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SST Webinar

SLDS Webinar 6-26-13

The presentation will begin at approximately 12:00 p.m. ET

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A copy of this presentation and a link to the recording will be shared with the IES Grantees and EIMAC listservs.

IRB Webinar

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PanelistsKate Akers and Linda Borkosky (KY)Steve Snow and Mick Pytlik (ND)Andy Mehl (ID)Susan Murray (MT)

Agenda• Background of each state’s IRB process

• About the process• Process for review and approval of a data request• Use of an outside entity

• Best practices and lessons learned• Questions from participants

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IRB Process

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Kentucky

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Information Review Process• Requests are processed by priority

• End product may be de-identified data or an aggregate report

• Data owning agencies must provide approval via MOU for release of de-identified data and are given 5 days to review reports prior to publication

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IRB Process• Initial IRB review was granted exemption

• Currently pursuing additional full IRB review with another institution per request from USDOE

• Some difficulty in filling out IRB form due to many responses as “N/A”

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IRB Current Status• Currently finalizing IRB with Northern Kentucky

University

• Finalizing process for data/information requests from researchers (to include IRB approval from home institution)

• Reviewing security process and information request process with outside researchers

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North Dakota

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North Dakota has an SLDS committee appointed in legislation• Representation from several state agencies

The SLDS committee contacted several of the entities with existing IRB processes• Those entities felt conflict of interest because some of

the request will not originate with them• The IRB process should fall to the entity conducting

the research• The IRB should have some type of governance or

control over the entity conducting the research

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Contacted Western IRB (WIRB)Broke it into two pieces• Establish an IRB protocol

A ‘checklist’ used to help determine if an IRB is necessary

• Perform the IRB if necessarySeparate engagement with WIRB to perform the IRB

If the requesting entity has established IRB, they will follow that

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Idaho

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Environment• Idaho is pursuing a federated model for connecting our

K-12 SLDS, Postsecondary SLDS, and Labor LDS.• We started pursuing creating a new IRB, couldn’t find a

volunteer to chair it, decided we were better off leveraging an Idaho Institution.

• Designed our data exchange to limit exposure of PII including name, DOB, and SSN.

• Contacted several Idaho Postsecondary Institutions• Selected one to work with• Investigating requirements

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Next Steps• Enter into an agreement with the institution• Prepare presentation• Resolve questions • Can we get an exemption?• Is this for the project or ongoing?• Can we do one time approval for where we know

we will be dealing with PII?• How does this apply?

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Montana

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• 2012 SLDS Grant project – K-20 Data Project• IES referred our project to USED Office of the Chief

Financial Officer for human subjects protections clearance

• Needed to go through the IRB process for our state’s own research• We are linking student transcript data for K-12 and

postsecondary sources using personally identifiable data• Had to be completed before any work with identifiable

data is initiated or data is exchanged with Montana University System (MUS)

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• No MT OPI project has gone through IRB process before

• Finding IRB to review our project• Since the Montana University System partners

with us in K-20 Data Project, Montana State University IRB agreed to take on this review for free

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Application Process• Applied for expedited IRB review in May

2013• Complicated by fact that Research Analyst hadn’t

started• Application reflects fact that most IRB research is

medical (drugs, coercion, etc.)• NIH/CITI Training for all “investigators”

• Ruled exempt in June 2013 – submitted to USED for ED IRB clearance

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Questions

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Contact Info and Resources:

Requests from State Support Team or SLDS Team:

Maddie Fromell, maddie.fromell@ed.gov

Robin Taylor, (302) 236-2651 Robin.Taylor@sst-slds.org

Panelists:Kate Akers, Linda BorkoskyKate.Akers@ky.gov, Linda.Borkosky@ky.gov

Steve Snow, Mick PytlikFsnow@nd.gov, mick.pytlik@ndus.edu

Andy MehlAndy.Mehl@osbe.idaho.gov

Susan Murraysmurray@mt.gov

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IRB Webinar