sc ict certification level 1 06 word processing by ross parker
TRANSCRIPT
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SC ICT CertificationLevel 1
SC ICT CertificationLevel 1
06 Word Processing
By Ross Parker
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Word Processing
• wikipedia.org: “A word processor is a computer application used for the production (including composition, editing, formatting, and possibly printing) of any sort of printable material.”
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3 of many
MS Word 2007
Replacing Word 2003
De facto standard
Experimental interface
Part of MS Office suite
Desktop application
Costly
OpenOffice Writer
Open standardsTraditional interface
Part of OpenOffice suiteDesktop applicationFree/open Source
Free (gratis)
Google Docs
Part of Google Docs suiteWeb-based application
docs.google.comIntegrated collaboration
Limited FunctionalityFree (gratis)
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MS WORD 2007, OPENOFFICE WRITER, GOOGLE DOCS
Basics
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OpenOffice Writer
1.
2.
3.
New Document
MS Word 2007
1.
2.
Google Docs
1.
2.
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OpenOffice Writer
1.
2.
Page Settings
MS Word 2007
1.
Google Docs
1.
2.
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Highlighting Text
• Mouse– Left mouse button– Double click– Triple click (so extreme!)
• Keyboard– Shift– Ctrl– Arrow keys– Page Up, Page Down
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MS Word 2007
Formatting Text
Cut, copy, paste
Font, size
Formatting Alignment
Colour Styles
OpenOffice WriterCut, copy, paste
Font, size Formatting Alignment ColourStyles
1
Google Docs
Font, size Formatting Alignment
Colour
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Saving and conversion
• Save regularly• Organise files using folders• Many formats:
– .doc– .docx– .odt– .rtf
• .doc is defacto standard• Standards are not always compatible
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Printing
• Print only when needed.• Consider:
– Which printer– Page size vs paper size– Quality– Color vs greyscale– Duplex– Page Range– Number of copies– Pages per sheet
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MS WORD 2007Intermediate Focus
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View
• Control what you see:
Print OutlineFull Screen Reading
Web LayoutOutline
Draft
Zoom
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Inserts
PictureClip ArtShapes
Smart ArtChart
Hyperlink
PagesFooter
Header
Page Number
Quick Parts(Field)
SymbolEquation
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Spell Check
Choose appropriate word for
replacement
Right click on word to reveal context menu
Red underline indicates error
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References
Footnotes Citations
Table of Contents(requires Styles)
Caption Index
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Format ParagraphBullets & numbers Indentation Sort
Borders & shadingLine spacing More settings...
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Tables
Simple table insert
Integrated Excel sheets
Table templates
Advanced table insert
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Margins
Toggle rulers
Rulers
Line indentation(grab to adjust)
Margin(grab to adjust)
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Styles• Using styles
– Define styles– Set text to a particular style– Change existing style
• Changes all text instances in this style
• Saves reformatting time• Encourages consistency• Automate “Table of contents” creation
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MS WORD 2007Advanced Focus (optional, not assessed)
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Advanced Features
• Comments: mark documents with suggestions
• Track changes: work together asynchronously
• Mail merge: bulk create labels, envelopes, letters
• Prepare: encrypt, permissions, mark as final
• Publish: blog, online workspace
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Licensing• All original work used here is licensed under the Creative Commons Attribution-Share
Alike 3.0 Unported license. For more details please look at http://creativecommons.org/licenses/by-sa/3.0/.
• This license has been chosen to permit a high degree of sharing, whilst protecting the author’s control as to how the content is used.
• Please respect this license and use accordingly!• Recycled and borrowed works from other sources are used under appropriate
licenses, which are not affected by this license. The original source is always given. • All original work created by Ross Parker (Sha Tin College, English Schools
Foundation, Hong Kong), except where specified.