SDPCoordinatorDr.AbzetdinAdamov

Director,CenterforDataScienceResearch&TrainingSchoolofIT&Engineering

SeniorDesignProject- 2

Content

• SDP– IIDescription• Prerequisites• Objectives• EvaluationandDeliverables• ResourcesandPresence• Meetings• FinalProjectReport• FinalProjectPresentation• Timeline• DocumentsandForms

ImportantTerms

• ProjectTopic• ProjectTeam• ProjectAdvisor• IndustryMentor(CompanySponsor)• SDPCommittee• ProgressReport• FinalReport

IntroductiontoSeniorDesignProject(SDP)– II

SeniorDesignProject-IIisthesecondoftwosemestercoursethatfocusedofdefinition,analysis(SDP-I),implementationanddocumentationofprojecttopic(SDP-II).SDP-IIconsistsofthefollowingmilestones:thedesign,implementation,evaluation,documentationandpresentationoftheproject,conductedbystudentteams(of3-4members)formedatthebeginningofSDP-I.SDP-IIwillbeconcludedwithpublicpresentation.Completedprojectswillbeevaluatedbypanelthatwillconsistofprojectadvisors,facultyandindustryprofessionals.Theevaluationwillbedonebasedongeneralcriteriaforallprojects(Originality,Relevance,Practicality),aswellasprojectspecificones(Overalllifecycle,Usefulness,Functionality,Sustainability,Aesthetics).

PrerequisiteforSeniorDesignProject(SDP)– II

SITE4790- SeniorDesignProjectI

SeniorDesignProjectconsistsoftworelatedcourses:• SITE-4790SeniorDesignProjectI(Fall)

oPhase1:ProposaloPhase2:Requirements&Design(DraftReport)

• SITE-4890SeniorDesignProjectII(Spring)oPhase3:FinalReportoPhase4:Prototype/Implementation

Whatisdifferentaboutthisclass

Unlikeothercourses,thiscoursedoesnotintendregularparticipationinclass,insteaditisindependentstudy/research.MeetingsarescheduledwiththeProjectAdvisor(facultymentor)fortheparticularSeniorDesignProject.EachProjectTeamwillmeettogetherweekly,keepingdetailedminutesofthemeetings.

SDP– IILearningObjectives

• facilitatingthetransitionfromacademicstudytoanindustryor/andresearchcareer• learningtoaddresschallengingproblemsdefiningscopeandstatement,designing,developingandmanaginglife-cycleofend-userproducts• developingrapidlearningskillsofnewtechnologies,software,hardwareandtools• developingdocumentation,demonstrationandoralpresentationskills

SDP– IIEvaluationandDeliverables

1. Weeklymeetingsandteamprogressreview[15%]2. EvaluationofDraftwrittenreportandpre-finalprototype[15%]

(February- 7thweek)3. FinalReport[30%](April- 12thweek)4. FinalProjectPresentations- demo[40%](April- 14thweek)5. Bonus:Scientificpapersubmission[10%]6. Bonus:Publicseminarpresentation(March– 7-10thweek)[10%]

LateDeliveryofDeliverables

EachevaluationcomponenthaspredefineddeadlineandlatesubmissionsareNOTwelcome.Latedeliverables(documents,reports,code,etc.)willbeacceptedwithinstructor’spermissiononly.Penaltyforlatesubmissionforeachdeliverableis10%pointsdeductionperday.Exceptionsmaybemadeforteamswithvalid,documentedexcuses.

RESOURCESANDPRESENCE

SDP– IIProjectWEBSITE

EachprojectteamisrequiredtopreparemandatorywebsitededicatedtotheirSeniorDesignProject.Websitemustincludeatleastfollowingpages:• home-pagewithgeneralinformation(title,logo,description),• team(withtheroledescriptionofeachmember),• deliverables,• acknowledgement,• documents(allforms/reportsmustbeavailableatthissection:projectproposal,progressreport,finalreport,etc.).

Dependingonthespecificproject,websitemayincludeotherpagesaswell.Itisrecommendedtousewordpress.comorblogger.com tohostyourprojectwebsite.

SDP– IIProjectGITHUB

Dependingontypeoftheproject(mainlyforprojectsthoseincludesoftwaredevelopmentcomponent),itisrecommendedtomaintaintheGithub page/repositorythatincludesnon-confidentialinformation.

SDP– IIProject.SCIENTIFICPAPERPUBLISHING

ProjectTeamsarehighlyencouragedtopublishoutputsandscientificfindingsoftheirprojectasapapersinanyscientificconferenceorjournal.Teamswhomanagedtosubmitapaperandreceivedletterofacceptancecanearnfortheadditional10%bonustobeaddedtofinalgradeoftheSDP-II.

SDP– IIProjectLOGBOOK

ItisrecommendedtoeachteamtomaintainLogBook wheretheprogressoftheprojectadvancementisreflected.TheLogBook willhelpyoutoprepareyourProgressReportseasilyandquickly,totrackcontributionofeachteammember,towriteFinalReportandprepareDemo.

SDP– IIProjectMEETINGS

WeeklyProjectAdvisorMeetings

Eachteamisexpectedtomeetprojectadvisoratleastonceperweektodiscussadvancementsinprojectduringpreviousweek,accomplishmentsbyeachteammember,tasksplannedforthenextweek,possibleproblemsinadvancement.ForeachmeetingteamshouldprepareWeeklyProgressReport(AppendixA.)thatconsistsofprogresshasbeenmadeduringpreviousweekanddefinesplansforthenextweek.Itistheprojectteam`sresponsibilitytosetupweeklymeetingswiththeprojectadvisor.Allmembersmustparticipateinthesemeetingsandbepreparedtoelaborateontheiractivities.ProjectAdvisorwilluse"APPENDIXA– ProjectAdvisorMeetingLogSheet"tologkeypointsofthemeeting.

WeeklyTeamMeetings

Weeklyteammeetingswhereteammembersmeeteachotherareareactivitiesrequiredfortheprojectsuccess.Itisrecommendedtohaveatleasttwoteammeetingsperweektodiscusstheprojectandworkjointly.Thiscanbeeitherbeforeoraftertheweeklyadvisormeetings.Butyouareencouragedtohaveoneteammeetingbeforethemeetingwithyouradvisorinordertobepreparedtomakethebestuseofthetime.Eachteamisrequiredtofilluptheform"APPENDIXA– Team’sWeeklyProgressReport"foreachmeetingwithProjectAdvisor.

FINALPROJECTREPORT

FINALPROJECTREPORT

Standardsandrequirementswillbeannounced.

FINALPROJECTPRESENTATION

FinalProjectPresentation

FinalslidesoftheprojectpresentationmustbesubmittedtotheProjectAdvisoratleastoneweekbeforepresentationdate.Timing:Maximumtimeallocationforeachpresentationis20min+15minforQ&A.Don'tincludeintoyourpresentationmorethan20slides.Ifyoudon'tcompleteyouroralpresentationin20min,itmayaffectyourgrade.PresentationFormat:Responsibilityandcontributionofeachteammembersshouldbeclearlyaddressed.

FinalProjectPresentation

Presentationcanlogicallydividedintothreeparts/sections:1st:Generalinformationwithouttechnicaldetailsdescribinghowusefulandimportantyouridea.Usemorepicturesandlesstextualinformation.Don'tallocatemuchtimetothissection.2nd:Mostlytechnicalinformationshouldbeprovided.Avoidgeneralinformation.Whatyoudidtoimplement/releaseyouridea?Howdidyoudevelopthesolution?Youexpectedtoclearlydemonstratethatyouunderstandtheproblemandsolution.3rd:Futureplanestoensuresustainabilityoftheproject.

FinalProjectPresentation

Eachpresentationmustincludefollowingsections:1. Coverpagewithprojecttitle,logo,graphics2. Teammembers,theirresponsibilitiesandroles,advisor,acknowledgments3. Motivation/ProblemStatement4. Research/DevelopmentChallenges(Methodology/Software/Hardware)5. Diagram/Architecture/Model/Flowchartthatbestdescribeyoursystemand

itsfunctionality6. Timeline/GanttChartoftheproject,includingfutureplans(possibly,including

commercialisation plans)7. Social,cultural,environmentalimpactexpectedfromtheproject8. Risksforthesuccessoftheproject(orrisksresultedbytheproject- ifany...)9. References(includingSDPProjectwebsite,Github,etc.)

TIMELINEforSDP– II

TimelineJanuary/February:• Teamsregularlymeetprojectadvisorandindustrymentor• Teamsbegin tobuildprototypeorsimulationmodel (February - 7thweek)March:• Teamsregularlymeetprojectadvisorandindustrymentor• Teamssubmitadraftwrittenreporttotheprojectadvisor(March- 10thweek)• Teamsrefine, testandcompleteprototypeorsimulationmodelandexecutefinalenhancements (March-10thweek)

April:• Teamsregularlymeetprojectadvisorandindustrymentor• Teamsdevelopposters,oralpresentations,anddemonstrations forSeniorDesignProjectsDemoDay• TeamsgetapprovalfromtheProjectAdvisor regardingcompletionoftheproject(April - 12thweek)• Teamspresentfinal, completewrittenandoralpresentationtopanel(April - 14thweek)

SDP– IIForms

• AppendixA:Team’sWeeklyProgressReport• AppendixB:ProjectAdvisorMeetingLogSheet• AppendixC:ProjectAdvisor’sApprovalsForm• AppendixD:FinalPresentationReadinessFormbyAdvisor• AppendixE:FinalPresentationReadinessFormbyIndustryMentor

ExampleofGuntt Chart

Task Weeks

1-2 3-4 5-6 7-8 8-9 9-10 10-11 11-12 12-13 14-15

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Q&A ?Abzetdin Adamov,Assoc Prof.Emailmeat:aadamov@ada.edu.azFollowmeat:@Linktomeat:www.linkedin.com/in/adamovVisitmyblogat:aadamov.wordpress.com