sponsor and exhibitor invitation - njsha · convention attendee mailing list. badges for convention...
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NJSHA will again partner with the New Jersey Academy of Audiology for development of the Convention Audiology Program
Exhibits | Sponsorships | Marketing Opportunities
Sponsor and Exhibitor Invitation
Exhibit Hall Hours - Tentative
Wednesday, April 22 5:30 pm - 8:30 pm Exhibitor Setup
Thursday, April 23 7:00 am - 6:00 pm Exhibits Open (Breakfast Served in Exhibit Hall)
Friday, April 24 8:00 am - 1:30 pm Exhibits Open 1:30 pm - 3:30 pm Exhibitor Tear Down
Location and Hotel Information
Ocean Place Resort & SpaLong Branch, NJ
Hotel Reservations
1-800-411-6493
Special room rate of $189 per night will be available until April 1, 2020, or until the room block is sold out, whichever occurs first. To receive the special room rate, please ask that your reservation be booked within the New Jersey Speech-Language-Hearing room block.
Exhibitor Checklist and Deadlines
February 3Guarantee your recognition in the On-Site Program by purchasing your display space, ads, sponsorships and marketing opportunities.
March 12Early registration deadline to receive reduced exhibitor rate.
April 3Final day to cancel.
Contact Information
Craven Management AssociatesDawn Klinefelter
700 McKnight Park DriveSuite 708
Pittsburgh, PA 15237Email: [email protected]
Telephone: 412-366-1177Fax: 412-366-8804
Other Important Information
• Cancellations received in writing and no later than April 3 will receive a 75% refund.
• Exhibitor Kits will be sent 30-45 days prior to the event. Please review them carefully for shipping instructions. Details on how to order items such as extra tables will be included.
• Donations needed for door prizes. Please consider donating.
2020 NJSHA Convention | April 23-24, 2020Long Branch, NJ
More Than 1,000 Attendees!
What is NJSHA?
The New Jersey Speech-Language-Hearing Association (NJSHA) is the premier state professional organization that empowers audiologists, speech-language pathologists, speech, language and hearing scientists and future professionals by providing resources and support to its members and those they serve through:
• ProfessionalDevelopment/ContinuingEducation;• Advocacy;• Publicawareness;and• Networkingandmentoring.
Its goal is to prioritize effective communication and the highest quality of life for all through professional excellence.
We welcome you to join us as an exhibitor or sponsor at the 2020 NJSHAAnnualConvention,whichbringstogetheraudiologists,speech-language pathologists and students throughout the state for continuing education, networking and more.
Learn more about NJSHA at www.njsha.org.
Display Space & Marketing Opportunities
Display Space
Single Booth: $475Display space includes: one 8’ x 8’ booth space, one 6’ skirted table, two chairs, pipe and drape, wastebasket, signage and recognition on the exhibitor page of the NJSHA website, the Pathfinder and the On-Site Program. This display space includes one complimentary ConventionregistrationandConventionattendeemailinglist.
Strategy Package: $800Achieve your goals by purchasing this enhanced exhibitor package. This option includes our single booth package plus all of the marketing items below, enabling you to reach more of your audience.
Your choice of a prime location on the exhibit floor
Half-pageadvertisementintheConventionOn-SiteProgram
CompanylogoonNJSHA’shomepagewithalinktoyourhomepagefor a six-month period
Non-Profit or Home-Based Booth: $300Display space includes: One 8’x8’ booth space, one 6’ skirted table, two chairs, pipe and drape, wastebasket and signage. This display space does not includeonecomplimentaryConventionregistrationoraConventionattendeemailinglist.Note: The non-profit rate is available to those filing as 501(c) who are exhibiting to promote FREE services/information for individuals with disabilities. Proof of non-profit status or similar IRS documentation must accompany the exhibitor application. Applications without proof of tax status will be placed on hold and coded as incomplete. Your booth space will not be reserved until your application is complete. Home-based is defined as a business that is involved in direct selling of merchandise such as Mary Kay and Discovery Toys out of their home.
Take-One Display: $200Can’tattendtheConventionbutwouldstilllikeapresence?Havea Take-One Display to showcase your product, catalogs or printed materials (without a representative). Extra products or materials will not be returned. Receive recognition on the exhibitor page of the NJSHA website, the Pathfinder and the On-Site Program. This display spacedoesnotincludeonecomplimentaryConventionregistrationoraConventionattendeemailinglist.
Badges for Convention Attendees: $500Your company logo will be placed on all attendee badges. This is a first-come, first-served opportunity. As the exclusive badge sponsor, your company will be responsible to provide the logo for placement on the attendee badge. Sizing and email instructions will be provided with your exhibitor confirmation.
Bags for Convention Attendees: $350Be the company that is in the hands of every attendee by providing the carrying totes. The bags should be strong enough to hold up to five pounds and made of a material other than paper. This is a first-come, first-served opportunity. As the exclusive bag sponsor, your company will be responsible to order and ship the bags as instructed by the NJSHA Office. Shipping instructions will be provided with your exhibitor confirmation.
Lanyards for Convention Attendees: $150Provide the attendee lanyards and see your company name in motion as the attendees wear your name. This is a first-come, first-served opportunity. As the exclusive lanyard sponsor, your company will be responsible to order and ship the lanyards as instructed by the NJSHA Office. Shipping instructions will be provided with your exhibitor confirmation.
Advertise in the On-Site Convention Program *BackCover(7.75”wx10”h) ..................... See sponsorships*InsideFrontCover(7.75”wx10”h) .............................$350*InsideBackCover(7.75”wx10”h) .............................$300½PageAd(7.75”wx5”h) ..............................................$200¼PageAd(3.75”wx5”h) ..............................................$150BusinessCardAd(3.75”wx2”h) ...................................$100
*Indicates first-come, first-served basis. Email attachments are preferred. Advertisements should be in the form of a gif, pdf or jpeg file. All hard copyadsmustbesubmittedin“cameraready”artform.
Company Banner Ad Placed on the NJSHA WebsiteBanner Ad for NJSHA website with email or web link......$250
Banner ads must be submitted by email to [email protected] as either a jpeg or gif file. Ad size to be no larger than 200 x 50 pixels and any animation shall be limited to two cycles. Banner ads will be displayed onConventioninformationpage.
Marketing Opportunities
Not sure where your company fits?
GiveCravenManagementAssociatesacall412-366-1177 and let us help you select the right display package.
Sponsorship OpportunitiesFor an exclusive opportunity, please call the NJSHA Office for pricing. All sponsorships will be acknowledged using Pathfinder notifications
Please note that February 13 is the deadline to be recognized in the Convention On-Site Program.
Have a suggestion or new idea for a sponsorship?Call 412-366-1177
Session Room Sponsor: $1,500Increase your company exposure by renaming a session room to feature your company name! • Receiveonecomplimentarydisplayspacepackage.• HalfpageadintheConventionOn-SiteProgram• RecognitionintheConventionOn-SiteProgram• Signrecognitionattheevent• RecognitionincludedinthePathfinder Event Notification
Awards Ceremony & Reception Sponsor: $1,000Sponsor the Thursday evening reception.
• Receive 50% discount on one display space package• 1/2pageadintheConventionOn-SiteProgram• RecognitionintheConventionOn-SiteProgram• Sign recognition at the event• Recognition on the Pathfinder• Recognition included in the Pathfinder Event Notification• Two representatives of your choice will be our guests at the event.
For exclusive opportunity, please contact the NJSHA Office for pricing.
Speaker Sponsor: $1,000Increaseyourexhibittraffic!HavingoutstandingspeakersattheConventionwilldrive attendance up and increases your exhibit traffic. Please consider sponsoring a speaker this year. Closer to the event, youwill be able to determinewhichspeaker your donation will help.
• Receive 50% discount on one display space package• 1/2pageadintheConventionOn-SiteProgram• RecognitionintheConventionOn-SiteProgram• Sign recognition at the speaker’s session• Recognition on the Pathfinder• Recognition included in the Pathfinder Event Notification• Your representative can introduce the speaker(s) and invite attendees to stop
by your booth.
Official Program Book Sponsor: $750• FullpageadonthebackcoveroftheConventionOn-SiteProgram• RecognitionintheConventionOn-SiteProgram• Recognition on the Pathfinder
Annual Breakfast Meeting Sponsor: $500Sponsor the breakfast event scheduled for Friday
• Signage displayed during the event will recognize your contribution • RecognitionintheConventionOn-SiteProgram• Quarter-pageadintheConventionOn-SiteProgram• Recognition on the Pathfinder• Recognition included in the Pathfinder Event Notification
For exclusive opportunity, please contact the NJSHA Office for pricing.
Break Sponsor: $400Sponsor one of the four scheduled session breaks
• Signage displayed during the event will recognize your contribution
• RecognitionintheConventionOn-SiteProgram• Recognition on the Pathfinder• Recognition included in the Pathfinder Event Notification
Keynote Address Sponsor (exclusive): $6,000The 2020 NJSHA Convention Keynote Session will feature Justin Osmond.Growing up with a 90 percent hearing loss is hard for anyone, but being the son of Merrill Osmond, the lead singer of the world-renowned Osmond Family, made deafness an even bigger challenge for him. Justin was diagnosed at the age of two with hearing loss and after 12 years of intense speech and listening therapy, he can now speak with passion and through modern-day technology. The focus of Justin’s message is to share with the world the challenges and strengths that come from coping with his own hearing loss, and then relating and resonating this to the many various hardships and challenges that others may be facing. Sponsor the Keynote Address will receive:• Receivetwocomplimentarydisplayspacepackagelocatedinselectedspace.• FullpageadintheConventionOn-SiteProgram• RecognitionintheConventionOn-SiteProgram• Signrecognitionattheevent• Opportunitytoaddresstheaudiencebeforethekeynoteaddress for up to 10 minutes• BannerAdonhomepageofthePathfinder• RecognitionincludedinthePathfinder Event Notification• Tworepresentativesofyourchoicewillbeourguestsattheevent.• Fullpageadvertisementforafullyear(4issues)intheNJSHA newsletter, VOICES
Marni Reisberg Memorial Program Sponsor (exclusive): $4,000Marni Reisberg was a dedicated speech-language pathologist and an active member of NJSHA. Marni lost a long battle with cancer in May 1996. Among her many professional achievements were: President-Elect of NJSHA and Director of speech-languagepathologyatCommunityMedicalCenter,TomsRiver,NJ,whereshe initiated landmark Total Quality management efforts. Marni was a member ofASHA’sQuality ImprovementCommitteeand frequentlypresentedatASHAregional and state conferences. NJSHA celebrates Marni’s commitment to growth and development within the field of medical speech-language pathology annually bydedicatingaConventionsessioninhermemory.Sponsor the Marni Reisberg Memorial Program will receive:• Receiveonecomplimentarydisplayspacepackagelocatedinselectedspace.• FullpageadintheConventionOn-SiteProgram• RecognitionintheConventionOn-SiteProgram• Signrecognitionattheevent• Opportunitytoaddresstheaudiencebeforethesession for up to 5 minutes• RecognitionincludedinthePathfinder Event Notification• Tworepresentativesofyourchoicewillbeourguestsattheevent.• Halfpageadvertisementforafullyear(4issues)intheNJSHA newsletter, VOICES
Headshot Sponsor (exclusive): $3,000New for 2020 – NJSHA will have a professional photographer and area in the Conventionareaforattendeestohaveheadshotstaken.• Receiveonecomplimentarydisplayspacepackagelocatedinselectedspace.• HalfpageadintheConventionOn-SiteProgram• RecognitionintheConventionOn-SiteProgram• Signrecognitionattheevent• RecognitionincludedinthePathfinder Event Notification• HalfpageadvertisementfortwoissuesintheNJSHAnewsletter,VOICES
Enhance Your Exhibiting Experience with the Exhibitor Pathfinder Package
Convention Pathfinder
Banner Ad on the Pathfinder: $100 - 4 availableA rotating banner ad will be available on the main page of the Pathfinder. A limit of four (4) banner ads will be available and will rotate during usage. Ad specifications will be provided with your sponsorship confirmation.
Event Notification Messages: $50 Throughout the Convention, notifications will be posted on thePathfinder. By purchasing an Event Notification Message you will receive the following:
• One notification exclusively advertising your company.• One NJSHA notification that is brought to the attendees by your
company.
This notification package is limited to two per day per company. When choosing this package you will be able to choose between morning or afternoon for your notification to go out to the attendees. The notification times will be on a first come first serve basis.
Find A Deal Promotions: $50Drive attendees to your booth with your own promotion through the “FindADeal”buttononthePathfinder. Attendees can use the button to take advantage of special exhibitor promotions. This can include a promotion code, coupon or flyer (pdf) that attendees can present on their mobile device at your booth. Email promotion code, coupon or flyer to [email protected]. Flyers must be submitted as a pdf file.
Example of a “Find A Deal”: Bring this coupon for 10% off your total book purchase at “COMPANY NAME” located in the exhibit hall.
Interactive Listing Add-On: $25 All exhibitors will have a static listing on the Exhibitor page of the Pathfinder. Upgrade your complimentary listing by adding additional details so attendees can learn more about your company. Add-on your companywebsite,emailaddressand/orphonenumber,yourcompanylogo displayed next to your company name and a brief company description. Interactive listings will have priority, and will be listed as received.Email logoand/[email protected]. Logo must be submitted as either a jpeg or gif file.
Exhibitor Pathfinder Package: $100
ExhibitattheConventionandreceivethefollowingfor a special price of $100:
• One“Broughttoyouby...”messagelistedwithin the Event Notifications portion of the Pathfinder
• Adinthe“FindADeal”buttontodriveattendees to your booth
• CompanyinformationlistedthroughtheInteractive Listing Add-On
Learn more about the NJSHA Convention, such as presenters, session topics,
event schedule and more by visiting the website www.njsha.org
Contact InformationCraven Management Associates
Dawn KlinefelterEmail: [email protected]
Telephone: 412-366-1177Fax: 412-366-8804
NJSHA created the Pathfinder for attendees to download on their mobile device and use before, during and after the Convention. Want to drive attendees to your booth? The Pathfinder is a great way to promote your company
with instant advertising opportunities, interactive listing enhancements and more!
This message brought to you by XYZ Company-ThankyouforattendingtheNJSHAConvention.RemembertosubmityoursessionattendanceusingtheonlineCEReportingSystem.
Registration Information
CompanyName(preferredforbadge):
______________________________________________
Address: ______________________________________
_____________________________________________________
ContactInformation
Name: ________________________________________
Email:_________________________________________
Phone: ________________________________________
NJSHA 2020 Exhibitor Registration FormApril 23-24, Long Branch, NJ
EXHIBITOR OPTIONS QTY.
REGISTRATION FEE
TOTAL DUEON OR BEFORE 3/12/20
AFTER3/12/20
DISPLAY SPACE
Single Booth $475 $525
Strategy Package $800 $850
Non-Profit, Home-Based Business Display $300 $350
Additional Booth Space $250 $300
Take-One Display $200 $250
Electricity $195 $195
MARKETING OPPORTUNITIES
On-Site Program Full Page Inside Front Cover $350
On-Site Program Full Page Inside Back Cover $300
On-Site Program 1/2 Page Ad $200
On-Site Program 1/4 Page Ad $150
On-Site Program Business Card Ad $100
Banner Ad for NJSHA website with email or web link $250
Badges for Convention Attendees $500
Bags for Convention Attendees $350
Lanyards for Convention Attendees $150
SPONSORSHIPS
Keynote Address Sponsor $6,000
Marni Reisberg Memorial Program Sponsor $4,000
Headshot Sponsor $3,000
Session Room Sponsor $1,500
Awards Ceremony and Reception Sponsor $1,000
Speaker Sponsor $1,000
Official Program Book Sponsor $750
Annual Breakfast Meeting Sponsor $500
Break Sponsor $400
PATHFINDER OPPORTUNITIES
Exhibitor Pathfinder Package $100
Banner Ad on the Pathfinder $100
Event Notification Messages $50
Find A Deal Promotions $50
Interactive Listing Add-On $25
DONATIONS
Door Prize Donation We will bring a donation with us Yes Qty NoCharge
TOTAL DUE
Send completed form to:
Craven Management AssociatesATTN: Dawn Klinefelter700 McKnight Park DriveSuite 708Pittsburgh, PA 15237FAX 412-366-8804
Questions?Email [email protected]
or call 412-366-1177.
Payment Options
CheckEnclosed(PayabletoNJSHA)
CreditCard: Visa MasterCard Discover American Express
CREDIT CARD ACCOUNT NUMBER
EXPIRATION DATE
Name(s) for Convention Badges
______________________________________________
______________________________________________
_____________________________________________________
_____________________________________________________
THE EXHIBITOR AGREES TO THE FOLLOWING PROVISIONS:It is agreed that failure on part of the exhibitor to meet booth payment in full shall automatically forfeit all rights, privileges and claims
of any nature the exhibitor has, may have, including the forfeit of any payments previously made. Exhibitor assumes responsibility and agrees to defend NJSHA and Ocean Place Resort & Spa and their respective employees and agents against any claims or expenses
arising out of the use of the Exhibit premises.
CAMERAS, PHOTOGRAPHY AND PHOTO RELEASE POLICY:MembersofNJSHAwillbedesignatedateachNJSHAsponsoredeventtotakephotosforNJSHA-relatedpublications(i.e.VOICES),NJSHAwebsite,NJSHAsocialmediaoutlets(Facebook,Twitter,etc.)orinotherAssociationmaterials.ByparticipatinginanyNJSHAsponsoredevent,youagreetoallowNJSHAtouseyourphotographinanythenotedmediaoutletsasmentionedabove.These
photographswillnotbesolicitedforoutsideuse;theywillonlybeusedbyNJSHAformarketingandpromotionpurposes.Personalphotographyispermitted,however,suchphotographscannotbepostedthroughNJSHAsocialmediaoutletsunlesssenttoandpre-approvedbyNJSHA.Torequestapproval,sendphoto(s)[email protected].
Cancellations received in writing and no later than April 3 will receive a 75% refund.
Pathfinder Interactive Listing ($25)
Website: ______________________________________
Email:_________________________________________
Phone: ________________________________________