standard general operating procedures for - · pdf filestandard general operating procedures...

Headquarters McKinney Squadron

Civil Air Patrol McKinney Aerospace

McKinney, TX

General Operations Plan

Standard General Operating Procedures For

Group II Cadet Flight Fest

& Ground Team Extravaganza

21 March 2014 – 23 March 2014

SWR-TX-295 Headquarters, FCDS Fairview, Texas

Instructor Contact Information: Sandra Locascio, 1st LT, CAP Pre-event phone: Cell 214-797-4149

Email: [email protected]

McKinney Squadron - Texas Wing –Group II - Civil Air Patrol

Cadet Flight Fest Operations Plan

of 16 Cadet Flight Fest 21 March 2014 – 23 March 2014

Table of Contents Page Number

1. General ............................................................................................................................ 3

2. Notification & Application ............................................................................................. 4

3. Exercise Description ....................................................................................................... 5

4. Training Objectives ......................................................................................................... 7

5. Flight Operations ............................................................................................................ 7

6. Ground Operations .......................................................................................................... 8

7. Communications ............................................................................................................. 9

8. Cadet Participation ........................................................................................................ 10

9. Safety ............................................................................................................................ 12

10. Staff Requirements...................................................................................................... 13

11. Uniform Requirements................................................................................................ 14

12. Administration ............................................................................................................ 14

13. Facilities ...................................................................................................................... 14

14. Logistics ...................................................................................................................... 15

15. Military Support Requirements................................................................................... 15

16. Other Agency Involvement ......................................................................................... 15

17. Public Affairs .............................................................................................................. 15

18. Contingencies .............................................................................................................. 16




1. General

a. Type of Event

This event is provided for the cadets within several miles of the Thunderbolt

squadron. Two major components include Cadet O-rides for the weekend and

various trainings surrounding ground operations, air-ground operations, first aid,

and other associated tasks. This will allow the cadets to take these trainings and

apply them at various SAREX and encampment activities.

b. Location

Collin County Adventure Camp - 1180 W Houston Street, Anna, TX – 75049 /

McKinney Airport.

c. Primary Dates & Times

Cadet Flight Fest: 21 March 2014 – 23 March 2014

Sign in will be conducted 800-1400 on 21 March 2014

Courses will begin at 1200, 21 March 2014 and end at 1600, 23 March 2014

d. Alternate Dates

Not applicable

e. USAF Funding




For Cadet O Flights only

f. Mission Symbol

Not applicable

g. Air Force Mission Number

To be Assigned

h. OES Training Number

Not applicable

i. Project Officer/Contact Person

Instructor – Cadet Flight Fest

1st LT Sandra Locascio, CAP

705 Pulitzer Lane

Allen, Texas 75002

Mobile Phone: 214-797-4149

Home: 214-495-6405

Email: [email protected]

j. Initial Reporting Times

Check in will be conducted 0800-1400 on 21 March 2014. Additional

accommodations for participants for alternate check in will be permitted

with prior notification.

2. Notification & Application

a. Notification of exercise

a. This event has been communicated to various groups. Notification via

brochure, weblink, and oral communication.

b. Qualification requirements

a. Attendees shall be active CAP members in a current unit position. Cadet

members have a minimum of a Curry rating and completed their ORM

Basic. Senior Members must have completed ORM Basic. Cadets should

be highly motivated and ready to learn and have fun.




c. Additional requirements

a. Bring a Participation Letter from your unit’s commander that validates

your current safety status.

b. Current Membership card

c. CAP 101 Card

d. SQTR’s

e. Complete pre-requisites as defined in the course outlines within this

document

d. Exercise capacity

a. The maximum number of participants will be limited to no more than 150

cadets. The course may be postponed or cancelled if less than 50 cadets

have registered by Friday March 8. For every 10 cadets present, a

senior member must be available.

d. Exercise enrollment procedures

Registration for the event is to be completed on line or through the cadet’s

squadron commander. http://sont-mckinney.com/cff

Fees TBD per every participant, cadet or senior member and is payable by

CASH only. The event fee includes breakfast, lunch, dinner, water, and

miscellaneous equipment needed for three days.

3. Exercise Description

We will be conducting several Cadet orientation flights throughout the weekend

to get cadets current with their powered flights. Additionally, there will be aircraft

marshaling offered to the cadets, various ground team activities including ELT

searches and UDF, compass and map exercises, ISR and iCUT trainings, Ground

Team 3 exercises. Courses are designed to complete various CAP required

SQTRs. Aviation related activities will be held at McKinney Airport (TKI),

ground and classroom activities will be conducted at the McKinney squadron.

Course Schedule (subject to change):

Calendar Airport Activities: Friday 1200 – 1800 Cadet O-Rides 0800 – 1800 Flight Marshaling 0900 – 1600 Tower Towers

http://sont-mckinney.com/cff




Saturday and Sunday 0600 – 0700 Breakfast 0730 – 0800 Pilot debrief 0800 – 1800 Cadet O-Rides 0800 – 1800 Flight Marshaling

Calendar Classroom Activities:

Friday 1030 - 1200, 1400 - 1530 24/72 hour packs 0930 – 1200 First Aid 0800 – 0900, 0930 – 1030, 1330 – 1430, 1530 – 1630 Runway Markings 0800 – 1200, 1300 - 1700 GM3 Classroom training Saturday 0600 – 0700 Breakfast 0700 – 0800 Clean up 1030 - 1200, 1400 - 1530 24/72 hour packs 0930 – 1200 First Aid 0800 – 0900, 0930 – 1030, 1330 – 1430, 1530 – 1630 Runway Markings 0800 – 1200, 1300 - 1700 GM3 training Sunday 0600 – 0700 Breakfast 0700 – 0800 Clean up 0900 – 1130 First Aid (CPR) 0800 – 0900 Runway Markings

Calendar Outdoor Activities:

Friday 1330 - 1530 - ELT 0830 – 1030, 1330 - 1730 Orienteering 1000 – 1130 ISR tracking Saturday 0600 – 0700 Breakfast 0700 – 0800 Clean up 1330 - 1530 ELT 0830 – 1030, 1330 - 1730 Orienteering 0800 – 1200, 1300 - 1700 GTM3 Practical training 1000 – 1130 ISR tracking Sunday 0600 – 0700 Breakfast 0700 – 0800 Clean up




0800 – 1000 Orienteering 0800 – 1330 GTM2 Practical training

*subject to change

4. Training Objectives

Primary training objectives – Ground / Classroom

a. SAR ground team activities enriching cadet skills by 5%.

b. Communications training will be accomplished to include ISR training.

c. ELT / UDF searches to increase knowledge of the operation of location devices

and disabling.

d. Increase skill levels on compass usage and orienteering by 10%.

e. Completion of the knowledge training for GM3, practical application and signoff

if possible.

Primary training objectives – Aviation

a. Complete Cadet Powered Orientation rides / Syllabus 1 and 2 – 90%. If time and

resources permit, additional orientation riders for syllabus 3-5.

b. Certify 5% of cadets in attendance through aircraft marshaling.

c. Increase knowledge base of ATC related operations.

5. Flight Operations

a. Aviation Resource requirements

Fuel and aircraft services are available from Cutter Aviation, (FBO) at McKinney

airport. Aircraft will be reserved in CAPERS for this event.

b. Cadet Orientation Ride Sorties

a. Cadet O-Rides will commence at 1200 on Friday, 21 March, and end at

1800, Similarly for Sunday, 23 March. Monday, will commence at 0800

and end at 1400.

b. Cadets will arrive with ample time of their scheduled flight. Failure for a

Cadet to arrive within 10 minutes of scheduled time of departure will

allow for waitlisted cadets to occupy the seat. Cadets will be waitlisted if

all slots are filled.

c. Crew composite - Each flight will consist of a certified Orientation pilot

and two cadets. The cadets will change seats upon arrival back to

McKinney airport and after total shutdown.

d. Cadet O-Rides will be launched in separate blocks of times and dispersed

among several grids.

e. Divert airfields and mission recall procedures – Airports to be used in the

event the primary airport becomes unusable due to adverse weather,




runway closure, etc., will be identified on each CAPFe104. Methods of

recalling or diverting airborne aircraft will be briefed to each aircrew.

f. Flight line operations will be provided by cadets completing their

Marshaling certifications.

c. O-Ride scheduling

a. Cadets will forward their information to their commanding officers, enter

via online registration: Thunderbolt Web site . Information will include:

i. Name

ii. CAP ID

iii. Phone contact

iv. Email (cadet)

v. Email (parent)

vi. Squadron

vii. Weight

viii. Syllabus Ride #

b. Cadets will be scheduled among the pilots/planes available within the two

days of the Cadet Flight Fest and will be notified via email of their

pending times.

d. Additional Flight Line Activities include:

a. Flight Line Marshaling - Flight marshaling is a full day event in order to

show proficiency as detailed within the SQTR. Certification will be

provided if the cadet completes all the required and necessary tasks.

Flight Marshaling will require a few senior members to assist. This also

provides senior members an opportunity to get certified as well as helping

assist our cadets learn a valuable skill. Cadets are required to complete

Aircraft Ground Handling video, review the Flight Line

Familiarization PowerPoint, and FLM Home Study course within 10

days of the Cadet Flight Fest. Attachments present with this document.

b. Tower Tours – Designed to illustrate to the cadet the actual operations of a

fully functional control tower and ATC communications.

6. Ground Operations

a. Ground transportation to and from this activity is responsibility of the cadet/

senior member.

b. Ground transportation between SWR-TX-295 Headquarter and McKinney/Collin

County airport will be available throughout both days. The transportation will

from POV’s.

c. Classroom Activities

http://www.sont-mckinney.com/cap/index.php/icalrepeat.detail/2012/09/07/1/-/cadet-flight-fest




a. Classroom activities are designed to provide cadets with the basic or

required information necessary to complete their SQTR’s and prepare

them for future encampments and SAREX activities.

b. All classes will be conducted at the McKinney Squadron property, with

the possible exception of the class entitled Runway Markings

c. Classes include:

i. 24/72 hour packs – Classroom instruction geared to illustrate

what’s needed in the 24 and 72 hour packs. Detail review of each

item, its demonstrated purpose, and why, when, and where it’s

needed. Essential to learn prior to any cadet encampment.

ii. First Aid - First Aid classes geared to provide immediate first aid

by cadets. This does not include resuscitation or critical medical

requirements. This is first responder first aid only and is a certified

event. SQTR will need to be provided and completed post the

class.

iii. Runway Markings - Runway Markings is designed for the novice

cadet to understand the various markings and signals they see upon

airport grounds. This is a PowerPoint presentation and follows the

information within the Private Pilot Handbook. It is a pre-requisite

needed prior to the Cadet O-rides to assist the cadet to

understanding airport structures. It is also beneficial to complete

prior to the tower tours where the runway markings are easily

visible.

iv. GM3 – Practical classroom training surrounding all the

components associated with the certification, inclusive of

instruction on using compasses, L-pers, and other necessary

equipment.

d. Outdoor Activities

a. Outdoor activities are designed to provide cadets with the basic or

required information necessary to complete their SQTR’s and prepare

them for future encampments and SAREX activities.

b. Outdoor activities will be conducted at the McKinney Squadron property.

c. Activities include:

i. ISR Communication – Practical instruction on CAP

communications procedures using ISR hand held radios.

ii. ELT Tracking – Use of L-Pers to find and disable an ELT

iii. GM3 – Practical application of the previous days training

conducted outdoors and full understanding of search and rescue

equipment.

iv. Orienteering –

7. Communications

a. Requirements




a. All communications will be performed and maintained through IC control

and senior member communications.

b. ISR Radios

a. Will be utilized during training operations and for shuttle transport during

the event.

c. Land Line

a. This facility does not have public phone access. The facilities internet

access shall be turned off during the course of this activity.

e. Cell Phone

b. Cadets will not be allowed to bring their cell phones to the event. A

list of emergency numbers will be made available prior to the event.

Cell phones will be confiscated for the event and returned upon

dismal.

f. Internet Connectivity

Internet connectivity will be deactivated. Computer/Laptops/PDA shall only be

used for course training in a supervised environment.

8. Cadet Participation / Bivouac

a. Upon registration and dependent on the number of cadets, cadets will be assigned

into flights and managed by squadron commanders.




b. For the convenience of the Cadet Flight Fest and the activities for the cadets,

McKinney squadron will be the site for cadets to bivouac for three nights of 21

March through 23 March. If the cadet is unable to stay the night or only

capable of attending one day, they should indicate that at point of

registration.

c. Certain events will require the cadet to sign up for separately. They include:

Cadet Orientation Ride, Flight Marshaling, and GM3 training.

d. Cadets are expected to present timely for registration on 14 March at 0800 hours.

e. Cadets should bring the following:




9. Safety - SAFETY IS PARAMOUNT

a. All CAP emergency services operations involve some degree of risk. Participants

must be alert and careful when operating aircraft or ground vehicles.

b. Safety Briefings




Safety briefing shall be conducted prior to starting each day, albeit at the squadron

or at the flight line.

c. ORM

ORM should be conducted during all phases. Cadets and senior members will be

expected to have completed at a minimum, their ORM Basic. For flight ORM’s,

it will be the responsibility of every practicing pilot to complete his/her own

ORM for every sortie.

d. Participation Letter

A participation letter certifying that the participant has the latest safety

information must be submitted at point of check-in.

e. Emergency Contact and Notification

Emergency phone number for this activity is 214-797-4149. This phone number

will be monitored during the course of this activity. The monitor will retrieve the

student or deliver a note depending on the critical nature of the call.

10. Staff Requirements

a. CAPF-5 Qualified pilots required to fly Cadet O-Rides within the limits of

required crew rest.

b. Certified ground and classroom instructors for outdoor and classroom activities

qualified to provide SQTR certification at the completion of each course.

c. Senior members and security cadets to patrol and maintain discipline and

supervision throughout the weekend.

d. Check-in MSA’s capable of managing money and perform the check in process

expeditiously.

e. Food service personnel for set up and delivery of all meals, snacks, and waters.

f. Grounds personnel for set up of camping equipment, tents, and stations as needed.

g. Emergency phone monitor will be a current CAP cadet or senior member with

good communication and writing skills.

h. Administration and catering staff will be a current CAP cadet or senior member.




IC

Safety O

Air Branch Dir Ground Branch Dir Class Branch Dir

PIO

Equipment Finance

Cadet MSA

Check In

Logistics

Service

Food Service

SupportCadet Grounds

Security

Communications

11. Uniform Requirements

a. Course Requirement

Primary uniform is BDU.

12. Administration

a. Check-in and procedures

Check in will be conducted 0800 – 1800 hours 21 March. Additional check ins

can be accommodated with proper notification during registration.

b. Credentials

Only members with an active CAP membership may participate.

13. Facilities

The activity will be held at the Collin County Adventure Camp, located at 1180

W Houston St, Anna, Texas. The YMCA Collin County Adventure Camp is

located 20 miles northwest of McKinney/Collin County airport. Additional




locations include McKinney Airport (TKI) whereas transportation to and from

TKI will be provided by the squadron.

14. Logistics

a. Billeting

Tents provided by various squadrons and cadet tents will be set up and available

on the nights of 21 - 23 March. Upon check in, each cadet will be assigned

quarters for the duration of the event.

Tents and areas will be cleaned up daily from 0700 – 0800 post breakfast. In

some cases, tents may be stowed to allow for additional room for outdoor

activities.

Port-a-lets will be available for cadet and senior member’s biological needs. The

classroom building is NOT to be used for those needs.

b. Messing

Breakfast, Lunch and Dinner will be supplied during 21-22 March, and breakfast

and lunch will be supplied on 23 March.

Snacks and ample water will be available during the weekend.

c. Medical

First Aid will be handled on site. An ADE is on site. Emergency medical contact

will be initiated through 911. Non-emergency medical issues will be handled at

the local hospital, which is Medical Center of McKinney-ED, which in two miles

from unit headquarters.

Medical Center of McKinney-ED

4500 Medical Center Dr,

McKinney, TX 75069

(972) 547-8000

15. Military Support Requirements

Not applicable

16. Other Agency Involvement

Not applicable

17. Public Affairs




a. Internal

This exercise will be publicized using the Operations Plan on the Texas Wing

website. A PAO will be assigned by the event commander.

b. External

News releases to local newspapers, radio and TV media may be made.

18. Contingencies

a. Disaster or REDCAP

The exercise may be suspended or terminated and CAP resources reassigned, only

at the direction of an active REDCAP Incident Commander, Texas Wing/CC, or

Texas Wing/LO; otherwise, exercises are expected to continue as planned.

b. Adverse weather

Adverse weather may postpone any or all of this event. Flying may be temporarily

suspended due to weather. Outdoor activities may be temporarily halted.

c. Mishap

In the event of a mishap, the Safety Officer will immediately notify the Unit

Commander. The Unit Commander will ensure all reporting actions are taken,

including filling in the appropriate forms and briefing of the Grp2/CC, Texas

Wing/IG, and Wing/CC. The Unit/CC, Grp2/CC, and TX WG HQ will determine

the impact of the mishap and will make the determination on continuing the class

or aborting it.

d. Class Cancellation

If the event is cancelled due to unforeseen circumstance, no cadet or senior

member will pay the fee.

e. Participant Cancellations

N/A

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