BCO6181 - ERP Applications

SU01 Creating and Maintaining Users In

SAP

Mart Leepin

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Overview

SU01 Purpose •Used for creation of a user master, enabling log on and a level of interaction in SAP. 

•SU01 would be used in an administrative or support role. Tasks could be:

Set up of new users for production or test environments;

Maintenance of user master information dependant upon internal employee movements within a business.

  

Roles, Profiles and Authorization•In our scenario we will be creating a new dialogue user, then allocating a role to enable the new user to fulfil their specific business activities. 

•In SAP activities are protected by authorization.

•Access is dependent upon specific corresponding authorization, which is determined by the types of activities within your role. When a role is created a profile is also generated, it is the profile that contains the required authorizations.

•Authorization is important as it ensures segregation of duties, therefore an enhanced level of security.

Requirements•In order to access SU01 a user with a broad profile is required:

SAP* or BCUSER.

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Initial User Maintenance

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1/ Transaction Selection

In Navigation field, enter transaction code: su01.

Initial User Maintenance

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2/ Assign User Name

In User field, enter: user1;

Select: Create or F8.

Address

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1/ Assign Personal Information

Mandatory fields need to be specified / entered for Person:

In Title field, select a title from the drop down box;

In Last name field, enter a last name;

In First name field, enter a first name;

Additional Information – AddressFields in the Address Tab belong to Business Address Services (BAS), which offers functions for managing addresses in applications. Non – mandatory fields can also be maintained, to view additional information regarding these, select the field of interest and press (F1) (SAP Help-NetWeaver 2004 SPS23-2011).

Help Links – Creating and maintaining usershttp://help.sap.com/saphelp_nw04/helpdata/en/52/671191439b11d1896f0000e8322d00/content.htmhttp://help.sap.com/saphelp_nw04/helpdata/en/e1/120024e74011d2962b0000e82de14a/content.htm

2/ To proceed, select tab: Logon Data.

Logon Data

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1/ Select User Type In User Type field, select: Dialog from the drop down box.

2/ Set Initial Password

In Initial password field, enter a password to enable the first logon.

In repeat password field, enter password again to confirm.

Note: Please take note of password created!Note: Please take note of password created!

Logon Data

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3/ Set Validity Period

In Valid From field: enter the present date;

In Valid through field: enter a future date;

Type Purpose

Dialog Individual, interactive system access.

System Background processing and communication within a system (e.g. such as RFC users for ALE / Workflow).

Communication Dialog-free communication for external RFC calls.Service Dialog user available to a larger, anonymous group of users.

Reference General, non-person related users that allows the assignment of additional identical authorizations, such as for Internet users created with transaction SU01. No logon is possible.

Additional Information Logon data: Summary of user types

Additional Information Logon data: Other fieldsUser group – If a user is allocated to a group this ensures a particular administrator maintains the group only.

Accounting Number and Cost Centre – This provides further identification of the user to a business area cost centre (SAP Help-NetWeaver 2004 SPS23-2011).

Help Links - Logon datahttp://help.sap.com/saphelp_nw04/helpdata/en/52/67119e439b11d1896f0000e8322d00/content.htmhttp://help.sap.com/saphelp_nw04/helpdata/en/22/41c43ac23cef2fe10000000a114084/content.htm

4/ To proceed, select tab: Defaults.

Defaults

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1/ Set Defaults

Default settings for start menu, language, decimal, date, time formats

can be adjusted to suit user preference as well as output devices.

Help Links - Defaultshttp://help.sap.com/saphelp_nw04/helpdata/en/52/6711df439b11d1896f0000e8322d00/content.htm

2/ To proceed, select tab: Parameters.

Parameters

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1/ Set Parameters

Certain fields in SAP have a Parameter ID (PID). If a field has a PID,

the field can be specified under the Parameter ID column and a default

value can be specified for this field under the Parameter Value column.

To determine if a field has a PID, select the field, press F1 and select

the technical information button, if there is a PID, this will be displayed

with field information. (SAP Help - NetWeaver 2004 SPS23 - 2011),

(SAP for MIT – Getting started 2001, User Profile Parameters Wiki

2007).

Help Links - Parametershttp://help.sap.com/saphelp_nw04/helpdata/en/52/6711df439b11d1896f0000e8322d00/content.htm

http://web.mit.edu/sapr3/docs/webdocs/getstarted/gsSETTINGS.html

http://wiki.sdn.sap.com/wiki/display/HOME/User+Profile+Parameters

2/ To proceed, select tab: Roles.

Roles

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Roles: Authorization in SAP•Transactions, programs, and services in SAP systems are protected from unauthorized access.

•To access business objects or execute SAP transactions, a user requires corresponding authorizations, as business objects or transactions are protected by authorization objects.

•Authorizations are defined depending on the activity and responsibilities of the employee. The authorizations are combined in an authorization profile that is associated with a role. The user administrators then assign the corresponding roles using the user master record, so that the user can use the appropriate transactions for his or her tasks.

Roles: Roles & Profiles•Roles are collections of activities undertaken to fulfil an assignment within a business scenario.

•These activities could be transactions or reports. To ensure security, activities required to perform a role should be carefully defined when roles are created in SAP, ensuring appropriate segregation of duty i.e. access to some activities and restriction to others.

•When a role is created, the corresponding profile, which contains the necessary authorizations, is also created. Once a role is assigned to a user, the corresponding activities and authorizations are then granted. (SAP Help-NetWeaver 2004 SPS23-2011).

Roles

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1/ Select RoleUnder Role column header, select: the search box on the right.

2/ Select Role

In Single role field, enter: *

Select:

Roles

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3/ Select Role

Scroll down through the Single roles List.

Select / Tick : SAP_BC_DWB_ABAPDEVELOPER - ABAP Developer

Select:

4/ Set Validity Period

In Valid From field: enter the present date;

In Valid to field: enter a future date;

Select: Save.

Roles

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5/ Confirm Creation Of New User

After saving we should be back to User Maintenance Initial screen as

above. User1 is now saved and complete with a role. This can be

checked by logging on with ID: User1 and the Password created

previously.

To proceed, select: SAP logon pad.

5/ RolesAfter saving we should be

6/ Logon As New User

In User field: Enter: user created;

In Password field, Enter: password created;

Press Enter;

Enter: New password and Repeat Password;

Select:

Roles

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Explore the user menu for your new user created!

Help Links & Example - Roleshttp://help.sap.com/saphelp_nw04/helpdata/en/52/671285439b11d1896f0000e8322d00/frameset.htm

http://help.sap.com/saphe_nw04/helpdata/en/c5/726ee5d803da43857584bb4daa9ddd/frameset.htm

http://www.b-eye-network.com/view/3768

Additional Tasks – User Copy

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1/ Choose Source UserIn User field: Enter User name to be copied from;

Select Copy.

2/ Choose Details To Copy From Source User

In To field: Enter New User name to be copied to;

Select: corresponding info. check boxes you wish to copy to the new

user;

Select Copy;

Amend: Address, Logon Data as required and Save;

Your new copied user is created!

Additional Tasks – Password Reset

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1/ Choose User To Reset

In User field: Enter User name whose password is to be changed;

Select Change password.

2/ Reset Password

In New Password field: Enter new password;

In Repeat Password field: Confirm password;

Select:

References

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SAP for MIT – Getting started, 2001, Instructional documentation,

Massachusetts Institute of Technology, viewed 20th April 2011,

http://web.mit.edu/sapr3/docs/webdocs/getstarted/gsSETTINGS.html;

SAP Help - NetWeaver 2004 SPS23, 2011, SAP Help Portal, viewed

20th April 2011, http://help.sap.com/;

SAP Developers Network Wiki 2007, User Profile Parameters, wiki

article, 01st March, viewed 28th April 2011,

http://wiki.sdn.sap.com/wiki/display/HOME/User+Profile+Parameters.

Houze, G. 2007. SAP R/3 Security: Would You Like Roles With That Logon?, online article, viewed 01st May 2011, http://www.b-eye-network.com/view/3768