Annual Teacher Performance Ratings Comparisons and Trends

School Counselors Evaluation System Orientation SY10-11Guidance Services Office, SSSGail Smith, SupervisorEvaluation Systems Office, HRJan Holley, PHR, Director

Standards-Based AlignmentASCA National ModelCCSD Strategic Plan & Focus

Cobb Keys School Counselor Evaluation System

Cobb Keys School Counselor Evaluation System Poses 3 major questions ~ How does the counselor manage?How does the counselor deliver?Is the school counselor accountable?Standards-based expectations ~Foundation Delivery System Management Accountability Cobb Keys School Counselor Evaluation System School Counselor Evaluation SystemSchool Counselor/Administration Partnership AgreementPerformance Rubric with Examples of EvidenceGlossary of TerminologyObservation FormAnnual Performance ReportGuidelines/InstructionsTemplates4Cobb Keys School Counselor Evaluation System School Counselor/ Administration Partnership AgreementStudent AssignmentSupport Services StaffAccountabilitySpecific, Individual Counselor ResponsibilitiesProgrammatic DeliveryProfessional CollaborationOther6Cobb Keys School Counselor Evaluation System Standard 1: Foundation (F)The professional school counselor plans and organizes the foundation of a standards-based, data-driven comprehensive school counseling program that is aligned with the school strategic plan and the district comprehensive school counseling model. 67Cobb Keys School Counselor Evaluation System Elements: Foundation (F)F 1 The professional school counselor articulates and demonstrates the school counseling program mission.F 2 The professional school counselor articulates and demonstrates the beliefs and philosophy of the school counseling program that is aligned with the school strategic plan. F 3 The professional school counselor utilizes the American School Counselor Association (ASCA) national standards to develop the content of the school counseling curriculum. F 4 The professional school counselor plans a school counseling program in the three domains of academic, career, and personal/social development to promote and enhance student achievement.

78Cobb Keys School Counselor Evaluation System Standard 2: Delivery System (DS)The professional school counselor delivers a comprehensive school counseling program through school guidance curriculum, individual student planning, responsive services, and system support.

89Cobb Keys School Counselor Evaluation System Elements: Delivery System (DS)DS 1 The professional school counselor provides all students with a school guidance curriculum that is comprehensive in scope, proactive in nature, and developmental in design. DS 2 The professional school counselor coordinates ongoing systemic activities designed to help students on an individual or small group basis to establish personal goals and develop future plans.DS 3 The professional school counselor addresses the immediate needs or concerns of students by providing specific ongoing responsive services such as consultation, individual or small group counseling, crisis counseling, referrals, and peer facilitation.DS 4 The professional school counselor maintains and enhances the total school counseling program by providing system support through professional development, consultation, collaboration, and program management. 910Cobb Keys School Counselor Evaluation SystemStandard 3: Management (M)The professional school counselor manages a comprehensive school counseling program. 1011Cobb Keys School Counselor Evaluation System Elements: Management (MS)MS 1 The professional school counselor works with school administration to develop an individual Partnership Agreement defining the school counselors role in the school counseling program. MS 2 The professional school counselor establishes and convenes a school counseling advisory council for the comprehensive school counseling program.MS 3 The professional school counselor participates in the design and implementation of school guidance curriculum and closing the gap action plans aligning with school and school counseling program goals.MS 4 The professional school counselor organizes and manages time to implement an effective school counseling program. 1112Cobb Keys School Counselor Evaluation System Standard 4: Accountability (A)The professional school counselor monitors and evaluates the processes and results of the school counseling program.

1213Cobb Keys School Counselor Evaluation SystemElements: Accountability (A)A 1 The professional school counselor collects data for school counseling activities and interventions. A 2 The professional school counselor submits a written results report for his/her school counseling activities and interventions. A 3 The professional school counselor uses the guidance curriculum and closing-the-gap data to evaluate and plan future school counseling activities.A 4 The professional school counselor contributes to an annual program audit of the school counseling program.

13Cobb Keys School Counselor Evaluation System School Counselor Orientation This is it! School Counselor/Administration Partnership AgreementPre-observation Conference with assigned EvaluatorOptional, unless requestedClassroom Observation(s) Required - One announced observation 30 min. minimumTwo observations, if 3 yrs. or less school counseling experience1st - First semester2nd may be unannounced

14Cobb Keys School Counselor Evaluation System Classroom Observation(s)Delivery System (DS) StandardThe professional school counselor delivers a comprehensive school counseling program through school guidance curriculum, individual student planning, responsive services, and system support16 DS Standard Components ObservedEach rated with a Yes or NoNA Option for #3 & #16 only

15 Cobb Keys School Counselor Evaluation System Classroom Observation(s)Lesson PlansThe review and assessment of school counselors lesson plans (before, during, and/or after the observation) will enable the evaluator to respond to the Observation Standard components.

Expectations regarding when and how lesson plans will be reviewed will be established and communicated by local school administration.16Classroom Observation(s)Preparing for a school counselor observationReview School Counselor Observation FormReview School Counselor Performance Rubric with Examples of Evidence & Glossary Request pre-observation conference, if desired

Cobb Keys School Counselor Evaluation System Observation Feedback ConferencesEvaluator conducts feedback conference within 10 school days after each observationReviews completed observation formEvaluator and counselor sign and date the observation formCounselors Signature Date must be the actual date of feedback conference and indicates receipt, not agreement with findings

Cobb Keys School Counselor Evaluation System Cobb Keys School Counselor Evaluation SystemThe Annual Evaluation Process Observations and year-long performance Performance Rubric Standards and ElementsCounselor Documentation ReviewedSchool Counselor/Administrator Partnership AgreementClosing the Gap Action Plan & Results, if availableGuidance Curriculum Action Plan & Results, if available Program Audit Curriculum CrosswalkOther

19Cobb Keys School Counselor Evaluation System The Annual Evaluation Process Your evaluator will complete the Annual Report FormReviewing Rubric and evidence, Evaluator will assign a rating to each Performance StandardProficientEmergingNot Evident

20Cobb Keys School Counselor Evaluation System The Cobb Keys Standards ratings reflect the ASCA National growth and accountability Model.

GROWTH and ACCOUNTABILITY MODELProficient: Highly competent, skilled, an expertEmerging: Evolving, showing new or improved developmentNot Evident: Not easy to see; not obviousPlease note: If you clearly exceed expectations, your evaluator should provide personalized, detailed commentary on your annual report that documents and affirms your performance. Cobb Keys School Counselor Evaluation System Next, your evaluator will assign a rating to each of 12 Professional Duties and Responsibilities (D&R)UnsatisfactoryNeeds Improvement Satisfactory

Cobb Keys School Counselor Evaluation System Which results in an Overall PDR Summary Rating for this section UnsatisfactoryMore than 3 N or 2 or more U ratings (PDP) Needs Improvement3 N ratings or 1 U rating (PDP)SatisfactoryNo more than 2 N and no U ratings

24Cobb Keys School Counselor Evaluation System Professional Duties & Responsibilities (PDR)Reports to work as assignedMaintains accurate, complete, and appropriate records, files, and provides for confidentiality of student records.Demonstrates ethical behavior as outlined in the American School Counselor Association Code of Ethics and the PSC Code of EthicsDemonstrates effective listening, writing, and speaking skills in a variety of settings

2425Cobb Keys School Counselor Evaluation System Professional Duties & Responsibilities (PDR)Interacts in a professional manner with students, parents, staff, and community.Develops positive relationships with students, fostering personal growth, service to others, and academic achievement.Makes student referrals when necessary.Actively supports the School Strategic Plan

2526Cobb Keys School Counselor Evaluation System 12 Professional Duties and Responsibilities (PDR)Enforces school procedures concerning student conduct and discipline.Attends and participates in faculty meeting and professional learning opportunities.Keeps informed of laws, regulations, and policies pertaining to school counseling and school/system operations.Adheres to school or system policies regarding school counselor absences.

26Cobb Keys School Counselor Evaluation System Combined, these ratings result in the Overall Performance Rating UnsatisfactoryTwo or more Not Evident Standards ratings or Unsatisfactory summary rating on PDR EmergingFewer than four Proficient Standards ratings & Satisfactory or Needs Improvement summary rating on PDRProficientFour Proficient Standards ratings & a Satisfactory summary rating on PDR

27Cobb Keys School Counselor Evaluation System Annual Evaluation ConferenceEvaluator and Counselor meet for annual conferenceEvaluator and Counselor sign & date the annual reportYour signature indicates receipt of annual report You may write comments in the Comments section of the formIf you wish to submit comments later, they must be received by your evaluator within 10 school days

29Cobb Keys School Counselor Evaluation System How is a School Counselor Registrar evaluated (HS only)? School Counselor Registrar Job Description with ratings assigned by evaluatorAnnual Alternate Summary Form Professional Duties and Responsibility Ratings assigned by evaluatorOverall annual rating assigned by evaluator

All Certified Evaluations OCGA 20-2-210 In compliance with Georgia law, ALL certified evaluation activity must be completed prior to April 1, 2011!

IMPORTANT!!!All activity related to your evaluation must be completed prior to this deadline. This includes: ObservationsFeedback conferencesAnnual evaluation conferences

No Surprises!Principals may, at their discretion, place an employee on a PDP to support identified deficiencies.

You should never be able to say.I thought I was doing fine all year, but I received a Unsatisfactory rating. No employee, certified or classified, should receive an overall Unsatisfactory rating unless he/she has been informed in writing of specific performance concerns during the year.

ALL EvaluationsImpact of Overall Unsatisfactory RatingPer PSC Regulation, any certified employee earning an overall Unsatisfactory rating must be entered on the PSCs Unsatisfactory Database This results in the employees salary being frozen at same salary step for next school year

All Evaluations Appealing Annual Performance Report RatingsIf you wish to specifically appeal any rating on your annual evaluation, you must complete and submit the District appeal form to your principal within 10 school daysSee Appeal Form and Instructions (EMWeb)You will receive a response from your principal within 20 school days of his/her receipt of your appealQuestions?