintenance 200,000 N 200,000 200,000

Rehabilitation (Resurfacing) 350,000 N 350,000 350,000Miscellaneous 100,000 N 100,000 100,000

Total TransDortation Services-Roads 2013 650000 650000 650000

TOTAL TRANSPORTATION SERVICES· ROADS 2,900,000 2,900,000 2,900,000

76

FINAL

SOURCE OF FUNDING


-~~~---~--- -~---~---- -----------------~---~--------

New DONATIONS, TOTALGROSS Change DEV. CAPITAL PARK GRANTS I SUBSIDIES OTHER


TRANSPORTATION SERVICES·MAIN STR. PROJECT· GROWTH2009 RELATED

Recons Ringwood Pond 400,000 C 344.000 56,000 400.000 Rd Revoc'n Res (If avail), 86"/odc, 14%resUtility relocation 230,000 C 111,800 18,200 100,000 230,000 DebentLlf€ required jf no grant awarded

Construction (Eng) 2,275,000 C 40,000 2,200,000 35,000 2.275.000 Debenture required if no grant awarded &

Regional subsidy re: gateway feature elc Oct 7

Total Trans. Serv,~-Main St-~ Growth Related-2009 2905 000 495800 74200 2.300000 35 000 2905 000TRANSPORTATION SERVICES·MAIN STR PROJECT· GROWTH

2010 RELATEDMain St Reconstruction Phase HI (Winona/Ninth Line 600,000 C 516,000 84.000 600,000

Total Trans_ Serv.--Main 8t-- Growth Related-2010 600 000 516.000 84000 600000

TOTAL TRANSPORTATION SERVICES· MAIN STR. PROJECT ••GROWTH RELATEC 3,505,00 1,011,800 158,200 2,300,000 35,00C 3,505,000

- CAPITAL RES. 1S REVOCATiON RES. FOR MAIN ST.

77

FINAL

SOURCE OF FUNDING


---------------- ~-----------------------



2009 TRANSPORTATION SERVICES-ROADS GROWTH RELATEDMlHard ISlouffer Resurfacing 60.000 N 38,400 21.600 60.000

Main St - Rehab Design 80,000 C 52,000 28,000 80,000

Total Transnortation Services Roads- Growth Related-2009 140 000 90400 49600 140000

2010 TRANSPORTATION SERVICES-ROADS GROWTH RELATED

81. Johns Sdrd/9th Line to York Rd 30 215,640 C/R 71,161 144,479 215,640Main St-Ninth Line to Park Dr 419,280 272,532 146,748 419,280

Traffic Timing System Arterial Roads 174,200 149,812 24,388 174,200Main St-Park Dr to Tenth Line 408,840 265,746 143,094 408,840Traffic Calming-Exist. Streets 84,000 84,000 84,000

Traffic Timing System-Other Roads 175,560 175,560 175,560

Total Transportation Services Roads-Growth Related-2010 1477 520 1018,811 458709 1,477 520

2011 TRANSPORTATION SERVICES-ROADS GROWTH RELATEDSlater's Rd-Forest Trail to Warden Ave 404,240 4,042 400,198 404,240

Gateway Features-Main st East End 113,160 48,659 64,501 113,160

Total Transportation Services Roads-Growth Related-2011 517400 52701 464699 517400

2012 TRANSPORTATION SERVICES-ROADS GROWTH RELATEDGateway Features-Ninth Line North 113,160 48,659 64,501 113,160

Traffic Calming-Exist. Streets 84,000 84,000 84,000

Total Transportation Services Roads-Growth Related-2012 197160 132659 64501 197,160

2013 TRANSPORTATION SERViCES-ROADS GROWTH RELATED

Total Transoortation Services Roads-Growth Related-2013

TOTAL TRANSPORTATION SERViCES ROADS-GROWTH RELATE[ 2,332,080 1,294,571 1,037,509 - - 2,332,080

78

FINAL

SOURCE OF FUNDING


------------------- ---------------------------------New DONATIONS, TOTAL

GROSS Change DEV, CAPITAL PARK GRANTS I SUBSIDIES OTHERYear PROJECT DESCRIPTION AND LOCATION COST Resch CHARGES RESERVES TRUST DEBT & OTHER FUNDING DESCRIPTIONS

2009 SIDEWALKSWalkway· Windsor Dr. 10 Valley Rd· Slairs, Railingl 10,000 C 10,000 10.000

Tenth Ime - NOfth St to Hemlock (west side) 85,000 N 85.000 85,000 temporary hard surface sidewalkMain St RepaIrs 40,000 40,000 40,000

Walkway - Windsor Dr. to Lakeshore Rd Fence, Stairs, RailioQ 10,000 10,000 10,000Various Repairs 80.000 80.000 80,000

Total Sidewalks 2009 225 000 'r"225,000 225 000

2010 SIDEWALKSTenth line- Main to Northern Gate (east side) 100,000 N 100,000 100,000 temporary hard surface sidewalk

Main St Repairs 25,000 25,000 25,000Construction SIW Repairs 80,000 80,000 80,000

Tota! Sidewalks-2010 205 000 205 000 205 000

2011 SIDEWALKSConstruction srw Repairs 80,000 80,000 80,000

Total Sidewalks-2011 80 000 80 000 80 000

2012 SIDEWALKSConstructIon SfW Repairs 80,000 80,000 80,000

Total Sjdewa!ks~2012 80 000 80 000 80 000

2013 SIDEWALKSConstruction SIW Repairs 100,000 100.000 100,000

Total Sidewalks-2013 100 000 100 000 . 100000

TOTAL SIDEWALKS 690,000 690,000 - 690,000

2009 TRANSPORTATION SERVICES·EQUIPMENT

Flatbed Truck 60,000 R 60,000 60,000 replace #27, delete Bobcat loader (2010)

Total Transoortation Servlces-Eouioment-2009 60,000 60 000 60 000

2010 TRANSPORTATION SERVICES·EQUIPMENTReplace 1/2 Ton Pick Up 40,000 40,000 40,000

10 Ton Tandem Dump Truck #16 210,000 R 210,000 210,000Brine Application System for Winter Mtce 150,000 R 124,500 25,500 150,000

Mobile Snow blower/Plow Unit 80,000 R 66,400 13.600 80,000Mobile Debris Vacuum Unit 70,000 R 58,100 11,900 70,000

Total Transoortation Services-Eauioment-2010 550000 249 000 301 000 550 000

2011 TRANSPORTATION SERVICES·EQUIPMENTSewer Flusher Unit 200,000 166,000 34,000 200,000

Road Sweeper 150,000 124,500 25,500 150,000

Total Transnortation SeNices~EouiDment-2011 350 000 290500 59500 350 000

2012 TRANSPORTATION SERVICES·EQUIPMENTPick up Truck Replacement #11 40,000 40,000 40,000

5 Ton Dump S/A Plow/Sander 200,000 200,000 200,000

Total Transnortation Services-Eouinment-2012 240000 240000 240 000

2013 TRANSPORTATION SERVICES·EQUIPMENT

3/4 Ton truck replace #59 40,000 N 40,000 40,0001/2Ton truck replace #60 30,000 N 30,000 30,000

Total Trans~ortationServices-Eauioment-2013 70 000 70 000 70000

TOTAL TRANSPORTATION SERVICES·EQUIPMENT 1,270,000 539,500 730,500 1,270,000

79


FINAL

SOURCE OF FUNDING----~------------------- -----------~-~--~-~-~----



2009 STREET LIGHTINGStreetlight Upgrades 5,000 5.000 5,000

.. Total Street ]jqhtinq 2009 5000 5000 5000

2010 STREET LIGHTINGStreetlight Upgrades 5.000 5.000 5,000

Post Top Streetlight Replacement Phase I 100,000 R 100,000 100.000

Total Street liohtino 2010 105000 105000 105000

2011 STREET LIGHTINGPost Top Streetlight Replacement Phase II 100,000 R 100,000 100,000

Streetlight Upgrades 5,000 5,000 5.000

Total Street liahtina 2011 105000 105.000 105.000

2012 STREET LIGHTINGStreetHght Upgrades 10,000 10,000 10,000

Post Top Streetlight Program Phase 111 100.000 R 100.000 100,000

Total Street liohtina 2012 110000 110000 110000

2013 STREET LIGHTINGPost Top Streetlight Improvements Phase IV 100.000 R 100,000 100.000

Streetlight Upgrades 10,000 N 10,000 10,000

Total Street liQhting 2013 110000 110000 110000

TOTAL STREET liGHTING 435,000 435,000 435,000

80

FINAL

SOURCE OF FUNDING

Town ofWhitchurch-Stouffvilie2009 Capital Budget & Five Year Forecast

------------------- --------------------New DONATIONS, TOTAL

GROSS Change DEV. CAPITAL PARK GRANTS! SUBSIDIES OTHERYear PROJECT DESCRIPTION AND LOCATION COST Resch CHARGES RESERVES TRUST DEBT & OTHER FUNDING DESCRIPTIONS

2009 SANITARY SEWERSConstruction/Misc. Repairs 60.000 60.000 60,000

Stouffville Rd San-Sewer Laterals 100,000 N 100,000 100,000 Recovery from residents (future connections)

Total SanitarY Sewers 2009 160.000 60000 100000 160000

2010 SANITARY SEWERSConstruction/Mise Repairs 200,000 200,000 200,000

Total Sanitary Sewers 2010 200000 200000 200000

2011 SANITARY SEWERSSewer Flusher 250,000 250,000 250,000

Construction Repair 200,000 200,000 200,000

Total Sanitarv Sewers 2011 450.000 450000 450000

2012 SANITARY SEWERSConstruction Repair 200,000 200,000 200,000

Total Sanitary Sewers 2012 200.000 200000 200000

2013 SANITARY SEWERSCube Van 25,000 N 25,000 25,000 shared with water

Construction Repair 200,000 N 200,000 200,000

Total Sanitarv Sewers 2013 225000 225000 - 225000

TOTAL SANITARY SEWERS 1,235,000 1,135,000 100,000 1,235,000

2009 WATERWORKSConsulting Services 25,000 25,000 25,000 CFWD from 2007

Water System Improvements 60,000 60,000 60,000

Total Waterworks 2009 85000 85000 85000

2010 WATERWORKSWater System Improvements 100,000 100,000 100,000

Total Waterworks 2010 100000 100000 100000

2011 WATERWORKSWater System Improvements 100,000 100,000 100,000

Total Waterworks 2011 100000 100000 - 100000

2012 WATERWORKSWater System Improvements 100.000 100,000 100,000

Total Waterworks 2012 100000 100000 - 100000

2013 WATERWORKSCube Van 25,000 N 25,000 25,000 shared wjth sewer

Water System Improvements 100,000 N 100,000 100,000

Total Waterworks 2013 125.000 125000 125000

TOTAL WATERWORKS 510,000 510,000 510,000

81

Engineering and Capital Projects

Tom Parry, P.Eng.Director ofEngineering and Capital Projects

Introduction

The Engineering and Capital Projects Department administers and oversees the servicing of new growth-relateddevelopment in the Town; co-ordinates the design and construction of the Town's Capital Works Programs in the areas ofroads, water and sewer services and new parks; and maintains and updates Master Servicing Plans and MasterTransportation Plans.

The Development Engineering Section is responsible for new development servicing, including the review and approval ofengineering design and inspection of all new urban infrastructures construction occurring in the Town through thedevelopment process up to and including assumption of plans of subdivisions. The Division also tracks and resolvesissues related to new infrastructure construction and grading.

The Capital Works Section manages the delivery of the Town's Capital Works Program including the co-ordination ofMaster Servicing Plans, environmental assessments, engineering design, project tendering and contract administrationand cost control.




Policy Guidelines/Legislation for Service Delivery

Promote efficient and effective client/customer access and response

Manage the provision of infrastructure to meet the objectives of the Town's Official Plan, Regional Plan andProvincial Policy Statements

Legislated requirements under the Planning Act, Development Charges Act, Conservation Authority Act, andrelated regulations, Environmental Protection Act, Drainage Act, and related Town by-laws.

Municipal Class Environmental Assessment

Town's Engineering Standards and Specifications

Department Objectives and Link to Corporate Strategic Plan

Develop a detailed work plan in consultation with Public Works and Leisure Services.

Continue to enhance customer service for both internal and external customers.

To take a leadership role in the delivery of the Town's engineering services that meet legislated and corporaterequirements.

To ensure the development of urban and rural infrastructure supports a sustainable community.

To inform and assist our key customers to ensure safe and orderly development, and to provide efficientdelivery of subdivision approvals, inspections and management systems

To ensure that urban and rural infrastructure built through the development process meets Town standards andrequirements.

To prepare engineering designs for capital works projects that meet Town engineering standards, are costefficient, that minimize impact on existing properties, and are constructed in a safe and timely manner withminimal disruption to the community.

To inform and involve the community in any proposed capital works.




2009 Key Initiatives

Phase in support staff to manage and deliver the Town's Capital Works Program.

Closely monitor new development servicing to ensure subdivision agreements are in compliance, particularlywith respect to site maintenance.

Implement a Storm Water Management Pond Water Guideline Improvement Program.

Undertake Capital Projects approved in the 2009 budget.


• Capital Projects Engineering


- Infrastructure planning - On an ongoing basis to meet objectives of Town

- Project management and Region Official Plans

Environmental assessments - Deliver projects in accordance with approved-Capital Budget

- Engineering design and approvals- Follow M. A. environmental assessment

- Contract administration process




Services and Performance (Con't)

• Development Engineering Services


- Servicing plans - Plans review for new development within 3-week turn

- Subdivision engineering servicing plansaround per review

Prepare & administer subdivision agreements- Complete assigned 2009 capital projects-

Prepare & administer servicing agreements- Respond to and track complaints and resolve each as- soon as possible

- Construction inspectionsIssue complaint tracker report on a bi-weekly basis-

- Complaint tracking & resolutionDevelop a 5-year Capital Works Program-

- Site Alteration Permits

Key Customers

Residents of Whitchurch-StouffvilleMayor & CouncilDevelopersBuildersBusiness Owners of Whitchurch-StouffvilleTown StaffRegion of York




Key Issues

Resources required to manage Capital Infrastructure Program

Region of York Master Servicing Plans - Water & Sewer

Co-ordination of Infrastructure to meet growth

External Transportation Capital Improvements

Source water protection

Water and sanitary sewers for Gormley

Servicing Requirement for Phase 2 Stouffville lands

Engineering Data Management System

Key Assumptions

Growth will continue at current levels

Availability of funding to meet infrastructure needs

Availability of resources to deliver capital program



~tI~ N TOWN OF WHITCHURCH-STOUFFVILLE

2009 BUDGET~ ENGINEERING AND CAPITAL PROJECTS

FINAL A AnnuaHzation Increases

G Growth Related Increasesl legislated Mandatory IncreasesS Service Level Changes

ACCOUNT NAME

PRELIMINARYACTUALS

Dec 31/20082008

BUDGET VARIANCE% SPENT I

REC'D2008 EST'D YR

END08ESTIBUDG

Budg toBudg

Incr/(Decr)

2009FINAL

BUDGET NOTES

Total Engineering and Capital Projects

651,251 640,335 Expenses(812,612) (758,000) Revenues(161,361) (117,665) Net

(161,361) (117,665) (35,221) 137% (161,361) 37% -90%

Total Expenses 651,251 640,335 17%Total Revenue (812,612) (758,000) 0%

Total Net (161,361) (117,665) ~90%

746,285(758,000)

(11,715)

(11,715)

746,285(758,000)

(11,715)


Subtotal

2008 Preliminary Actuals have been transferred from the old GIL account structure.

87

28%

1,5006,660

167,666175,826


FINAL

< -- -- SOURCE OF FUNDING -- ----- - -- ->


GROSS Change DEV. CAPITAL PARK GRANTS I SUBSiDIES OTHERYear PROJECT DESCRIPTION AND LOCATION COST Resch CHARGES RESERVES TRUST DEBT & OTHER FUNDING DESCRIPTIONS

2009 ENGINEERINGRoads

Design Church S1-Main to Park 30.000 C 30,000 30.000Rehab - Rose Ave-Burkholder St-Blake 950,000 C 71.054 878,946 950,000 Investing in Ontario Act Grant - CIC Sap 2/08

T 01al-EnoineerinQ - 2009 980000 101054 878946 980000


Design Blake Street 30,000 C 30,000 30.000Desjgn lloyd Street 50,000 RIC 50,000 50,000

Maytree Ave-Tindale Rd to Hawthorn 525,000 C 525,000 525,000 project to advance to 2009 pending award of grantVictoria St-Main to Sunset Blvd 550.000 C 550,000 550,000 project to advance to 2009 pending award of grant

Design Church Street-Frederick to North 40,000 C 40,000 40,000

Total Enaineerina - 2010 1195.000 1195000 1.195.000


Design South St 50,000 N 50,000 50,000Design North Street 50,000 C 50.000 50,000

Design Boyer St 40,000 RIC 40,000 40,000 moved from 2009Stouffer-Tenth 917,500 C 917.500 917,500

Pine St (Incl Walkway) 130,000 C 130,000 130,000Burkholder/Russell 1,100,000 C/R 1,100,000 1,100,000

Total Enoineerinq - 2011 2287.500 2287500 2287500


Design George Street 30,000 C 30,000 30,000Design Glengal1 Lane 40,000 C 40,000 40,000

Haw1:hom Ave-Tindale Rd to Millard St 650,000 C 650,000 650,000Blake St-Main St to Burkholder St 470,000 C/R 470,000 470,000

Lloyd St-Main St-South End 700,000 C/R 700,000 700,000

Total Enaineerina - 2012 1890000 1 890000 1 8900002013 ENGINEERING

Road~

Project Management 100,000 C 100,000 100,000Construction Edward St 640,000 N 640,000 640,000

Design Harding Gate 30,000 C 30,000 30,000 moved from 2010Design Loretta Cres. 30,000 C 30,000 30,000 moved from 2010

South Street 550,000 N 550,000 550,000North Street 550,000 N 550,000 550,000

Total Enoineerino - 2013 1.900000 100 000 1 800000 - - 1 900000

TOTAL ENGINEERING DEPARTMENT 8,252,500 100,000 7,273,554 878,946 8,252,500

88

FINAL

SOURCE OF FUNDING


< - -- --- ------ -------- --- ----->New DONATIONS, TOTAL


2009 ENGINEERING-SewerConstruction Rose Ave Sanitary Sewer 250.000 C 250,000 250.000

e--------- Total Ennineerinn Sewer - 2009 250,000 250,000 250.000

2010 ENGINEERING-SewerMaytree Sanit81)' 10,000 N 10,000 10.000

Victoria St~SanitarySewer 150,000 C 150,000 150,000

f--------- -Total Enaineerinn Sewer - 2010 160,000 160,000 - 160,000~.

2011 ENGINEERING-SewerBurkholder Sewer Replacement 100,000 N 100,000 100.000

Pine S1 Sewer replacement 33,000 N 33,000 33.000

- Total Enaineerino Sewer- 2011 133.000 133,000 133,000

2012 ENGINEERING-SewerHawthorne Sewer Replacement 10,000 N 10,000 10,000

Blake Sewer Replacement 150,000 N 150,000 150,000Lloyd Sewer Replacement 125,000 N 125,000 125.000

Total Enoineerina Sewer - 2012 285,000 285,000 285,000

2013 ENGINEERING··SewerSewer Replacement Edward St 80,000 N 80,000 80,000

North St 150,000 150,000 150,000South S1 150,000 N 150,000 150,000

Total Enaineerina Sewer - 2013 380,000 380,000 - 380,000

TOTAL ENGINEERING SEWER 1,208,000 1,208,000 1,208,000

2009 ENGINEERING-WaterRose Ave-Watermain Upgrade 180,000 180,000 180,000

Total Ennineerinn Water- 2009 180,000 180,000 180,000

2010 ENGINEERING-WaterVictoria Street-W/M Replacement 120,000 C 120,000 120,000

Maytree Ave W/M Replacement 100,000 C 100,000 100,000

1----------. - Total Enaineerina Water ~ 2010 220,000 220,000 220,000

2011 ENGINEER!NG~Water

Stouffer Street-Trunk Watermain Repair 150,000 C 150,000 150,000 Region fundedBurkholder I Russell St - W/M Replacement 80,000 RIC 80,000 80,000 moved from 2012

Pine St Water Services Replace 33,000 N 33,000 33,000

Total Enaineerina Water - 2011 263,000 113,000 150,000 263,000

2012 ENGINEERING-WaterHawthorn Ave W/M Replacement 150,000 C 150,000 150,000

Lloyd Street W/M Replacement 150,000 C 150,000 150,000 moved from 2011Blake Street W/M Replacement 120,000 C 120,000 120,000 moved from 2011

Total Ennineerinn Water- 2012 420,000 420,000 420,000

2013 ENGINEERING-WaterNorth Street W/M Replacement 100,000 100,000 100,000

South Street W/M Replacement 100,000 100,000 100000Water Replacement Edward St 25,000 N 25,000 25,000

Total Enaineerina Water - 2013 225,000 225,000 - 225,000

TOTAL ENGINEERING WATER 1,308,000 1,158,000 150,000 1,308,000

89

FINAL

SOURCE OF FUNDING


--~~-~-------~-- ------------~--_._------------

New DONATIONS, TOTALGROSS Change DEV, CAPITAL PARK GRANTS I SUBSiDIES OTHER


2009 ENGINEERING-GROWTH RELATEDRoads

Green Valley Circle Storm Sewer 29,000 N 29.000 29,000Project Management 100,000 C 100,000 100,000

Park Dr- Extension Ph2 1,936,360 C 1,936,360 1,936,360Beltline Storm Pond Construction

1~~~~~~N 431,300 703,700 1 135,000 Sheriff LC & Beltline

McCowan Rd"Vandorf Rd to Aurora Rd C 644,000 1,306,000 1,950,000 Capital Reserve required if grant not awardedO'Brien Ave-Design Main to Rose 100000 C 33,000 67,000 100,000

Traffic Signals~Weldon!HooverPark 153,954 C 153,954 153,954Sidewalks-Local Roads 105,535 C 94,981 10,554 105,535

Mattamy Storm Sewer (Sunset) 200,000 N 200,000 200,000 CFWD from 2007Traffic Signals 10th Line N. of Main 175,000 N 148,750 26,250 175,000

Road Reconstruction Main St. to 10th Line 200,000 N 170,000 30,000 200,000

Parks DEtY..~ment

Park Design 98,000 C 98,000 98,000

Total En ineerinq Growth Related- 2009 6,182,849 3,839,345 133,804 1,306,000 903,700 6,182,849


Project Management 100,000 C 100,000 100,000Traffic Signals Hoover/Sandiford 146,640 N 146,640 146,640Rupert Ave (West lawn to Ninth) 695,880 C 250,517 445,363 695,880 project to advance to 2009 pending award of grant

Traffic Signajs~Tenth linefMantle 146,640 C 146,640 146,640Traffic Signals-Woodbine/McArthur lnd Ave 146,640 C 146,640 146,640

Intersection lmprovements-Hwy 48 Var. Loc. 285,000 C 285,000 285,000Streetlights-Ninth Une/Hoover Pari< to limit of Dev 220,800 C 220,800 220,800Streetlights-Aurora Rd/Savoia Entrance to Schoo! 427,320 C 367,495 59,825 427,320

Streetlights-Hwy 48 (Middleburg to Savoia Entrance) 249,360 C 214,450 34,910 249,360Sidewalks-Local Roads 105,535 RiC 94,981 10,554 105,535 moved from 2009

New-Ninth Line-Heritage Walkway/Bike Path/SidewalksfStlgs 848,500 RiC 848,500 848,500 moved from 2009Off Road Multi -Use Trail 265,500 C 114,165 151.335 265,500

Naturalized WalkwaysfTrails 24,590 C 10,820 13,770 24,590Gateway Features-Ninth Une S 106,500 C 45,795 60,705 106,500

EA Bethesda Rd(Reg Rd 30-McCowan) 180,000 C 180,000 180,000Design-StlgfSidewalks Ballantrae~Hwy48/Aurora Rd 50,000 C 45,000 5,000 50.000

Traffic Timing System Arterial Roads 174,200 C/R 149,812 24,388 174,200Parks Development

Project Management 100,000 C 100,000 100,000Stouffville Creek I S. of Hoover Pk Dr 175,500 N 175,500 175,500

Park Design 98,000 C 98,000 98,000

Total Engineering Growth Related-2010 4,546,605 3,740,755 805,850 4,546,605

90

FINAL

SOURCE OF FUNDING

Town ofWhitchurch-Stouffvilie2009 Capital Budget & Five Year Forecast

---------------------- ----------------------------~---

New DONATIONS, TOTALGROSS Change DEY, CAPITAL PARK GRANTS I SUBSIDIES OTHER



Project Management 100,000 C 100,000 100,00081. Liqht~Hwv 48 - Bethesda to Millard S 200,760 C 172,654 28,106 200,760

Heritage Sidewalks-Local Roads 174,870 C 157,383 17,487 174,87010th Line - Bike Lane in Blvd 208,585 C 89,692 118,893 208,585

Traffic Signals-Tenth Line/Hoover Pk 146,640 C 145,174 1,466 146,640 moved from 2010St Uqht-Tenth Line-HoQver Pk to S Limit of Dev. 170,400 C 170,400 170,400 moved from 2010

10th Line S. Wideninfl/Reconstruction -Main to Town Boundar', 4,423,000 C1R 3,759,550 663,450 4,423,000 proiect to advance to 2009 pendinQ award of wantLoretta Cres (Watson Dr South for 250M const) 400,000 C 256,000 144,000 400,000

Bethesda Rd. Desiqn-Ninth Une to 10th Line 80,000 C 68,000 12,000 80,000Bethesda Rd-Woodbine Ave to 404 399,320 C/R 63,891 335,429 399,320Cheny S1-McCowan Rd to Hwy 48 926,320 C 305,686 620,634 926,320

Design Elm Rd - Westlawn to Summerfield 80,000 C 25,600 54,400 80,000FaiNiew Ave (Main to Elm Design) 50,000 C 23,000 27,000 50,000

Design~Rupert Ave - Westlawn to Glengall 80,000 C 25,600 54,400 80,000Design Winona Dr (Main to Rupert) 40,000 C 12,800 27,200 40,000

Design-Winlane-Elm to Rupert 30,000 C 19,500 10,500 30,0008tl9 -Hwy 48 - Millard to Hoover 241,440 C 207,638 33,802 241,440Heritage Sidewalks-Local Road 174,870 C 157,383 17,487 174,870

Sidewalks-Local Road 105,533 C 94,980 10,553 105,533Bike Lane in Blvd 208,585 C 89,692 118,893 208,585

Naturalized Walkwayrfrails 6,200 C 2,728 3,472 6,200Trail Bridge-Stouf Reservoir to Mtllard St 162,000 C 69,660 92,340 162,000

Par~~m~

Project Management 100,000 C 100,000 100,000Park Design 98,000 C 98,000 98,000

Park Construction Ballantrae S. Parkette 223,025 RIC 223,025 223,025

Total Engineering Growth Related- 2011 8,829,548 6,438,036 2,391,512 8,829,548

2012 ENGINEERING,GROWTH RELATEDRoads

Project Management 100,000 C 100,000 100,000Tenth Une North-Main St to Hemlock Dr 1,615,680 1,389,485 226,195 1,615,680

Desjgn-Bethesda-Hwy 48 to Ninth Line 80,000 68,000 12,000 80,000Bethesda Rd-Ninth to Tenth 1,037,410 881,798 155,612 1,037,410

O'Brien Ave/Main S1. to Rose Ave 801,138 C 264,376 536,762 801,138Winona Dr /Main to Rupert 279,800 89,536 190,264 279,800

Winlane Drive-Elm Rd-Rupert Ave 84,960 27,187 57,773 84,960Road Stream Crossing-Bakerhill Rouge 1,410,419 1,410,419 1,410,419

Road Stream Crossing-Mauro-Ronco/Rouge 1,489,879 1,489,879 1,489,879Traffic Signals-rlwy 48/Bethesda Rd 146,640 126,110 20,530 146,640Traffic Signals-Ninth Line/Bethesda 153,954 132,400 21,554 153,954

Traffic Signal ~ Park Drive South/Hoover Park 153,954 153,954 153,954Traffic Si~nals Main St (10th Line North) 146,640 124,644 21,996 146,640

Intersection rmprovement Ninth Line 570,000 570,000 570,000Stlg~Tenth Line Main 8t to Forsythe Lane 134,100 134.100 134,100

Sidewalks~AuroraRd-Savoia to Ball. School 581,050 RIC 522,945 58,105 581.050 moved from 2010Sidewalks-Hwy 48-Middleburgh to Savoia 305,670 RIC 275,103 30,567 305,670 moved from 2010

Herita~e Sidewalks~UpperTier Road 202,320 182,088 20,232 202,320Heritage Sidewalks Local Roads 174,870 157,383 17,487 174,870

Sidewalks-Local Roads 105,535 94,981 10,554 105,535Bike Routes~on Road Signed Route 49,680 21.362 28,318 49,680

Bike Routes-on Road Lane 28,680 12.332 16,348 28,680Naturaliz.ed Walkwaysrfrails in Blvds 24,590 10,820 13,770 24,590

Parks DevelopmentProject Management 100,000 C 100,000 100,000

Park Design 98,000 C 98,000 98,000Park Construction Bloomington Parkette 223,025 RIC 223,025 223,025

- Total Enaineerino Growth Related- 2012 10,097,994 8,659,927 1,438,067 10,097,994

91

FINAL

SOURCE OF FUNDING


----------------~-- -----------~------------




Project Management 100,000 C 100,000 100000Stream/RailfCrossing-Ringwood Dr Bridge 1,489,879 RIC 1,489,879 1,489,879 moved from 2011

Stream/RailfCrossing-Ringwood Dr Bridge 2 1,489,879 RIC 1,489,879 1,489,879 moved from 2011

EA Design(Bethesda,Kennedy to McCowan) 200,000 C/R 32,000 168,000 200,000Bethesda Rd-1 Dth line to Reg Rd 30 496,626 C 422,132 74,494 496,626

Bethesda Rd 48 to Ninth 1,000,000 N 850,000 150.000 1,000,000 dc #rds-20Fairview Ave/Main St to Elm Rd 687,840 R 316,406 371,434 687,840

Parks DevelopmentProject Management 100,000 C 100,000 100,000

Park Design 90,000 N 90,000 90,000Gormley Parkette 223,025 N 223,025 223,025

Total Enqineerinq Growth Related- 2013 5,877,249 5,113,321 763,928 5,877,249

TOTAL ENGINEERING GROWTH RELATED 35,534,245 27,791,384 5,533,161 1,306,000 903,700 35,534,245

92


FINAL

SOURCE OF FUNDING~~----~--------__H~________~___~________>



2009 ENGINEERING-SEWER GROWTH RELATED

Total Enaineerina Sewers Grow"th Relat-ed- 2009 -


Total Enqineerinq Sewers Growth Related- 2010 - -2011 ENGINEERING-SEWER GROWTH RELATED

Loretta Cres(3.0 m sewer) 72,400 N 62,264 10,136 72,400

Total Enoineerina Sewers Growth Reiated- 2011 72,400 62,264 10,136 72,400

2012 ENGINEERING-SEWER GROWTH RELATEDSW Pumping Station & Forcemain-lndustria! Area 1,448,494 1,419,524 28,970 1,448,494Sub-Trunk 1 (Westfield Est) 375dla @5m average 329,604 323,012 6,592 329,604

450 dia @46m Sub-trunk (Westfield Est) 36,047 35,326 721 36,047Sub-Trunk 1 (RR#30) 450 dia 5.7m avg 278,265 272,700 5,565 278,265Sub-Trunk 1 (RR#30) 525 dia @ 6.8avg 325,002 318,502 6,500 325,002

Easement~Cam Fella Blvd 13,150 12,887 263 13,150Easement-Cam Fella Blvd 17,300 16,954 346 17,300

Total Enqineerina Sewers Growth Related- 2012 2,447,862 2,398,905 48,957 - 2,447,862


Total Engineering Sewers Growth Related- 2013 - -TOTAL ENGINEERING SEWER GROWTH RELATED 2,520,282 2,461,169 59,093 2,520,262

93

FINAL

SOURCE OF FUNDING


-~"._---------------- ------------------------~-

New DONATIONS, TOTALGROSS Ch<mge DEV. CAPITAL PARK GRANTS I SUBSIDIES OTHER


2009 ENGINEERING·WATER GROWTH RELATED

400mm Watermain/100mm Park Dr 112,800 C 99,264 13,536 112.800400mm Oversizing-Lebovic 148.500 C 130,680 17,820 148,500

40Qmm Watermain!100mm Park Dr 145,200 C 127,776 17,424 145,200400mm Watermajnf-Park Dr 100,320 C 88,282 12,038 100,320 across creek to leboYic Lands

400mm Watermain/l OOmm Park Dr 30,480 C 26,822 3.658 30,480400mm Watermain/100mm Ex Park Dr 138,480 C 121,862 16,618 138,480

300mm Watermain/150mm Ex-Stouffer St 49,663 C 43,703 5.960 49,663300mm Watermain-Tenth Line 83,640 C 73,603 10,037 83,640400mm Watermain-Tenth Line 90,240 C 79,411 10,829 90.240 10Th Line South Hoover Pk Dr300mm Watermain-Tenth Line 150,480 C 132,422 18.058 150,480 10Th Line South Hoover Pk Dr.400mm Watermain-Tenth Line 45,240 C 39,811 5,429 45,240 10Th Line South Hoover Pk Dr4QOmm Watermain-Tenth Line 290,760 C 255,869 34,891 290,760300mm Watermain-Tenth Line 133,800 C 117,744 16,056 133,800

Total Enoineerina Water Growth Related- 2009 1,519,603 1,337,249 182,354 1,519.603

2010 ENGINEERING-WATER GROWTH RELATED

Watermain 400mm-Main Street 240,720 C 211.834 28.886 240,720400mm Watermain-Hwy 48,Stouf Rd to Hoover Park Dr 496,626 C 437,031 59.595 496,626

Total Enaineerina Water Growth Related- 2010 737,346 648,865 88,481 737,346


Loretta eres-Water Service replace 23,000 N 20.240 2,760 23,0002S0mm Watermain-Hwy 48 414,120 C 364,426 49,694 414,120

200mm Watermain RR#30 Main St to Loretta 198,650 C 174,812 23,838 198,650300mm Watennain-RR #30 479.520 C 421,978 57,542 479,520

Phase Development Oversizing 39,972 C 35,175 4,797 39,972

Total Enqineerinq Water Growth Related- 2011 1,155,262 1,016.631 138,631 1,155,262


Easement-Cam Fella Blvd 15,780 13,886 1,894 15,780Easement-Cam Fella Blvd 20,760 18,269 2,491 20,760

Total Enoineerino Water Growth Related- 2012 36,540 32,155 4,385 36,540


Total Engineering Water Growth Related- 2013

TOTAL ENGINEERING WATER GROWTH RELATED 3,448,751 3,034,900 413,851 . - 3,448,751

94

Whitchurch-Stouffville Fire & Emergency Services

Chris PowersFire Chief

Introduction

Fire and Emergency Services is responsible for maintaining and enhancing public safety through emergency management planning,prevention and public education programs, enforcement and emergency response. Several legislated acts, internationallyrecognized standards, provincial codes, fire service best practices and alignment with corporate goals and objectives guide the FireDepartment in its operations.

Four key service areas currently support the Fire Department's overall operations, and are as follows:

• Administration & Emergency Management Planning• Fire Prevention and Public Education• Emergency Response• Training

In 2007 the Fire Department responded to 933 occurrences. Our annual review of emergency response data helps to establish theDepartment's planning, public education, prevention, training, and enforcement priorities.


Fire Prevention and Protection ActEmergency Management & Civil Protection ActOntario Building & Fire CodesNational Fire Protection Association (NFPA) StandardsOccupational Health & Safety Act and Section 21 CommitteeProvincial Performance MeasurementsOntario Fire Marshal's Performance Measures & BenchmarkingTown By-lawsCorporate Policies and GuidelinesDepartment Policies and Standard Operating Procedures





• Provide a range of programs to protect the lives and property of the inhabitants of Whitchurch-Stouffville from the adverseeffects of fires, sudden medical emergencies or exposure to dangerous conditions brought on by natural, technological orhuman-caused events.

• Enhance service levels for emergency response, fire prevention and public education.• Continue to provide training opportunities and exercises for town staff in Emergency Management.• Recruit, train and retain volunteer firefighters to maintain adequate numbers to respond to emergencies.• Provide a high level of customer service and implement new policies and programs to enhance customer service.• Develop partnerships with other departments and external organizations to provide improved services and programs.

2009 Action Plan

• Construction and move into the new Fire Station in Stouffville• Recruit additional full time firefighters to begin 24/7 coverage in Stouffville late in 2009 or early 2010.• Provide for additional staff for management and administration of Training and Fire Prevention programs.• Deploy an increased number of volunteer fire fighters to sustain adequate response capacity.• Work with Development Services to update all Fire Routes to be included in the new Fire Route By-law.• Work with Clerks/Bylaw Dept. on a program to register and inspect second suite (basement apartments) in single family

dwellings.• Provide enhanced service in Fire Prevention and Public Education with additional Fire Code inspections.• Continue renewal and replacement programs including apparatus, tools and personal protective equipment.• Provide additional full-time firefighters as per the Staffing Plan.• Increase hours for PIT administrative clerk.• Conduct training with neighboring fire services to improve tanker shuttle operations and mutual aid.• Continue training and development on the Emergency Management Plan.





• Administration & Emergency Management Planning

r-=------::-:-:-:-:--------------------------.-::-----c----c-:----,-------------------------Responsibilities Service Levels

Compliance with Legislated Acts, Codes, NFPA Standards,Provincial Performance Measures and fire service best practices.

Alignment with Corporate Goals, Objectives, Mission, Vision,Values and Operating Principles.

Annual approval of operating and capital budgets.

Labour relations.

Volunteers

Ensure that the Town fulfills its legislative obligations under thenew Emergency Management and Civil Protection Act, whichmandates that municipalities develop a comprehensiveCommunity Emergency Management Program.

Statistical collection & reporting of data. Delivery of requiredprograms. Service delivery based on needs of the communityand fulfillment of legislative obligations.

Department implementation of goals and objectives, policiesand standard operating procedures. Fulfill Council/Corporatedirectives.

Annual review of staffing, station, apparatus and equipmentneeds. Prepare annual reports and budget submissions.

Continue with ongoing Labour/Management meetings.Establish committees to enhance department operations.Staff development/evaluations. Resolve grievances.

Continue training Fall 2008 new recruits, commence trainingof Spring 2009 new recruits. Ongoing training of existingvolunteer firefighters to maintain the ability to respond toemergencies with adequate staffing.

Maintain and exercise the Town's Emergency ManagementPlan. Conduct annual training and exercises. Maintainseamless service delivery with neighbouring municipalitiesand upper tier governments. Ensure Town staff arecompetently trained to operate the Emergency OperationsCentre, support services and at the scene of a significantemergency.




• Fire Prevention & Public Education

,----


To advise, educate and train the citizens of Whitchurch-Stouffville Delivery of FPPA mandated programs such as publicin fire prevention and safety with the goal to reduce the number education; smoke alarm and inspection programs, based onand severity of fires and emergency situations. community hazards and demographics.

To ensure that all existing and future developments in Day-to-day administration of the legislated Life SafetyWhitchurch-Stouffville are Code compliant. requirements of the Ontario Building Code and Ontario Fire

Code through plans examinations, inspections andenforcement.

To carry out post fire investigations.Conduct fire investigations in collaboration with York RegionalPolice and the Ontario Fire Marshal.




• Emergency Response

Responsibilities

To reduce the severity of injury and loss of life or property by rapidand safe responses to the scene of emergency situations and byimproving techniques and procedures at the scene.


Service Levels

Delivery of emergency response services based on the hazardsand needs of the community. To complete and maintain detailedreports and records. Provide additional emergency intervention insituations involving emergency medical, auto extrication andwater/ice rescue. Maintain competency through skill andknowledge-based training.

WSFES Average Response Time in Minutes



• Training

Responsibilities

To ensure that training programs are developed and deliveredbased on current service delivery requirements and additionally,to identify emerging trends requiring development and delivery ofnew training programs.

To ensure that staff are safely trained to recognized standardsand curriculum.

To maintain accurate training records.

To guide staff in personal development and organize promotionalprocesses.


Service Levels

Create monthly training syllabuses. Implement training basedon new equipment and emerging trends. Develop programsthrough participation in department and regional committees.

Develop and deliver programs based on legislatedrequirements, standards, OFM Curriculum and fire service bestpractices.

Compile and maintain accurate training records for thedepartment.

Manage requests for personal and professional staffdevelopment. Develop and conduct, as required, promotionalexaminations for eligible staff.



Key Customers

• Property Owners• Planning & Development Community• General Public• Upper & Lower Tier governments• Area Fire Departments, Police, EMS

Key Issues

Requirement for additional staff to manage and administer training programs and fire prevention division.Design and construction of new Fire Station in Stouffville.Volunteer Firefighter Recruitment and Retention continues to be a significant challenge to maintain service levels.Additional administration support to cover vacation and busy periods to maintain effective customer service.Time and work required to meet the demands of Emergency Management Ontario.

Key Assumptions

Department will be provided resources necessary to meet current and future service demands.Staff maintains the necessary knowledge and skills to meet service demands.Internal and external support infrastructure is in place to meet service demands.

Performance Measures

ItemPopulationCall VolumeAve. Response Time - All CallsAve. Response Time - Fire CallsOperating Cost per$1000 Assessment

200627,000

8388.047.24

$0.59

200730,000

9337.538.35

$0.62



,JI~ TOWN OF WHITCHURCH-STOUFFVILLE

l\ 2009 BUDGET~ FIRE DEPARTMENT

FINAL A

GLS


Growth Related IncreasesLegislated Mandatory IncreasesService Level Changes

ACCOUNT NAME

PRELIMINARYACTUALS

Dec 31/20082008

BUDGET VARIANCE

%SPENTIREC'D

2008 EST'DYR END

08ESTIBUDG

Budg toBudg

Incrt(Decr)

2009FINAL

BUDGET NOTES

583,981(45,394)538,587

796,876(105,000)691,876

102

ExpensesRevenuesNet

807,174(134,915)672,259

,,,~ ~ TOWN OF WHITCHURCH-STOUFFVILLE~ 2009 BUDGET~ FIRE DEPARTMENT

FINAL AGLS



ACCOUNT NAME

PRELIMINARYACTUALS

Dec 31/20082008

BUDGET VARIANCE

%SPENT1REC'D

2008 EST'DYREND

08ESTIBUDG

Budg toBudg

Incr/(Decr)

2009FINAL

BUDGET NOTES

2,091,680(193,640)

1,898,040

2,122,359(229,000)

1,893,359

103

ExpensesRevenuesNet

2,421,283(199,000)

2,222,283

l"~ ~ TOWN OF W.HITCHURCH-STOUFFVILLE

.\ 2009 BUDGET

~ FiRE DEPARTMENTFINAL A

GLS



ACCOUNT NAME

PRELIMINARYACTUALS

Dec 31f 20082008

BUDGET VARIANCE

%SPENTfREC'D

Budg to2008 EST'D 08ESTf Budg

YR END BUDG Incrf(Decr)

2009FINAL

BUDGET NOTES

FIRE PREVENTION & PUBLIC ED11.57.774.01000001 SALARIES -FIRE PREVENTION 146,700 " .. ,. g!J,Q~~ , 17,638 __ 11~"I'-

1157.774~01 000005'SEN'EFITS:FiRE PREVENTION __ ,_,~~~= 3~,94I-,. __ 312~~§.___~,6E 121 %i157774.04'OO.100ci'fECHNicJiI'TRAINING7I5EVELOPMENT- 770 ,_....1,212___ (442) 64%1'15777X16o'o:ioo6 FEES,l5lJ'Es-&SUBSCRIPTIONS ' - -----',--- ---869,__,_1 ,350 (481) 64%115777Xi6031000--FiRi=:-PREVENTIONEDDcATioN· ,,---"-~--,-- 10,958 11 ,200"(242) 98%i1~57775860O:1001'-TNspECTR5NTslJRNfNG-PERMiTs~- --- - -...--,,-,.. -"'(6,734)---'---(5,OOOj--({734) 135%

Totals 191,510 170,090 21420 113%

150,810'-35,932·-

.. ,I~QQ":' - _. __. ..__..__1,~00_ ..

10,000--- (6,000)

193,142

198,244(6,734)

191,510

175,090(5,000)

170,090

ExpensesRevenuesNet

199,142(6,000)

193,142

Total Fire Department


5,338 7,550 ExpensesRevenues

5,338 7,550 Net

2,633,475 2,762,875 (129,400) 95% 2,633,475 -5% 12%

Total Expenses 2,879,243 3,101,875 11%Total Revenue (245,768) (339,000) 0%

Total Net 2,633,475 2,762,875 12%

7,550

7,550

3,095,234

3,435,149(339,915)

3,095,234

21,74874,705

630296,759

Subtotal

104

13% 393,842

FINAL

SOURCE OF FUNDING


~--------------------------- -----------------------------



2009 FIRE AND EMERGENCY SERVICESReplace Oefibs 24,500 24,500 24,500

Station Renewal/Replacement 10,000 10,000 10,000Replace Rescue Tools 35,000 C 35,000 35,000

Total Fire 2009 69500 69500 69500

2010 FIRE AND EMERGENCY SERViCESBunker Gear Replacement Program 25,000 C 25,000 25,000

Station·-Renewals/Replacement 10,000 10,000 10,000Replace 5905-1994 Tanker 300,000 C 275,000 25,000 300,000 Trade -in

Total Fire 2010 335000 310000 25000 335000

2011 FIRE AND EMERGENCY SERVICESReplace 5915-2006 Fire Chief Vehicle 45,000 45,000 45,000

Station-Renewals Replacement 10,000 10,000 10,000Replace 5918 2008 Jeep 20,000 N 20,000 20,000Replace 5919 2008 Jeep 20,000 N 20,000 20,000

Tota! Fire 2011 95000 95.000 95000

2012 FIRE AND EMERGENCY SERViCESReplace 5916 1998 F250 4x4 Pick Up 50,000 50,000 50,000

Replace 5906~1996 Pumper 435,000 435,000 435,000Station Renewals & Replacement 10,000 10,000 10,000

Bunker Gear Replace 45,000 45,000 45,000

Total Fire 2012 540000 540000 540000

2013 FIRE AND EMERGENCY SERVICESReplace 5922-Ford 2009 40,000 N 40,000 40,000

Radio System Replacement 250,000 N 250,000 250,000

Total Fire 2013 290000 290000 290000

TOTAL NON-GROWTH FIRE AND EMERGENCY SERViCES 1,329,500 1,304,500 25,000 1,329,500

105

FINAL

SOURCE OF FUNDING


----------------------------- ------ -~-----------------~--------



2009 FIRE DEPARTMENT GROWTH RELATEDBunker Gear & Equip 71,000 C 71,000 71,000

Fire Hall 51 313,298 N 13,298 300,000 313,298 Debt, approved in 2008Road Sign f Message Board 45,000 N 45,000 45,000EOC EquipmenllFurnjshings 150,000 C 90,000 45,000 15,000 150,000 possible JEPP grant of 10'''/"

Total Fire Department-2009 579298 206 000 58298 315 000 579298

2010 FIRE DEPARTMENT GROWTH RELATEDTraining Vehicle and Equipment 60,000 60,000 60,000

100' Quint 1,000,000 C 1,000,000 1,000,000

Total Fire Department-20i0 1 060 000 1 060 000 1 060 000

2011 FIRE DEPARTMENT GROWTH RELATEDPublic Educ. Officer Vehicle 40,000 40,000 40,000

Office & Public Educ. Equipment 20,000 20,000 20,000

Total ~ire DeDartment-2011 60000 60000 60 000

2012 FIRE DEPARTMENT-GROWTH RELATED

Total Fire Deosrtment-2012 -2013 FIRE DEPARTMENT-GROWTH RELATED

Vandorf Fire Protection 2,250,000 C 675,000 1,575,000 2,250,000Land for Fire Protection 350,000 C 105,000 245,000 350,000

Pumper Truck for Vanderf Protection 424,000 C 424,000 424,000C

Total Fire Deoartment~2013 3024000 1 204 000 1820 000 3 024 000

TOTAL FIRE DEPARTMENT-GROWTH RELATED 4,723,298 2,530,000 1,878,298 315,000 4,723,298

106

Planning and Building Services

Andrew McNeely? MCIP? RPP

Director ofPlanning and Building Services

Introduction

The Planning and Building Services Department administers and oversees key aspects of the land use and developmentapproval process in the Town. The department is made up of two divisions: Planning Services and Building Services,which reflect two of the three stages in the development process.

The Planning SelVices Division is responsible for assisting Council with growth management in Whitchurch-Stouffville, theTown's Official Plan, Zoning By-law and the administration of the Committee of Adjustment. Growth management isachieved through the review of development applications, policy development, research, and the statutory requirements ofthe Planning Act and other Provincial Legislation. The Division provides Long Range Planning, Current Planning & UrbanDesign, Heritage Resource Protection, Park and Open Space Planning & Design, Infrastructure and TransportationMaster Plans, and Corporate Drafting & Mapping.

The Building SelVices Division is responsible for the administration of the Ontario Building Code Act and related BuildingBy-law. The Division oversees the permit application process, ensures that all other applicable laws are complied with,issues building permits, and provides inspections for all new or renovated building construction. Ancillary to thesefunctions, this division also administers the issuance and approvals of permanent signs under the Town's Sign By-law.




Policy Guidelines I Legislation for Service Delivery

Promote efficient & effective client/customer access and responseManage sustainable growth in accordance with the Town's Official Plan, Regional Plan and Provincial PolicyStatementsLegislated requirements under The Planning Act and related Town by-laws.Bill 51 Planning Act changes2006 Ontario Building CodeBill 124 relating to permit issuance & inspection.Provincial legislation mandates that all building officials must successfully complete provincial qualificationexaminations to be able to practice.Oak Ridges Moraine PlanGreenbelt Protection PlanPlaces to Grow LegislationTown's Master Plans

Department Objectives and link to Corporate Strategic Plan

Continue to enhance customer service for both internal and external customersTo take a leadership role in the delivery of the Town's Planning and Building Services that meets legislated andcorporate requirements, and promotes a sustainable community within the urban/rural context.To promote sustainable development in a healthy natural environment.Strive for excellence in creating a livable community for present and future generations.To ensure the development of urban and rural infrastructure supports a sustainable community.To inform and assist our key customers to ensure safe and orderly development, and to provide efficientdelivery of building approvals, inspections and management systems




2009 Key Initiatives

Implement new Property Management System

Ballantrae Highway 48 corridor review

Downtown Stouffville Working Group - continue advancing the recommendations from the Strategic Plan

Protection of established neighbourhoods

Adopt phasing, implementation policies, and enhanced environmental objectives for the lands in the Phase 2Stouffville Expansion Areas

Update the Built Heritage Inventory and associated Development Review Policy with the objective ofdistinguishing key heritage buildings and properties

Musselman Lake Stewardship Plan implementation

Finalize Growth Plan Policy Objectives

Refine Stouffville Urban Design Guidelines and Functional Servicing Studies to reflect conclusions Irecommendations arising from Phase 2 Policy Review




• Planning Services



- Official Plan & long range planning - Process planning applications in accordance with- Secondary Plan & amendments thereto timeframes set out in the Planning Act- Zoning By-law & amendments thereto - Ensure Official Plan and Secondary Plans are updated- Committee of Adjustments to meet Legislative requirements.- Draft plans of subdivision/condominium - Provide new parks infrastructure as new homes

Site plans/urban design occupied.- Growth management & demographic profiling - Ensure site plans meet Town's objectives in approved- New park and open space design architectural control manuals- Infrastructure and Transportation Master Plans- Heritage preservation- GIS, CAD and graphic services to all Town Departments

• Building Services


- Administering Ontario Building Code - Proactively insure all building obtain permits- Permit Application Processing - Comply with OBC to issue permits within stipulated time- Plans Review frames Le. 10 days for single family dwelling- Inspections - Accurate & timely review of plans- Occupancy Certificates - Inspections scheduled as per OBC timeframes and in- Septic approvals & inspections (systems under 10,000 compliance with Town statutory responsibility to insure

LlDay) all building meets code- Permit fees and charges collected and monitored- Provide advise & information to homeowners re building

design & permit processinq as required


110



Key Customers

Residents of Whitchurch-Stouffville

Mayor and Council

Developers

Builders

Business Owners of Whitchurch-Stouffville

Town Staff

York Region

Service Industry (i.e. realtors, consultants, etc.)


111



Key Issues

Region of York Master Servicing Plans - Water & Sewer

Growth Management Modeling System (Places to Grow) with Region

Co-ordination of Infrastructure - Growth related to Town

External Transportation capital improvements

Source water protection

Water and sanitary sewers for Gormley and Vandorf

Phasing policies for Phase 2 Stouffville Lands

Key Assumptions

Current economic conditions will continue in 2009 and 2010

Infill/lntensification development applications will remain steady

600 new housing starts and 50,000 square feet Industrial/Commercial/Institutional expected in 2009

Growth management demands continue

Improving customer & stakeholder satisfaction

Implementation of recommendations from various studies

Service delivery timeframe requirements of aBC

Region water for Stage 1.3 Stouffville Community Plan available by March 2009


112


ACCOUNT

TOWN OF WHITCHURCH-STOUFFVILLE2009 BUDGETPLANNING AND BUILDING SERVICES

NAME

PRELIMINARYACTUALS

Dec 31/20082008

BUDGET VARIANCE% SPENT /

REC'O

FINAL

2008 EST'O YREND

08EST/BUOG

Budg to BudgIncr/(Oecr)

A Annualization Increases



2009FINAL

BUDGET NOTES

546,910(762,607)(215,697)

680,419(639,500)

40,919

ExpensesRevenuesNet

494,683(451,515)

43,168

Total Planning and Building Services (215,697) 40,919 (256,616) -527% (215,697) -627% 5%

Total Expenses 2,698,707 2,630,083 -8%Total Revenue (2,914,404) (2,589,164) -8%

Total Net (215,697) 40,919 5%

43,168

2,420,804(2,377,636)

43,168


Subtotal

113

2%

2,48111,500

35,30049,281

~,,\' ~ TOWN OF WHITCHURCH-STOUFFVILLE

~\ ~'\; 2009 BUDGET

PLANNING AND BUILDING SERVICES

"=FINAL A Annualization Increases



ACCOUNT NAME

PRELIMINARYACTUALS

Dec 31/2008

728,934

.. . 1E34,42L

2,151,797(2,151,797)

2008BUDGET

1,949,664(1,949,664)

VARIANCE

114

% SPENT 1REC'D

2008 ESTD YREND

ExpensesRevenuesNet

08ESTIBUDG

Budg to BudgIncr/(Decr)

2009FINAL

BUDGET

832,696206,605

15,000'20066

3~OOQ

1,926,121(1,926,121)

NOTES

...

, .....


FINAL

SOURCE OF FUNDING<----- - --------------- ---------------------------->New DONATIONS, TOTAL

GROSS Change DEV. CAPITAL PARK GRANTS/ SUBSIDIES OTHERYear PROJECT DESCRIPTION AND LOCATION COST Resch CHARGES RESERVES TRUST DEBT & OTHER FUNDING DESCRIPTIONS

2009 PLANNING/BUILDING SERViCESProperty Management System 182,500 N 182.500 182,500 Sill 124 Reserve

Property Manaqer 50000 N 50000 50 000 Bill 124 Reserve. etC approved Dec 16/08Total Planning/Buildinq Services-2009 232500 232500 232500

2010 PLANNING/BUILDING SERViCESVarious Planning Studies 20,000 C 20,000 20,000

Total Plannina!8uildino Services-2010 20.000 20000 20000

2011 PLANNING/BUILDING SERVICESVarious Planning Studies 20.000 20,000 20.000

Total PlanninatBul1dina Services-2011 20000 20000 20000

2012 PLANNING/BUILDING SERViCESVarious Planning Studies 20,000 20.000 20,000

..-Total Plannirm/BuiJdinQ Services~2012 20 000 20090 20000

2013 PLANNING/BUILDING SERVICESVarious Planning Related Studies 20,000 N 20,000 20.000

Totai Planning/Buildinq Services-2013 20000 20000 20000

TOTAL PLANNING/BUILDING SERVICES 312,500 312,500 312,500

2009 PLANNING/BUILDING SERVICES-GROWTH RELATEDZoning By-law Update 42.000 42,000 42,000 from 2007

Stouffville Secondary Plan Review-Socio Economic 72.500 72,500 72,500 from 2007Highway 48 Corridor Study 30,000 30,000 30,000 from 2007Employment Land Studies 20,000 N 20.000 20,000Functional Servicing Study 250,000 N 250.000 250,000

Stouffvilte Urban Design Study 50,000 N 50,000 50,000Musselman's Lake Stewardship Study 15,000 N 15,000 15,000

Official Plan Policy Review 60.000 C 40,000 20,000 60,000

Total Planninq/Buildinq Services-Growth Related 2009 539500 504,500 20,000 15,000 539,500

2010 PLANNING/BUILDING SERVICES·GROWTH RELATEDOfficial Plan Policy Review 50.000 N 30,000 20,000 50,000 moved from 2010 non-growth

Ballantrae Musselman's Lake Study 5yr review 125,000 RIC 100,000 25,000 125,000

Total Plannina/Buildina Services-Growth Related 2010 175 000 130000 45000 175000

2011 PLANNING/BUILDING SERVICES·GROWTH RELATEDStouffviUe Commercial Policy Review 135,000 N 135,000 135,000Greenland's Cone 3&4 Assessment 100,000 N 100,000 100,000

Transportation Master Plan Ph1 65,000 N 65,000 65,000

Total PlanninnfBuHdinn Services-Growth Related 2011 300000 300 000 300000

2012 PLANNING/BUILDING SERVICES·GROWTH RELATEDTransportalion Master Plan Ph2 60,000 N 60,000 60.000

Growth Management Strategy Ph 1 75,000 N 75.000 75,000

Total PlanninqfBuildinq Services.:(;rowth Related 2012 135 000 135000 135000

2013 PLANNING/BUILDING SERVICES·GROWTH RELATEDMunicipal WClter, Sewer Transportation Amllysis Study Cone, 3&4 300,000 N 300,000 300,000

Growth Management Strategy Ph2 75,000 N 75,000 75,000Can 3&4 Land Use Study Ph 1 125.000 N 125.000 125,000

Official Plan Policy Review 50,000 N 50.000 50,000

Tot!91 Plannino!Buildina Services-Growth Related 2013 550000 550.000..

550.000

TOTAL PLANNING/BUILDING SERVICES-GROWTH 1,699,500 1,619,500 65,000 15,000 1,699,500

115

Clerk's Department

Michele Kennedy, CMOTown Clerk

Introduction

The Clerk's Department provides a variety of statutory services as well as corporate support services, including:

• Secretariat services to Council and its committees;• By-law enforcement and licencing services;• Coordinate operation of public cemeteries;• Legislative research and liaison with Town Solicitor;• Administration of legislated responsibilities, including information access/privacy services, provision of statutory

notices and coordination of vital statistics;• Administration of municipal elections, by-elections and referenda;• Support to corporate communications initiatives; and• Provision of corporate support services, including reception, mail, select courier services and annual records

destruction, in accordance with records retention by-law.

Policy Guidelines/legislation for Service Delivery

Municipal Act, 2001 provides the legislative framework for the Town's operations and governance;Municipal Elections Act, 1996 guides the conduct of municipal elections, by-elections and referenda;Vital Statistics Act and Marriage Act outline the process for registering births and deaths and for the issuance ofmarriage licenses respectively;Cemeteries Act provides the framework for operating public cemeteries;Planning Act identifies the requirements for public notice on planning applications, as well as for appeals to theOntario Municipal Board;Municipal Freedom of Information and Protection ofPrivacy Act identifies the framework for managing privacyand access to Town information by the public;Highway Traffic Act governing parking restrictions;


116


Clerk's Department

An Order-in-Council administered by the Ontario Lottery and Gaming Commission (OLG) outlines standards forthe administration of lottery licencing;Building Code Act, 1992 provides the framework for property standardsLivestock, Poultry and Honey Bee Protection Act governs livestock evaluation;Various Town by-laws and Council resolutions provide direction on a number of operational and governancematters; andVarious Town administrative policies outline a number of corporate standards and workplace matters.

Department Objectives and Structure

In addition to maintaining a high standard for its ongoing services to Council, residents and other stakeholders, the Clerk'sDepartment will undertake a number of key initiatives in 2009, including:

• Development of a corporate records and information management policy and revisions to the Town's records retention by-lawrequired for legal and operational purposes.

• Execution of departmental work plans to improve records management practices.

• Continued efforts to make minutes, agendas, by-laws and other key documents available on a searchable database (FilePro),accessible to Town staff and residents.

• Delivery of corporate training intended to enhance compliance with the corporate records management policy and retentionby-law. Training will include information about information access and privacy.

• Implementation of a hand-held parking ticket system to streamline the administration of work.

• Integration of Direct IT's property management software solution within the department, including functions applicable to bylaw enforcement, business licensing, dog licensing and circulation of various notices.


117


Clerk's Department

Department Objectives and Structure, Cont'd

• Continued initiatives to market the Town's civil marriage ceremonies, including opportunities for services to be offered atNineteen on the Park!

• Review of cemetery fees to ensure appropriate operating and long term maintenance funding.

• Review of ward boundaries to determine options for Council and public review relative to the Town's continued growth.

• Introduction of efficiencies and enhanced support to the by-law enforcement division. This includes a new set-time service tofacilitate parking infractions and training support staff to answer frequently asked questions.

• Continued improvements to the Town's corporate reception function, including introduction of additional automated andoperator-controlled telephone lines, working closely with information technology staff.

• Commence a review of business licensing activities to enhance efficiency and cost recoveries, ensure appropriate levels ofenforcement and alignment with Council's direction.

• Support the Downtown Stouffville Business Improvement Area's boundary expansion.

• Implement the Local Improvement process for Preston Lake's North Road.

• Film fees to be reviewed in 2009 to better reflect nature and scope of film production, working closely with EconomicDevelopment Officer.

• Administration of corporate legal services.

• Continued efforts to improve the Town's corporate communications, including minor enhancements to the Town's website,enhancements to the Town's presence in local media and coordination of the 2009 Annual Report.

• Review the implications and options associated with the registration of secondary suites.

• Continued efforts to automate services, including introduction of an online application form for marriage licensing and civilmarriage ceremony services, saving time and speeding public services.


118


Clerk's Department


• Secretariat Services to Council and its standing committees


- Coordination of review, preparation, printing and - Agendas reviewed, prepared and printed by Fridaydistribution of agenda packages and minutes for preceding meeting and uploaded to FilePro website.Council, Special Council, Council-in-Committee and - Disposition of decisions and correspondence by FridayPublic Hearing meetings - up to 60 meetings per year. following meeting; by-laws and related documentation

- Preparation of in-camera Council meeting minutes. uploaded to FilePro website for public and/or staffaccess.

- Disposition of decisions to internal and external - Extract of meeting record prepared and filed within twostakeholders (i.e., letters, resolutions). weeks of meeting.

- Meeting records retention and retrieval - up to 10 - Same-day onsite and two-day or sooner offsite records

requests per year. retrieval.- Record of Council decisions prepared for review one

- Coordination of internal follow up with department week prior to monthly senior management meetings.heads.

- Issuance of Council proclamations - up to 35 per year. - Proclamations reviewed and issued by Clerk'sDepartment on behalf of Council as they are received.A list of proclamations issued by the Clerk'sDepartment is identified on Council meeting agendas.


119


Clerk's Department

• Administration of legislated responsibilities


- Issuance of marriage licences - up to 95 per year. - Same-day service, generally within 30 minutes ofcompleted application submitted. In 2009, applicantswill generally be required to make an appointment.

- Registration of births - up to 5 per year. - Same-day service, generally within 30 minutes ofcompleted application submitted.

- Registration of deaths - up to 140 per year. - Processed in a timely fashion upon receipt ofcompleted documentation.

- Issuance of burial permits - up to 70 per year. - Immediate service upon receipt of completeddocumentation.

- Process requests to access information under the - Response timeframes set by legislation. DependingMunicipal Freedom of Information and Protection of on complexity and nature of request; staff aim toPrivacy Act - up to 15 per year, anticipated to grow. respond well before legislated response times.

- Clarification of information and level of servicediscussed with applicant.

- Process applications for lottery licences and review - Same-day service, generally within 30 minutes ofassociated financial reports - up to 12 licences issued completed application submitted.per year. - Review and reconciliation of completed financial

reporting materials within week of submission.


120


Clerk's Department

• Administration of legislated responsibilities, Cont'd

Responsibilities

- Coordination of civil marriage ceremonies (8 issued fromAugust - December 2007; 8 ceremonies performed fromJanuary October 2008).

- Service initiated in summer, 2007.

- Coordination of statutory and courtesy noticecirculations, depending on applications received, up to:

36 public hearing notices for zoning by-law,subdivision and official plan amendments).

11 removal of holding symbol notices.

18 notices of passage.

16 site plan control agreements

- 4 appeal packages prepared for submission to theOntario Municipal Board.


121

Service Levels

- Required pre-marriage consultation meeting booked atthe convenience of the applicants.

- Ceremonies offered Fridays as scheduled. Town staffmake every opportunity to accommodate applicants,often with short notice.

- Statutory notices prepared and circulated withintimeframes established by legislation and corporatestandards.


Clerk's Department

• By-law enforcement, licencing and permitting services


- Investigation of formal formal written by-law-related - Complaints investigated within 3 days. Includes weedcomplaints ~ up to 365 per year. complaints (12 annually).

- Generally, up to 20 general enquiries answered daily. - Generally, 1,200 parking tickets issued annually.

- Proactive and case-related enforcement undertakendaily.

- Response to animal control complaints - up to 1200 per - Same-day service, coordinated with contracted animalyear. services provider.

- Business licences issued in accordance with relevant - Licences review scheduled throughout the year,Town by-laws - up to 215 per year. inspections as scheduled.

- Issuance of film permits - up to 15 per year, dependent - Film permit issued following completed application,on film production activity. record of insurance and review by internal/external

departments and agencies, including the DowntownStouffville Business Improvement Area for applicationsin the downtown area. Standard permits issued withinone week of completed submission.


122


Clerk's Department

• Provision of corporate support services


- Accurately respond to or refer all corporate reception - All corporate reception calls answered professionallyenquiries received by phone and in person - an average and competently within third ring.of 7,500 per month - up from 2007. - Stationery and kitchen supplies, select courier

- Increase in volume of reception enquiries due to growth. services and the like are ordered and inventory

- Stationery and kitchen supplies, select courier services checked in a timely and efficient manner.

and the like are accurately coordinated in a cost- - Identified records destroyed on an annual basis ineffective manner in accordance with established accordance with records retention by-law.accounts payable and receivable procedures. - Feedback and questions forwarded for response by

- Coordination of information resources and notices applicable staff same day as receipt. Follow up occursrelated to community services. on a weekly basis to ensure timely disposition of any

- Coordination of annual destruction of corporate records outstanding items.

in accordance with records retention by-law. - Requests to raise street banner scheduled with Public

- Distribution and tracking of general customer feedback Works Department following receipt of fees, well in

and enquiries received bye-mail, up to 400 per year. advance of requested display period. Specificationsfor banner size provided to requesting organization as

- Coordination of requests for rising of street banners on required.Main Street, Stouffville, generally for community,

Records and documentation related to public tenders,charitable and sporting events and activities, up to 30 -

per year. bids and proposals prepared and kept in accordancewith Purchasing By-law requirements.

- Coordination of pUblic tenders, bids and proposals,including issuance and tracking of documents andpreparation of records for public openings, up to 10 atany time.


123


Clerk's Department

• Corporate communications services


- Development and issuance of media releases and - Releases and advisories developed and issued within3 days of request/initiation.advisories - up to 16 per year.

- Weekly feature section content received, formatted- Coordination of Town's weekly information sections in and submitted to newspaper each Wednesday, by

local newspaper. noon. Includes traditional ''Town Page" and What's on

- Coordination of content for information boards in Town in Whitchurch-Stouffville (WOWs) sections.

facilities. - Content for information boards in Town facilitiesupdated weekly and as required.

- Coordination of corporate annual report, web content - Timeframes for coordination of corporate annualand other communications venues. report, web content and other communications venues

set out in proiect plans or as needs arise.

Key Customers

ResidentsMayor and CouncillorsOther governments and agencies (Government of Ontario, Region of York, Ontario Municipal Board)Municipal election candidatesTown SolicitorRegional prosecutorsBusinesses, organizations, neighbourhood groupsVarious mediaInternal departments


124


Clerk's Department

Key Issues

Sustain a high-level of customer service excellence, communicationSuccession planning, departmental developmentEvolving environmental and public safety issues associated with the Town's regulatory enforcementProtection and access to corporate recordsAbility to sustain the same or improved levels of service as the Town continues to growLegislative and regulatory changes impacting nature of services deliveredContinued public input and consultation on policy mattersEnsure service needs are adequate reflected in departmental structure, job descriptions, job procedures

Key Assumptions

Growth and attributed assessment growth continuesNew regulations anticipated under various statutes, including the Municipal Act, 2001 and Cemeteries Act(Revised)By-law enforcement services will continue to grow relative to growthAdequate support and use of information technologies to help improve efficiency


125


ltl~ TOWN OF WHITCHURCH-STOUFFVILLE

2009 BUDGET

~ CLERKS

FINAL A

GLS


ACCOUNT NAME

PRELIMINARYACTUALS

Dec 311 20082008

BUDGET VARIANCE%SPENTJREC'D


YR END BUDG Incrl(Decr)

2009FINAL

BUDGET NOTES

.. -

703,865 staff transfer frm CAO_160,972 staff irnsfr frm CAO--

(16,695)29,000 Annui3li;;:edpart tim~ __2,;2001,300

CLERK'S ADMINISTRATION115617401000001 SALARIES6?6,?o1 ~18,637 .. 7,8~,! 1()1~__ 626,501 1% 14"10__A_11561740100.0005 BENEFITS 163,381_1_?,!,659 8,722 106% __==~1§~,~~r--6%-- __ '!_'l!> __A_115617':401000151 - SALARIES ALLOCATED FIXED (16,21?) __(16,?06)---(6j-:16O%_ (16,212) 0% 3%11.56.i74.010io06i PART-fiMECL.ERKS-9,3Z1_ __10,000 (6~9j 94%_-=:==-9,~!T::-::~~OZ;:100o/,'- A11~5617Xoio1.6065· PART-TiMEBENEFITS--- 6001,500._ (900) __,!0~o.__ __.._ 600 -60% _'!:Z~_ Gii:5617462601666 CLOTHiNG-ALLOWANCE-_ _____},()1§_3,()()0__ --16 101% 3,016--1%- -57% G11561740306.6666' -CONVENTlON&CONFERENCES-- - __?,9?~__}!532 (604)-83% ----2";92"8--:17'X- :1QO% __11561'746466 .0060--fECHNICAL.TRATNjNG/DEVELoPMENT1,3~~_.__ ~,(),!9 (§5.QL=79%..:.::::::-----2,399--- -210;;-- 97% A6,ooocorr;binedv.ill1 C& C11.56~74i506.i666cORPCOMMUNlcATjoNs---3§,1~? 40,()00 (3,838) 90% --:=,__ 36,1~=:--=10°;';=:--33%--S- 5.3,()()011.56_1704'1550.1552---COUR-IERSERVICE----------- - __12~6. . 1,~()() --286--122%--- 1,586 22%-00/;;------ 1,30011561741600 6660--FEES,DUE'S&SUBSCRlPTT6NS _?,~8§__ __ .?..?.0,oSS--104%---------.2,285----4%--- ... "'1'4'70-.11-- ._2,500_11~5617.4-:1766~6660 --fJlILEAGETcAR"i>:CLoWANCE------ __?1.,1§()__ .JQ,()Qo ------ 3,160---1 1YO;;-----Z2,160-----:r?%--_::Z'l'1o___ ?,ooo reduciiob:d,u_eto ~hi,c;le~~:S:e _11.56:174.200010oo-PRiNTiNG&OFFICESUPPI.:JES--------- 699 .. }~()O (i701r--2~---------~9--79o/, -- -41% .._2,0()0 .T156174.26002063-MARRIAGE-CiCENCES---- ."-'- :-=.::::__ ...?,76Q-:=_ .__ ?,Z6.0 .----,-- ---1 000;0-------5,760---.:-00},-- -- -20% --;; .__ 6.,9121156:17.4~2655.6660-COMPUTER LEASE'------- 4,930 . ..§,Z§.5 (835T-86%--------"'4;930-- -14%- ::~.:.! %--~ 5,700115617A2500:3ooo-foWN-CEMETERiES--'-'-- ---------:--:3;Q2Q=::~______.s.o()() _. ~_ .-- ---100%-- -----3,o06--- 0%-- -17% -~,5§g

11:56.i7427100000-WEED-CONTROC----------·---- 480 1,000 (520)---48%---------486--~52';; - .. ---00;;---- .__1c

()()Q1156~17.4~5500000--iEGAC-FEES--- ------- ----------------]:3;950~_-=::::=J:IQgg==:J~~5.CJ:::162oX- -----33,950--- 62%-'" - 1620Io-G _ __55,Q()() c::'?flSolic§tEe.I~_g<3Jlees --==__ ==~_-:.=_115617A~6061000--CL6SED MEETINGINVESTIGATOR----- 600 5,600 (5,000) . 0% ... ...----600~--89% -- _~:3(3~_____ 3,6001156 17X3650:2000--ARBITRATORS ~BYLAVvS--- -- ------------- ---------:1,000 (1 006r--00/,- -------- - 1000/,--- 0% .LQo§1156.17.4.45502000--VEHIUELEASE - BY-LAW---------=~T38f:-===§]'Qii_-------(618j---90~ -..----- 5,382~-..:-:iOo;, -·----110%--G- _.12,I3QOIIl~lg<l~~f11ntc,rims =::::::::=::::~==1T56:17A~6460--1000---c6NTRTO ELECTI6NSRESV --------?~,OOO ~()()() =:::::---100% ----25,006--- 0% --20% G-·~(),()o()_____ . . __ .__ ..__1Ts6~74:7000~600o-M1SCELLAN EOUS--------·--·--- :- _ 6,72() ~l3..00__-(80j-- 99% -- 6,720--~ 1% ----=10;;---- 6,700 _115617.5:a406:8405--fow-N PAGE-CH-ARGEBACK------·_-·----- --------0% ..-- .----------- 0%------00/;,---- --(io,Ooo)-11 :561'7S.8400.8403RECOVERABLEC6sT -WEEDS--------- -- (701 )--------(3,600) .. --------2:299---23%------ (701j---=77%----~33%---- ----(2,OOoj-decr iiofproperties requTring-weedcuitingf1:56:1T5:840'20000--PROSECUTioNRECOVERY -- (160,822)-------(105;000) :::_=:=.'!'-.1za--- 96%--- (100,822) -4%-00;:---- (105,oooj --- ----- ------- --- -----11.56.17:586000000--TiCENCES&PERMiTSIGENERAL - ---~=::(17,925j:-=_=-:~:--(3(i]'QQ} 12,07560% ----- (17,925) ---:40% -----:40%------ -(18,006) pool permits moved to bldg- .- - ----iT56175860fOOOO LOTTERY LICENCES 1PERMITS . . (3,609) ~,50()) .- -------891--80% --~--(3,669)--~----~------ -"-(4,500) 6 Nevada;3 raffie----·-·· - -----1155:1758602:100o-MARRIAGE L1CENCES-----· ------- ---- - (1i':574)- i.1(),Q()())_------(1,574)- 1WI. - (11 ,574) 16% -20% ---- (12;000jincreasein# OfiicencesISsued-::===-_1156.17:58602~2600---MARRjAGECEREMONIES------------- (4,000)- (8,000)-- 4-:000----50% ------(4,06Of----::s.D%-------OO;;--- .... . ---(8,006)-------------------1156~1T58990.00()6-iJNCLASSIFiED--------- -- ---------(i1,703j-- ....--- '(9;025) -----(2;678)-1300;;- (11,703) 30% ---11%----. -. RO,600) increase in-Ii ofco;:n;:nofoalil --- -----

Totals 790,364 755,471 34,893 105% 790,364 5% 19% 896,954

940,698(150,334)790,364

924,996(169,525)755,471

ExpensesRevenues

Net

1,066,454(169,500)896,954

126

lt1~ TOWN OF WHITCHURCH-STOUFFVILLE

l\ 2009 BUDGET

~ CLERKS

FINAL A

GLS



ACCOUNT NAME

PRELIMINARYACTUALS

Dec 31120082008

BUDGET% SPENT

VARIANCE 1REC'D


YR END BUDG Incrl(Decr)

2009FINAL

BUDGET NOTES

ANIMAL CONTROL1156.184.1700.0000 MILEAGE 1CAR ALLOWANCEi i5618.4~2700:0000- liVESTOCK CLAIMS1156184.300O:3004--C6NTf~ACT:CANINE CONTROL11·.5(r18~-4.7000]-606--MISCE[[].\j\{E·6us~--ANIMAL

-11:56':'18:5:8010':'8011---- C<5NDiTioN-ACGRANTS-'= ANIMAL11':S6:'1aS.8606Tooo ---riC"ENCES&-PERMffs - DOGTAGS'-'--1i56i8586oo~86~-TjCENCES&PERMjTs - KENNEL

Totals

441,~25

144,265i,02-2 .

(1,000)~-I~oj735

95,683

~ ~Q_L4~~L_ 9% 44 -91% 0%2,400 . ....@Z§L 640;0-----1,525 -36% 0%

:_I4~,QQQ 265 100%- ~---~~~}44J~~ 0% 4%__ 1QQ()---~-·-22-·i02%--- 1,022 2% 40%

____,(3,500) ·---~2:566·---29o/;~--- '~~(1,ooQL--71% Q')Io(45,000) ---~--(-5Ti3)'-11i%------ (50,173) 11% 5%

--(100) -----1-~-O%--- --~----:iooo70":100%

99,300 (3,6171 96% 95,683 -4% 4%

A

~ ,,~~ ~- - -~~-~--~~~~- ~ -- ~- ~~ - ~ ~ ~

COMMITTEES1156.194.2500.1000 ADVISORY COMMITTEES---_.._._--------~----_._..._--- _.~.••_ ..,._------_.<-'.

146,856(51,173)95,683

147,900(48,600)99,300

ExpensesRevenuesNet

-74%

154,300(50,850)103,450

Totals 2,637

2,637

2,637

10,000

10,000

10,000

(7,3631 26% 2,637 -74%

ExpensesRevenuesNet

6% 10,600

10,600

10,600

Total Clerks Department 888,684 864,771 23,913 103%

127

888,684 3% 17% 1,011,004

lt1~ ~ TOWN OF WHITCHURCH-STOUFFVILLE

2009 BUDGET

~ CLERKS

FINAL A

GLS



ACCOUNT NAME

PRELIMINARYACTUALS

Dec 31/20082008

BUDGET VARIANCE

% SPENT/ REC'D



2009FINAL

BUDGET NOTES

Total Clerks Dept Including Cemetery

100,532(100,532)

888,684

79,305(79,305)

864,771 23,913 103%

ExpensesRevenuesNet

888,684 3% 17%

82,951(82,951)

1,011,004

Total Expenses 1,190,723 1,162,201Total Revenue (302,039) (297,430)

Total Net ------'-;8:-:8"'8-",6:-::8"'4'-----':8:-:6:-'4:':,70::7:-:1-'-


Subtotal

13%2%

17%

16%

1,314,305(303,301)

1,011,004

110,79245,752

30,600187,144

FINAL

SOURCE OF FUNDING

Town of Whitchurch-Stouffville2009 Capitai Budget & Five Year Forecast

<_~_________H ~

~-------- -- -------- - --------- >


GROSS Change DEV, CAPITAL PARK GRANTS! SUBSIDIES OTHERYear PROJECT DESCRIPTION AND LOCATION COST Resch CHARGES RESERVES TRUST DEBT & OTHER FUNDING DESCRIPTIONS

2009 CLERK'S DEPARTMENT

Records Mgmt Software & Licence 70,000 70,000 70,000Ward boundary Review 19,000 N 19,000 19,000 CIC - Nov 18/08

Total Clerks-2009 89000 19000 70000 .: 89,000


Vote Tabulation Software 18,600 C 18,600 18,600

...Total Clerks-20i0 18600 18,600 18600

2011 CLERK'S DEPARTMENTAutomation Cemetery Software 50,000 50,000 50,000

r-- Total Clerks-2011 50000 50000 50000


. Total Clerks - 2012


Total Clerks· 2013

TOTAL CLERK'S DEPARTMENT 157,600 19,000 138,600 157,600

129

Finance I Treasury Department

Marc J. Pourvahidi~R.P.A.Director ofFinance/Treasurer

Introduction

FinancelTreasury Department is responsible for the overall Finances, Risk and Insurance Management and InformationTechnology (IT) of the Town. The team delivers services and provides advice on accounting, financial analysis andplanning, including budgets, purchasing, taxes and revenues, IT and insurance matters.


Statutory duties of the Treasurer under Municipal Act and other relevant legislationsProvide financial management and guidance to ensure fiscal responsibility and compliance with legislations andinternal regulations and policiesDevelop corporate fiscal policies for short and long-term financial stabilityOffer fiscal strategies to achieve objectives and goals set by CouncilApply sound and effective internal control to ensure the integrity of the financial informationProvide recommendations for IT infrastructure and delivery of network technology servicesMaintain appropriate policy and quality assurance for the system security and integrityProvide risk management, claim handling and other relevant insurance servicesPromote efficient client/customer access and response


Promote fiscal stewardship as outlined in the Strategic Plan adopted by Council in 2006Continue to enhance customer service for both internal and external customersTrain and continue to maintain and develop a skilled, motivated and professional teamExplore alternative business processes for improved efficiency and better value for dollarsEnsure optimization of technology use in financial managementEngage stakeholders in major studies and decision-making processes, continuously


130



2009 Action Plan

Acquire and implement a comprehensive Capital Budget Trading SoftwareIntroduce a new policy and procedure for handling tangible Capital AssetComplete a new Development Charges Background Study for the new DC By-lawIntroduce a plan for phase-in implementation of the approved I.T. StrategyAssess the adequacy of the Town's Enterprise Resource Planning (ERP), including the Financial System


• Financial Services


Accounting & Financial Reporting:- Accounting and Financial Control - Policies and Procedures - Monitored and reviewed as required- Annual Financial Information Return (FIR) - Prepared and submitted by May 31 st-each calendar year- Annual Provincial MPMP Report - Prepared and submitted by May 31 st-each calendar year- Monthly Financial Statement Reports - Prepared within 5 business days after month-end and- Monthly GIL Analysis distributed to each department

- Completed, reviewed and approved by 20th of the followingmonth


131




Payroll:- Salaried and Hourly Payrolls - Payrolls issued on bi-weekly basis- Direct Deposit - Significant payroll omissions corrected within 24 hours- Benefit Administration - T-4s and OMERS annual statements issued annually- Pension Administration - Payroll deductions submitted to proper agency within- Employee Services specified timeframe- Payroll Deductions Management - Benefit booklets updated as required

- Response to employees on payroll and benefit issueswithin 24 hours

- Accounts Payable - NP invoices are paid Net 30 days before due dates- Accounts Receivable - Invoices are issued within 5 days of receipt from other- Centralized Cashier departments

- Centralized cashier function for the Town

• Revenues~-


- Property Taxes - collection of property taxes and timely - Customer Account Information kept current - ongoingbilling on behalf of the Town as well as maintenance oftaxpayer accounts.

- Water Billing - Maintenance of customer accounts kept - Customer Account Information kept current - ongoingcurrent

- Maintain PropertylTax Roll Files - Property files are continuously updated


132


• Annual Audit


Responsibilities--

Service Levels

- Annual Audit and Audited Financial Statement - Financial Information Return, Provincially-MandatedPerformance Measures and Financial Statements issuedwithin timelines specified by the Province and the MunicipalAct

• Other Administrative Services


- Policies and Procedures - Fair and transparent purchasing policies and procedures- Tender documents comply with current statutes, are clear

and concise. Documents are widely publicized so thatvendors are fully aware of Town's procedures

- Training sessions provided on procedures and limits semi-annually

- Tender process streamlined with sufficient documentationin place to protect against challenges


133



• Information Technology


- Maintain and support Local Area Network - 99% uptime- Maintain and support Wide Area Network - 99% uptime- Provide support and analysis for client/user technology - When new applications are considered- Develop appropriate use Policy, for the purpose of security - Yearly review

and integrity of the system- Conduct research and recommend improvements to the IT - Yearly review

infrastructure- Provide IT Help Desk function - Targeting 30 minutes- Maintain and support Town Website - Update at least after every Council meeting, or as required

• Risk and Insurance Management


- Insurance Policy - Reviewed and renewed annually- Claims Management - Respond and forward to adjustors within 24 hours- Risk Management - Conduct consulting ongoing and as required


134



Key Customers

Mayor and Members of CouncilResidents and Business OwnersInternal DepartmentsEmployeesOther Levels of GovernmentFinancial Institutions/AssociationsExternal AgenciesAny current or potential stakeholder

Key Issues

Implementation of Development Charges updated rates and the ground work for the next Development ChargesBy-law in 2009Analysis and budget preparation in coordination with the Fiscal Impact StudyPreparation work for the new Provincial Fixed Asset/Accounting Regulations (PSAB-PS3150) coming to effectJanuary 1, 2009Administering the Voluntary Assistance Agreement (VAA) for monitory purposes and reporting to Council anddevelopers

Key Assumptions

Department to improve service levelSteady assessment growth to cover the associated expendituresPetroleum products cost will not see a major fluctuationNo major upset in the real estate market and the Provincial/Federal Grant ProgramsStay on track with the planned growth


135


lt1~ ~ TOWN OF WHITCHURCH-5TOUFFVILLE

2009 BUDGET~ FINANCE

FINAL A

GLS



ACCOUNT NAME

PRELIMINARYACTUALS

Dec 31/20082008

BUDGET% SPENT 1

VARIANCE REC'D



2009FINAL

BUDGET Notes

175,000--(14,40S,716)

-.(~s(),6062....

106,885(33S)

. J61t9zSi .....150,000

(12:920,36'1).• -.~ (35_~QqQi

256,885(12,920,702)

(9683JZSi171% 256,885 71% 17% G-iooo/~ (i2,920,702) 0% 11%277% I9E3~,9isL 177% 29%

0% 0%' 0%--·--·----0% -- --- 0% 00/0

.~~-~.__..,.._-- -- --_.__._-.,. ~

0% 0% 0%(13,629) (14,700) 1,071 93%j~~,~;'~2 .. ~-7% .. --- 0% (14,700) .~.~_-=_~

(1 6:S28) ···:=-:-~10,.()(Jor=_==~:· :m.~_-- :J~~~==~ . ._EQ.~;'8J _-_~==~~~ ----.-~------=-. -nQ~~O()} ___ __.__~__ _..(23;933)- (26,000) . 2,067 92% (23,933) -8% ------0%-------- (26,000).... m:~~~;= "--=--i~~: ~~F=~==~~~~~---'~:~~-~~ .-==rr~~F=--~~~---~~~2~~==---=-===~-gH~~r~a~~:-~~~~~~est:=- - --

·(15~815)------(i2,506)----~-(3:315)--127%-··--(15;815)--270/;---- 12% --~----i14,OO6)based on2008esC-

(13,721,2141 113,213,367) (507,8471 104% 113,721,2141 4% 12% (14,771,916\

FINANCE· TAXATION1155144.26001000 TAXES - WRITTEN OFF115514.5.07010701 - TOWN GENERAL RATE--1155145(j7010702 .. TAX:foWN~;HARESUpfiLEMENT11.55.14.-5·~070f'6763'·- PIL~TOWNTEVY~-'-------- -----.~,----,---

115514507010704 -PIi.':REGION-11_55-.-14:!.f·67o~6705PIL-E5UcATI6·N''IEw--- -_..._.. --~".-.

11.55145.0741:0001 fiILF-EDERAL:foWN----1155~145.0742:0002 PIL PROVINCIACfoWN -----.ils51Xso745.0001- -'ph': REGjONAC:fi5WN·-·------···115514~s:-075100oT "'--p[L HYDRO ONE:TO~-----

i i.55145.07S1oo03---PILCN:f6wi\j1-1-:55-.14-.5~075··r6oo5-------------"PIC-G<5=TOwf,r- --..-,.-.-.-..,-".--,..,,-------

Totals

256,885(13,978,099)(13,721,214)

150,000(13,363,367)(13,213,367)

ExpensesRevenuesNet

175,000(14,946,916)(14,771,916)

802,374(39,614)762,760

796,526(37,500)759,026

ExpensesRevenuesNet

802,596(37,000)765,596

Total Finance (12,958,454) (12,454,341 ) (504,113) 104% (12,958,454) 4% 12% (14,006,320)

136

lJl~ ~ TOWN OF WHITCHURCH-STOUFFVILLE

~\ 2009 BUDGET

~ FINANCEFINAL A

G

LS




ACCOUNT NAME

PRELIMINARYACTUALS

Dec 31120082008

BUDGET VARIANCE

% SPENT 1REC'D

2008 ESTDYR END

08ESTIBUDG

Budg toBudg

Incrl(Decr)

2009FINAL

BUDGET Notes

Total Finance Including IT

51,471(18,776)32,695

(12,925,759)

53,918(13,773)40,145

(12,414,196) (511,563) 104%

ExpensesRevenuesNet

(12,925,759) 4% 10%

148,197_n~vvstaff- 1.ITrl1allal1er35,427

................ ._ 1<5,666-· .

328,969(25,000)303,969

(13,702,351)

Total Expenses 1,110,730 1,000,444Total Revenue _-l(,.;-14:?,:;-03:?6:,-,4:;;8~9::-)__--7:(1~3:z.:,4;.;1"'4c;,6'=40~)

Total Net =:\(,;;12;0,9;;2=5"",7=5:d9)~===,(1;,;;2;.\,,4;,;;1=4'b;1;;,96±)


Subtotal

137

31%12%10%

32%

1,306,565(15,008,916)(13,702,351)

230,033

82,000312,033

FINAL

SOURCE OF FUNDING

Town of Whitchurch-Stouffville2009 Capital BUdget & Five Year Forecast

<-~-- ~~ ---- - - ~----- -- ---------- ---- -->



2009 TREASURY/ITHardware Equipment Upgrade 10,000 10,000 10,000

Corporate Benefit audit 10,000 N 10,000 10,000DC Background Study/By-law Legislated 100,000 N 100,000 100,000 Approved elc Dec 16/08

Software/Program Updates & License Fees 36,000 36,000 36,000 I Compass lic. renewals - 4 & $2k ea

Total Treasurv-2009 156000 100000 56000 156000

2010 TREASURYIITRecords Mgmt Software 150,000 C/R 150,000 150,000 from Clerks - email tracking, consider ptnshp

Hardware EqUipment Upgrade 10,000 10,000 10,000Software/Program Updates & license Fees 35,000 35,000 35,000

_:rotal Treasurv-2010 195000 195000 195000

2011 TREASURY/ITHardware Equipment Upgrade 10,000 10,000 10,000

Software/Program Updates & license Fees 35,000 35,000 35,000ReplacefUpgrade Financial System 400,000 200,000 200,000 400,000

Total Treasurv-2011 445,000 200000 245000 445000

2012 TREASURY/ITSoftware/Program Updates & License Fees 35,000 35,000 35,000

Hardware Equipment Upgrade 10,000 10,000 10,000Website Upgrades 20,000 20,000 20,000

Total Treasurv~2012 65000 65000 65,000

2013 TREASURYIITVarious Updates Hardware/Software Programmes 40,000 N 40,000 40,000

Total Treasurv-2013 40000 40000 40000

TOTAL TREASURY 901,000 300,000 601,000 901,000

138

General Administration I Chief Administrative Office

David J. Cash

ChiefAdministrative Officer

Introduction

The Chief Administrative Officer (CAO) is responsible for the administrative leadership and general management of theCorporation. The CAO also acts as a key advisor to Council and serves as a key contact with other levels of government,the public and the business community. In addition, other functions are also managed out of the CAO's office eitherdirectly or through contracted services, including economic development; human resources/labour relations; real estatematters and legal services.

Policy Guidelines/legislation for Service Delivery

Municipal Act, 2001 provides the legislative framework for the Town's operations and governanceThe CAO's authority is contained in Town By-Law #2008-134-APEmployment Standards Act; Human Rights Code and other related labour lawsVarious Town by-laws and Council resolutions provide direction for operational and governance matters; andVarious Town administrative policies outline a number of corporate standards and workplace matters

Department Objectives and link to Corporate Strategic Plan

Management of Corporate Strategic Plan and Action initiativesHuman Resources reviews, assessments and organizational reviewsIntegration of departmental work plans/budgetsReview/acquisition/disposition of Town real estate holdingsImplementation of customer service initiativesTraining and development program for Senior Management Team and Town StaffBusiness Development and Investment Attraction/Expansion. Focus on Downtown Redevelopment.Continued integration of new technologies to enhance work performance and reduce costs


139




• CORPORATE AND ADMINISTRATION


Corporate Strategic Plan - Conduct periodic reviews, workshops and strategy sessions- Manage Town's Strategic Plan with Town Council and the to establish and manage priorities

Senior Management Team (SMT) - Develop annual action programs linked to the budget cycle

Organizational Development/Change Management - Support Town management with organizational design- Provide effective support in the management of organization initiatives, such as the Organizational Review and attention

change and design to core services

Senior Management Team - Regular scheduled meetings with SMT to provide updates,- Lead & supervise the Town's Senior Management Team assess priorities, actions and results- Provide for the general management of the Corporation, - Conduct annual performance reviews and develop goals

including statutory duties and in compliance with legislation

Council Advice and Support - Work with and challenge SMT with respect to their advice- Ensure Mayor and Members of Council receive best advice and provide Council with options and full reporting

on policy/programs plan, service levels, legislative, corporate - Continual process improvement to administration to ensureand governance matters the organization is operating effectively

- Ensure that decisions are implemented by staff in a timelyfashion

Customer Service Strategy - Implement multi-year strategy and annual report that- Enhance Customer Service delivered by Town staff includes measurements against standards, reporting,

training and development


140




Performance Management - To provide advice concerning performance management- Facilitate a high performance, collaborative team of policies annually

employees, aligned with strategic goals and priorities - To maintain the staff compensation and recognition (formaland informal) strategies

Real Estate Services - Maintain the Town's inventory and undertake appraisals as- Manage the Town's land and building inventory, making needed. Recommend acquisition/disposal strategies as

recommendations to Council to meet strategic needs required

• HUMAN RESOURCES


Corporate HR Plan/Strategy - To develop a Corporate HR strategy in 2008, taking into- Achieve and maintain a strategically aligned and engaged account the HR Needs Assessment findings.

workforce, where people are challenged, recognized and - To develop and maintain multi-year strategic, integratedvalued, and embrace Town strategic priorities and municipal action plans to address HR priorities in support of Townservice excellence strategic directions and service excellence

Compensation, Benefits, Work-life Balance - To maintain an effective job evaluation system, initiating the- Cultivate a total rewards system that contributes to attracting, review of new positions and revised positions within 10

retaining and engaging staff; provide sound advice to business days or timeframe otherwise agreed uponmanagement in the design of positions; effectively classify - To implement the revised job evaluation system for non-positions in an equitable and consistent manner union/management in2008

- To conduct bi-annual salary reviews- To develop a program to promote employee work life

balance, such as flexible work arrangements and familyfriendly practices


141




Employee and Labour Relations Objectives- Foster a positive work environment and maintain proactive - To achieve mutually satisfactory 2007 Firefighter

approaches to employee and labour relations; maintain collective agreement negotiationsproductive relationships with unions and non-union groups, - To achieve mutually satisfactory 2007 CUPE collectivesupportive of organizational priorities and changes agreement negotiations

- To maintain effective relations with PLC

Healthy Workplace - To provide/ensure the provision of quality advice relating- Champion the Town's health and safety program, promoting to occupational health and safety, co-chairing the

commitment to workplace safety, wellness and Work-life Occupational Health and Safety Committee on a quarterlybalance; provide expertise in attendancelWSIB management basis, and coordinating the workplace inspections

processes per schedule- To develop a program to promote employee work life

balance, such as flexible work arrangements and familyfriendly practices

- To carry out WSIB/Attendance Improvement initiatives

• ECONOMIC DEVELOPMENT


Economic Development Strategy - Implementation of the ED strategy completed in 2008. The- Implement a new economic development strategy for the plan covers a 5 year time frame, with annual action

Town planslinitiatives developed as part of the budget process.


142




Business Retention & Expansion (BR&E) - Maintain information kiosk for small business help &- Attract and maintain the Town's employment base business planning & further

- Develop self help guides and processes to assistbusinesses through the permit process

- Develop proactive marketing plan (see Promotion &Marketing)

- Encourage further participation of local business in BR+Efrom different business sectors

Promotion and Marketing - Develop advertising, publications and other promotional

- Promote Town for investment by new or expandingmaterials

- Support and participate in co-operative marketing programsbusinesseswith landowners, Northern York Region and the GTMA

Downtown Stouffville Economic Development - Support the implementation of a Community ImprovementPlan for Downtown. (Planning is the lead)

- Develop and implement a specialty retail recruitmentprogram for the Downtown (partner is BIA)

Investment Inquiries - Ensure Town's website has appropriate and up-to-date- Effectively respond to business investment inquiries for WS business development information to facilitate quick

responses and self service- Respond to information requests by phone same day and

send out information packages within 3 days of request


143



--- ---Responsibilities Service Levels

Available land Database - Research and update entire database three times per year- Maintain a database of available industrial and office sites and update individual properties as required

- Review Town's employment lands demand/supply andmake appropriate recommendations

External Organizations - Liaison with appropriate groups as needed, including the- Maintain effective relationships with external organizations Chamber of Commerce, Business Improvement Area, York

working to support the Town's local economic development Region, York Biotech, Greater Toronto Marketing Alliance(GTMA) and Provincial Ministries

Key Customers

Members of CouncilDepartment Heads and StaffResidentsBusinessesInvestorsMedi


144



Key Issues

Growth management and infrastructure planning/deliveryEconomic slowdown 2009+Management of Major Town Construction projectsCorporate customer service, including measurement/recognitionUnderstanding and analyzing Town service levels, including rural/urbanResponses to changing legislative and regulatory frameworkAlignment of Region of York master planningProvincial land use policies as they relate to Town employment lands

Key Assumptions

General economic and demographic conditions changing - slower growth anticipatedLegislative and regulatory environment continues to impact municipality's growthTown's population growth will continue as forecastTown Council desire to maintain 80/20 split in non-res/res assessment should continueCouncil wishes to preserve existing service levels, while providing for services to meet new populationScarce of financial resources requires ongoing prioritization of programs, services and capital projects


145


_\~ \' ~ TOWN OF WHITCHURCH-STOUFFVILLE.\.~ 2009 BUDGET

~ GENERAL ADMINISTRATIONFINAL A

GLS



ACCOUNT NAME

PRELIMINARYACTUALS

Dec 31/ 20082008

BUDGET VARIANCE

%SPENTREC'D

2008 EST'D 08EST/ Budg to BudgYR END BUDG Incr/(Decr)

2009FINAL

BUDGET NOTES

1,174,421

1,174,421

1,348,852(25,000)

1,323,852

146

ExpensesRevenuesNet

1,034,932(25,000)

1,009,932

_'~ " ~ TOWN OF WHITCHURCH-5TOUFFVILLE~,~\ 2009 BUDGET


GLS



ACCOUNT NAME

PRELIMINARYACTUALS

Dec 311 20082008

BUDGET VARIANCE

%SPENTREC'D

2008 ESTD 08ESTIYR END BUDG

Budg to BudgIncr/(Decr)

2009FINAL

BUDGET NOTES

ECONOMIC DEVELOPMENT11.54.72.4.03000001 CONF/CONVENTIONS 953 887 66 107% 953 7% -100%11~54~2A~040O:1000 TECHNICAL TRAINING 7DEVELo-PMENT--.----~-- ---~--- 0% . .. __.~Q~~-'--- O%--·----·--~,~()}roill.8.E3f:lEl~<l[::::~=::::=

1154724150o.ooo1AI5VEj~TisIN(;&'RESEARCH . Jlp2 20,000 (2'!'l~8) 85% 1J,()J2 __ .:1.ti';/o___O'Yo. .. .... ~O,O_O_O~ . _1154~2~41501oo61 .. ··-'MARKETINGipROM,=O::..:T=i0=c-~~N:-=-=·-__-~··_'~··::::==~'__--=2=2:'C,3~7-=4c--------e~--..Q,626) 89%. .... .~2,37j -11 % -20% 20,0(JO ~ ..~~_1..1~'!.224]O-_00_1Qil.()-:£'=R~=TIH(:;IQE~g:ESUPPLIES 797 5,000 (4,203)_ 16%_ . ......2Sl.T. -84% -50% 2,50()_~ ._... __. _115472.4.2800 1000 BUSINESS RETENTION & EXPANSION 6,727_.__ .__ti,000 ..J.,!_~J._ 135%.... __ 6, 727. __ ._.~.!5o;"-_.__ 0% 5,000 ._~____ __11.54.7242800.2000··········-l5oWNTOWNECO-NOMIC DEVELOPMENT 337 __ ~ J.0,000__._. .L!'l}~§3L 3% 337 -97% O%-~.5,O()O ~~_--=_115472470000001 .- MISCELLAN--EOUS---' 902 1000 (98)-90%-- -90'2-----:1'0%--------0'%--·-----·--- _1'-OO.Q _

11 .54.725 8010.0001 GRANTS=SPECiAL=:-.·-::..··c-~._::-=-;=-~·====::::========::.==-;:(_':2'::, O~O~O~)__-_-=-;-;-;:--:':-c~-:-:--_--:.-::..-::..=-_-"'(2:":OOOL-- ....'O%-:~- ..·:'.. _~=--G, OOO).::::=::::.__ctJ"-..__.:_. ..o!o.. ~ .... ------111-.-54-.-72-.5.810S.0o-6i·-- ·PARTNERSHTpREVENUE .__.-'(.:c3,'C:8.:c32~)'---__--'(-'-15'-',.:c00::-:0C'-) --'1:..:1-'-,1:-:6~8 . ._~6o/.o._...... __. __. __(~,§,~_ -74 o/~ -67% (5,000) external dependerIt....115472589900001MISCELLANEODS--RE\7ENOE-----~· (100) 100 0% -100% -100% - account discontinued

Totals 43,330 51,787 (8,457) 84% 43,330 -16% -2% 51,000

49,162(5,832)43,330

66,887(15,100)51,787

147

ExpensesRevenuesNet

56,000(5,000)51,000

_

" \' ~ TOWN OF WHITCHURCH-STOUFFVILLEl\ ~\ 2009 BUDGET


GLS



ACCOUNT NAME

PRELIMINARYACTUALS

Dec 31/20082008

BUDGET VARIANCE

%SPENTREC'D

2008 EST'D 08EST/ Budg to BudgYR END BUDG Incr/(Decr)

2009FINAL

BUDGET NOTES

HUMAN RESOURCES1154.73.402000204 ADD-INDEMNITY INSURANCE . _.___ 21,05921,ogo 59 100% __ ~12059 0% 0%_ 21,°°° _1154.73402005000 WORKERSCOMP-=GENERAf': FEES" 3,106 10,00~._ (6,894):31"!0 :3J.~)6 ----=690/0 . 00/0 10,000iI:~~.73.40200.:700§ - HEALTH-AND SAFETY CO-MMITTEE _==:=I825--~,00o_ _(1:T5T-- 91% .. _1_,8.2§_:-- -9%___ 0% .•_:=~=_=:-.2:000-------..11:.5_Lj.i'34 0400 1000_ _ -STAFFDEVEL &RECOGN___ __ 13,633 1~00~_ -}:3:3=-=:JQ~o/;:=== _~~3 5% 15% S 15,00011.54.73.404002000 ---EDliCATlof.r&CORPTRATNG-- ... 12,872_ _1 :3c:31:< J.LlLlO_) .!l2% __ 12,872' -'-~3% _:<0'1"-_: -c---====}6,000:=60courseif54':73'i:04003000 CUSTOMER SERViCE PROGRAM . :3~~ _._ _8,ll2§_ ___ .@.,,,Lj6L__ Ll'Y-"- __ -.-32f=--96%:===13% __ :) ---.:.1-=0'-',0-=0-=0 _11.:54:73:415001000 - ADVERTISING &OTHER - .__ 5,361 5,00.0_ 361 107% 5,361 7% 0% 5,000 ._h54.73.4':i6001000-FEES5-UESAND-SUBSCRfPTIONS- 326 800----(474-)--41% ----326--:.'59%----- 0% 8001154':13':41700 i 000- .-.-- MILEAGE/CAR ALLOWANCE---- _. __~226 : 500-==__ -== (2E[=~!502;-=_=- 226 --- -55oj~-=:==: 0% ----------500 ----- -:I1::::~7]c±3.S~9)OOO - - - LEGAL/CONS - LABOUR RELATIONS. . . 5,625 .. 25,000 '" ... , (19,375) 23%--5:625-- -78%- -400/~-:=_=::::==--15,000--;:;o;:;:;:;ane'l/el--::::-..11:.~Lj 73.41""0'<!'000._ -EMPLOYEEASSTSTANCEPR~------::::==::::=:_==::::====:::::= -- ------0%---- ---- ------OO;;-~---ooio _~__________ 5,000 _115473.436503000 --'--CONSULT-LABOUR ---- 7,956 ,10,000 ",.', (2,044-)--8-60/.-0------7;956--:::: ,20%---__ 0% ,jO,00-.O ,, .ill,LD~.:I650.:1006 -, =:-MATERIALS &SUPPLIES , ==:==-__=_--==:.:::::=:-=::::::::,=::::SOO--__,::::--'--(500-)---r)O~o. --=::::_==::::-::::,-=-100%:::::,==_],~____ 500 _1154.73.470001000 MISCELLANEOUS 90 500 (410) 18% 90 -82% 0% 500

Totals 72,408 110,487 (38,079) 66% 72,408 -34% 1% 111,300

Total General Administration

72,408

72,408

1,290,159

110,487

110,487

1,486,126 (195,967) 87%

ExpensesRevenuesNet

1,290,159 -13% -21%

111,300

111,300

1,172,232

Total Expenses 1,295,991 1,526,226Total Revenue__-;-::::!(""5'-:,8c;:3?2)'---__~(=-40?,_:_10;o:OOL)

Total Net ==,;;1,:;:;29;;;0;;",;;15;;9~==,,;,1'h,;4,;;86:;;,,;;12;;6;,,,


Subtotal

148

-21%-25%-21%

3%

1,202,232(30,000)

1,172,232

35,1002,6888,125

45,913

FINAL

SOURCE OF FUNDING


-~--~---------~~-~- ~---- ~~~ ----~--_.~----------_..-New DONATIONS, TOTAL

GROSS Change DEV. CAPITAL PARK GRANTS/ SUBSIDIES OTHERYear PROJECT DESCRIPTION AND LOCATION COST Resch CHARGES RESERVES TRUST DEBT & OTHER FUNDING DESCRIPTIONS

2009 GENERAL ADMINISTRATIONEconomic Dev Strategy Ph 2 25,000 C 25.000 25,000 DC Project #15

Accommodation Study 50,000 C 50,000 50,000Town Owned Property Appraisal/Assess 10,000 N 10.000 10,000 Sale of property

Organizational Review Ph 4 10.000 C 10,000 10,000

Total General Administration 2009 95 000 85000 10.000 95 000

2010 GENERAL ADMINiSTRATIONOrganizational Review PhS 10,000 C 10,000 10,000

Growth Related Studies 50.000 C 50,000 50,000

Total General Administration 2010 60000 60 000 60 000

2011 GENERAL ADMINISTRATIONCustomer Service Study 25,000 C 25,000 25,000Growth Related Studies 50,000 C 50,000 50.000

Total General Administration 2011 75 000 75.000 75 000

2012 GENERAL ADMINISTRATIONGrowth Related Studies 25,000 N 25,000 25,000

Total General Administration -2012 25 000 25 000 25 000

2013 GENERAL ADMINISTRATIONGrowth Related Studies 25,000 N 25,000 25,000

Total General Administration -2013 25 000 25 000 25 000

TOTAL GENERAL ADMINiSTRATION 280,000 270,000 10,000 280,000

149

Other Services: Whitchurch-Stouffville Public library

Carolyn Nordheimer James? B.A.? B.Ed.? M.L.I.S.ChieFExecutive OFFicer

Introduction

The Whitchurch-Stouffville Public Library is a profoundly important cultural, economic, and social institution. The Librarymakes a fundamental contribution to our community in four key areas: it provides free public access to computer andinformation technology resources; by helping people locate information, it creates better-informed communities; it runsprograms that promote lifelong learning and literacy in the community; it builds connections between individuals, groups,and government.

The Whitchurch-Stouffville Public Library is not only a place to find and engage with a wealth of information sources frombooks to online databases, it is also a space in which to learn and connect with others. A cornerstone of the library'sprograms is the annual Summer Reading Program. The total number of participants in the 2008 program increased by23% to 373. The total number of books read by these participants increased an unbelievable 125% to 17,693. Accordingto a survey done following the program, 99% of the participants rated the structure of the existing program as good orgreat.

The Whitchurch-Stouffville Public Library provides a variety of programs and resources aimed at users of all ages, fromnewborns to seniors. According to its mission statement, "the Whitchurch-Stouffville Public Library serves the members ofthe public in their leisure, informational, and cultural quests and provides a community place for the sharing of theircreativity, their joy of reading, and their life-long learning interests".

The Whitchurch-Stouffville Public Library attracted more than 1,300 new members in the first 9 months of 2008 andcurrently has more than 16,000 active card holders. More than 54 % of the community belongs to the Library. Circulationof materials was 131,773 for the same time period - an increase of 17% over 2007. High quality collections, diverseprograms and inviting facilities all contribute to this increased use and high level of satisfaction.


150


Other Services: Whitchurch-Stouffville Public Library

Vision

The Whitchurch-Stouffville Public Library is a vibrant community place with services attuned and responsive to the needsof the community and with knowledgeable and friendly staff who work with the Library Board to enhance the lives of theresidents of Whitchurch-Stouffville.

Mission

The Whitchurch-Stouffville Public Library serves the members of the public in their leisure, informational, and culturalquests and provides a community place for the sharing of their creativity, their joy of reading, and their life-long learninginterests.

Department Objectives and Structure

Action Plan for Services

o Launch new initiatives to reach out to teens and to promote electronic resources

Action Plan for Collections

o Develop French, Multilingual, and Computer Games collections.

Action Plan for Marketing & Promotions

o Develop overall marketing plan for the Whitchurch-Stouffville Public Library

Action Plan for Information Technology

o Investigate additional customer convenience and customization features available with new library system and website


151



Action Plan for Board Development

o Increase advocacy efforts with key stakeholders.

Action Plan for Resource Management

o Prepare new business plan for 2010-2012.


• Programming and Special Events


- Provide an increased number of core full library programs per - Increased number of programsyear including author visits for schools, increased basic - Increased attendance at programscomputer training, etc. - Programs over-subscribed

- Provide an increased number of one-time, current, topical - Positive comments from attendeesprograms per year

- Plan and evaluate programs for teens

• Collections


- Reassess the priorities of various formats, keeping abreast of - Increased membershipnew collection technologies (ie computer games) and needs - Increased circulation(ie French and multilingual collections) - Positive comments from users

- Purchase additional electronic databases to reflect use - Student community aware of and using resourcespatterns

- Expand high demand and accessibility collections such asAudio Books and DVD's

- Increase the collections' breadth and depth to support bothstudent use and lifelong learning


152



• Marketing & Promotions


- Strengthen branding to provide a recognizable Library "look" - Existing users have a broader awareness of services- Develop publicity & marketing strategies to enhance image - Increased membership and program attendance

• Information Technology


- Plan for continued upgrades and expansion of existing assets - New options available with new library system- Explore and implement new and innovative technologies - More interaction possible with new web site

• Board Development


- Foster an effective Board environment to optimize continuity - Increased advocacy with key stakeholdersand advocacy - Business community aware of and using resources

• Resource Management


- Understand the community better and target collections and - Prepare and implement Business Plan for 2010-2012services to meet its needs

Town of Whitchufch-Stouffville

153



Key Customers

All residents of the communitySeniorsTeens and StudentsPre-schoolersBusiness CommunityNon-residents and TouristsDay Care CentresSenior Citizen ResidencesGroup HomesTown Departments

Key Issues

Ensure the library system is relevant to the changing community, while maintaining excellence in customerservice.Increase public awareness of library servicesAdvance public service through innovation.Ensure adequate funding to sustain and grow the library.

Key Assumptions

Continuing population growthOngoing demographic changeRising customer service expectationsIncreasing demand for larger collections and more electronic resourcesOngoing funding challenges aggravated by economic down turn.Increasing requirements for accountability and transparency


154



TOWN OF WHITCHURCH-STOUFFVILLE2009 BUDGETLIBRARY


GLS

ACCOUNT NAME

PRELIMINARYACTUALS

Dec 31/20082008

BUDGET VARIANCE% SPENT1 REC'D

2008 EST'DYR END

08ESTIBUDG

Budg toBudg

Incr/(Decr)

2009REVISEDBUDGET NOTES

155


•~ ~ TOWN OF WHITCHURCH-5TOUFFVILLE

i\ 2009 BUDGET

t.;:: LIBRARY


GLS

ACCOUNT NAME

PRELIMINARYACTUALS

Dec 31/20082008

BUDGET VARIANCE% SPENTIREC'D

Budg to2008 EST'D 08EST/ Budg


2009REVISEDBUDGET NOTES

---------------------

Totals

900,231(900,231)

909,423(909,423)

ExpensesRevenuesNet

976,908(976,908)

Total Library 0% o 0% -

Total Expenses 900,231 909,423TotaIRevenue ~(~9~00~,=23~1~) ~(9~0~9~,4~2~3~)

Total Net===========

7%7%

976,908(976,908)


8,13646,682

1,500Subtotal

THIS PORTION REPRESENTS THE LIBRARY BOARD SUBMISSION / REQUEST AND DOES NOT NECESSARILY AGREE TO THE TOWN'S RECOMMENDATION

6% 56,318

852,120

852,120

852,120

852,120

852,120

15%

15% G 852,12015% 852,120

15%

15%

100%100%

100%738,635

738,635738,635

ExpensesRevenuesNet

0%

738,635 738,635738,635 738,635

738,635 738,635

738,635 738,635

738,635 738,635

738,635 738,635

738,635 738,635

Total Expenses

Total Revenue ------::;-;;n=;:-------,=;-;;-;;-;::

Total Net==~~~==~~~~

Totals

TOWN GRANT LIBRARY11_73_88.42500000 TOWN GRANT TO LIBRARY

Total Town Grant Library

Annualjzation IncreasesGrowth Related IncreasesLegislated Mandatory IncreasesService Level Changes

113,485

SubtotalTHIS AMOUNT IS RECOMMENDED AS THE TOWN'S 2009 GRANT TO THE LIBRARY AND INCLUDED IN THE OPERATlNG BUDGET

15% 113,485

156

FINAL

SOURCE OF FUNDING

Town of Whitchurch-Stouffville2009 Capital BUdget & Five Year Forecast

,- -----------. -- _..._-- -- --- ------ --->



2009 LIBRARYAdditional Features - Intemet Booking System 1,500 RIC 1,500 1,500

Total Library-2009 1,500 1,500 1,500

2010 LIBRARYMicrofilm Reader 12,000 RIC 12,000 12,000

Total Librarv-2010 12,000 12,000 12,000

2011 LIBRARY

Total Ubrary-2011

2012 LIBRARY

Total Librarv-2012

2013 LIBRARY

Total Library-2013

TOTAL LIBRARY 13,500 13,500 13,500

2009 LIBRARY GROWTH RELATEDReplace Library server 10,000 N 10,000 10,000

Total Librarv Growth Related-2009 10,000 10,000 . 10,000

2010 LIBRARY GROWTH RELATEDSelf Checkout System 25,000 25,000 25,000

Total Library Growth Related-2010 25,000 25,000 25,000

2011 LIBRARY GROWTH RELATEDFacility Design 90,000 R 76,500 13,500 90,000

Total Librarv Growth Related-2011 90,000 76,500 13,500 90000

2012 LIBRARY GROWTH RELATEDFurnishings/Equipment Mise 100,000 R 95,000 5,000 100,000

Facility Expansion 900,000 R 765,000 135,000 900,000

Total Librarv Growth Related-2012 1,000,000 860,000 140,000 1,000,000

2013 LIBRARY GROWTH RELATEDMiscellaneous Furniture/Equipment 10,000 10,000 10,000

Total Library Growth Related-2013 10,000 10000 10,000

TOTAL LIBRARY GROWTH RELATED 1,135,000 971,500 163,500 - 1,135,000

157

""~ ~ TOWN OF WHITCHURCH-STOUFFVILLE

2009 BUDGET~ NON-DEPARTMENTAL


G Growth Related Increasesl legislated Mandatory IncreasesS Service level Changes

ACCOUNT NAME

PRELIMINARYACTUAlS

Dec 31/20082008

BUDGET VARIANCE% SPENT 1

REC'D2008 EST'D YR

END08ESTIBUDG

Budg toBudg

Incr/(Decr)

2009FiNAL

BUDGET Notes

3,582,191(4,834,492)(1,252,301 )

1,633,381(2,874,481 )(1,241,100)

158

ExpensesRevenuesNet

11,161,918(12,505,918)

(1,344,OOO)

1"~ N TOWN OF WHITCHURCH-STOUFFVILLE

2009 BUDGET~ NON-DEPARTMENTAL



ACCOUNT NAME

PRELIMINARYACTUALS

Dec 31/20082008

BUDGET VARIANCE

% SPENT 1REC'D

2008 EST'D YREND

08ESTIBUDG

Budg toBudg

Incr/(Decr)

2009FINAL

BUDGET Notes

199,452- --------56,533 -.------ ~~--------~...----------... -3,000----·----····..·--·--····

_.... =~Q:CJi5o-.--------........==_23,000. -·--··-3:00"'0'---- ----.-- -.-- .

.........i..@'---.----- --.... - .10,000 ----

~ ----~:~~9-high~I._p~cp~latjon _~-=::====~.~

298,277 328,896 (30,619) 91% 298,277 -9% 2% 335,551

298,277 328,896 Expenses 335,551Revenues

298,277 328,896 Net 335,551

(954,024) (912,204) (41,820) 105% (967,077) 6% 11% (1,008,449)

3,880,468 1,962,277 486% 11,497,469(4,834,492) (2,874,481) 335% (12,505,918)

(954,024) (912,204) 11% (1,008,449)

TOTAL NON-DEPARTMENTAL 1COUNCIL

Total Expenses

TotaIRevenue __~~~~?---~~~~7LTotal Net===£:=!=:b===£:=;=~

COUNCIL

~~[t&~~-~-.~-...~-~]l ...• _ ~~~~~----._-_-_-_.~---....-. _ 1~~:~;t.-._-..-- .1~~:~~_.- ··-(5,4:~)~.=-1~~~1~l~li.... :J~~.=- ~~~ZO.:I~{)300.000{) CONVENTIONSAND<:;Q.t\iFERE.t'/c;ES ._.. 3,000 (3,000L 0% _. . -100% 0%~(),4165000{){)_ PUBLIC RELATIONS 21,874 :):i,'ooCl. (9,126)-·~- .. 21,874 __. -29% ···~3%·

~4J.Z{){)0000 MILEAGE/CARALLOWANCE·.==1..4,7]C..__ 24:000 .. ..... (9,219) 62%.1:12~_~38o/;----4%r.11c?.3.!{)~175000Q.0 COUNCIL MEETIN·G:.rviEACEXPENSE·· 802 3,000 (2,198) 27% 802 ·~73'10--··· 0%cll.~3Z04.205500{)() COMPUTER LEASE .'---.- .. -.. 1,_5~:I .. ··:fioo .. ····(1:536) -----so% .. .1,§§.~._.·~50% --- ·1%~,4~~()0,1000' ·-----CONTR TO RETIREMENT RES\! 10,000 10,000 . ..-l{){)20. 1D,()0_O'_ ••:O%_ "0%11.53.704.70000000 ·---··M1SCELLANEOUS---·---·-·--..= ±C859 _S,006--_ (141) 97% .:I~. _~ 50%IIL~~!()~,8}Q~00{)() ····--·-CONTRFRRESERVE-SEVERENCE--·

Totals


Subtotal 0%

159

FINAL

SOURCE OF FUNDING


--------*-~--~---~ --------~-------~--New DONATIONS, TOTAL

GROSS Change DEV. CAPITAL PARK GRANTS' SUBSIDIES OTHERYear PROJECT DESCRIPTION AND LOCATION COST Resch CHARGES RESERVES TRUST DEBT & OTHER FUNDING DESCRIPTIONS

OWNER CONSTRUCTED PROJECTS - Included in VAA2008 (completed in 2008)

Roads (Schedule C)Road Crossing Hoover Park/Stouffer Crk - Project #86 1,464,525 1,464.525 1,464.525

Park Dr.@RRway Crossing (Reeves Way) - Projec1 #94 520,813 520.813 520.813Go Transit -Hoover Park Drive Crossing - Project #93 621.817 621.817 621,817

Parks (Schedule B)Mattamy·Parkette #1 Dougherty Parkette - Project #9 155,140 155,140 155.140

Mattamy-Wheelers Mil! Park - Project #1 1,055,600 1,055.600 1,055.600Tresstown Park Ph#1 - Project #3 820,890 820,890 820,890

Tavte! Parkette ~ Projec..i #17 202,750 202,750 202,750

2009 Parks (Schedule B)Kartok Parkefte ~ Project #18 223,025 223.025 223,025

Hillmount - Project #2 1.065,000 1,065,000 1,065,000

Total OCP, VAA 2009 6 129 560 6129560 6129.560

2010 Parks (Schedule B)Park Construction Lebovic Park~Leisure Centre 995,000 995,000 995,000

HiUmount Pedestrian. Bridge 793,471 793,471 793,471Park Construction LeboviclL & M 1 065000 1.065.000 1 065.000

Total OCP, VAA 2010 2.853471 2853471 2.8534712012 Parks (Schedule B)

Park Construction Whelers Mill Parkette 223,025 223,025 223,025Park Construction Hillmount Parkette 223025 223025 223.025

Total OCP, VAA 2012 446050 446050 4460502013 Parks (Schedule B)

Tresstown North Parkette 223,025 223,025 223,025Park Construction Tresstown S. Parkette 223025 223025 223025

Total OCP, VAA 2013 446050 446050 446050

TOTAL OCP IVAA 9,875,131 9,875,131 9,875,131

OWNER CONSTRUCTED PROJECTS - Outside VAA2008 (completed in 2008)

Sanitary Sub-truck RR30 66,868 66.868 66,868 DC CreditsWatermain Oversizing - Project #42 46.900 46,900 46,900 DC CreditsWatermain Oversizing - Project #43 116,900 116.900 116,900 DC CreditsOversizing Storm Sewer-Mostar St 450,000 450.000 450.000 DC Credits

Watermain Oversizing • Project #41 134,594 134,594 134,594 DC CreditsNinth Line Watermain - Projects #10 & #11 314,400 314,400 314,400 DC Credits

SW Forcemain - Project #1 102,300 102.300 102,300 DCCreditsRoad/Stream Crossing Hoover Pk Or Little Rouge Creek - Project #87 1.500,000 1,500,000 1,500.000 DC Credits

Highway 48fHoover Pk Dr Traffic Signals - Project #97 181,000 181,000 181,000 DC CreditsHighway 48/Sams Way Traffic Signals - Project #98 165,000 165,000 165,000 DC Credits

Highway 48fHoover Park South Phi Streetlights Project #119 108,002 108,002 108,002 DCCreditsHighway 48/Main to Hoover Ph 1 Streetlights Project #120 118.100 118.100 118,100 D-CCredits

Sidewalks MTO Regional Roads· Project #136 23,970 23,970 23,970 o CCreditsRoad/Stream Crossing -Millard St/Little Rouge Creek· Project #88 1,418.930 1,418,930 1,418.930 o CCredits

Highway 48/Millard Traffic Signals - Project #96 268,041 268,041 268,041 o CCreditsOversizing of Millard StrBaker Hill Watermain 83,675 83,675 83,675 o CCredjts

Sanitary & Watermain Installation Hwy48 Millard to Main 387,470 387.470 387,470 o CCreditsWestlawn Cres Rebuild Sanitary 782,945 782,945 782,945 o CCredits

Win lane & Rupert/Elm Extemal Works Sewer 210,903 210,903 210,903 DC CreditsOversizing of Baker Hill Watermain Main to Tovtel 97,924 97,924 97,924 DC Credits

2009 Little Rouge Creek tributary / S. of Hoover Pk Dr - Project #154 175,000 175.000 175,000 DC Credits10th Une water main (Mantel Subdiv) - Project #31 & #34 317,500 317,500 317.500 DC Credits

Tota1OCP-2009 7.070,422 7,070.422 7070,422

TOTAL OCP 7,070,422 7,070,422 7,070,422

NOTE: All Owner Constructed Projects are subject to up to date indexation, As a result, the gross costs shown may not represent actual costs.

160