share point 2

8/8/2019 Share Point 2

http://slidepdf.com/reader/full/share-point-2 1/20

19. 20. What is Microsoft SharePoint Portal Server?

SharePoint Portal Server is a portal server that connects peo ple, teams, and k nowledge across business processes. SharePoint

Portal Server integrates information from various systems into one secure solution through single sign-on and enter prise a pplication integration ca pa bilities. It provides flexi ble

de ployment and management tools, and facilitates end-to-end colla boration through data aggregation, organization, and

sear ching. SharePoint Portal Server also ena bles users to quick ly find relevant information through customization and

personalization of portal content and layout as well as through audience targeting.

21. What is Microsoft Windows Services?

Microsoft Windows Services is the engine that allows

administrators to create We b sites for information sharing and document colla boration. Windows SharePoint Services provides

additional f unctionality to the Microsoft Office System and other desk to p a pplications, as well as serving as a plat form for

a pplication develo pment. SharePoint sites provide communities for team colla boration, ena bling users to wor k together on

documents, task s, and projects. The environment for easy and flexi ble de ployment, administration, and a pplication

develo pment.

22. What is the relationship between Microsoft

SharePoint Portal Server and Microsoft Windows

Services?

Microsoft SharePoint Products and Technologies (including SharePoint Portal Server and Windows SharePoint Services)

deliver highly scala ble colla boration solutions with flexi ble de ployment and management tools. Windows SharePoint

Services provides sites for team colla boration, while Share Point Portal Server connects these sites, peo ple, and business

processes²facilitating k nowledge sharing and smart organizations. SharePoint Portal Server also extends the

ca pa bilities of Windows SharePoint Services by providing organizational and management tools for SharePoint sites, and

by ena bling teams to publish information to the entire organization.



23. Who is Office SharePoint Server 2007 designed for?

Office SharePoint Server 2007 can be used by information

wor k ers, IT administrators, and a pplication develo pers.is designed

24. What are the main benefits of Office SharePoint

Server 2007?

Office SharePoint Server 2007 provides a single integrated

platform to manage intranet, extranet, and Internet a pplications across the enter prise.

* Business users gain greater control over the storage, security, distri bution, and management of their electronic content, with

tools that are easy to use and tightly integrated into familiar,

everyday a pplications.* Organizations can accelerate shared business processes with

customers and partners across organizational boundaries using InfoPath Forms Services±driven solutions.

* Information wor k ers can find information and peo ple efficiently and easily through the facilitated information-sharing

f unctionality and sim plified content publishing. In addition, access to back -end data is achieved easily through a browser,

and views into this data can be personalized.* Administrators have powerf ul tools at their fingerti ps that ease

de ployment, management, and system administration, so they

can s pend more time on strategic task s.* Develo pers have a rich platform to build a new class of a pplications, called Office Business Applications, that com bine

powerf ul develo per f unctionality with the flexi bility and ease of de ployment of Office SharePoint Server 2007. Through the use

of out-of-the- box a pplication services, develo pers can build richer a pplications with less code.

25. What is the difference between Microsoft Office

SharePoint Server 2007 for Internet sites and

Microsoft Office SharePoint Server 2007?

Microsoft Office SharePoint Server 2007 for Internet sites and Microsoft Office SharePoint Server 2007 have identical feature

f unctionality. While the feature f unctionality is similar, the usage rights are different.

If you are creating an Internet, or Extranet, facing we bsite, it is recommended that you use Microsoft Office SharePoint Server



2007 for Internet sites which does not require the pur chase client access licenses. We bsites hosted using an ³Internet sites´ edition

can only be used for Internet facing we bsites and all content, information, and a pplications must be accessi ble to non-

em ployees. We bsites hosted using an ³Internet sites´ edition

cannot be accessed by em ployees creating, sharing, or colla borating on content which is solely for internal use only, such as an Intranet Portal scenario. See the previous section on

licensing for more information on the usage scenarios.

26. What suites of the 2007 Microsoft Office system work

with Office SharePoint Server 2007?

Office Outlook 2007 provides bidirectional offline

synchronization with SharePoint document li braries, discussion groups, contacts, calendars, and task s.

Microsoft Office Groove 2007, included as part of Microsoft

Office Enter prise 2007, will ena ble bidirectional offline synchronization with SharePoint document li braries.

Features such as the document panel and the a bility to publish to

Excel Services will only be ena bled when using Microsoft Office Professional Plus 2007or Office Enter prise 2007.

Excel Services will only wor k with documents saved in the new Office Excel 2007 file format (XLSX).

27. How do I invite users to join a Windows SharePoint

Services Site? Is the site secure?

SharePoint- based We b sites can be password- protected to restrict access to registered users, who are invited to join via e-

mail. In addition, the site administrator can restrict certain mem bers' roles by assigning different permission levels to view

post and edit.

28. Can I post any kind of document?

You can post documents in many formats, including .pdf, .htm and .doc. In addition, if you are using Microsoft Office XP, you

can save documents directly to your Windows SharePoint Services site.

29. Can I download information directly from a



SharePoint site to a personal digital assistant (PDA)?

No you cannot. However, you can exchange contact information

lists with Microsoft Outlook.

30. How long does it take to set up the initial team Website?

It only tak es a few minutes to create a com plete We b site.

Preformatted forms let you and your team mem bers contri bute to the site by filling out lists. Standard forms include

announcements, events, contacts, task s, surveys, discussions and link s.

31. Can I create custom templates?

Yes you can. You can have tem plates for business plans, doctor's office, lawyer's office etc.

32. How can I make my site public? By default, all sites

are created private.

If you want your site to be a public We b site, ena ble anonymous access for the entire site. Then you can give out your URL to

any body in your business card, e-mail or any other mar k eting material. The URL for your We b site will be:

htt p:// yoursitename.wss.bcentral.com

Hence, please tak e s pecial care to name your site.These We b sites are ideal for information and k nowledge

intensive sites and/or sites where you need to have sharedWe bwor k s pace.

R emem ber: Under each parent We b site, you can create up to 10sub-sites each with unique permissions, settings and security

rights.

33. How do the sub sites work?

You can create a sub site for various categories. For exam ple: * De partments - finance, mar k eting, IT* Products - electrical, mechanical, hydraulics

* Projects - Trey R esear ch, De partment of Trans portation, FDA* Team - R etention team, BPR team

* Clients - new clients, old clients * Suppliers - Supplier 1, Supplier 2, Supplier 3



* Customers - Customer A, Customer B, Customer C* R eal estate - pro perty A, pro perty B

The URLs for each will be, for exam ple:

* htt p://yoursitename.wss.bcentral.com/finance

* htt p://yoursitename.wss.bcentral.com/mar k eting

You can k ee p track of permissions for each team se parately so

that access is restricted while maintaining glo bal access to the parent site.

34. How do I make my site non-restricted?

If you want your site to have anonymous access ena bled (i.e., you want to treat it lik e any site on the Internet that does not ask

you to provide a user name and password to see the content of

the site), follow these sim ple ste ps: # Login as an administrator # Click on site settings

# Click on Go to Site Administration # Click on Manage anonymous access

# Choose one of the three conditions on what Anonymous users can access:

** Entire We b site ** Lists and li braries

** Nothing

Default condition is nothing; your site has restricted access. The default conditions allow you to create a secure site for your We b

site.

35. Can I get domain name for my Web site?

Unfortunately, no. At this point, we don't offer domain names for SharePoint sites. But very soon we will be mak ing this

availa ble for all our SharePoint site customers. Please k ee pcheck ing this page for f urther update on this. Meanwhile, we

suggest you go ahead and set up your site and create content for

it.

36. What are picture libraries?

Picture li braries allow you to access a photo al bum and view it as a slide show or thum bnails or a film stri p. You can have

se parate folder for each event, category, etc



37. What are the advantages of a hosted SharePoint vs.

one that is on an in-house server?

* No hardware investment, i.e. lower costs * No software to download - ready to start from the word go

* No IT resour ces - Anyone who has used a We b program lik e Hotmail can use it

* Faster de ployment

38. Can I ask users outside of my organization to

participate in my Windows SharePoint Services site?

Yes. You can manage this process using the Administration Site

Settings. Sim ply add users via their e-mail alias and assign permissions such as R eader or Contri butor .

39. Are there any IT requirements or downloadsrequired to set up my SharePoint site?

No. You do not need to download any code or plan for any ITsupport. Sim ply com plete the on-line signup process and

provide us your current and correct email address. Once youhave successf ully signed up and your site has been provisioned,

we will send a confirmation to the email address you provided.

40. I am located outside of the United States. Are there

any restrictions or requirements for accessing theWindows SharePoint Services?

No. There are no system or bandwidth limitations for international trial users. Additionally language pack s have been

installed which allow users to set up sub-we bs in languages other than English. These include: Ara bic, Danish, Dutch,

Finnish, French, German, He brew, Italian, Ja panese, Polish, Portuguese (Brazilian), S panish and Swedish.

41. Are there any browser recommendations?

Yes. Microsoft recommends using the following browsers for

viewing and editing Windows SharePoint Services sites: Microsoft Internet Ex plorer 5.01 with Service Pack 2, Microsoft

Internet Ex plorer 5.5 with Service Pack 2, Internet Ex plorer 6, Netsca pe Navigator 6.2 or later .



42. What security levels are assigned to users?

Security levels are assigned by the administrator who is adding

the user . There are four levels by default and additional levels can be com posed as necessary.

* R eader - Has read-only access to the We b site.* Contri butor - Can add content to existing document li braries and lists.

* We b Designer - Can create lists and document li braries and customize pages in the We b site.

* Administrator - Has f ull control of the We b site.

43. How secure are Windows SharePoint Services sites

hosted by Microsoft?

Microsoft Windows SharePoint Services Technical security

measures provide firewall protection, intr usion detection, and we b- publishing r ules. The Microsoft o peration center team tests

and de ploys software updates in order to maintain the highest level of security and software relia bility. Software hot-fixes and

service pack s are tested and de ployed based on their priority and level of risk. Security related hot-fixes are ra pidly de ployed into

the environment to address current threats. A com prehensive software validation activity ensures software sta bility through

regression testing prior to de ployment.

44. What is the difference between an Internet and an

intranet site?

An internet site is a normal site that anyone on the internet can

access (e.g., www.msn.com, www.microsoft.com, etc.). You can set up a site for your com pany that can be accessed by anyone

without any user name and password.

An intranet (or internal networ k ), though hosted on the We b, can

only be accessed by peo ple who are mem bers of the networ k.They need to have a login and password that was assigned to

them when they were added to the site by the site administrator .

45. What is a workspace?

A site or wor k s pace is when you want a new place for



colla borating on We b pages, lists and document li braries. For exam ple, you might create a site to manage a new team or

project, colla borate on a document or pre pare for a meeting.

46. What are the various kinds of roles the users can

have?

A user can be assigned one of the following roles * R eader - Has read-only access to the We b site.

* Contri butor - Can add content to existing document li braries and lists.* We b Designer - Can create lists and document li braries and

customize pages in the We b site.* Administrator - Has f ull control of the We b site.

47. Can more than one person use the same login?

If the users sharing that login will have the same permissions

and there is no fear of them sharing a password, then yes.Otherwise, this is discouraged.

48. How customizable is the user-to-user access?

User permissions a pply to an entireWe b, not to documents

themselves. However, you can have additional sub we bs that can o ptionally have their own permissions. Each user can be given

any of four default roles. Additional roles can be defined by the

administrator .

49. Can each user have access to their own calendar?

Yes there are two ways to do this, * by creating a calendar for each user, or

* by creating a calendar with a view for each user

50. How many files can I upload?

There is no restriction in place exce pt that any storage consumed

beyond that provided by the base offering may have an additional monthly charge associated with them.

51. What types of files can I upload / post to the site?

The only files restricted are those ending with the following extensions: .asa, .as p, .ida, .idc, .idq. Microsoft reserves the



right to add additional file ty pes to this listing at any time. Also, no content that violates the terms of service may be uploaded or

posted to the site.

52. Can SharePoint be linked to an external data source?

SharePoint data can be o pened with Access and Excel as an external data sour ce. Thus, SharePoint can be referenced as an

external data sour ce. SharePoint itself cannot reference an external data sour ce.

53. Can SharePoint be linked to a SQL database?

This is possi ble via a custom a pplication, but it not natively

supported by SharePoint or SQL Server .

54. Can I customize my Windows SharePoint Servicessite?

YES! Windows SharePoint Services mak es updating sites and

their content from the browser easier then ever .

SharePoint includes tools that let you create custom lists, calendars, page views, etc. You can a pply a theme; add List, Survey and Document Li braryWe b Parts to a page; create

personal views; change logos; connect We b Parts and more.

To f ully customize your site, you can use Microsoft FrontPage 2003. S pecifically, you can use FrontPage themes and shared

borders, and also use FrontPage to create photo galleries and to pten lists, utilize standard usage re ports, and integrate automatic

We b content.

55. Will Microsoft Office SharePoint Server 2007 run on

a 64-bit version of Microsoft Windows?

Windows SharePoint Services 3.0, Office SharePoint Server

2007, Office Forms Server 2007, and Office SharePoint Server

2007 for Sear ch will support 64- bit versions of Windows Server

2003.

56. How Office SharePoint Server 2007 can help you?



Office SharePoint Server 2007 can hel p us:

Manage content and streamline processes. Com prehensively manage and control unstr uctured content lik e Microsoft Office

documents, We b pages, Porta bleDocument Format file (PDF)

files, and e-mail messages. Streamline business processes that are a drain on organizational productivity.

Im prove business insight. Monitor your business, ena ble better-informed decisions, and res pond proactively to business events.

Find and share information more sim ply. Find information and ex pertise wherever they are located. Share k nowledge and

sim plify wor k ing with others within and across organizational boundaries.

Em power IT to mak e a strategic im pact. Increase res ponsiveness of IT to business needs and reduce the num ber of platforms that have to be maintained by supporting all the intranet, extranet,

and We b a pplications across the enter prise with one integrated platform.

Office SharePoint Server 2007 ca pa bilities can hel p im prove

organizational effectiveness by connecting peo ple, processes, and information.

Office SharePoint Server 2007 provides these ca pa bilities in an

integrated server offering, so your organization doesn't have to integrate fragmented technology solutions itself .

57. What are the features that the portal components of

Office SharePoint Server 2007 include?

The portal com ponents of Office SharePoint Server 2007include features that are es pecially usef ul for designing,

de ploying, and managing enter prise intranet portals, cor porate Internet We b sites, and divisional portal sites. The portal

com ponents mak e it easier to connect to peo ple within the

organization who have the right sk ills, k nowledge, and project ex perience.

58. What are the advanced features of MOSS 2007?

* User Interface (UI) and navigation enhancements

* Document management enhancements * The new Wor k flow engine



* Office 2007 Integration * New We b Parts

* New Site-ty pe tem plates * Enhancements to List technology

* We b Content Management

* Business Data Catalog * Sear ch enhancements * R e port Center

* R ecords Management * Business Intelligence and Excel Server

* Forms Server and InfoPath * The ³Features´ feature

* Alternate authentication providers and Forms- based authentication

What are the features of the new Contentmanagement in Office SharePoint 2007?

The new and enhanced content management features inOffice

SharePoint Server 2007 fall within three areas: * Document management

* R ecords management * We b content management

Office SharePoint Server 2007 builds on the core document management f unctionality provided by Windows SharePoint

Services 3.0, including check in and check out, versioning,

metadata, and role- based granular access controls. Organizations can use this f unctionality to deliver enhanced authoring, business document processing, We b content management and

publishing, records management, policy management, and support for multilingual publishing.

Does a SharePointWe b site include sear ch f unctionality?

Yes. SharePoint Team Services provides a powerf ul text- based

sear ch feature that hel ps you find documents and information fast.

59. Write the features of the search component of Office

SharePoint Server 2007?

The sear ch com ponent of Office SharePoint Server 2007 has been significantly enhanced by this release of SharePoint

Products and Technologies. New features provide: * A consistent and familiar sear ch ex perience.



* Increased relevance of sear ch results.* New f unctions to sear ch for peo ple and ex pertise.

* Ability to index and sear ch data in line-of- business a pplications and

* Im proved managea bility and extensi bility.

60. What are the benefits of Microsoft Office SharePoint

Server 2007?

* Provide a sim ple, familiar, and consistent user ex perience.* Boost em ployee productivity by sim plifying everyday

business activities.* Hel p meet regulatory requirements through com prehensive

control over content.* Effectively manage and re pur pose content to gain increased

business value.* Sim plify organization-wide access to both str uctured and

unstr uctured information across dis parate systems.* Connect peo ple with information and ex pertise.

* Accelerate shared business processes across organizational boundaries.

* Share business data without divulging sensitive information.* Ena ble peo ple to mak e better-informed decisions by

presenting business-critical information in one central location.* Provide a single, integrated platform to manage intranet,

extranet, and Internet a pplications across the enter prise.

61. Will SharePoint Portal Server and Team Services

ever merge?

The products will come together because they are both

develo ped by the Office team.

62. What does partial trust mean the Web Part

developer?

If an assem bly is installed into the BI N directory, the code must

be ensured that provides error handling in the event that required permissions are not availa ble. Otherwise, unhandled security

exce ptions may cause the We b Part to fail and may affect page rendering on the page where the We b Part a ppears.

63. How can I raise the trust level for assemblies installed



in the BIN directory?

Windows SharePoint Services can use any of the following three

o ptions from ASP. NET and the CLR to provide assem blies installed in the BI N directory with sufficient permissions. The

following ta ble outlines the im plications and requirements for each o ption.

Option Pros Cons

Increase the tr ust level for the entire virtual server . For more information, see "Setting the tr ust level for a virtual server " Easy

to im plement.

In a develo pment environment, increasing the tr ust level allows

you to test an assem bly with increased permissions while

allowing you to recom pile assem blies directly into the BI N directory without resetting IIS. This o ption is least secure.

This o ption affects all assem blies used by the virtual server .There is no guarantee the destination server has the required

tr ust level. Therefore, We b Parts may not wor k once installed on the destination server .

Create a custom policy file for your assem blies. For more

information, see "How do I create a custom policy file?" R ecommended a pproach.

This o ption is most secure.

An assem bly can o perate with a unique policy that meets the minimum permission requirements for the assem bly.

By creating a custom security policy, you can ensure the

destination server can r un your We b Parts.

R equires the most configuration of all three o ptions.

Install your assem blies in the GAC

Easy to im plement.This grants Full tr ust to your assem bly without affecting the

tr ust level of assem blies installed in the BI N directory.

This o ption is less secure.

Assem blies installed in the GAC are availa ble to all virtual



servers and a pplications on a server r unning Windows SharePoint Services. This could re present a potential security

risk as it potentially grants a higher level of permission to your assem bly across a larger sco pe than necessary

In a develo pment environment, you must reset IIS every time you recom pile assem blies.

Licensing issues may arise due to the glo bal availa bility of your assem bly.

64. Does SharePoint work with NFS?

Yes and no. It can crawl documents on an NFS volume, but the share point data base or logs cannot be stored there.

65. How is SharePoint Portal Server different from theSite Server?

Site Server has sear ch ca pa bilities but these are more advanced using SharePoint. SPS uses digital dash board technology which

provides a nice interface for creating we b parts and showing them on dash boards (pages). SS doesn't have anything as

advanced as that. The biggest difference would be SPS document management features which also integrate with we b

folders and MS Office.

66. What would you like to see in the next version of SharePoint?

A few suggestions:

# SPS and STS on same machine

# Tree view of Categories and Folders # General Discussion We b Part

# Personalization of Dash boards # R ole Customization

# Email to sayWHY a document has been rejected for Approval

# More ways to customize the interface # Backup and restore an individual Wor k s paces # Filter for Visio

# Better way to track activity on SPS

67. Why Sharepoint is not a viable solution for enterprise



wide deployments?

Document management does not scale beyond a single server,

but scales great within a single server . For exam ple, a quad Xeon machine with 4GB of RAM wor k s great for a document

management server that has a bout 900,000 - 1,000,000document, but if you need to store 50,000,000 document and want to have them all in one single wor k s pace then it does not

scale at all. If you need a scenario lik e this, you need to plan your de ployment right and it should scale for you, it just does

not right out of the box.If you are using your server as a portal and sear ch server most

for the most part it scales great. You can have many different servers crawl content sour ces and have se parate servers

sear ching and serving the content.

If you have < 750,000 documents per server and fewer than 4content sour ces and fewer than 50,000 users, SPS should scale

just fine for your needs with the pro per planning.

68. What are the actual advantages of SharePoint Portal

Services (SPS) over SharePoint Team Services (STS)?

SharePoint Portal Services (SPS) has MUCH better document

management. It has check -in, check -out, versioning, a pproval, publishing, subscri ptions, categories, etc. STS does not have

these features, or they are very scaled back. SharePoint team

Services (SPS) has a better sear ch engine, and can crawl multi ple content sour ces. STS cannot. STS is easier to manage and much better for a team environment where there is not much

Document Management going on. SPS is better for an organization, or where Document Management is cr ucial.

69. How Does SharePoint work?

The browser sends a DAV pack et to IIS ask ing to perform a

document check in. PK MDASL.DLL, an ISAPI DLL, parses the pack et and sees that it has the pro prietary I NVOK E command.

Because of the existence of this command, the pack et is passed off to msdmserv.exe, who in turn processes the pack et and uses

EXOLEDB to access the WSS, perform the o peration and send the results back to the user in the form of XML.

70.



How do I open an older version of a document?

Normally, all previous versions are located in the shadow, so if

you right click a published document from within the we bfolders, go to pro perties and then the third ta b, versions you can

view older versions.

If you want to do this in code:

<pre> str URL = "url of the last published version"

Set oVersion = New PK MCDO.KnowledgeVersion Set prmR s = oVersion.VersionHistory(str URL)

Set oVersion = Nothing </ pre>

prmR S will contain a recordset, which contains the url to the old versions in the shadow.

71. Why do the workspace virtual directories show the

error ³stop sign´ symbol in the IIS snap-in?

If World Wide We b Publishing Service (W3SVC) starts before Microsoft Exchange Information Store (MSExchangeIS), ³sto p

sign´ sym bols a ppear under the DefaultWe b Site folder of the Internet Information Services console in Microsoft Management

Console (MMC).

There is a de pendency between the local paths of the SharePoint

Portal Server virtual directories and the MSExchangeIS. Youmust start MSExchangeIS first, followed by W3SVC.

Com plete the following ste ps to prevent the sto p signs from

a ppearing each time you restart:

# Change the Startup ty pe for W3SVC to Manual.# R estart the server . The MSExchangeIS service starts

automatically.# StartW3SVC.

72. What newsgroups are available?

There are two,

* microsoft.public.share point.portalserver and * microsoft.public.share point.portalserver .develo pment.

73. What is SharePoint from a Technical Perspective?



Technically SharePoint illustrates neatly what Microsoft's .net strategy is all a bout: integrating Windows with the We b.

Microsoft has previously made accessing stuff on a PC easier, (Windows) then on a networ k ( NT) and now on the we b (. NET).

SharePoint is an a pplication written to let a user access a we b

accessi ble directory tree called the We b Storage System.

SharePoint was written with a set of technologies that allow the

programmer to pass data, f unctions, parameters over HTTP, the we b's medium. These are XML, XSL and SOAP, to name a few

I understand the basics of!

To the user it look s easy, lik e Hotmail, but every time they click a button or a link , a lot has to ha ppen behind the scenes to do

what they want to do quick ly and powerf ully. Not as easy as youmight think , but SharePoint does it for you. Accessing this We b

storage system and the server itself is also done using technologies lik e ADO, CDO, PK MCDO, LDAP, DDSC,

ADSC. More on these later . SharePoint is a great exam ple of how the Internet Platform can be extended and integrated into an

existing well ado pted technology,Windows.

74. What is SharePoint from an Administration

Perspective?

Administering SharePoint mainly consists of setting it up, which

is much easier than you ex pect, adding the content, which can be

just dragging and dro pping in whole directory str uctures and files, and then organizing the files better by giving them categories or other metadata. This is done either through the

We b interface or through the SharePoint Client: a program what means you can access SharePoint as a We b folder and then

right-click files to select o ptions lik e "edit profile". Or add files by dragging them in individually or in bulk.

Setting the security is also im portant, using NT accounts, either NT4 or Active Directory (or both in mixed mode) you can give

users access to files/folders the same way as you do in standard

Windows. Users can be grouped and the groups given access privileges to hel p manage this better . Also SharePoint has 3R oles that a User or Group can be given on a particular item.

R eaders can see the item (i.e. document/file or folder) but not change it, Authors can see and edit items and coordinators can

set security privileges for the part of the system they have control over . Thus, you could set 12 different coordinators for

12 different folder trees, and they could manage who can do



what within that area only.

75. What is SharePoint from a Users Perspective?

From a Users pers pective SharePoint is a way of mak ing

documents and folders on the Windows platform accessi ble over the we b. The user visits the SharePoint Portal we b page, and from there they can add documents, change documents& delete

documents. Through this Portal, these documents are now availa ble for discussion, colla boration, versioning and being

managed through a wor k flow. Hence the name "Share-Point".Details a bout the document can be saved too, such as: who

wrote it, when, for whom, its size, and version, category or target audience. These can then be used to find the document

through SharePoint's Sear ch facility. Even documents not "in"SharePoint can be included in the sear ch engine's index so they

become part of the portal. All in all, it's a great way to get stuff up on the we b for users with average technical sk ills, and for

administrators to manage the content.

76. What are the various Sharepoint 2003 and Exchange

integration points?

Link to Outlook

This is a button on contacts or events lists that lets Outlook 2003

add a pst file named Share point Folders and it link s to the data

on the site. It¶s read-only, but you could mak e the home page for that PST be the Share point site for easier viewing. The link to outlook feature seems more to be where some can public a

calendar, but not want too much colla boration. For exam ple, a holiday schedule, com pany meeting schedule, etc, can be made

availa ble for peo ple to be a ble to view from Outlook without having to go to a we b browser . Another nice thing a bout OL2K 3

is that you can com pare these calendars with others side by side.

Searching Public Folders

With SPS you can index Exchange¶s public folders with the sear ch engine so that all that precious public folder content is

sear cha ble. You¶ll want to look at content sour ces and indexing in Share point administration.

Displaying Public Folders in a web part



Since exchange we b-ena bles public folders, you can create a

we b part that dis plays that content. IE, htt p://exchangeserver/Public/IT/Hel pdesk will dis play the

IT/Hel pdesk public folder via OWA. So you add the Page

Viewer we b part to a page and point it at that URL. The k ey here is to add ?cmd=contents to the end of the url if you don¶t want the navigator pane on the left.

Smart web parts

Some of the we b parts that come with SPS allow you to add a we b part to a page that actually tak es the users outlook info

(calendar, in box, contacts, task s) and put them into the page.

77. Can SharePoint compare two document versions?

"In Word 2003, you can com pare documents side by side. Open

two documents. Then, from the Window menu of one of them, select the Com pare Side By Side command. If you have only

two documents o pen, the command will automatically choose to com pare them. If you have three or more documents o pen, you'll

have to select which document to com pare with the current file.

A floating tool bar with two buttons will o pen. If the button on the left is selected, Word will scroll both documents at the same

time. Press the button on the right side of the tool bar to return to where the cursor was located when you started com paring."

78. What are the integration differences between SPS

2003 and the various Office versions?

SPS we bpage can detect you have installed the Office 2003 and r un local dll to im plement some SPS f unction, e.g. multi-file

upload only wor k s when you have office 2003 installed.

Integration with Office XP is gone.

You will get guys telling you that you can integrate with SPSv2

if you install a back wards com pati ble document li brary - but that¶s really just putting a bit of SPS 2001 on the server .

Believe me, check -in, check -out, which are themselves very

basic, are not availa ble from inside Office XP, or even from the



context menu inWindows Ex plorer .

The O NLY o ption you have is to use the we b interface to check -in or check -out.

share point 2

Documents