Starting with WhyBrevard Public Schools

Capital Investments in Facilities, Technology and Security

in Support of Education

2

Numerous studies have concluded that students in substandard school buildings perform at lower levels than students in newer, functional buildings. 

Researchers have found that students in deteriorating school buildings score between 5 to 11 percentile points lower on standardized achievement tests than students in modern buildings, after controlling for income level. 

In addition, some experts believe that the negative impact of substandard school buildings may be cumulative and continue to increase the longer the student attends an older, deteriorating school 

(Filardo et al., 2011; Hatfield, 2011; Cash & Twiford, 2010; Wilson, 2008; Earthman, 2004; U.S. Department of Education, 2000).

3

Studies have found that teacher satisfaction (and by implication, performance) is influenced by the condition of the school building 

(Cash & Twiford, 2010; Filardo, 2008; Rudd et al., 2008).

Researchers have concluded that the physical condition of the school facility is an important predictor of teachers’ decisions to leave their current position. Studies have consistently found that quality teachers are attracted to and remain longer at higher quality school buildings

(Yeoman, 2012; Filardo et al., 2011; Buckley et al., 2004).

The march toward digital schools of the future continues in K‐12 education. Each year, it brings both expected progress and surprises.

K‐12 organizations are now typically wholly dependent on technology, albeit in different ways and at different levels of maturity.

By 2024, 80% of secondary schools will offer curriculum targeting specific digital skills (such as coding or cloud technology) designed for post‐high school jobs, or for jump‐starting tertiary learning opportunities.

By the end of 2024, 60% of K‐12 organizations will be actively experimenting or fully implementing some level of adaptive learning solutions in their regular instructional offerings.

Predicts 2019: Higher Education — Digital Transformation in Progress ‐ 13 December 2018

The Past

The Perfect Storm

• Beginning in 2009 –property values and capital revenue declined

• 2011 – 2013 almost all capital revenue used for debt service

• Also reduced maintenance staff and resources during that time

• Aging facilities and technology

• Equipment reaching the end of its useful life

6

The 2014 Sales Surtax Concept• Original facility assessments done in spring/summer 2014

• Basis of the sales surtax referendum• Systems rated 1 (failing) – 5 (almost new)• Estimates based on generalized costs• From this data base, developed “Attachment F” – funded project – for each school

What was Funded?

Surtax Funding for Facility Renewal

Safety Code Deficiencies 7,020,395$                     4%Mechanical (HVAC, plumbing) 106,764,617$                68%Building Envelope  21,125,267$                  13%Electrical 18,150,754$                  12%Site Utilities 3,908,967$                     2%

Facility Renewal Total 156,970,000$               

This represented about 22% of the identified facility renewal needs in 2014!

Sales surtax revenue exceeded expectations. Facility renewal investment is now at about 25% of needs identified in 2014.

Surtax Funding for Educational Technology

This represented about 93% of the surtax related identified Technology Education needs in 2014!

Technology Cabling 6,292,510$                    25%Technology Equipment Renewal 11,177,953$                  44%Classroom Technology Infrastructure 7,894,726$                    31%

Educational Technology Total 25,365,189$                  100%

The Present

$45 million per year revenue (pre‐Covid); 228,88 households (July 1, 2018) – roughly $124/household per year paid in sales surtax

Source: State of Florida Long‐Range Financial Outlook ‐ Fiscal Years 21‐23 ‐ September 2019

Month Revenue Cumulative

August  $1,294,012 $1,294,012September $3,474,204 $4,768,216October $3,440,101 $8,208,317November $4,526,234 $12,734,551December $3,425,373 $16,159,924January $3,477,814 $19,637,738February $5,470,970 $25,108,708March  $3,471,004 $28,579,712April $3,505,366 $32,085,078May  $5,389,791 $37,474,869June $3,554,107 $41,028,976July $3,574,694 $44,603,670August $4,954,442 $49,558,112September $3,474,204 $53,032,316October $3,440,101 $56,472,417November $4,526,234 $60,998,651December $3,425,373 $64,424,024January $3,477,814 $67,901,838February $5,420,075 $73,321,913

Total $73,321,913Estimated based on prior year receipts ‐ not adjusted for COVID‐19 impacts

Projected Revenue over $198 Million

Pre-Covid Projection

Basis of Post-Covid Projection2020 2021 2022 2023 2024 2025 2026 2027

January 0.75 0.825 0.85 0.875 0.9 0.925 0.95February 0.75 0.825 0.85 0.875 0.9 0.925 0.95March  0.80 0.825 0.85 0.875 0.9 0.925 0.95April 0.80 0.825 0.85 0.875 0.9 0.925 0.95May  1.00 0.80 0.825 0.85 0.875 0.9 0.925 0.95June 0.60 0.80 0.825 0.85 0.875 0.9 0.925 0.95July 0.60 0.80 0.825 0.85 0.875 0.9 0.925 0.95August 0.65 0.80 0.825 0.85 0.875 0.9 0.925 0.95September 0.65 0.80 0.825 0.85 0.875 0.9 0.925 0.95October 0.70 0.80 0.825 0.85 0.875 0.9 0.925 0.95November 0.70 0.80 0.825 0.85 0.875 0.9 0.925 0.95December 0.70 0.80 0.825 0.85 0.875 0.9 0.925 0.95

Coefficients applied against CY 2019 revenue stream to estimate future revenueAssume significant revenue decline June, July due to April, May COVID impactsAssumes increasing revenue during recovery from COVID to about 80% of prior economic activityAssumes about 3% annual increase moving forward

Month Revenue Cumulative

August  $1,294,012 $1,294,012September $3,474,204 $4,768,216October $3,440,101 $8,208,317November $4,526,234 $12,734,551December $3,425,373 $16,159,924January $3,477,814 $19,637,738February $5,470,970 $25,108,708March  $3,471,004 $28,579,712April $3,505,366 $32,085,078May  $5,389,791 $37,474,869June $2,132,464 $39,607,333July $2,144,816 $41,752,150August $3,220,387 $44,972,537September $2,258,233 $47,230,770October $2,408,071 $49,638,840November $3,168,364 $52,807,204December $2,397,761 $55,204,965January $2,486,865 $57,691,830February $4,065,056 $61,756,886

Total $61,756,886Estimated based on prior year receipts ‐ adjusted for COVID‐19 impacts

Projected Revenue over $198 Million

Post-Covid Projection

Covid Impacts to Current Surtax

Pre‐covid projection over $198 million 73,321,913$       Post‐covid projection over $198 million 61,756,886$       

Estimated reduction in revenue 11,565,027$       

Received through April 2020 32,085,078$       

Allocated to date

Facility renewal 23,025,000$       Educational technology 2,000,000$         Security 10,012,275$       

Total: $193,513,117

Total: $20,816,637

Project Facility Name Construction Schedule Status

1 Ocean Breeze Elementary Summer 2015 Closed2 Cape View Elementary Summer 2016 Closed3 Delaura Middle Summer 2015, 2016, 2017 Closed4 Audubon Elementary Summer 2015, 2016 Closed5 Andersen Elementary Summer 2015, 2017 Closed6 Jefferson Middle Summer 2016 Closed7 Roosevelt Elementary Summer 2016 Closed8 Sea Park Elementary Summer 2016 Closed9 Tropical Elementary Summer 2016 Closed10 Palm Bay Elementary Summer 2015, 2016 Closed11 Discovery Elementary Summer 2016 Closed12 Oak Park Elementary Summer 2015, 2016 Closed13 Saturn Elementary Summer 2017 Closed14 Melbourne High Summer 2017 Closed15 Sabal Elementary Summer 2017 Closing 6/1616 Hoover Middle Summer 2017 Closing 6/1617 Turner Elementary Summer 2017 Closed18 Fairglen Elementary Summer 2017 Closed19 Apollo Elementary Summer 2017 Working on close out – Audit underway20 McLarty Stadium Pending21 Stone Middle Summer 2017, 2019 Closed22 Pinewood Elementary Summer 2017 Working on close out – Audit underway23 West Melbourne Elementary Summer 2017 Closed24 Jackson Middle Summer 2017 Working on close out – Audit underway25 Sherwood Elementary Summer 2017 Closed26 Kennedy Middle Summer 2017 Closed27 Croton Elementary Summer 2018 Closed28 Southwest Middle Summer 2017 Closed

Project Facility Name Construction Schedule Status

29 Rockledge High Summer 2018 Closed30 Williams Elementary Summer 2018 Closing 6/1631 Lewis Carroll Elementary Summer 2016, 2019 Closed. Additional HVAC scope summer 2019 complete32 Cocoa High Summer 2018, 2019 Substantially complete. Building 18 ongoing. GMP 2 audited.33 Mid‐South Area Support34 Mila Elementary Summer 2018 Closed35 Golfview Elementary Summer 2018 Closed36 Creel Elementary Summer 2018 Closed37 Coquina Elementary Summer 2018 Close out to Board 2/2538 Holland Elementary Summer 2019 Working on close out39 Lockmar Elementary Summer 2019 Working on close out. Chiller refurbishment underway.40 Johnson Middle Summer 2019 Working on close out41 University Park Elementary Summer 2019 Working on close out42 Madison Middle Summer 2019 Working on close out43 Stevenson Elementary Summer 2019 Closed44 Roy Allen Elementary Summer 2016, 2019 Closed. Additional HVAC scope summer 2019 complete45 Quest Elementary Summer 2019 Working on close out46 Eau Gallie High Summer 2019 Working on close out47 Gemini Elementary Summer 2019 Closed48 Endeavour Elementary Summer 2016, 2019 Closed. Additional HVAC scope summer 2019 complete49 Port Malabar Elementary Summer 2019 Closed50 South Lake Education Center Summer 2018 Closed51 Indialantic Elementary Summer 2019 Working on close out52 Surfside Elementary Summer 2019 Working on close out53 Atlantis Elementary Summer 2019 Closing 5/2654 Clearlake Education Center Summer 2019 Added scope summer 202055 Harbor City Elementary Summer 2019 Working on close out56 West Shore Jr./Sr. High (Revised) Summer 2018, 2019 Working on close out57 Westside Elementary Summer 2017 Closed58 520 Compound Scoping work with Transportation

Project Facility Name Construction Schedule Status

59 McNair Magnet Summer 2020 Under construction60 Whispering Hills Funding Reallocated to Contingency61 Cambridge Elementary Summer 2020 Under construction62 Longleaf Elementary Summer 2020  Under construction63 Edgewood Jr./Sr. High Planned Summer 2020 Under construction64 Freedom 7 Elementary Summer 2016 Closed ‐ audit not required. ET work under construction 202065 Meadowlane Primary Summer 2020 Under construction66 Space Coast Jr./Sr. High Summer 2020 Under construction67 Suntree Elementary Summer 2020 Under construction68 Jupiter Elementary Summer 2020 Under construction69 Gardendale Summer 2020 GMP pending70 Manatee Elementary Summer 2020 Under construction71 Challenger 7 Summer 2020 Under construction72 Titusville High School Summer 2020 Under construction73 Riviera Elementary Summer 2020 Under construction74 Cuyler On hold ‐ pending decision on sale of facility75 North Area Transportation Under construction76 Merritt Island Summer 2020 Under construction77 Columbia Elementary Summer 2020 Under construction78 Central Middle Summer 2018/2019/2020 Surtax scope done. New central energy plant (capital) 202079 Cocoa Beach Jr./Sr. High Summer 2020 Under construction80 Palm Bay High Summer 2020 Under construction81 South Area Head Start Summer 2020 Under construction82 Satellite High Summer 2020 Under construction83 Imperial Estates Elementary Summer 2020 Under construction84 McAuliffe Elementary Summer 2020 Under construction85 Plant Operations/Maintenance Paving done. Additional work planned86 Enterprise Elementary Summer 2020 Under construction87 South Pine Grove Summer 2020 Under construction88 Astronaut High Summer 2020 Under construction89 West Shore Jr./Sr. High (Original) Summer 2018, 2019 Working on close out90 Mims Elementary Summer 2020 Under construction91 Educational Services Facility Windows & gutters done. Design underway ‐ HVAC and doors92 Meadowlane Intermediate Summer 2020 Under construction93 Viera High Summer 2020 Under construction94 Riverview School Under construction95 Westside Bus Compound Scoping work with Transportation96 Sunrise Elementary Summer 2020 Under construction97 Bayside High Summer 2017/2020 HVAC scope done, building envelope scope summer 202098 Manatee Bus Compound Scoping work with Transportation99 Satellite Bus Compound Scoping work with Transportation100 Heritage High Hold Pending evaluation of chilled water pipe repairs101 Melbourne Bus Compound Scoping work with Transportation

Educational TechnologyAccomplishments

Technology CablingRockledge HighAtlantis ElementaryMeadowlane PrimaryMelbourne HighCentral MiddleBayside High (2020)Williams Elementary (2020)

Equipment RenewalComputers > 6 years 7,194     Servers > 8 years 597         Switches > 8 years 701         Telephone > 15 years 5,928     Wireless Access Points 1,220     

Classroom Technology InfrastructureConcurrent with facility renewal projects

Security Accomplishments

• Original program complete early and enhanced

Despite this level of effort and investment…

• Sales surtax program only addressed about 25% of facility renewal needs identified in 2014

• Building systems, equipment deteriorate over time• Demand for current technology and security increasing

• Classroom renewal was excluded in 2014 surtax program

The Future

Data-Driven Approach

• Facility Assessment – 70% Complete• Classroom Condition Assessment – 60% Complete• Security Assessment – Complete• Technology Asset Management ‐ Ongoing• Ancillary Assessments

• Athletic facilities – assessed in 2018• Playgrounds – assessed in 2020

Source ‐ State of Our Schools ‐ 21st Century School Fund; U.S. Green Building Council (USGBC), The Center for Green Schools; National Council on School Facilities (NCSF) ‐ 2016

Facility Assessment

Direct Costs ‐ 70% done Pro Rate to 100% Add 50% Indirect

Roof 51,328,021$                                     73,325,744$              109,988,616$             Building 5,806,290$                                       8,294,700$                 12,442,050$               HVAC 8,063,131$                                       11,518,759$              17,278,138$               Electrical 8,351,363$                                       11,930,518$              17,895,778$               Plumbing 1,959,580$                                       2,799,400$                 4,199,100$                  

75,508,385$                                     107,869,121$            161,803,682$             

Summary to date of priority 1 and 2 needs. These are the recommended priorities through year 2 only. 

Facility

Priori ty School  P/Highly 

Monitored HM/Ti tle 1 T/Both B

Paint condition

Cabinet Condition 

Floor Condition 

Floor Material (carpet C, tile T, mixed M)

Furniture Lighting (LED done D or not 

done N)

Classroom Doors 

condition

Classroom Doors 

(internal I, external E, mixed M)

Media CenterCondition Index 

AverageComments 

Delaura 3 1.5 2.5 T 1.6 N 0.5 M Shared see SHS 1.82  Wood doors falling apart through campus. 

Creel P/T 3.1 1.2 2 1.8 N 2.03 Building 2 carpet replaced in 2019

Jackson 2.9 1.1 3 M 2.5 N 0.5 M 2.7 2.12 Media Carpet should be replaced. Science labs need work 

West Melbourne 2.7 0.8 1.6 T 2.6 N 3 M 2.5 2.2Discovered active termite & termite damage in the 400 wing. Custodial service notified. Cabinets need to be replaced 

Sea Park 2.2 1.1 1.3 M 3 N 3 M 2.8 2.23 Floors are uneven in several rooms. Cabs in bad shape  

Holland 2.5 3 0.9 M 3 N 2.8 I 2.9 2.52Carpet is well beyond its shelf life. Media Center could use new carpet. Doors need paint 

Roosevelt 2.8 2.4 2.4 T 2.6 N 2 M 2.9 2.52  

Surfside 2.8 1.8 2.3 T 3 N 2.9 M 2.4 2.53  

Croton T 2.8 1.9 3 T 2.9 N 1.8 M 2.8 2.53 Media carpet should be replaced  

Ocean Breeze 2.8 3 2.9 T 2.7 N 2.1 M 1.8 2.55 Some old CT floors are buckling 

Excerpt from Classroom Assessment

Plan to address worst conditions firstNeeds vary widely by school and component conditionNot all schools/classrooms need renewalGeneralized estimate ‐ 4,200 classrooms at $15,000 per classroom ‐ $63 million

Classroom Photos

Saturn – rightCreel – top left

Security Assessment

Highest Priority Secondary Priority Total

Physical Measures 14,906,704$                  5,511,575$                 20,418,279$        Technology 8,785,080$                    20,763,290$               29,548,370$        Equipment 711,500$                        ‐$                              711,500$              

Total 24,403,284$                  26,274,865$               50,678,149$        

These are direct costs only. Add 50% for indirect costs

Educational Technology

Educational Technology Needs

Technology Cabling and Building Infrastructure 9,245,780$            Data Closets 12,581,855$         Wireless Access Points 2,458,620$            Computers 6,406,656$            Modern Classrooms 1,116,534$            Network‐Cyber Security 870,000$               

Total 32,679,445$         

Other Capital Needs

• Athletic facility renewal• Playground renewal• Hardcourt renewal• Pavilion renewal• Parking renewal and traffic/pedestrian circulation improvements

Other Drivers

• Marjory Stoneman Douglas Public Safety Commission• Unprecedented security investment

• COVID‐19• Current and likely future driver for more educational technology assets

• May drive need for facility capital investments• May drive need for school bus capital investments

Bottom Line

• Facility renewal deficit identified in 2014 only 25% addressed by current surtax

• Current facility assessment validates significant unfinished renewal needs

• Many classrooms are in poor condition• Additional security needs identified• Educational technology needs increasing• High demand for other capital resources

Revenue Estimates2019 2020 2021 2022 2023 2024 2025 2026 2027

January $3,315,820 $3,477,814 $2,486,865 $2,735,552 $2,818,447 $2,901,343 $2,984,238 $3,067,134 $3,150,029February $5,420,075 $5,470,970 $4,065,056 $4,471,562 $4,607,064 $4,742,566 $4,878,068 $5,013,569 $5,149,071March  $3,315,493 $3,471,004 $2,652,394 $2,735,282 $2,818,169 $2,901,056 $2,983,944 $3,066,831April $3,355,854 $3,505,366 $2,684,683 $2,768,580 $2,852,476 $2,936,372 $3,020,269 $3,104,165May  $5,389,791 $5,389,791 $4,311,833 $4,446,578 $4,581,322 $4,716,067 $4,850,812 $4,985,557June $3,554,107 $2,132,464 $2,843,286 $2,932,138 $3,020,991 $3,109,844 $3,198,696 $3,287,549July $3,574,694 $2,144,816 $2,859,755 $2,949,123 $3,038,490 $3,127,857 $3,217,225 $3,306,592August $4,954,442 $3,220,387 $3,963,554 $4,087,415 $4,211,276 $4,335,137 $4,458,998 $4,582,859September $3,474,204 $2,258,233 $2,779,363 $2,866,218 $2,953,073 $3,039,929 $3,126,784 $3,213,639October $3,440,101 $2,408,071 $2,752,081 $2,838,083 $2,924,086 $3,010,088 $3,096,091 $3,182,093November $4,526,234 $3,168,364 $3,620,987 $3,734,143 $3,847,299 $3,960,455 $4,073,611 $4,186,766December $3,425,373 $2,397,761 $2,740,298 $2,825,933 $2,911,567 $2,997,201 $3,082,836 $3,168,470

Annual Total $47,746,188 $39,045,041 $6,551,921 $31,208,234 $39,390,605 $40,584,260 $41,777,915 $42,971,569 $44,165,224 $8,299,100

Charter allocation percent (historically increasing by 1% per year) 10% 11% 12% 13% 14% 15% 16%Less charter allocation $3,120,823 $4,332,967 $4,870,111 $5,431,129 $6,016,020 $6,624,784 $1,327,856

Net to BPS $28,087,411 $35,057,639 $35,714,149 $36,346,786 $36,955,550 $37,540,440 $6,971,244Cumulative $28,087,411 $63,145,049 $98,859,198 $135,205,984 $172,161,533 $209,701,974 $216,673,218

Estimate of remaining sales surtax revenue in current programEstimate of sales surtax renewal receipts

Assumptions:Prior projections year to year growth about 3%COVID impacts starting with June 2020 revenue

How to Invest $216 Million?Roof renewalClassroom renewalElectrical renewalHVAC renewalPlumbing renewalTechnology cablingTechnology equipmentClassroom technologyCybersecuritySecurityIntercomsPlayground renewalParking renewalAthletic facility renewalHardcourt renewalPavillion renewal/replacement

Roof renewalClassroom renewalElectrical renewalHVAC renewalPlumbing renewalTechnology cablingTechnology equipmentClassroom technologyCybersecuritySecurityIntercomsPlayground renewalParking renewalAthletic facility renewalHardcourt renewalPavillion renewal/replacement

Next Steps• Board consideration of Resolution 2020‐02 authorizing renewal on the November 2020 ballot – June 16• 6 years• Independent Citizens Oversight Committee• Similar investment strategy

• Facility renewal• Educational technology• Security

• Transmit Resolution to the County Commission• Board member feedback on investment priorities• Staff compiles assessment data and prepares recommendations for investments at each facility

Impact

• Connection to learning• Facilities and educational technology matter to teaching and learning

• Preserving our assets – changing the paradigm• Fixing only failures is at the expense of preserving the good

• Replacing/repairing at failure significantly more expensive than preventive maintenance

• Investment in the community• Since 2015 – almost $200 million has been locally invested in construction