fiscal year 2016-17 preliminary budget · table of contents: fiscal year 2016‐17 preliminary...

Fiscal Year 2016-17Preliminary Budget

March 7, 2016

TableofContents:FiscalYear2016‐17PreliminaryBudget

i1

Section A: Staff Report to the Board of Trustees Staff Report .................................................................................................................. .. A1‐A5 Narrative Summary of Fiscal Year 2016‐17 Preliminary Budget ...................................... A6‐A17 Individual Fund Schedules…………………………………………………………………………………………..A18‐A26 NRS Expenditure Report for Preliminary FY16 Budget (General Fund) ……………………….A27‐A28 General Fund Preliminary Budget Fiscal Year 2015‐16………………………………………………..A29‐A30 General Fund Detailed Program and Function Expenditures……………………………………….A31‐A32 All District Funds – Preliminary Budget Sources and Uses Summary .............................. ...... A33 Section B: FY17 Executive Leadership Overview Board of Trustees ............................................................................................................ ........ B1 Superintendent ................................................................................................................ ........ B2 Deputy Superintendent ................................................................................................... ........ B3 Chief Officer of Student Support Services ....................................................................... ........ B4 Chief Accountability Officer ............................................................................................ ........ B5 Chief Academic Officer .................................................................................................... ........ B6 Chief School Performance Officer .................................................................................... ........ B7 Zone 1 Area Superintendent ........................................................................................... ........ B8 Zone 2 Area Superintendent ........................................................................................... ........ B9 Zone 3 Area Superintendent ........................................................................................... ...... B10 Zone 4 Area Superintendent ........................................................................................... ...... B11 Zone 5 Area Superintendent ........................................................................................... ...... B12 Acceleration Zone Area Superintendent ......................................................................... ...... B13 Chief of Staff .................................................................................................................. ...... B14 Chief Communications & Community Engagement Officer ............................................ ...... B15 Chief Financial Officer ..................................................................................................... ...... B16 Chief Human Resources Officer ....................................................................................... ...... B17 Chief Operations Officer .................................................................................................. ...... B18 Districtwide .................................................................................................................. ...... B19 Section C: FY17 Summary Budget Report Board of Trustees ..................................................................................................... ....... C1 006 Board of Trustees .......................................................................................... C1 024 Internal Audit ................................................................................................ C1 Superintendent ......................................................................................................... .. C2‐C4 023 Administrative Investigators ......................................................................... C2 039 Emergency Management .............................................................................. C2 060 Student Accounting ....................................................................................... C2 063 Government Affairs ....................................................................................... C2 068 School Police ................................................................................................. C3 074 Superintendent ............................................................................................. C3 075 General Counsel ............................................................................................ C4 099 Undistributed (District‐Wide) ........................................................................ C4


i2

Section C: FY17 Summary Budget Report (continued) Deputy Superintendent ............................................................................................. C5‐C24 061 Community Education ................................................................................... C5 078 State & Federal Programs (Grants) ......................................................... C5‐C8 082 Deputy Superintendent ................................................................................. C8 090 Counseling Services ....................................................................................... C9 091 21st Century Community Learning Center .................................................... C9 092 Psychological Services ................................................................................... C9 099 Undistributed (Districtwide) ....................................................................... C10 232 Bailey Charter School .................................................................................. C11 233 Mariposa Charter School ............................................................................. C11 277 Acceleration Zone ....................................................................................... C12 601 TIF4 Teacher Incentive ................................................................................ C12 609 Title Ia Basic ................................................................................................. C12 617 CTAC‐Community Training & Assistance Center ......................................... C13 619 Title VII Indian Education ............................................................................ C13 631 CTE Info & Media ........................................................................................ C13 633 CTE Skilled & Technical ................................................................................ C13 634 Perkins Agriculture ...................................................................................... C14 635 Perkins Business .......................................................................................... C14 636 Perkins Family and Consumer Science ........................................................ C14 637 Perkins Health ............................................................................................. C15 648 School Performance Framework ................................................................. C15 650 Saturday Conferences ................................................................................. C15 651 Common Core State Standards ................................................................... C15 652 IS Institute ................................................................................................... C15 657 Admin/Professional‐Technical Professional Development ......................... C16 667 Truancy Prevention ..................................................................................... C16 674 Perkins CTSO ............................................................................................... C16 677 Perkins Non‐Traditional ...................................................................... C16‐C17 679 Perkins Professional Development ............................................................. C17 680 Perkins Staffing ............................................................................................ C17 681 Perkins Tech Skills ....................................................................................... C18 682 Perkins Woodworking ................................................................................. C18 693 School Improvement ................................................................................... C18 697 Title II English as 2nd Language ................................................................... C18 698 Office Support ............................................................................................. C19 719 Excel Christian ............................................................................................. C19 722 Diocese of Reno .......................................................................................... C19 726 Instructional Technology ............................................................................. C19 728 Welfare Childcare State ...................................................................... C19‐C20 735 Early Childhood Education Program ................................................... C20‐C21 745 Homeless Youth .......................................................................................... C21 749 Advanced Placement Initiative ............................................................ C21‐C22 759 Office of School Improvement .................................................................... C22 760 Professional Development .......................................................................... C22


i3

Section C: FY17 Summary Budget Report (continued) Deputy Superintendent (continued) .......................................................................... C5‐C24 784 Parenting ..................................................................................................... C22 785 Home Visits, Parent Involvement ................................................................ C22 790 Title I Private Schools .................................................................................. C22 800 Family Resource Centers (FRCS) .................................................................. C23 808 Family Resource Centers ............................................................................. C23 854 Education Alliance ............................................................................... C23‐C24 856 RPDP, Admin & Staffing .............................................................................. C24 891 Immigrant Education Grant ......................................................................... C24 Chief Officer of Student Support Services .................................................................. C25‐C45 005 Student Personnel Services ......................................................................... C25 011 Extended Studies ......................................................................................... C25 022 Health Services .................................................................................... C25‐C26 027 Family School Partnerships ................................................................. C26‐C27 028 Student Support Services ............................................................................ C27 038 Student Government .................................................................................. C27 043 Alt Ed and Behavioral Programs .................................................................. C27 044 Alternative Programs .......................................................................... C27‐C28 070 Special Education ................................................................................ C28‐C32 072 Student Athletics and Activities .................................................................. C32 073 Summer School ........................................................................................... C32 085 Multi‐Tiered Systems of Support ................................................................ C33 087 Parent University ......................................................................................... C33 090 Counseling Services ............................................................................. C33‐C34 092 Psychological Services ......................................................................... C34‐C35 098 Section 504 Program ................................................................................... C35 162 Picollo School ...................................................................................... C35‐C36 172 Smithridge S.T.E.M. Academy ..................................................................... C36 210 JROTC .................................................................................................. C36‐C37 228 Washoe Inspire ........................................................................................... C37 262 Speech & Language ..................................................................................... C38 263 Day Treatment‐Elementary ......................................................................... C38 264 Day Treatment‐Secondary .................................................................. C38‐C39 276 Options Zone ............................................................................................... C39 280 Violence Intervention Program ................................................................... C40 281 Equity & Diversity ........................................................................................ C40 282 Intervention................................................................................................. C40 540 Washoe Innovations HS ...................................................................... C40‐C42 541 RISE Academy for Adult Achievement ................................................ C42‐C43 555 North Star Online School ..................................................................... C43‐C44 641 Re‐Engagement Center ............................................................................... C44 702 HSGI Dropout Prevention ............................................................................ C44 880 Safe & Drug Free Schools .................................................................... C44‐C45 064 Department of Accountability ............................................................. C46‐C47


i4

Section C: FY17 Summary Budget Report (continued) Chief Accountability Officer ...................................................................................... C46‐C47 079 School Accountability Office ....................................................................... C47 Chief Academic Officer .............................................................................................. C48‐C62 012 Chief Academic Officer ................................................................................ C48 016 Video Center ............................................................................................... C48 017 English Language Learners .......................................................................... C49 021 Gifted & Talented Education ............................................................... C49‐C50 025 Library Services ........................................................................................... C50 032 Music ................................................................................................... C50‐C51 034 Career & Technical Education ..................................................................... C51 042 Professional Learning .................................................................................. C52 057 RPDP (Regional Professional Development Program) ............................... C52 069 Curriculum & Instruction ..................................................................... C52‐C54 071 SHARE .......................................................................................................... C54 093 Assessment.................................................................................................. C54 203 Academic Olympics ..................................................................................... C55 213 Math ............................................................................................................ C55 215 Striving Readers Grant ........................................................................ C55‐C56 222 Social Studies ............................................................................................... C56 238 Academy for Career Education ................................................................... C56 239 I Can do Anything Charter ........................................................................... C56 588 High School Signature Academy ......................................................... C56‐C57 622 RPDP WCSD C&I .......................................................................................... C57 623 RPDP WCSD Staff Development .................................................................. C57 626 RPDP Publicists ............................................................................................ C57 627 RPDP 7‐12 Literacy ...................................................................................... C57 628 RPDP Churchill CSD ..................................................................................... C58 629 RPDP Carson City Schools ............................................................................ C58 630 RPDP Douglas County .................................................................................. C58 634 Perkins Agriculture ...................................................................................... C58 635 Perkins Business .................................................................................. C58‐C59 639 CTE Trade & Industry................................................................................... C59 649 AVID Program .............................................................................................. C59 650 Saturday Conferences ................................................................................. C59 672 Perkins Auto ........................................................................................ C59‐C60 675 Perkins Drafting ........................................................................................... C60 682 Perkins Woodworking ................................................................................. C60 693 School Improvement ................................................................................... C61 695 Collaborative Partners Elementary ............................................................. C61 696 Higher Learning Elementary ........................................................................ C61 726 Instructional Technology ............................................................................. C61 856 RPDP, Admin & Staffing .............................................................................. C61 859 RPDP, Teacher Leadership .......................................................................... C62 860 Science Grants ............................................................................................. C62


i5

Section C: FY17 Summary Budget Report (continued) Chief School Performance Officer .............................................................................. C63‐C64 079 School Accountability Office ....................................................................... C63 086 Office of School Performance ..................................................................... C63 622 RPDP WCSD C&I .................................................................................. C63‐C64 Zone 1 Area Superintendent .................................................................................... C65‐C95 104 Jessie Beck ES ...................................................................................... C65‐C66 111 Caughlin Ranch ES ............................................................................... C66‐C68 128 Nancy Gomes ES .................................................................................. C68‐C70 130 Roy Gomm ES ...................................................................................... C70‐C72 134 Hunter Lake ES .................................................................................... C72‐C74 142 Lemmon Valley ES ............................................................................... C74‐C76 154 Mt Rose ES........................................................................................... C76‐C78 169 Silver Lake ES ....................................................................................... C78‐C79 171 Alice Smith ES ...................................................................................... C79‐C81 174 Stead ES ............................................................................................... C82‐C84 271 Zone 1 .......................................................................................................... C84 320 O’Brien S.T.E.M. Academy ................................................................... C84‐C86 335 Swope MS ............................................................................................ C86‐C88 355 Cold Springs MS ................................................................................... C88‐C89 530 Reno HS ............................................................................................... C89‐C91 560 TMCC Magnet HS ................................................................................ C91‐C92 575 North Valleys HS .................................................................................. C92‐C95 Zone 2 Area Superintendent .................................................................................... C96‐C128 101 Lois Allen ES ......................................................................................... C96‐C98 105 Esther Bennett ES .............................................................................. C98‐C100 110 Rita Cannan ES................................................................................. C100‐C103 160 Peavine ES ....................................................................................... C103‐C105 168 Dorothy Lemelson S.T.E.M. Academy ............................................. C105‐C107 178 Mamie Towles ES ............................................................................ C108‐C109 180 Verdi ES ........................................................................................... C109‐C111 185 George Westergard ES .................................................................... C111‐C113 187 Sarah Winnemucca ES ..................................................................... C113‐C115 190 Melton ES ........................................................................................ C115‐C117 272 Zone 2 ........................................................................................................ C117 303 Billinghurst MS ................................................................................ C117‐C119 305 Clayton Pre‐A.P. Academy ............................................................... C119‐C121 340 Traner MS ........................................................................................ C121‐C122 510 Hug HS ............................................................................................. C123‐C126 520 McQueen HS ................................................................................... C126‐C128 Zone 3 Area Superintendent .................................................................................... C129‐C158 116 Edwin Dodson ES ............................................................................. C129‐C131 131 Hidden Valley ES .............................................................................. C131‐C133


i6

Section C: FY17 Summary Budget Report (continued) Zone 3 Area Superintendent (continued) .................................................................. C129‐C158 133 Huffaker ES ...................................................................................... C133‐C134 135 Ted Hunsberger ES .......................................................................... C135‐C136 136 Incline ES ......................................................................................... C136‐C138 144 Elizabeth Lenz ES ............................................................................. C138‐C140 172 Smithridge S.T.E.M. Academy ......................................................... C140‐C142 273 Zone 3 ........................................................................................................ C142 315 Incline MS ........................................................................................ C143‐C144 325 Pine MS ........................................................................................... C144‐C146 345 Vaughn MS ...................................................................................... C146‐C149 503 Galena HS ........................................................................................ C149‐C151 515 Incline HS ......................................................................................... C151‐C152 545 Wooster HS ..................................................................................... C152‐C156 565 Academy of Arts, Careers & Technology ......................................... C156‐C158 Zone 4 Area Superintendent .................................................................................... C159‐C187 103 Bud Beasley ES ................................................................................ C159‐C160 114 Lloyd Diedrichsen ES ....................................................................... C161‐C162 138 Gerlach K‐12 School ........................................................................ C162‐C163 140 Lena Juniper ES ................................................................................ C163‐C164 153 Marvin Moss ES ............................................................................... C164‐C166 156 Natchez ES ....................................................................................... C166‐C169 173 Spanish Springs ES ........................................................................... C169‐C171 177 Alyce Taylor ES ................................................................................ C171‐C172 186 Jerry Whitehead ES ......................................................................... C173‐C174 192 Van Gorder ES ................................................................................. C174‐C176 196 Sepulveda ES ................................................................................... C176‐C178 197 Jessie Hall ES .................................................................................... C178‐C179 274 Zone 4 ........................................................................................................ C179 318 Mendive MS .................................................................................... C180‐C181 350 Shaw MS .......................................................................................... C181‐C182 525 Reed HS ........................................................................................... C182‐C185 570 Spanish Springs HS .......................................................................... C185‐C187 Zone 5 Area Superintendent .................................................................................... C188‐C222 109 Brown ES ......................................................................................... C188‐C189 118 Florence Drake ES ............................................................................ C190‐C192 122 Katherine Dunn ES ........................................................................... C192‐C194 126 Greenbrae ES ................................................................................... C194‐C196 150 Alice Maxwell ES .............................................................................. C196‐C198 152 Robert Mitchell ES ........................................................................... C199‐C201 158 Virginia Palmer ES ........................................................................... C201‐C203 164 Pleasant Valley ES............................................................................ C203‐C205 165 Donner Springs ES ........................................................................... C205‐C208 166 Agnes Risley ES ................................................................................ C208‐C209


i7

Section C: FY17 Summary Budget Report (continued) Zone 5 Area Superintendent (continued) .................................................................. C188‐C222 170 Kate Smith ES .................................................................................. C210‐C212 194 Double Diamond ES ......................................................................... C212‐C214 275 Zone 5 ........................................................................................................ C214 310 Dilworth MS .................................................................................... C214‐C217 330 Sparks MS ........................................................................................ C217‐C219 352 Depoali MS ...................................................................................... C219‐C220 580 Damonte Ranch HS.......................................................................... C221‐C222 Acceleration Zone Area Superintendent .................................................................... C223‐C259 102 Anderson ES .................................................................................... C223‐C225 106 Libby Booth ES ................................................................................. C225‐C228 112 Roger Corbett ES ............................................................................. C228‐C231 113 Desert Heights ES ............................................................................ C231‐C233 120 Glenn Duncan S.T.E.M. Academy .................................................... C233‐C236 124 Elmcrest ES ...................................................................................... C236‐C239 146 Lincoln Park ES ................................................................................ C239‐C241 148 Echo Loder ES .................................................................................. C242‐C245 149 Bernice Mathews ES ........................................................................ C245‐C247 176 Sun Valley ES ................................................................................... C247‐C250 182 Veterans S.T.E.M. Academy ............................................................ C250‐C253 184 Grace Warner ES ............................................................................. C253‐C256 277 Acceleration Zone ..................................................................................... C256 535 Sparks HS ......................................................................................... C256‐C259 Chief of Staff ........................................................................................................... C260‐C261 001 Board Services Department ...................................................................... C260 002 Administrative Building ............................................................................. C260 026 Graduation ................................................................................................ C260 048 Education Alliance ........................................................................... C260‐C261 049 Education Alliance 501C3 .......................................................................... C261 220 P‐16 Council/UNR Collaboration ............................................................... C261 245 Administrators & Supervisors ................................................................... C261 253 Chief of Staff .............................................................................................. C261 Chief Communications & Community Engagement Officer ....................................... C262‐C263 029 Public Affairs ............................................................................................. C262 061 Community Education ............................................................................... C262 066 Communications ....................................................................................... C262 067 Volunteer Services .................................................................................... C263 Chief Financial Officer .............................................................................................. C264‐C265 008 Business Office .......................................................................................... C264 035 District‐Wide Tuition ................................................................................. C264 059 Purchasing ....................................................................................... C264‐C265


i8

Section C: FY17 Summary Budget Report (continued) Chief Financial Officer (continued) ............................................................................ C264‐C265 242 Purchasing ‐ Warehouse ........................................................................... C265 249 District‐Wide New Teacher Set‐Up ........................................................... C265 657 Admin/Pro Tech Professional Development ............................................. C265 Chief Human Resources Officer ................................................................................. C266‐C268 052 Human Resources ..................................................................................... C266 053 Talent Acquisition ............................................................................ C266‐C267 065 Risk Management...................................................................................... C267 099 Undistributed (District‐Wide) .......................................................... C267‐C268 Chief Operations Officer ........................................................................................... C269‐C286 000 General Ledger/Undistributed ........................................................ C269‐C271 002 Administrative Building ................................................................... C271‐C272 009 Mail Services ............................................................................................. C272 014 Information Technology ............................................................................ C272 015 Equipment Repair ...................................................................................... C272 018 Hazardous Waste ...................................................................................... C273 020 Nutritional Services ................................................................................... C273 040 Emergency Clean‐Up ................................................................................. C273 045 Brown Center ............................................................................................ C273 046 FM Maintenance ....................................................................................... C273 047 FM Housekeeping...................................................................................... C274 050 21st Century Learning ............................................................................... C274 054 Facilities Management .................................................................... C274‐C277 056 Print Shop .................................................................................................. C277 062 Materials Distribution (Annex and Custodial WH) .......................... C277‐C281 084 Chief Operations Officer ................................................................. C281‐C282 094 Transportation .......................................................................................... C282 099 Undistributed (District‐Wide) .................................................................... C283 199 Nutrition Services Center .......................................................................... C284 400 Undistributed Mgmt/Bond Costs .............................................................. C284 483 2003C Bond Admin Exp ................................................................... C284‐C285 525 Reed High School....................................................................................... C285 550 Glenn Hare Center ..................................................................................... C285 565 Academy of Arts, Careers & Technology ......................................... C285‐C286 575 North Valleys High School ......................................................................... C286 585 Joint Use Tech/Alt Ed Facility .................................................................... C286 Districtwide ........................................................................................................... C287‐C300 000 General Ledger/Undistributed .................................................................. C287 020 Nutritional Services ................................................................................... C287 099 Undistributed (District‐Wide) ............................................................ C287‐297 215 Striving Readers Grant .................................................................... C297‐C298 216 Science ...................................................................................................... C298


i9

Section C: FY17 Summary Budget Report (continued) Districtwide (continued) ........................................................................................... C287‐C300 232 Bailey Charter ............................................................................................ C298 505 Gerlach High School .................................................................................. C298 541 RISE Academy for Adult Achievement ...................................................... C298 617 CTAC‐Community Training & Assistance Center ....................................... C298 728 Welfare Childcare State ............................................................................ C299 735 Early Childhood Education Program ......................................................... C299 999 Salaries & Benefits .......................................................................... C299‐C300 Section D: FY17 Executive Leadership Summary Position Report Board of Trustees ..................................................................................................... ....... D1 006 Board of Trustees ......................................................................................... D1 024 Internal Audit ............................................................................................... D1 Superintendent ......................................................................................................... . D2‐D4 023 Administrative Investigators ........................................................................ D2 039 Emergency Management ............................................................................. D2 060 Student Accounting ...................................................................................... D2 063 Government Affairs ...................................................................................... D3 068 School Police ................................................................................................ D3 074 Superintendent ............................................................................................ D4 075 General Counsel ........................................................................................... D4 Deputy Superintendent ............................................................................................. D5‐D15 078 State & Federal Programs (Grants) .............................................................. D5 082 Deputy Superintendent ................................................................................ D5 091 21st Century Community Learning Center ................................................... D5 099 Undistributed (Districtwide) ........................................................................ D6 277 Acceleration Zone ........................................................................................ D6 601 TIF4 Teacher Incentive ............................................................................ D6‐D7 609 Title Ia Basic .................................................................................................. D7 619 Title VII Indian Education ............................................................................. D8 650 Saturday Conferences .................................................................................. D8 651 Common Core State Standards .................................................................... D8 680 Perkins Staffing ............................................................................................. D9 697 Title II English as 2nd Language .................................................................... D9 726 Instructional Technology .............................................................................. D9 728 Welfare Childcare State ............................................................................. D10 735 Early Childhood Education Program ................................................... D10‐D12 745 Homeless Youth ......................................................................................... D12 760 Professional Development ......................................................................... D12 784 Parenting .................................................................................................... D13 785 Home Visits, Parent Involvement ............................................................... D13 800 Family Resource Centers (FRCS) ................................................................. D14


i10

Section D: FY17 Executive Leadership Summary Position Report (continued) Deputy Superintendent (continued) .......................................................................... D5‐D15 891 Immigrant Education Grant ................................................................. D14‐D15 Chief Officer of Student Support Services .................................................................. D16‐D38 011 Extended Studies ........................................................................................ D16 022 Health Services .................................................................................... D16‐D17 027 Family School Partnerships ........................................................................ D17 028 Student Support Services ........................................................................... D17 043 Alt Ed and Behavioral Programs ................................................................. D18 044 Alternative Programs ................................................................................. D18 070 Special Education ................................................................................ D18‐D23 072 Student Athletics and Activities ................................................................. D23 085 Multi‐Tiered Systems of Support ............................................................... D24 087 Parent University ................................................................................. D24‐D25 090 Counseling Services .................................................................................... D25 092 Psychological Services ................................................................................ D26 098 Section 504 Program .................................................................................. D26 162 Picollo School ...................................................................................... D26‐D29 172 Smithridge S.T.E.M. Academy .................................................................... D29 210 JROTC ......................................................................................................... D29 228 Washoe Inspire ................................................................................... D30‐D31 262 Speech & Language .................................................................................... D31 263 Day Treatment‐Elementary ................................................................. D31‐D32 264 Day Treatment‐Secondary .................................................................. D32‐D33 276 Options Zone .............................................................................................. D33 281 Equity & Diversity ....................................................................................... D33 282 Intervention................................................................................................ D34 540 Washoe Innovations HS ...................................................................... D34‐D35 541 RISE Academy for Adult Achievement ....................................................... D36 555 North Star Online School ..................................................................... D36‐D37 641 Re‐Engagement Center .............................................................................. D37 880 Safe & Drug Free Schools ........................................................................... D38 Chief Accountability Officer ...................................................................................... D39‐D40 064 Department of Accountability ............................................................. D39‐D40 Chief Academic Officer .............................................................................................. D41‐D47 012 Chief Academic Officer ............................................................................... D41 017 English Language Learners ......................................................................... D41 021 Gifted & Talented Education ...................................................................... D42 025 Library Services .......................................................................................... D42 032 Music .......................................................................................................... D43 034 Career & Technical Education .................................................................... D43 042 Professional Learning .......................................................................... D43‐D44 057 RPDP (Regional Professional Development Program) .............................. D44


i11

Section D: FY17 Executive Leadership Summary Position Report (continued) Chief Academic Officer (continued) ........................................................................... D41‐D48 069 Curriculum & Instruction ............................................................................ D45 071 SHARE ......................................................................................................... D45 093 Assessment................................................................................................. D46 213 Math ........................................................................................................... D46 215 Striving Readers Grant ........................................................................ D46‐D47 634 Perkins Agriculture .............................................................................. D47‐D48 856 RPDP, Admin & Staffing ............................................................................. D48 Chief School Performance Officer .............................................................................. ..... D49 086 Office of School Performance .................................................................... D49 Zone 1 Area Superintendent .................................................................................... D50‐D93 104 Jessie Beck ES ...................................................................................... D50‐D51 111 Caughlin Ranch ES ............................................................................... D52‐D54 128 Nancy Gomes ES .................................................................................. D54‐D56 130 Roy Gomm ES ...................................................................................... D57‐D59 134 Hunter Lake ES .................................................................................... D59‐D61 142 Lemmon Valley ES ............................................................................... D61‐D65 154 Mt Rose ES........................................................................................... D65‐D67 169 Silver Lake ES ....................................................................................... D67‐D69 171 Alice Smith ES ...................................................................................... D70‐D72 174 Stead ES ............................................................................................... D73‐D75 271 Zone 1 ......................................................................................................... D76 320 O’Brien S.T.E.M. Academy ................................................................... D76‐D79 335 Swope MS ............................................................................................ D79‐D81 355 Cold Springs MS ................................................................................... D81‐D83 530 Reno HS ............................................................................................... D84‐D87 560 TMCC Magnet HS ....................................................................................... D88 575 North Valleys HS .................................................................................. D88‐D93 Zone 2 Area Superintendent .................................................................................... D94‐D139 101 Lois Allen ES ......................................................................................... D94‐D96 105 Esther Bennett ES .............................................................................. D96‐D100 110 Rita Cannan ES................................................................................. D100‐D103 160 Peavine ES ....................................................................................... D103‐D105 168 Dorothy Lemelson S.T.E.M. Academy ............................................. D105‐D109 178 Mamie Towles ES ............................................................................ D109‐D111 180 Verdi ES ........................................................................................... D112‐D114 185 George Westergard ES .................................................................... D114‐D116 187 Sarah Winnemucca ES ..................................................................... D116‐D119 190 Melton ES ........................................................................................ D119‐D121 272 Zone 2 ....................................................................................................... D122 303 Billinghurst MS ................................................................................ D122‐D125 305 Clayton Pre‐A.P. Academy ............................................................... D125‐D127


i12

Section D: FY17 Executive Leadership Summary Position Report (continued) Zone 2 Area Superintendent (continued) .................................................................. D94‐D139 340 Traner MS ........................................................................................ D127‐D130 510 Hug HS ............................................................................................. D130‐D134 520 McQueen HS ................................................................................... D135‐D139 Zone 3 Area Superintendent .................................................................................... D140‐D181 116 Edwin Dodson ES ............................................................................. D140‐D143 131 Hidden Valley ES .............................................................................. D143‐D145 133 Huffaker ES ...................................................................................... D146‐D148 135 Ted Hunsberger ES .......................................................................... D148‐D150 136 Incline ES ......................................................................................... D150‐D152 144 Elizabeth Lenz ES ............................................................................. D153‐D155 172 Smithridge S.T.E.M. Academy ......................................................... D155‐D157 273 Zone 3 ....................................................................................................... D158 315 Incline MS ........................................................................................ D158‐D160 325 Pine MS ........................................................................................... D160‐D163 345 Vaughn MS ...................................................................................... D163‐D167 503 Galena HS ........................................................................................ D167‐D171 515 Incline HS ......................................................................................... D171‐D174 545 Wooster HS ..................................................................................... D174‐D179 565 Academy of Arts, Careers & Technology ......................................... D180‐D181 Zone 4 Area Superintendent .................................................................................... D182‐D225 103 Bud Beasley ES ................................................................................ D182‐D184 114 Lloyd Diedrichsen ES ....................................................................... D185‐D187 138 Gerlach K‐12 School ........................................................................ D187‐D188 140 Lena Juniper ES ................................................................................ D188‐D190 153 Marvin Moss ES ............................................................................... D190‐D193 156 Natchez ES ....................................................................................... D193‐D195 173 Spanish Springs ES ........................................................................... D195‐D198 177 Alyce Taylor ES ................................................................................ D198‐D200 186 Jerry Whitehead ES ......................................................................... D201‐D202 192 Van Gorder ES ................................................................................. D203‐D205 196 Sepulveda ES ................................................................................... D205‐D207 197 Jessie Hall ES .................................................................................... D207‐D209 274 Zone 4 ....................................................................................................... D210 318 Mendive MS .................................................................................... D210‐D212 350 Shaw MS .......................................................................................... D213‐D215 525 Reed HS ........................................................................................... D215‐D220 570 Spanish Springs HS .......................................................................... D220‐D225 Zone 5 Area Superintendent .................................................................................... D226‐D273 109 Brown ES ......................................................................................... D226‐D228 118 Florence Drake ES ............................................................................ D228‐D231 122 Katherine Dunn ES ........................................................................... D231‐D234


i13

Section D: FY17 Executive Leadership Summary Position Report (continued) Zone 5 Area Superintendent (continued) .................................................................. D226‐D273 126 Greenbrae ES ................................................................................... D234‐D237 150 Alice Maxwell ES .............................................................................. D237‐D240 152 Robert Mitchell ES ........................................................................... D240‐D243 158 Virginia Palmer ES ........................................................................... D243‐D245 164 Pleasant Valley ES............................................................................ D245‐D248 165 Donner Springs ES ........................................................................... D248‐D252 166 Agnes Risley ES ................................................................................ D252‐D254 170 Kate Smith ES .................................................................................. D254‐D257 194 Double Diamond ES ......................................................................... D257‐D260 275 Zone 5 ....................................................................................................... D260 310 Dilworth MS .................................................................................... D260‐D263 330 Sparks MS ........................................................................................ D263‐D266 352 Depoali MS ...................................................................................... D266‐D269 580 Damonte Ranch HS.......................................................................... D269‐D273 Acceleration Zone Area Superintendent .................................................................... D274‐D320 102 Anderson ES .................................................................................... D274‐D276 106 Libby Booth ES ................................................................................. D276‐D280 112 Roger Corbett ES ............................................................................. D280‐D283 113 Desert Heights ES ............................................................................ D283‐D287 120 Glenn Duncan S.T.E.M. Academy .................................................... D287‐D290 124 Elmcrest ES ...................................................................................... D291‐D294 146 Lincoln Park ES ................................................................................ D294‐D297 148 Echo Loder ES .................................................................................. D297‐D301 149 Bernice Mathews ES ........................................................................ D301‐D305 176 Sun Valley ES ................................................................................... D305‐D308 182 Veterans S.T.E.M. Academy ............................................................ D308‐D311 184 Grace Warner ES ............................................................................. D311‐D314 277 Acceleration Zone .................................................................................... D315 535 Sparks HS ......................................................................................... D315‐D320 Chief of Staff ........................................................................................................... D321‐D322 001 Board Services Department ..................................................................... D321 048 Education Alliance .................................................................................... D321 245 Administrators & Supervisors .................................................................. D321 253 Chief of Staff ............................................................................................. D322 Chief Communications & Community Engagement Officer ....................................... ………. D323 066 Communications ...................................................................................... D323 067 Volunteer Services ................................................................................... D323 Chief Financial Officer .............................................................................................. D324‐D325 008 Business Office ......................................................................................... D324 059 Purchasing ................................................................................................ D324


i14

Section D: FY17 Executive Leadership Summary Position Report (continued) Chief Financial Officer (continued) ............................................................................ D324‐D325 242 Purchasing ‐ Warehouse .......................................................................... D325 Chief Human Resources Officer ................................................................................. D326‐D327 052 Human Resources .................................................................................... D326 053 Talent Acquisition ..................................................................................... D327 065 Risk Management..................................................................................... D327 Chief Operations Officer ........................................................................................... D328‐D338 002 Administrative Building ............................................................................ D328 009 Mail Services ............................................................................................ D328 014 Information Technology ........................................................................... D329 015 Equipment Repair ..................................................................................... D330 045 Brown Center ........................................................................................... D330 046 FM Maintenance ...................................................................................... D331 047 FM Housekeeping..................................................................................... D332 050 21st Century Learning .............................................................................. D332 054 Facilities Management ............................................................................. D333 056 Print Shop ................................................................................................. D334 084 Chief Operations Officer .......................................................................... D334 094 Transportation ................................................................................ D335‐D336 199 Nutrition Services Center ......................................................................... D336 483 2003C Bond Admin Exp ............................................................................ D337 550 Glenn Hare Center .................................................................................... D338 585 Joint Use Tech/Alt Ed Facility ................................................................... D338 Districtwide ........................................................................................................... D339‐D348 000 General Ledger/Undistributed ................................................................. D339 099 Undistributed (District‐Wide) .......................................................... D339‐D348 216 Science ..................................................................................................... D348 541 RISE Academy for Adult Achievement ..................................................... D348

Section A Staff Report to Board of Trustees Including

Narrative and Individual Fund

Schedules

Fiscal Year 2016-17 Preliminary Budget

A1

WASHOE COUNTY SCHOOL DISTRICT Reno, Nevada

BOARD OF TRUSTEES WORK SESSION March 7, 2016

TITLE: PRESENTATION AND DISCUSSION OF BUDGET PLANNING PROCESS FOR

FISCAL YEAR 2017, INCLUDING DESCRIPTIONS OF FUNDING SOURCES AND USES (FOR POSSIBLE ACTION)

FROM: Tom Ciesynski, Chief Financial Officer Mike Schroeder, Budget Director PRESENTER(S) & PRESENTATION TIME: Tom Ciesynski, Chief Financial Officer Mike Schroeder, Budget Director DATE REPORT WRITTEN: February 26, 2016 SUMMARY: NRS 354.596 requires a tentative budget be filed on or before April 15th and requires the Board to give notice of a time and place of a public hearing on the tentative budget no sooner than the third Monday in May and no later than the last day of May. NRS 354.598 states at the time and place advertised for public hearing, the governing body shall hold a public hearing on the tentative budget, at which time interested persons must be given an opportunity to be heard. In addition, at the public hearing, the governing body can indicate changes, if any, to be made in the tentative budget and can adopt a final budget by the favorable votes of a majority of all members of the governing body. The final budgets of school districts must be adopted on or before June 8th of each year. No governing body may adopt any budget which appropriates for any fund any amount in excess of the budget resources of that fund. The budget workshop will present information related to the Fiscal Year 2017 budget. The presentation will discuss the District’s general fund revenues, expenditures, enrollment, staffing, per pupil expenditures, budget assumptions, remaining open items, budget process and budget timeline. Issues impacting the budget will be presented and Departmental budgets and Strategic Initiative budgets will be reviewed and discussed. Additionally, the Board will be updated regarding all other district funds which include Special Education, Class Size Reduction, Special Revenue, Debt Service, Building and Sites, Capital Projects, Internal Service and the Nutrition Services Enterprise Funds.

A2

This staff report includes a Fiscal Year 15-16 to Fiscal Year 16-17 comparison for all of the District’s funds. A narrative is included to explain variances and other pertinent budget information. Following the individual fund financial information are departmental reports for each Executive Leadership Team member of the District for their respective general operating budgets. The reports compare Fiscal Year 15-16 projected budget to the Fiscal Year 16-17 preliminary budget and indicates any variance. The reports explain the variances and also indicate the strategic initiatives assigned to the Executive Leadership Team member. A budget summary document will be provided as part of this submission. The document will include this Board report; a budget summary for all budget accounts related to each Executive Leadership Team member of the District; and a position summary for each Executive Leadership Team member. A separate budget report detailing each of the budget accounts contained in the summarized report will be provided as a pdf document as it is a substantial number of pages. ADDITIONAL BACKGROUND INFORMATION: PROPOSED BUDGETARY APPROACH FOR FISCAL YEAR 2016-17 The budget process proposed for fiscal year 2016-17 will be similar to the prior year approach whereby the District utilized a combination of formula driven, incremental budgeting, site based, zero-based and outcome-focused budgeting methods (see below for descriptions of each method) to best support the District’s strategic plan. The budget is summarized by each Executive Leadership Team member and provides finite budget account and position detail to provide transparency and provoke appropriate budget discussions and direction. There are still some budget uncertainties for this fiscal year as we wait to receive final revenue information from the State Department of Taxation and the Department of Education. In addition to the Board budget work session and ongoing updates a town hall meeting will be held to communicate the budget and obtain public and employee feedback. The basic budget process begins with a forecast of anticipated resources (revenues and opening fund balances). Applications (expenditures and ending fund balances) are then estimated and include contractual obligations related to negotiated step increases, PERS (retirement) changes, group insurance changes, enrollment changes, utility increases and other items as necessary. The difference between the resources and applications from this original estimate forms the base starting point for the budget. The budget can then be altered through identification of additional resources (i.e., changes to underlying revenue assumptions), reprioritization of expenditures, identification of strategic initiative costs, realignment of resources, and other occurrences. All these inputs must be weighed, evaluated and prioritized with stakeholder input to ultimately produce a balanced budget whereby resources are equal to applications and the overall financial plan is established.

A3

The expenditure process starts with an estimate of the student enrollment for the next fiscal year which is key driver of our formula driven staffing at our schools. Next is an incremental budgeting approach that provides a very extensive review of the District’s programs. Each Leadership Team member conducts ongoing meetings with their departments and schools to review and prioritize their respective budgets and ensure alignment of those budgets with the District’s strategic plan and the department and school goals and objectives. An extensive review of staffing allocations, contracts and licenses will be conducted. The identification of strategic initiatives and costs related thereto will be part of this process. Realignment and repurposing of the existing sources will occur as necessary to ensure resources are being utilized efficiently and effectively. Communication and input from staff, students and the public is very important to the District. There will be several venues and times for this input to occur during the budget process, including a town hall meeting, regular board meetings, and at the public hearing on the budget. BUDGETARY APPROACHES The majority of the District’s staffing budget is “formula driven” around the students in our schools and the teachers, counselors, principals and support staff that serve them. The District has established staffing guidelines that determine the employees we have at each of our schools. Operating budgets for schools are based on the number of students in each school. The support department budgets that serve our schools have been established over time and are reviewed internally each year as well against other school districts and best practices from organizations like the Council of Great City Schools. The District has traditionally used an “incremental” budgetary approach whereby the prior fiscal year’s budget is the base or starting point for developing the next fiscal year’s budget. This approach is simple and creates a more stable and consistent environment for managers. The base budget is then adjusted for a number of items including, but not limited to salary increases relating to step increases on the salary schedules, projected enrollment changes, utilities and fuel increases, general inflation, one-time items, etc.

Site-based budgeting is considered practical for school systems in combination with other approaches. It allows campus decision makers and department leaders to control their budgets in areas where they have authority. In the District’s case, staffing allocations are controlled centrally, but each school and department has control over how their operating budgets, i.e., non-salary/non-benefit budgets are spent (subject to State minimum expenditure requirements (MER) relating to textbooks, instructional supplies, etc.).

Zero-based budgeting (ZBB) requires program activities and services be justified annually during the budget development process. Decision packages are developed on the basis

A4

of program activities, program goals, and organizational units, etc. The shortcomings of ZBB are the significant amount of paperwork, staff planning and staff time needed to implement this approach. This approach may be more effective if only performed on a periodic basis on some programs instead and has not been used on a widespread basis by schools. ZBB works better when dependable funding streams exist. Outcome-Focused budgeting is an approach that concentrates on more effective use of resources at all levels of government. It is the practice of linking the allocation of resources to the production of outcomes, especially those programs that use the resources more effectively. The approach is closely linked to the planning process and focuses on outcomes, goals and objectives that are identified and ties to the budget allocations for their achievement. The District is making steps toward Outcome-Focused budgeting by adopting its new strategic plan, Envision WCSD 2020, implementing formal departmental plans and a stronger emphasis on alignment of resources to the strategic plan. PREVIOUS BOARD ACTION: Date: January 12, 2016 and each meeting thereafter as needed. Related Action: The Board of Trustees have received budget updates at each of its regular meetings beginning January 12, 2016. ATTACHMENTS: Attachment A – Narrative and Individual Fund Schedules Attachment B – Executive Leadership Overview Attachment C – Executive Leadership Summary Budget Report Attachment D – Executive Leadership Summary Position Report Attachment E – WCSD Detailed Budget Report (pdf) Attachment F – Guide to Budget Reports and Account Codes WCSD STRATEGIC PLAN: The budget supports all five goals of Envision WCSD 2020. BOARD POLICY: Board Policy 3410 – System of Accounts Board Policy 3110 – Budget Planning LEGAL: NRS 354.596 and NRS 354.598 as described above. FINANCIAL: The budget provides funding to continue District operations. COMMUNITY INVOLVEMENT: A Town Hall meeting will be held to discuss the budget and obtain community input. Community input may also be provided at various Board

A5

meetings, including the mandatory public hearing on the District’s tentative budget to be held on May 24, 2016. ALTERNATIVES: N/A RECOMMENDED ACTION: That the Board of Trustees provide the Superintendent and staff with direction regarding the Fiscal Year 2016-17 budget approach, budget process, and timeline.

A6 ATTACHMENT A

WASHOE COUNTY SCHOOL DISTRICT – NARRATIVE SUMMARY OF FISCAL YEAR 2016-17 PRELIMINARY BUDGET Pages 13 - 21 summarize the District’s budgets for each fund and the changes from the prior year. The District is required to report revenue and expenditure categories in accordance with the Nevada Financial Accounting Handbook prepared by the State Department of Education. A description of the changes to the funds and the individual fund comparisons follow. GENERAL FUND (PAGES 13-14) The General Fund is a major operating fund and accounts for all financial transactions associated with the daily operations of the District except for capital projects, debt service, food service, grant funded programs and insurance programs. The District’s general operating budget continues to face a structural deficit whereby expenditures outpace revenues by over $20 million. The gap has been offset by identifying expenditure savings in prior fiscal years that will carry forward to balance the budget for FY17. However, this use of savings to offset ongoing expenditures will result in the deficit continuing in the subsequent fiscal year. After the initial budget projection, revenues will increase by $18.8 million while expenditures will increase by $22.5 million over the prior fiscal year. Final Preliminary

FY16 FY17 Change

Revenues $ 426,198,869 $ 444,990,161 $ 18,791,292 Expenditures $ 446,260,779 $ 468,813,039 $ 22,552,260 Excess (Deficit) $ (20,061,910) $ (23,822,878) $(3,760,968) Opening Fund Balance $ 38,070,842 $ 42,179,006 $ 4,108,164 Ending Fund Balance $ 18,008,932 $ 18,356,128 $ 347,196

The budget reflects the District’s commitment to the goals of the strategic plan. Significant investments for FY17 include major commitments to the support and achievement of special education students, ongoing support for student growth and employee relations. The specific revenue increases are detailed in the on Page 13 and the descriptions for the revenues are included below. The major revenue increases for FY17 are as follows (in millions):

A7 ATTACHMENT A

Ad Valorem Tax $6.14 Local School Support Tax 7.41 Government Services Tax 2.51 Distributive School Account 2.73 Sub-Total $18.79

The increases/(decreases) to the opening fund balance are as follows (in millions):

Carryover for use in FY16 $(20.47) FY15 Carryover for use in FY17 12.60 FY16 Carryover for use in FY17 11.63 Board Policy 2% 0.41 Non Spendable Inventory ( 0.06) Total $4.11

The opening fund balance decreases by $20.47 million due to the reserves used to balance the FY16 budget and increases by $12.6 million for reserves in FY15 intended for use in FY17. In addition, $11.63 million in savings for FY16 have been identified to carryforward to FY17 to balance the budget. The increases/(decreases) to the ending fund balance are as follows (in millions):

Board Policy 2% $0.41 Non Spendable Inventory ( 0.06) Total $ 0.35

Expenditures will increase overall by $22.6 million with the specific increases and decreases as follows (in millions):

Salary Rollups $6.29 Negotiations FY16 2.25 Negotiations FY17 2.21 Turnover/Vacancy Savings (6.21) Health Insurance Increase (FY16) 1.56 Health Insurance Increase (FY17) 2.14 Life Insurance (0.60) ACA 30 Hr Rule (health ins) 0.70 AB483 Performance Bonus 1.20 S&B Base Adj FY16 to FY17 (0.45) Other S&B Adjustments (0.29) Positions for Enrollment Growth 2.20 Zoom to FDK Cost 2.10 Special Education Transfer 8.60 Fixed/Mandated Increases 0.85

Total $ 22.55

A8 ATTACHMENT A

Employee Relations Employees are the District’s most valuable asset and the District appreciates their incredible work ethic and commitment to ensure every child is college and career ready. The District does its best to recognize employee achievements and provide for them financially on an annual basis, despite the limited amount of per pupil funding provided for this. The total increase to the budget for employee relations for FY17 is over $9.1 million as explained below. Salary rollups are for ongoing costs related to contractual obligations. Negotiated items for FY16 increase costs in FY17. Certain bargaining units have already negotiated increases for FY17. The means to pay for negotiated increases was to utilize turnover and vacancy savings. Additional vacancy savings has also been used to help balance the budget. The health insurance increase for FY16 was implemented on 1/1/16 so only ½ of the cost was recognized in FY16. The other ½ of that increase cost now needs to be recognized in FY17. Another health insurance increase or benefit modifications are necessary in FY17 as the normal medical inflation is impacting the District’s Health Insurance Fund and proper reserve levels for the fund must be maintained. Despite an overall increase to life insurance rates, the District has the ability to offset this increase by utilizing the OPEB (Other Post Employment Benefits) Trust Fund to provide for the increase related to retiree rates. This is the first time the District will implement this use and is a testament to the value of being one of very few organizations nationwide that contributes to OPEB. The Affordable Health Care Act (ACA) includes provisions to allow access to health insurance for employees working in excess of 30 hours per week. Some of the District’s substitutes and other employees working multiple positions may qualify for this coverage, therefore an amount has been included in the budget. The past legislature approved AB483 which mandates, without funding, a performance bonus of no more than 10% of salary for at least 5% of teachers and administrators. Salaries and benefits from one year to the next change due to a number of factors which affect the base and has to be accounted for to show the progression from the prior fiscal year to the next. Other S&B Adjustments include additions for staffing TMCC

fiscal year 2016-17 preliminary budget · table of contents: fiscal year 2016‐17 preliminary...

Documents