secretary training district assembly june 4, 2011 mike raulin
TRANSCRIPT
Secretary Training
District AssemblyJune 4, 2011Mike Raulin
ClubRunner Basics
• District Uses ClubRunner – To communicate with club – To facilitate communication with district officers– To collect information from clubs
• You need not use ClubRunner in your club to use ClubRunner at the district level
• If your club uses ClubRunner, it will reduce your workload
www.RotaryDistrict6650.org
Logging into District Website
• If your club uses ClubRunner– Your club login name and password works on the
district site• If your club does not use ClubRunner– You will need to get a login name and password• Click on New User? Click Here (upper left corner)
Get District Site Password
Logging In (click one of these)
Enter Login Name and Password
Takes you to Administration Page
Edit Your Profile
Click Edit (note the tabs)
Items in Red are RequiredFocus on Contact Info (email & phone)
Change your Password
Note Password Requirements
Generate Directories
Several Options (including your club)
Club Directory
To have a Directory, Need the Data
• Best way is to get members to log in an update their profile– Perhaps by having a computer with an Internet
connection at your meetings• Can also Enter it Yourself
For Club ExecutiveActive Members List
Entering Profile Data
District Directory
Several Choices
Club Information
Update Club Information
Define Club Executives
Edit Executives at Any Time
Next Year’s Executives
Define Next Year’s Executivesas soon as they are elected
Submitting Attendance Reports(automatic if your club used ClubRunner)
Club Attendance Report
Designate Attendance Person
Person Authorized to Report Attendance
RI Reporting
Manual Reporting
Sending Manually
Automatic Updating
Getting District Help
Organizational Chart
Checking Subdistricts
Emailing a District Leader(click their name)
Finding and Club Member
Finding a Listing
Finding Club Information
Lots of Club Info at your Fingertips
Commercial: CanfieldRotary.org
ClubRunner for Your Club
• Advantages– Simplifies Club Communication– Attractive and credible website and bulletin– Centralizes Data, but distributes access– Provides both pubic data and private data
(available only to members who are logged in)– Automatically synchronizes with RI and District
• Disadvantage– Cost (Between $19.95 and $99.95 per month)
ClubRunner Price Structure
What Can you Do with ClubRunner
• Website (with no HTML experience)• Newsletter• Club Database, Attendance, Dues, etc.• List of Speakers (automatically listed on
website and in the newsletter)• Reminders of Commitments in each
Newsletter• Picture Galleries (public)
What Else?
• Download files (public)• Members can update their own information– Or print their own directories– Or download information for importing into their
smart phone or computer• Archives (members only)• Online signup (volunteers and people
attending an event)
Even More?
• Links to RI and district and anyone else you want to add
• Email links to officers (while protecting email address)
• Photo Directory• Mailing Labels and Badges for Events• Duty Rosters, Committee Management• New member orientation tracking
Brief Tour of Key Features
• Website• Newsletter• Database• Directories, Labels, Badges• Archives• Photo Galleries• Email Message Center
Discussion
• Secretarial duties– Draw on expertise of current secretaries
• Distributing the workload– What is included in your job description?– What parts can be distributed?
• Using district resources• Using RI resources
