soma membership drive instructions 2008-2009. how to run the membership drive folders have been...
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SOMA Membership Drive Instructions2008-2009
How to Run the Membership DriveFolders have been replaced – the drive is 100% digital!Please contact PJ Lusher, Senior Project Specialist at the AOA, with the following information at [email protected]:– Membership drive dates– # of new members expected (so we know how
many Netters, t-shirts, etc to send)– Contact information/address to mail the
Netters
Successful chapter projects have included:– welcome receptions and parties (i.e. Osteoblast)– new membership giveaways (scrub bottoms, t-shirts, etc.)– business card giveaways– power point presentations - you will be provided with an
example, or you may create your own– raffles– mailers & flyers
Chapters have created large posters depicting the benefits of being a SOMA member
Membership Recruitment
Other Suggestions
Start a photo album, display it digitally on a laptop or paste pictures on a poster board of your chapter’s activities
Have SOMA present at a special or separate time from other clubs/organizations.
Check online for ideas/information about SOMA at www.StudentDO.com - an excellent resource!
Create a “Campus Survival Guide”Include:– Names & addresses of the most popular restaurants in town– Top movie rental stores– Fun things to do and see in town– A list of “must have” items for a first year student– A list of items that professors may recommend, but were not really that
beneficialNew students appreciate honesty from fellow
students who “have been there” before.
Membership Recruitment…more ideas
Application for Membership
The Microsoft Excel sheet is required for application for new membership!!!!!Have the new members type directly into the required fields on a laptop at registration
Format MUST BE followed exactly!!!– Names must be the students’ names that are on file
with the Registrar of their Med School– Birth dates & Addresses required for every student– No field should be left blank
• Except possibly the suffix field if the student is not John Doe Jr., John Doe II, John Doe III, etc.
New Member Spreadsheet continued…
Save the Excel document as:– School_SOMA_Members2008-2009.xls– Example: CCOM_SOMA_Members2008-2009.xls
Email the Excel document to the Membership Coordinator:– Kerri Kulovitz – [email protected]
Deadline of November 1, 2007!!!NO EXCEPTIONSNO EXCEPTIONS
Please try to send the completed Excel document ASAP after your drive so that the new members can be added to the national list-serve.
New Member Spreadsheet continued…
To make registration easier, it is best to have a few laptop computers at your registration table– Download the Excel template onto all of the laptops– Have your new members register their information
directly into the spreadsheet– Compile the lists into one spreadsheet at the end of
the membership drive– Label your document
“School_SOMA_Members2008-2009.xls”– Send the document to [email protected]
ASAP
Example Excel
First Name
Middle Name
Last Name
Suffix Gender DOB Grad Year
Email Address
Kimberly Dawn Smith F 10/12/81 2011 Kds@whatever
.com
123 Main Street
Miami, FL 11111
Format must be followed exactly!Do not make any changes to the
fields.
Membership Fees
Membership fees are $60 for each new member– Submit $38/person to National SOMA– Retain the remaining $22/person for your chapter
Please write one check per chapter to National SOMA
– Include your name & phone number on the check
Mail Checks to Elizabeth Hodor – 142 E. Ontario St., Chicago, IL 60611
Please contact Elizabeth Hodor for invoices for your school
Membership is a ROLLING process
Should a student wish to join after the November 1st deadline, simply follow these easy instructions:– Have them complete a paper membership application
(found on our website) – Mail the paper application to me/Elizabeth– Have them write a check to your chapter – Have them update their email on list serve– You send in the $38 of National SOMA Dues to
Elizabeth & keep the rest for the chapter…its that easy!
Emails & the SOMA List Serve
SOMA has a new List Serve!
Please ask your COM to allow e-mails from StudentDO.com– This will prevent them from going to a
junk/spam folder
Questions???
I’m here to help make your membership drive run as smooth as possible!!!
Please don’t hesitate to contact me at [email protected]
You may also contact your Region Trustees, or Elizabeth Hodor, our National SOMA Administrator at [email protected]