System Administration IR Update

Rick Miller, Ph.D.

Associate ProvostSummer 2012 AIRPO Conference

Announcements

• Congratulations to Gary Blose for receiving the 2012 Chancellor’s Award for Excellence in Professional Service!

• Dr. Lisa Montiel recently appointed as SUNY System’s Strategic Enrollment Analyst.

• SUNY Data Submission Schedule will be sent July 2012.

Today’s Topics

P-20

System-wide Surveys

Enrollment Plans

SIRIS

IPEDS (HR)

Report Card

Net Price Calculator

NCCBP

COACHE

P-20 Project Creates a longitudinal student database at

SED with an anticipated interfaces to DOL and Tax & Finance.

Includes student records from SUNY & CUNY eventually private / independent colleges & universities in New York.

Phase I data is expected to be transmitted to SED summer 2012. Phase II Data planning will begin on June 20th.

Related Project: Working with SED on the validation of the Regents exams.

P-20 (Cont.)

Phase I Phase I data sets:

1. PS Student Institution

2. PS Student Enrollment

3. Campus Student Fact

4. Campus Student Program Fact

Documents include file layout specifications, business rules, definitions, look-up tables and dimension values.

Posted on the project’s Confluence site:

https://confluence.itec.suny.edu

SOS

Encourage use of SOS results. Included in Chancellor’s evaluation of presidents Institutional Accreditation (e.g., MSA/CHE)

Spring 2012 completed for State Op campuses (Spring 2013 for CCs)

Community Colleges (CCSOS) Timeline CC Group met to review questions on May 31st Campus review of ‘mock’ SOS survey in August 2012 Research Plan & Guidance to CCs in September 2012 Campuses register / order surveys in November 2012 Administer CC SOS in Spring 2013 ACT reports to CCs in Summer 2013

SOS – Spring 2012 Administration

• 16 schools administered the survey online; 11 administered paper surveys in class.

• All online surveys have closed, and all paper surveys have been returned to ACT/scanned.

• Summary Reports have been sent to all schools who ordered them.• All schools have been invoiced for their Summary Reports as well

as online survey or scanning fees.• ACT is working on the Comparison and Graphics Reports and

expect to ship them, along with the raw survey data files in CSV format, no later than mid-July.

NSSE

NSSE Version 2.0 in Pilot Phase Need for externally referenced benchmarks, which are limited

with the SOS Reminder: NSSE does not focus on the entire institution, which

was an important factor in continuing the SOS

SUNY plans a System-wide administration 2013 NSSE in Spring 2013

Funding continues to be coordinated system-wide

Enrollment Plans• Thanks for moving on this so quickly.

• Important for informing SUNY Initiatives including:– Strategic Enrollment Planning– Used for validating data for Facilities Master

Plan (FMP) Process.– Resource Allocation

• Presently there are no planned increases in State Support for 2012-13.

• Residency Breakdown (NYS/NON-NYS) is important.

SIRISSIRIS

Fall 2011 End of Term-Student and Term Section need to be closed now.

• Spring 2012 Due July 15th

• Review Submission Schedule (Handout)• Following the submission schedule is very

important!

SIRIS SUBMISSION SCHEDULEDate Submission Contents Period Covered Due Date

Early Student Student Characteristics Fall and Spring Term Only

Fall: Nov.1stSpring: April 1st

End of Term Student Student Characteristics Fall, Winter, Spring & Summer terms

Fall: Feb. 15th

Winter: April 1st

Spring July 15th

Summer: Oct.1st

Course Campus Course Catalog

Update as Needed Prior to the Associated Term/Section

Term Section Course Section, Faculty Characteristics

Fall, Winter, Spring, Summer

Fall: Feb.15th

Winter: April 1st

Spring July 15th

Summer: Oct.1st

Financial Aid Financial Aid Awarded Prior Academic Year Oct.1st

Student Revenue Student Tuition & Fees Jan. 1 - June 30July 1 – December 31

Sept.1st

March1st

Degree Credential Awarded Summer AwardsFall to May Awards

Summer: Dec.1st

Fall to May: Sept.1st

IPEDS-HR Survey

• Two Major Changes to the IPEDS-HR Survey for 2012-13:

• The IPEDS-HR data collection schedule was changed from winter to spring, moving the campus keyholders locking date to April from late January/early February.

IPEDS-HR

• Significant changes to the occupational categories for reporting IPEDS-HR data in 2012-13.

• IPEDS was mandated to align its categories to the 2010 Standard Occupational Classifications (SOC) and institutions should prepare to report HR data using the new categories in 2012-13.

IPEDS-HR

• Twenty-three new occupational categories will replace the familiar seven categories currently used and each job at your institution will need to be categorized into one of these 23 categories in order to report IPEDS-HR data in 2012-13.

IPEDS-HR• HRMS for SUNY State-operated campuses. • Community Colleges should begin preparing

for the new required data ASAP.• System Administration can provide a

general crosswalk from the former occupational categories to the new ones, but community colleges will need to make some decisions about where to categorize their respective job titles.

 

IPEDS-HR

• The new occupational categories, plus other proposed IPEDS-HR survey changes are available on the IPEDS website at: https://surveys.nces.ed.gov/IPEDS/

• IPEDS Helpdesk:1-877-225-2568

 

SUNY Report Card & Net Price Calculator

Report Card Metrics continue to derive from Strategic Planning Initiatives.

Examples: Student Demographics, Enrollment, Retention/Graduation, Student/faculty Ratio, etc.

Net Price Calculator Required for Federal Compliance. We are currently

working on the next version soon to be released.

Patricia Thomson (SUNY System Admin. Office of Financial Aid) will be assuming leadership role with System IR serving as a key resource.

Campus Cohort Default Rates will be examined with 3-4 campuses volunteering to work with System IR & Financial Aid.

National Community College Benchmark Project

• Offers community college benchmarking and peer comparison services.

• Provides campuses benchmark data essential for Middle State’s Accreditation

• In 2011, twenty-two (of 280 NCCBP CCs) SUNY Community Colleges participated in the data-collection and reporting process.

• SUNY Spends $30,000 for this project.

• NCCBP Submissions due 6/15/12

COACHECollaborative on Academic Careers in Higher

Education• COACHE Survey administered Spring

2012.

• All State Operated campuses participated (except Health Sciences, Optometry, and Empire)

• Tenure/Tenure Track Faculty were sampled.

• Campus reports and SUNY System Analysis will be completed once COACHE releases data.

Questions?