Executive Committee Zoom Meeting Minutes February 14, 2019

11:00 a.m. – 12:00 p.m., Eastern Time Presiding – Ed Jones, Chair

Purpose: To conduct business requiring immediate attention when ECOP is not in formal session; set goals and develop action plans; appoint task forces, innovation teams, and think tanks as needed; recommend action to ECOP as appropriate; track outcomes and indicators of success. Attachments: January 2019 minutes (URL), CES Strategic Agenda (5-6), 2019 ECOP Budget (URL), 2019 Spring Meeting Overview (7-8), National 4-H Council Strategic Plan, 2019-2021 (URL), Proposal for Opioid Response (9), 2018 Final Finance Report (10-11) OPENING BUSINESS – Ed Jones brought the meeting to order. Attendance is recorded on p.4. A quorum was present. The minutes of January 2019 meeting (URL) were approved by unanimous consent. There were no additions to the agenda. I. Business Requiring Immediate Attention – Discuss, Set Goals, Take Action

A. ECOP/CES Finance Ed Jones: Presented attached 2018 report pp.__ as information. Mark Latimore made a motion to provide $2,500 toward travel expenses for the National Impacts Database Content Committee project [Meeting occurred in . Scott Reed seconded. Motion carried. Due to the amount of time to prepare the finance reports and less of a need for the Executive Committee to monitor details closely the Finance reports will be reported Quarterly (February, April, July, September/October) in a simpler format. Ed will work with Mark Latimore on a timeframe for planning the 2020 Budget process that includes a staffing transition.

B. Appointments

1. Consider Approval: Mark Latimore: Motion – to approve a) Steve Bonanno, West Virginia University, to represent the Section on the Communications and Marketing Committee who is willing to continue a 2nd term, b) Bev Durgan, University of Minnesota, to become ECOP liaison to JCEP in July upon Scott Reed’s (Oregon State University) retirement, and c) Gregg Hadley, Kansas State University, to become the Cooperative Extension Section voting member of the National 4-H Council. Scott Reed seconded the motion. Motion carried.

2. Discuss: Policy Board of Directors Alternate – Fred Schlutt retired effective 2/11/19 Committee on Legislation and Policy CES Representative

Ed Jones/Rick Klemme: The Section must provide 2 names for the alternate position to be voted upon by the Policy Board of Directors. Michelle Rodgers will attend the Policy Board of Directors meeting and arrangements made to have her Zoom into the ECOP meeting on 4/12/19. The EDA Team will consider candidates for consideration by ECOP Executive Committee. The urgency of filling the CLP Position is unknown but EDA Team will consider candidates for this as well.

C. Consider ECOP Spring Meeting Agenda. pp. 7-8 1. Planning for Deliberative Items (Futuring and Big Ideas on page 3, other) 2. Finalize by March 14, 2019, Next Meeting of ECOP Executive Committee 3. Call for written reports, Action Items by 2PM ET, March 27; Written Reports by COB April 2

STOP BEFORE U PRINT

11 pages long

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Ed Jones: With Mark Latimore, Ron Brown, Albert Essel and Rick Klemme, a framework will be developed framework for consideration either by email or at the next meeting, 3/14/19.

D. ECOP Program Committee Recommendation for Opioid Response Working Group Final Report, p.9 Ed Jones: Rick Klemme is working with Mark Skidmore (NC-RRDC), Dick Spoth (Iowa State University), Ahlishia Shipley and Brent Elrod (USDA), Michelle Rodgers (Well Connected Communities-WCC) and Chris Geith (potential eXtension fellow as short-term, first step) on moving forward with connections to the WCC participants. Mark Latimore made a motion to affirm the report by the ECOP Program Committee and for ECOP Executive Committee to provide letters of support if needed for the eXtension fellow or any other actions indicated in the report. Scott Reed seconded. The motion carried. Ron Brown: Also, this resource may be beneficial to ECOP’s collaboration with National Urban Extension Leaders’ proposed Strategic Plan. Rick Klemme will bring this up in a conversation with Marie Reunkamp, Jason Henderson, Ed Jones. II. Important Updates

A. USDA-NIFA; Plan of Work Reporting, Move, CES Capital Quest, 1994 Liaison Support (Tupas/Fitzner/Jones/Klemme)

Louie Tupas: Status of Plan of Work Reporting involved some reorganizing. Once updated will provide a report to Rick Klemme and indicate if there is a need for conversation. NIFA Move – No updates since shut down in December. Waiting. Ernst and Young firm is narrowing down based on establish criteria. Capital Quest – Remains supportive; staff are much involved in getting money moved out that were delayed due to shutdown is a priority. 1994 Liaison support – Louie will follow up with the Director’s office, Meryl Broussard. Will make this a priority. An update of the State Liaison list is available Updated the state liaison list is now available – will have an EMM article ready for immediate release. Scott Hutchins has reported to work as acting under-secretary. Shavonda Jacobs Young is still chief scientist. March 12 – EFNEP recognition event in conjunction with program leaders meeting. Ed Jones is juggling his schedule to attend. Mike Fitzner: Opportunities for Extension in the 2018 farm bill: New competitive funding opportunities like mandatory citrus disease $25M and $10 million to support research, education and extension activities to develop "urban, indoor, and other emerging agricultural production, harvesting, transportation, aggregation, packaging, distribution, and markets". And Organic – OREI.

B. National 4-H Council Strategic Plan, 2019-2021 (URL) Ed Jones: The Council’s Board of Trustees are supporting Extension system, along the lines of social mobility for youth. The announcement of the Plan will be included in the ECOP Monday Minute on 2/25/19. Program leaders are meeting later this month. Hoping to continue the name/emblem changes.

C. Well-Connected Communities Wave 2 Timeline Michelle Rodgers: Good news coming from Robert Wood Johnson Foundation (RWFJ) supported Well Connected Communities, Extension is creating a lot buzz with RWJF with use of the term is Rockstar. With the relationship going very well, the release of Wave 2 will be slightly delayed for building in quality improvements. RFP will be released in June to allow pivots in evaluation process. RWJF is most impressed with the ability to create systems or use existing ones. Her position will transition to coordinate these systems and less on project directing.

D. Futuring of Extension Chair Strategic Initiative – (Jones/Klemme) NASEM/BANR proposal Riley Memorial Foundation proposal

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Ed Jones/Rick Klemme: Consider these two efforts and how they might interplay with the Futuring strategic priority. Ed and Mark Latimore are pulling together a group of administrators and directors to start the conversation. Questions: Are we looking for educating from a land-grant? Who are we working with where Extension Futuring needs to be on their front burner? What do we need to do differently than in the past? Use of either “Cooperative Extension” and “Extension” was mentioned as a concern. Ron Brown suggested a framing exercise by this committee to talk to Executive Committee, JCEP, and recent winners of Extension awards about their perspectives. Louie Tupas suggested connecting with Dr. Hutchins and perhaps Dr. Angle. Lyla suggested including external audiences. Ask ECOP members to share that the Riley Memorial Foundation proposal succeeded with information from the National Impacts Database as good to populate and use.

E. Farm Bill Implementation – Cooperative Extension Engagement (Jones/Boren/Klemme) Jon Boren/Rick Klemme – Engaging Josh Stull and Erin Daly is co-chairs of the agency’s implementation team.

F. Topics for Next Generation Extension – Learning for Leaders (Jones) 1. Strategic Realignment Extension Only Session - 3/1/19 2. Well Connected Communities Wave 2 – Delayed until 5/3/19 3. Response to Natural Disasters suggestion form Western Region Directors (Houglum)

Ed Jones: Is in touch Nick Place to help highlight investment and benefits of Extension Disaster Emergency Network (EDEN) for this session. 4/5/19

4. Plan of Work Reporting 5. Futuring of Extension 6. Certified Extension Professional Program with competencies

ADJOURN

FUTURE AGENDA ITEMS: I. 4-H Reputation Issue

A. National 4-H Council B. kglobal

II. Appointments: A. LEAD21 CES Liaison – following February Board Meeting 2019 (South, North Central, or Western) B. National IPM Liaison in May - Tom Melton retiring July 1

III. Communications and Marketing Committee Update IV. NUEL’s proposal of Strategic Implementation of Urban Extension V. ECOP Operating Guidelines inclusion of Liaison Guidance VI. Update of 2019 ECOP Infographic VII. Big Ideas

A. Extension Resource and Partnership Development (Dobbins/Klemme) B. Plan of Work Reporting Themes (Jones/Hibberd/Klemme) C. Adding Value to Campus Mission (Hibberd) D. International Extension Development

VIII. NRCS-CES-ESS Collaboration IX. Call to Action Strategies

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ECOP Executive Committee Membership Attendance is indicated with or . Voting Members

Ed Jones, Virginia Tech, Chair Mark Latimore, Fort Valley State University, Chair-elect Chuck Hibberd, University of Nebraska, Past-chair Scott Reed, Oregon State University Bill Hare, University of the District of Columbia

Ex-officio

• Rick Klemme, ECOP Executive Director, Cooperative Extension/ECOP • Jon Boren, New Mexico State University – ECOP Budget & Legislative Committee, Chair, • Michelle Rodgers, University of Delaware – ECOP Representative to BAA Policy Board of

Directors and Project Director of Well-Connected Communities Culture of Health Partnership

• Louie Tupas and Mike Fitzner – USDA-NIFA Executive Director and Administrator Team

• Ron Brown, Southern Region • Albert Essel, 1890 Region o Lyla Houglum, Western Region • Rick Klemme, DC Office • Ali Mitchell, Northeast Region • Sandy Ruble, DC Office • Robin Shepard, North Central Region

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Emphasis Areas and Ongoing Priorities for the Cooperative Extension Section

Ed Jones, 2019 Chair Overall Theme: Science-informed decisions and policy

The Cooperative Extension Section (CES) is led by Extension Committee on Organization and Policy (ECOP), a 15-member board representing the five Cooperative Extension regions. ECOP’s role is to identify and implement member-driven opportunities designed to enhance resources, relationships and recognition for Cooperative Extension nationally. ECOP’s work addresses four core themes:

1) building partnerships and acquiring resources, 2) increasing strategic marketing and communications, 3) enhancing leadership and professional development, 4) strengthening organizational functioning.

EMPHASIS AREAS Capacity Funding (ECOP Budget & Legislative Committee-BLC Chair/ECOP Executive Committee)

− Build on advocacy strategies to increase federal capacity funding (Smith-Lever and 1890s Extension)

− Promote and expand participation in the Public Issues Leadership Development (PILD) program as a major Extension advocacy tool.

− Advocacy messaging will be focused on Cooperative Extension’s value relative to: • Science in action – continue to leverage the research and engagement initiatives of Land-

grant universities. • Proactive, flexible and collaborative action on disasters, threats, emerging

opportunities, etc. • Extension’s national reach with the opportunity for meaningful local impact. • Opportunities to expand high impact programs such as 4-H youth development or

water or health. • Providing value for federal partners (as the outreach/engagement arm of the federal

government). Private Resource Mobilization/Extension Resource and Partnership Development – Establish and implement a model for private funding of national initiatives as a complement to public funding for Extension. Collaboration with Federal Entities (ECOP Chair/Chair-elects) – Focus on clarifying roles for Cooperative Extension with federal agencies. Specific examples include NRCS, NSF – Broader Impacts, the Departments of Health & Human Services (CDC, FDA/FSMA) and Housing and Urban Development as well as the Foundation for Food and Agriculture Research. Frame these conversations around emerging opportunities in the following areas:

• Nutrition, health and wellness • Positive youth development • Water • Food production and food security • Community development

Priority outcomes for these conversations include collaboration opportunities as well as programmatic and/or capacity funding. Farm Bill Initiatives (BLC Chair/ECOP Representative to the BAA Committee on Legislation and Policy-CLP/ECOP Executive Committee) – Engage appropriate parties to address:

• SNAP-Ed/EFNEP: o Present a coherent argument to grow funding for SNAP-Ed and EFNEP. o Funding directed to LGU-based Cooperative Extension.

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o Seek increases to support 1890’s and 1994’s, as well as 1862s. • 1890s - change carryover provision language of 1444 to be consistent with the Smith-Lever

carryover provision. • Clarify role of NRCS and Cooperative Extension relative to conservation education. • Extension Farm Bill training through Farm Service Agency

Strengthen our Working Relationship with NIFA (ECOP Chair/Chair-elects/Past-chair)

• Seek a streamlined, impactful reporting framework that aligns state and NIFA needs. • Strengthen collaborative relationships with NIFA leadership and NPLs with monthly on-site

conversations and seminars (Extension Directors/Administrators invited). • Explore and provide input on NPL priorities for AFRI-funded Extension projects as well as

Extension Director/Administrator participation on these review panels. • Work with NIFA leadership to strengthen state liaison roles.

Integration With Key Partners

• Consider a reciprocal liaison relationship with the National Urban Extension Leaders (NUEL) to strengthen our engagement with urban Extension.

• Invite our 1994 Tribal College Cooperative Extension Service partners to identify a liaison to ECOP.

ONGOING PRIORITIES

• In collaboration with ESCOP, review the value of the ESS-CES-AHS Communications and Marketing (CMC) Project to Cooperative Extension and identify the most appropriate path forward (ECOP Chair/Chair-elect).

• Collaborate with ESCOP to strengthen the Land-grant message of accomplishment and impact. Enhance our visibility by strengthening participation in www.landgrantimpacts.org. And, work with NIFA to make the database more useful to our federal partner. (ECOP Executive Committee/National Impacts Database Committee)

• Continue a commitment to collaboration with ESCOP and the ESCOP Science and Technical Committee by establishing/maintaining a strong working relationship with ESCOP Chair. (ECOP Chair)

• Expand strategic alliances that benefit Cooperative Extension with national partners (e.g. NASDA, NC-FAR, NACo, SoAR, CFARE, ESCOP, APLU BAA, National Academies of Sciences, Engineering, and Medicine and others).

• Identify ways to support the Issues, Innovation and Impact programs led by eXtension. (ECOP Executive and Program Committees).

• Through the eXtension Foundation Board of Directors, assure that eXtension is an active contributor to the advancement of Extension education across the nation.

• Enhance leadership for and increase participation in 4-H positive youth development through collaboration among Extension Directors/Administrators, NIFA 4-H Headquarters and National 4-H Council through the work of the ECOP 4-H Leadership Committee.

Specific initiatives or efforts designed to strengthen Cooperative Extension and ECOP’s operations and value: • On-board a new Executive Director for the Cooperative Extension System. • Establish Futuring of Extension, by using a systematic process to be ready for the future. • Demonstrate ECOP’s value to the members of the Cooperative Extension Section. • Strengthen ECOP functions by moving from a reporting model to a deliberative, forward-looking,

action-oriented framework. Similarly, review the effectiveness of ECOP’s committee structure and consider alternatives.

• Provide opportunities for directors/administrators to improve personal, organizational and system leadership skills, including an annual conference (NEDA) and a monthly Next Generation Extension – Learning for Leaders webinar series.

• Implement national Excellence in Extension and Diversity Awards. • Partner with JCEP to strengthen national leadership of Extension’s professional associations.

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2019 ECOP Spring Meeting

Wednesday-Friday, April 10-12, 2019 Contacts –

Business Agenda: Rick Klemme, rickklemme@extension.org, 608.234.1994 (m) Other: Sandy Ruble, sandyruble@extension.org, 202.306.5357 (m)

Marianne Klein, marianneklein@extension.org Lodging concerns: Nicole Martin, martinn@vt.edu

Registration – To be released soon. Location – Virginia Tech Campus; “The Inn” and “The Pavilion” Blacksburg, Virginia (see p.2) Dress – Business Casual Wi-Fi – Virginia Tech Guest Wireless

DATE/TIME (EASTERN) DESCRIPTION LOCATION WEDNESDAY April 10

5-6:30 p.m.

Reception – Details forthcoming.

The Inn-Solitude

Dinner is on your own. See page 2.

THURSDAY April 11

7-7:45 a.m. Breakfast

Preston’s, The Inn

8:30-11:45 a.m. Business Meeting Day 1 (Break at mid-point) The Pavilion 11:45 a.m. 1:00 p.m. Lunch and Networking The Pavilion and Hahn

Horticulture Garden 1-3:00 p.m. Business Meeting Day 1 resumes

(Break before committee breakout meetings) The Pavilion

3:30-5:00 p.m. ECOP Executive Committee The Inn-New River 3:30-5:00 p.m. ECOP Program Committee The Inn-Ellet Valley 3:30-5:00 p.m.

ECOP Professional Development Committee

The Inn-Draper’s Meadow

5:30-8:00 p.m. Evening dinner event – In process. To be determined. FRIDAY April 12

7-7:45 a.m. Breakfast

Preston’s, The Inn

8:30 a.m.-Noon Business Meeting Day 2 (Break at mid-point) The Pavilion

Noon Adjournment. Lunch on your own.

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Travel Tips – Uber or Lyft are available. Virginia Tech Airport Shuttle - https://parking.vt.edu/alternative/regional/airport-shuttle.html https://ridebt.org/ https://parking.vt.edu/alternative/regional/blacksburg-roanoke-smart-way-shuttle.html The Inn at Virginia Tech - 901 Prices Fork Road, Blacksburg, VA 24061. From I-81: Take Exit 118B towards Blacksburg/460 West. Exit the 460 Bypass at the Prices Fork Rd/Downtown exit, Route 412 East. Turn right at the first traffic light into hotel entrance. For more information or help from our concierge team, call us at 540-231-8000 or https://www.innatvirginiatech.com/virginia_tech_hotel/contact_us/. Local Dining Options for Wednesday evening, 4/10/19 – https://www.innatvirginiatech.com/blacksburg_restaurants/prestons/ http://zeppolis.com/ https://www.gauchogrille.com/ https://www.macados.net/ Meeting Venues – Hahn Horticulture Garden - https://www.hort.vt.edu/hhg/ Campus Map https://vt.edu/content/dam/vt_edu/maps-locations/vt-blacksburg-map.pdf The Inn – Second Floor

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From: Brown, Ron <rab2@msstate.edu> Sent: Wednesday, February 6, 2019 3:41 PM To: Richard Klemme <rklemme@aplu.org>; Ruble, Sandy <sandy.ruble@aplu.org> Cc: Carolyn J. Williams <cjwilliams@pvamu.edu> Subject: Re: It is not too late Rick/Sandy, Here is what will appear in the draft minutes of the ECOP Program Committee. It is about as far as the committee members wanted to go based on a quick skimming of the report. Maybe it will serve your purpose with the ECOP Executive Committee. rb With limited time, most members of the Program Committee have skimmed the Report to the Extension Committee on Organization and Policy from the Extension Opioid Crisis Response Workgroup, Final Report, October, 2018. Based on limited discussion of the report, the ECOP Program Committee commends the excellent work of Dr. Mark Skidmore and the Opioid crisis team and endorses the report and recommends to ECOP Executive Committee that it explore ways to take advantage of the recommended actions judged to be feasible. Ronald A. Brown, Executive Director Association of Southern Region Extension Directors P. O. Box 9656 Mississippi State, MS 39762 662-325-0644 (phone) 662-325-8915 (fax) rab2@msstate.edu Back to Page 1

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ECOP National Leadership 2018Last update 2/12/19

2017 Holdings by APLU $599,561National Health Implementation Carryover for Cost of Printing: Beginning Balance $3,587

2018 Carry Over: Income - Expenses $20,6602019 Holdings by APLU $623,808

APPROVED BUDGET ACTUAL AMOUNT

Income $612,094 $641,178Assessments (0 institutiond unpaid, 2 pardoned) 600,000 591,776Other (interest on ECOP Holdings with APLU) 2,094 2,877Meetings (Equal to Meeting Expenses) 10,000 46,525

Expense (explained below) $612,094 $620,518

ECOP National Office Operations $403,163 $409,618Salary and benefits (originally calculated for full time ED) 324,663 269,112

Part-time ED, Full Time Program Assistant (PA) - January-April 108,221 83,488Part-itme ED, Full Time Assistant Director, Part-time PA - May-Dec. 216,442 185,624

Meetings (Equal to Meetings Income) 10,000 43,395Travel expenses (increase is a result of ED contract) 18,500 40,172Staff development (orginally calcuated to inc. orientation of a full time ED) 4,000 470Office supplies 500 125Technology and communications 2,500 2,206Design, printing, engraving (includes $3,587 for Nat. Health Impl. Printing) 1,000 4,275Miscellaneous 1,000 300APLU Support for ECOP 41,000 49,563

Same as FY17 based on 1.065 FTE - January-April 13,667 13,657 Based on 1.400 FTE - May-December 27,333 35,906

ECOP Executive Committee $6,800 $3,284Meeting support (Capital Quest, Leadership Meeting Meals) 5,000 1,884Memberships & related fees (NC-FAR) 1,800 1,400

Personnel Committee Excellence in Extension Award $12,000 10,388.00

Program Committee National Diversity Award $5,300 5,275.00

4-H Leadership Committee $7,500 $7,504

Strategic Priorities $31,500 $36,116JCEP Town Hall 5,000Extension Opioid Crisis Response Workgroup 6,000Rapid Response Civil Dialogue on Race Relations - Coming Together 12,000Extension Resource and Partnership Development (formerly Private Resource Mobilization) 8,068Consultant/Guest Speaker for NEDA Meeting 2,986APLU Annual Meeting Collaborative Session 2,062

(Office space, conference/meeting support, human resources, payroll, IT Help, legal assistance, copying, etc.)

Staffing Transition

Staffing Transition

*

**

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ECOP National Leadership 2018Last update 2/12/19

National Impacts Database Committee (Website Host with ESCOP) $12,500 $15,000National Impacts Database Writing Team 2,500

ESS-CES-AHS Communications and Marketing Effort $133,331 $133,332kglobal 111,331 113,165Cornerstone Government Affairs 22,000 20,167

*On December 14, 2017 ECOP Executive Committee extended the contract with Executive Director Rick Klemme until April 30, 2020 at 0.60 FTE. On April 12, 2018 ECOP Executive Committee created the Assistant Director position (internal promotion effective 5/1/18) and hired a Part-time Program Assistant (new effective 5/16/18). **This budget line is designed to support efforts of ECOP in order to advance strategic priorities. Every effort is made to usefunds from annual income. If needed, reserves can be used as long as a $200,000 carryover is retained in order to cover approximately six months of ECOP National Office staffing and related costs (Approved by ECOP July 2016). *** On October 4, 2017 ECOP Executive Committee voted to spend $2,500 one time for travel expenses for the National Impacts Database Content Writing Team to meet face-to-face, matching the ESCOP contribution.2018 Budget was approved by ECOP on July 18, 2017.

Supplemental Nutrition Assistance Program Education (SNAP-Ed) Account This assessment supports the work of the Program Development Team national office at South Dakota State University. On 9/22/16 ECOP approved this assessment in the total amount of $150,000 annually for 2017, 2018, and 2019, billed to participating institutions based on a one-year amount of SNAP-Ed receipts obtained through the federal competitive process. In the fall of each year, institutions are surveyed to determine participation in SNAP-Ed and the amount of money received. Billing occurs in January along with other assessments from APLU. Computations are based on the percentage of funding received among the participating institutions. The SNAP-Ed Program Development Team is responsible for contacting institutions to encourage payment. Quarterly receipts are paid in full, so the account carries a zero balance. The outstanding balance for 2018 SNAP-Ed assessment was $7,758owed by 1 institutions.

***

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