secretary training
DESCRIPTION
Secretary Training. District Assembly June 4, 2011 Mike Raulin. ClubRunner Basics. District Uses ClubRunner To communicate with club To facilitate communication with district officers To collect information from clubs - PowerPoint PPT PresentationTRANSCRIPT
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Secretary Training
District AssemblyJune 4, 2011Mike Raulin
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ClubRunner Basics
• District Uses ClubRunner – To communicate with club – To facilitate communication with district officers– To collect information from clubs
• You need not use ClubRunner in your club to use ClubRunner at the district level
• If your club uses ClubRunner, it will reduce your workload
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www.RotaryDistrict6650.org
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Logging into District Website
• If your club uses ClubRunner– Your club login name and password works on the
district site• If your club does not use ClubRunner– You will need to get a login name and password• Click on New User? Click Here (upper left corner)
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Get District Site Password
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Logging In (click one of these)
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Enter Login Name and Password
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Takes you to Administration Page
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Edit Your Profile
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Click Edit (note the tabs)
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Items in Red are RequiredFocus on Contact Info (email & phone)
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Change your Password
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Note Password Requirements
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Generate Directories
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Several Options (including your club)
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Club Directory
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To have a Directory, Need the Data
• Best way is to get members to log in an update their profile– Perhaps by having a computer with an Internet
connection at your meetings• Can also Enter it Yourself
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For Club ExecutiveActive Members List
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Entering Profile Data
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District Directory
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Several Choices
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Club Information
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Update Club Information
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Define Club Executives
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Edit Executives at Any Time
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Next Year’s Executives
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Define Next Year’s Executivesas soon as they are elected
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Submitting Attendance Reports(automatic if your club used ClubRunner)
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Club Attendance Report
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Designate Attendance Person
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Person Authorized to Report Attendance
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RI Reporting
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Manual Reporting
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Sending Manually
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Automatic Updating
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Getting District Help
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Organizational Chart
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Checking Subdistricts
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Emailing a District Leader(click their name)
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Finding and Club Member
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Finding a Listing
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Finding Club Information
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Lots of Club Info at your Fingertips
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Commercial: CanfieldRotary.org
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ClubRunner for Your Club
• Advantages– Simplifies Club Communication– Attractive and credible website and bulletin– Centralizes Data, but distributes access– Provides both pubic data and private data
(available only to members who are logged in)– Automatically synchronizes with RI and District
• Disadvantage– Cost (Between $19.95 and $99.95 per month)
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ClubRunner Price Structure
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What Can you Do with ClubRunner
• Website (with no HTML experience)• Newsletter• Club Database, Attendance, Dues, etc.• List of Speakers (automatically listed on
website and in the newsletter)• Reminders of Commitments in each
Newsletter• Picture Galleries (public)
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What Else?
• Download files (public)• Members can update their own information– Or print their own directories– Or download information for importing into their
smart phone or computer• Archives (members only)• Online signup (volunteers and people
attending an event)
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Even More?
• Links to RI and district and anyone else you want to add
• Email links to officers (while protecting email address)
• Photo Directory• Mailing Labels and Badges for Events• Duty Rosters, Committee Management• New member orientation tracking
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Brief Tour of Key Features
• Website• Newsletter• Database• Directories, Labels, Badges• Archives• Photo Galleries• Email Message Center
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Discussion
• Secretarial duties– Draw on expertise of current secretaries
• Distributing the workload– What is included in your job description?– What parts can be distributed?
• Using district resources• Using RI resources