Supporting departments

Aedas

Supporting departments

Management MeetingMay 3 2005

Agenda

• The Vision and Mission • The Company and Office Image• The Supporting Departments• The Duties and Responsibilities• The Collaboration

Board of Directors

Finance

Joyce Chong/Vivian Chan & her team

David RobertsAgnes NgKeith Griffiths

Business DevelopmentIT

Administration Human Resource

Quality Control Website

Patrick Kong,David Fung& their team

Kitty Lau & her team

Ramme Lin & her team

Catherine Chan & her team

Supporting Departments

Finance

Ramme LiuEva YIP Helen LAMWinnie LAU Wendy CHANRebecca LEEDoris CHAUPomen HOMei FUNG

IT Business Development

Administration & Secretarial

Patrick KONGWilliam NGChris WAIToby LEELouis CHEUK

Catherine CHANFlavia CHUJoyce LAMGordon CHEUNGShirley TSUIAda FONGBenny LAMMandy LAMBetty FOKBeatrice CHAN

Joyce CHONGEsther PANGMichelle CHANMandy MAIvy CHENGJessie CHEUNGSarah LAWJoanna TAMIris TONGYeona YIPPeggy LEUNGRita KO Monnea MAKMay NGEmily LAUClaudia NGCassie CHIUNancy LAI Karen PANGLoletta CHAN

Teresa CHUKrisann LIMLisa LEUNGPatricia LIUKindness CHUNGRosa Yee LAM Chak KwanKUNG Wai ManJacky LAUCHEUNG YuEdmond LITSE Yi ChongAlice CHENGLam So Ha

Kitty LAUNatalie LAWJoey FUNGRosa YEE

HumanResource

Finance Departments

Beijing office

AccountantMary MaZhang Yue

BookkeeperKaren Li

Accounting Consultant

Auditing firm

CFORamee LIU

Macao office

Shanghai office

Hong Kongoffice

Singaporeoffices

Accountant

TBC

Bookkeeper

Accounting Consultant

Auditing firm

Accountant

TBC

Bookkeeper

Accounting Consultant

Auditing firm

Accountant

Bookkeeper

Accounting Consultant

Auditing firm

AccountantsEva YIPHelen LAMWinnie LAUWendy CHANRebecca LEEDoris CHAUPomen HOStaffMei FUNG

Duties and Responsibilitiesfor Finance Dept

Reporting systemAccounting/tax Strategy report to Keith GriffithsDay to day business report to David Roberts

Duties & ResponsibilityRegional

Liaise with the local accounting staff/consultants and to establish the Accounting/tax strategy

Internal auditing to ensure proven accounting system in placeHong Kong

AccountingTime sheet of the staffProject Cost ReportingAuditing

Identify On-job training for the staff

Business Development Department

Beijing office

Catherine CHANFlavia CHUJoyce LAMGordon CHEUNGShirley TSUIAda FONGBenny LAMMandy LAMBetty FOKBeatrice CHAN

Macao office

Shanghai office

Hong Kongoffice

Singaporeoffices

Catherine CHAN

Duties and Responsibilitiesfor BD Dept

Maintaining the Data Base for Marketing Purpose•Company Profile•Project Data Bank•CV’s of the Fee-earning Staff

Liaise with the JournalistUpdating information on the WebsiteComply the tender submissionsComply presentation materials and bookletOrganize promotion material and SouvenirLiaison with other office outside Hong Kong

Attend job training

IT Department

Beijing office

Hou Yulong William NGChris WAIToby LEELouis CHEUK

Macao office

Shanghai office

Hong Kongoffice

Singaporeoffices

Patrick KONG/David FUNG

Duties and Responsibilitiesfor IT Dept

Maintain the hardware system of the officeMaintain the software system of the officeAuditing the computer applicationDevelop intranet system for the officeInvestigate any appropriate application softwareResolve the day to day problems Conduct the CADD skill survey for all the staffLiaison with the office outside HKProvide on job training to all staff

Human Resource Department

Beijing office

OfficersNatalie Law Joey FUNG

AssistantMei FUNG

CompanySecretary

Macao office

Shanghai office

Hong Kongoffice

Singaporeoffices

Kitty LAU

Duties and Responsibilitiesfor Human Resource Dept

Induction TrainingEmployment & TerminationPersonnel informationAttendance and Leave ManagementInvestigating appropriate management softwareLiaison with offices outside HK

Attend on job training

Administration Department

Beijing office

Mary Ma

Xi Liu Jennifer CHUNYealin Zhang

Monnea MAK Teresa CHUKrisann LIMLisa LEUNGPatricia LIUKindness CHUNGRosa Yee

Alice CHENG

Macao office

Shanghai office

Hong Kongoffice

Singaporeoffices

Joyce CHUNG/

Duties and Responsibilitiesfor Administration Department

AdministratorDay to Day office managementManage the minor staff to conduct supporting works

Project SecretaryProject Secretarial worksAssist Project Architects in the projects administrationAssist Directors if assigned as Director’s SecretaryOther duties assigned by the Administration Manager

Project Secretarial Works

• Assist Project Architects in their Office Documentation• Out-going documents• Project Administration Documents• Government Submission Documents

• Project Filing Works• Physical Filing• Digital Filing

• Project meetings arrangement• Taking messages for the Project team

Director’s Personal Assistance

• Look after the Directors’ Calendar (HK and Oversea)• Directors’ other social commitments • Tickets and logistic arrangement other than projects’• Other duties as may be required by individual directors

such as time sheet, claim form etc.

Other Administration Duties

• Quality Management• Environmental Management• Company’s Corresponding List• Christmas Card• Company Functions

The works done by each and everyone of us represent the image of the company

Thank You