Strategic Planning - Strategic Planning - JudiciaryJudiciary

• Background – Court Mission & Performance goals

• Key Trends – Workload, performance & projections • Where are we today- Core programs, staffing, costs

• Financials- Court Budget historical

• Future strategies and budget planning issues

2020thth Circuit Judiciary - Core Mission & Circuit Judiciary - Core Mission & Performance Goals Performance Goals

• Access to Justice- Improve access and affordability to resolution of civil, family disputes and criminal law

• Expedition & Timeliness - case processing timely consistent with performance standards-case management/delay reduction/justice system technology integration

• Equality & Fairness- Integrity and fairness of individual justice, effective alternatives dispute resolution & diversion/treatment, integrity and enforcement of court orders

• Independence & Accountability- Maintain judicial independence and accountable for improved performance at lowest cost-performance based budget/results

Key TrendsKey TrendsCase Filing /Court services demand projections

Economic fallout impact on courts- civil & family- increasing indigent/self represented

Demographic- Population trends return to 5% annual through 2015, aging population to 34%; increase in non-english speaking population

Judicial need & capacity- projected need for moderate growth

Court Demand ProjectionsCourt Demand ProjectionsPast workload – 12.8% per year 2000-2009Trend in civil/foreclosure filings- recent leveling

at 18,000 year (but cases pending 24,000 Foreclosure/31,000 Civil)

Future- return to moderate upward growth 3-7% on annual average 2010-12

Judge certified need in Lee remains high- Only 73% of need (24/32) project 3-5 new judges added by 2015

Felony/capital trial cases-jury trials per judge high– 112 to 141 trials in 2009

Drug cases/offenders growth is key driverFamily disputes showing recent upward trends

Juvenile Delinquency/Dependency upswing

Criminal Trends By Case Criminal Trends By Case TypeType

Drug and Property Offenders driving growth - 75% of total

Family Filing Trends By Type Family Filing Trends By Type 2002-20082002-2008

20th Circuit SRS data

Domestic Violence & Juvenile Delinquency/ Dependency Trends

Overall Clearance dropped from 98% in 2006 to 54% in 2008

Financials- Core Court Financials- Core Court Program Costs & Trends Program Costs & Trends 2004 -20102004 -2010

Court Budget Historical 2004-2010

Cost reductions in county and state operating expense budgets

How program budget costs are allocated

Core programs – Costs/Results 2007-2009

Revenue projections

Court Administration Court Administration BudgetBudget

Prior Rev 7 ( 2004) $ 12.1 M.Current (2010) $9.9 M

Due to declining budgets and increasing filings, the cost per case to Lee County has dropped Due to declining budgets and increasing filings, the cost per case to Lee County has dropped by 45% since FY2003/2004. A slight increase was realized in between FY2004/2005 and by 45% since FY2003/2004. A slight increase was realized in between FY2004/2005 and FY2006/2007 due to the multi-year implementation of a 24/7 Pretrial Services Program. Since FY2006/2007 due to the multi-year implementation of a 24/7 Pretrial Services Program. Since that time, the Courts have found ways to be more efficient, innovative and creative with fewer that time, the Courts have found ways to be more efficient, innovative and creative with fewer resources. resources.

Court operating expense Court operating expense budget reduced despite budget reduced despite caseload growthcaseload growth

Cost Reductions - CountyCost Reductions - CountyBudget Cuts

$1M operating expense cuts county 2007-2010

Contracts/Consultants/Legal –100K

Inter-agency Contracts- -100K

Mediator/Interpreter fee -20% (state)

Supplies/Overhead – 50% Travel/Training-50% Capital 627 K(07) to

287K(09) Use of Volunteers/Reduce

staff - $60K

Impacts on Other Costs/Revenue

Jail costs-Reduced avg pretrial by 400 daily pop( 400 X $75day)

Reduced Summons/appearance costs (12-15 appearances per case to 4-5 )

Reduced costs/time of jail release( Electronic order at 1st appearance)

Higher Success Probation – improved cost recovery

Increase Diversion& Drug Court Volunteer small claims

mediation- 3,900 cases per year

Court RevenuesCourt RevenuesRevenue 2006-07 2007-08 2008-09 2009-10

$15 State Court Facilities Fee (imposed on noncriminal traffic infractions pursuant to FS 318.18 or criminal violations listed in FS318.17)

$1,000,000 $800,000 $1,200,000 $2,200,000

$65 Additional Court Cost(imposed when a person pleads guilty or nolo contendere to, or is found guilty of, any felony, misdemeanor, or criminal traffic offense pursuant to FS939.185(1)(a))

$234,000 $159,000 $249,000 $414,000

Cost of Supervision (Fee of $50 monthly imposed on criminal defendants placed on misdemeanor probation and supervised by probation officers of Court Administration)

$1,100,000 $1,100,000 $1,732,195 $1,400,000

Other Misc Revenues $94,504 $115,504 $110,504 $70,294

Total $2,428,504 $2,174,504 $3,091,699 $4,184,294

All other revenues imposed by the Courts are collected by the Clerk of Circuit Courts and distributed to various agencies as defined in Florida Statutes. Represents budgeted revenue not actual. The Distribution Schedule of Court-related Filing Fees, Service Charges, Costs and Fines manual can be found at www.flcourts.org/gen_public/funding/Manual.shtml .

Core programs- Criminal Core programs- Criminal Case Management-Pretrial Case Management-Pretrial ServicesServicesProgram Staffing Costs FTE (2009) = 30 Budget (2009)= $1.82

M

FTE (2007)= 28 Budget (07)=$2.08 M

Budget(2009/2007)

Decrease (-$196,000)

Performance Indicators 22,525 Defendants screened

at jail within 2 hrs of arrest 2,086 on Pretrial release

(88% success rate) 187 Drug /Mental Health

court per month; 7,674 Felony cases disposed

(48% to 112% clearance) 55% reduction in felony

backlog over 1 yr( since 2007)

“On time” DCM case processing within 180 day speedy trial up from <50% to 74% in 2009

Jail pretrial population drop from 1280 to 824 since 10/2007

Delay Reduction- Felony DCM InitiativeImpact on Backlog of Felony Cases

Core programs- Family/Civil/ Core programs- Family/Civil/ Domestic Violence/Court ServicesDomestic Violence/Court Services Program Staffing /Costs

Function: Pro Se Intake, DV injunctions; Family/Civil case management, Hearing Officers/Child Support, Juvenile programs

FTE (2009/10) = 23 Budget (2009/10)=

$ 1,214,930

FTE (2007/08)= 21 Budget (2007/08)=$

1,090,554

Cost = Increase (+124,376)

Performance Indicators 3,018 DV Injunctions intake

to judge within 4-6 hours of filing

11,097 pro se Family intake 8,700 Family,Divorce,

Abuse& Neglect Complaints 2,134 Parenting education

sessions/plans 4,827 Family Case

Management conferences 4.903 Child support

hearings 34,000 Civil Cases filed 26,000 County Civil (Small

Claims/Collections <15K)

Other Court Program Costs- Other Court Program Costs- CountyCounty2007 Court Security

FTE =23

Budget= $ 1.26 M Law Library,

$246,683** Public Guardian,

$288,000 Juvenile Diversion,

$135,700 Teen Court, 116,509*

* 100% Fee funded ** Partial fee funded

2009 Court Security

FTE = 26

Budget $1.20M (- $60,000) Law Library $227,802** Public Guardian

$256,766 Juvenile Diversion,

130,880 Teen Court, $123,784*

Other Court programs (-$122,000)

Strategic Needs- Future Strategic Needs- Future Court Court Core Funding Core Funding PrioritiesPriorities

Criminal/Civil/Family Case Management Services - Plan moderate growth in staffing capacity to keep pace in Criminal, Family & Civil case management over next 3 years.

Case management staff support reduces delay & costs ( public safety/jail/businesses/families).

Foreclosure/Civil Crisis-- Civil/foreclosure Backlog reduction- Support short term shift of existing resources to address over next 2-3 yearsNo increase in budget to county- $74,000 County-$750,000 requested from state.Economic recovery depends on ability to respond to explosion in Foreclosures/Business-related Contract/Construction disputes. Civil case backlog is large & growing-- 5 judges 35,000 cases of which 30% are older than 18 months.

Technology- 5 Year Plan – Invest in Justice IT systems modernization/integration SAO/PD/Pretrial systems are 15 yr old technology- Court/Clerk/SAO/Jails/FDLE systems do not communicate or share data well- must be addressed

Probation/Treatment Based Alternatives -Invest diversion/probation community based treatment - CCC and Intensive Probation coupled with treatment- proven & evidence basedInvest & expand triage-type program capacity as “primary” access to community mental health, drug, crisis pre-arrest .