Saxe Middle School Auditorium Renovation

Presentation to the Board of Education

Monday, January 12, 2015* *Updated 1/14/15

BUILDING CHARGE

10/20 10/29 Report 10/30

11/6 11/20

11/6 12/4

12/15 12/18

12/19 1/14

1/15

1/22

1/19 2/19

11/20 program report presentation

Design study presentation

• Saxe Auditorium Building Committee

• Formed in the summer of 2014

• Oversee the complete renovation of the Saxe Auditorium

• Voting Members:

• Penny Rashin (Chair)

• Jim Beall (Vice Chair)

• Ken Campbell (Secretary)

• Nancy Harris

• Molly Ludtke

• Alan Sneath

• Bill Walbert

• Advisory Members (Non-Voting):

• Sangeeta Appel

• Hazel Hobbs

• Bob Willoughby

• Bryan Luizzi

• Greg Macedo

FEASIBILITY STUDY

• SLAM CS hired as the Owner’s Rep to do Feasibility and Scope

Study - October 2014

• Tighe & Bond hired to do Phase 1 Environmental – December 2014

• Building Committee Tours

• Amity HS, Woodbridge

• Bedford MS, Westport

• Darien HS, Darien

• Greenwich HS Space and Auditorium

(Building Committee only)

• Powerhouse Theatre, New Canaan

• Regional Center for

the Arts HS, Trumbull

• Scotts Ridge MS,

Ridgefield Staples HS,

Westport

• Trumbull HS

• Wilton HS

• New Canaan HS

Auditorium

EXISTING CONDITIONS SUMMARY

• 764 seat auditorium constructed in 1957

• 58 years old

• Excluded in 1990s Renovation

• Current condition summary:

• Storage – non-existent

• No catwalk system in the attic

• No scene shop or changing rooms

• Acoustics & sound – severely deficient

• Control booth – obsolete

• ADA accessibility – non-conforming

• Seating – broken and missing

• Fly system needs repairs and safety improvements

• Lighting – inaccessible, outdated, not energy efficient

• HVAC – noisy, inefficient, past its useful life

(currently turned off during performances)

EXISTING CONDITIONS – AUDITORIUM & SEATING

1. Auditorium Seating 2. Back Wall of Auditorium

3. Auditorium Seating 4. Auditorium Seating 5. Auditorium Floor

EXISTING CONDITIONS – STAGE AND CONTROL

1. Stage Curtain 2. Upper Control Booth

3. Upper Control Booth 4. Side Stage Fly Loft Cabling

EXISTING CONDITIONS - STAGE

1. Back of Stage 2. Back of Stage 3. Fly Loft Rigging

EXISTING CONDITIONS - STAGE

1. Side Wall of

Auditorium 2. Auditorium Door

3. Attic Above Ceiling

4. Auditorium Aisleway

SCHOOL AND COMMUNITY ASSET

• Major school and community facility

• Functions include:

• School Assemblies

• Student town hall meetings

• Rehearsal and Concerts for Band, Choir &

Orchestra

• Theatre – 5th and 6th Grade Musical, 7th and 8th

Grade Musical

• Audio-Visual Lectures and Meetings (PTC,

New Canaan Cares)

• Community Use – Grace Church and outside

Performing Groups rent the space

• Emergency Services

1997 FLOOR PLAN

2014 FLOOR PLAN

INTERVIEW LIST

Name Title

Bryan Luizzi - Superintendent

Greg Macedo - Principal, Saxe Middle School

Alan Sneath - Director of Visual & Performing Arts

Bob Willoughby - Manager of Facilities Operations

Stan Sarafin - Head Custodian, Saxe Middle School

Anthony Medaglia - Saxe MS & HS Auditorium Manager

Lauren Sherwood - Director of 5th/6th and 7th/8th Musicals

Mathew Blank - Stage Manager

Kate Scott - Lighting

Dee Alexander - High School Drama

Chris Coutler - Instrumental

Kate Dorfman - Orchestra/Strings

Sarah Gleason - Choir

Matthew DeMella - Choir/Music Explorations

Benjamin Kibbey - Instrumental

Trevor Leckie - Choir

Janet Rosen - Instrumental

Steven Clapp - Crisis Board Advisory

Mike Handler - Emergency Management Director

Name Title

Roman Cebulski – TV Studio

Tony Psenicnik – NCHS/Audio Visual

Scott Barnett – IT Manager

Linda Spenard – Grade 7 Administrator

Renee Fill – Saxe PTC President

Katie Owsley – Saxe PTC President

Bob Doran – Career in Theatre and Multimedia

Meg Domino – New Canaan Cares

GE

NE

RA

L

CO

MM

UN

ITY

MU

SIC

T

HE

AT

RE

E

.S.

A/V

P

AR

EN

TS

• Good sized auditorium and stage, but needs full renovation

of all systems - lights, sound, HVAC, seats, AV, etc.

• Poor acoustics and sound system are major complaints

• Storage deficiency for risers, acoustic shells, sets, chairs, etc.

• No scene shop and insufficient set/ costume storage

• No practice rooms (1997 practice room used as storage)

• No music office (1997 office used as small instructional

space)

• No dressing rooms

• Existing VPA classrooms are highly utilized

• Instrumental and choral classrooms are undersized

• Storage deficiency for instruments

(west corridor, within rooms)

INTERVIEW RESULTS & FINDINGS

EXISTING CONDITIONS

RECOMMENDED SPACE STANDARDS - SDE

Saxe Middle School – SLAM Recommendations:

• Choral: 25 nsf/ seat

• Group Performance/ Instrumental Classroom: 32 nsf/ seat

Recommended Max

Number of Pupils

Recommended Range

Sq. Ft./Pupil Station

Recommended Range

Net Total Sq. Ft.

Music: (4) --- --- ---

Vocal 50 20 - 24 1000 - 1200

Instrumental 50 24 - 30 1200 - 1500

Vocal/Instrumental 50 28 - 34 1400 - 1700

CT State Department of Education Space Recommendations - Excerpt

Recommended Max

Number of Pupils

Recommended Range

Sq. Ft./Pupil Station

Recommended Range

Net Total Sq. Ft.

Music: (4) --- --- ---

Vocal 50 20 - 24 1000 - 1200

Instrumental 50 24 - 30 1200 - 1500

Vocal/Instrumental 50 28 - 34 1400 - 1700

FINDINGS – SEAT CAPACITY

8 20

39

32

63

45

74

Code Permitted Occupancy

Code occupancy factors are conservative

CURRENT USE

OCCUPANCY

(Does Not Meet

Recommended

Space Stds)

CAPACITY OF

CURRENT

SPACE

(Meets

Recommended

Space Stds)

• Current spaces undersized for

program needs

– Choral: 12 – 18

– Band: 17 – 24

– Orchestra: 14 – 16

– Classrooms: 26 – 32

• Lack of storage throughout

increases pressure on

instructional spaces due to

perimeter instrument storage

nsf/ seat

• 1997 renovation based on enrollment of 1,200

• Enrollment increases and program enhancements (since 97 reno.)

• 2014 – 2015 Enrollment = 1,292

• 2015 – 2016 Enrollment = 1,335

• 2019 – 2020 Enrollment = 1,375 Projected

• 2020 – 2021 Enrollment = 1,409 Projected

• Added programs: Mandarin, STEM Programs, Reading Intervention Lab and

Learning Center

• Floating full time health teacher, part time Spanish teacher

(1.5 Classrooms)

• Forfeiting a faculty dining room (1 Classroom)

• Office to classroom, storage to practice room

• Visual & Performing Arts Program

• All students (5th – 8th Grade) are required to take music (choir, band,

orchestra or general music)

• 5th/6th grade musical added. General music expanded to all grades and

music technology added to curriculum

• 11

ENROLLMENT & PROGRAM INCREASES SINCE “97 RENO”

PROJECT SCOPE – OPTION 1

Renovate existing auditorium without adding

any dedicated stage storage

and instructional space.

PROJECT SCOPE – OPTION 1

STORAGE

867 SF

PROJECT SCOPE – OPTION 1

• Improve acoustic quality and install new sound system

• New energy efficient LED house and stage lighting

• New noise attenuated/ vibration isolated HVAC system

• New light/ sound vestibules at rear

• New seating and required wheelchair seating with accessible route

• New area at rear for sound and lighting control panels

• Improve front stage access and provide flexible seating at center section

• New oversized side stage doors for improved set movement

• New modern playback, recording and A/V systems

• Renovate fire alarm and sprinkler systems

• New upper and lower control booth rooms with technology

• New curtains and safety improvements to the rigging and fly system

Option 1 does not address:

• Storage for risers, acoustic shells, sets and chairs (will remain on stage)

• Programmatic deficiencies in the existing performing arts spaces

• Dressing spaces

PROJECT SCOPE – OPTION 1

PROJECT SCOPE – OPTION 2

Auditorium renovation as described in Option 1,

plus expansion/renovation of instructional spaces

to be “right-sized” for the existing and

future enrollment and programs.

PROJECT SCOPE – OPTION 2*

Aud/Stage: Reno: 5,055 SF New – 11,110 SF TOTAL: 16,165

*Updated 1/13/15

Aud./Stage: 8,200

Heavy Reno: 4,900

New Const.: 6,200

Light Reno: 5,000

Total: 24,300

PROJECT SCOPE – OPTION 2*

Aud/Stage: Reno: 5,055 SF New – 11,110 SF TOTAL: 16,165

Aud./Stage: 8,200

Heavy Reno: 4,900

New Const.: 6,200

Light Reno: 5,000

Total: 24,300

*Updated 1/13/15

PROJECT SCOPE – OPTION 2* Existing Proposed New Space (NSF)

Perf. Group CR (Band): 1,480 2,400 920

Band instr. storage: 103 400 297

Perf. Group CR (Choral): 1,263 2,500 1,237

Choral storage: 0 160 160

Perf. Group CR (Orch.): 910 2,160 1,250

Orch. instr. storage: 84 400 316

Small Choral CR (153): 785 785 0

General Music CR (155): 683 683 0

Small Band CR (147): 395 395 0

Small Music CR (155A): 169 783 614

General CR: 0 660 660

Practice room(s): 188 240 52

Scene shop/ storage 867 720 (147)

Stage Storage 0 240 240

Office 88 162 74

STEM: 1,019 1,480 461

Art: 1,052 910 (142)

TOTAL: 9.086 15,078 5,992

Instructional

Storage

*Updated 1/13/15

PROJECT SCOPE – OPTION 2* Existing Proposed New Space (NSF)

Perf. Group CR (Band): 1,480 2,400 920

Band instr. storage: 103 400 297

Perf. Group CR (Choral): 1,263 2,500 1,237

Choral storage: 0 160 160

Perf. Group CR (Orch.): 910 2,160 1,250

Orch. instr. storage: 84 400 316

Small Choral CR (153): 785 785 0

General Music CR (155): 683 683 0

Small Band CR (147): 395 395 0

Small Music CR (155A): 169 783 614

General CR: 0 660 660

Practice room(s): 188 240 52

Scene shop/ storage 867 720 (147)

Stage Storage 0 240 240

Office 88 162 74

STEM: 1,019 1,480 461

Art: 1,052 910 (142)

TOTAL: 9.086 15,078 5,992

Instructional

Storage

*Updated 1/13/15

• NET INCREASE:

• INSTRUCTIONAL SPACE (nsf): 5,142

• STORAGE SPACE (nsf): 850

• TEACHING ROOMS*: + 2 *One new and 169 sf office replaced with 780 sf room

• “RIGHT-SIZED” GROUP PERFORMANCE SPACES

PROJECT SCOPE – OPTION 2

Does not address all of the storage, dressing room and scene shop spaces.

• Auditorium renovations as noted in Option 1

• Addition to south (~6,200 GSF) to facilitate new performing

group classroom space general classrooms and storage

(including approx. 18,100 of renovations)

• Alleviates current pressure on instructional spaces to meet

current and future student enrollment

• Dedicated instrument storage for Orchestra and Band

• Maintain existing small and general music classrooms

• Add two medium sized classrooms

• Move STEM and Art rooms to existing Orchestra & Band

• Dedicated scene/storage space adjacent to back stage

• Program improvements and opportunities

• New classrooms used for dressing rooms as needed

*Updated 1/13/15

OPTION 2 – SEAT CAPACITY

• Provides needed

relief to currently

overcrowded

spaces and

provides capacity

for future enrollment

• Dedicated storage

throughout reduces

pressure on

instructional spaces

and makes stage

available

8 20

39

32

63

45

74

Code Permitted Occupancy

33

39

32

39

125

120

120

CAPACITY OF

CURRENT

SPACE

(Meets

Recommended

Space Stds)

CAPACITY OF

PROPOSED

SPACE

(Meets

Recommended

Space Stds)

FEASIBILITY STUDY ESTIMATES – OPTION 1 Budgets do not include any cost associated with the design, monitoring and

removal of Hazardous Materials (separate funding)

$0

$2,017,000

$1,022,000

$841,000

$566,000

$862,000

• Stage Rigging/Draperies

• Theatre Lighting/Sound

• Audio/Visual

• General Insurance

• State of CT Education Fee

• General Conditions/Reimbur/Staffing Costs

• Escalation – Today to Summer 2016

• A/E Design Fees

• Consultant Fees

• Testing/Inspection Cost

• Preconstruction Fees

• O. R . fee

• Demo

• Concrete

• Catwalk & stairs

• Millwork

• Flooring

• Builder’s OH&P Fee

• Owner’s Contingency

• Estimating Margin on Accuracy

• Unanticipated Design Scope

• WMBE Participation

Trade Cost

Theatre Equipment

Builder’s Fees

Professional Fees

Owner’s Contingency

• Demountable Stage

• Auditorium Topping Slab

• Auditorium Seating

• Light vest.

• OH drs

• New lighting

• HVAC

$5,308,000

FEASIBILITY STUDY ESTIMATES – OPTION 2 Budget is based on auditorium work (option 1) running concurrently with option 2

$0

$3,204,000

$533,000

$292,000

$795,000

Option 1 Scope +

• A/E Design Fees

• Consultant Fees

• Testing & Inspection Cost

• Preconstruction fees

Option 1 Scope +

• General Insurance

• State of CT Education Fee

• General Conditions/Reimbur/Staffing Costs

• Escalation – Today to Summer 2016

• Builder’s OH&P Fee

• Bonds

Option 1 Scope +

• Additions and renovations of classrooms

• Minor upgrades to the existing 1997

spaces

Option 1 Scope +

• Owner’s Contingency

• Estimating Margin on

Accuracy

Trade Cost

Builder’s Fees

Professional Fees

Owner’s Contingency

$10,132,000

$ 4,824,000 + $ 5,308,000

• Unanticipated Design

Scope

• WMBE Participation

$5,308,000 Option 1 cost

Option 1

FEASIBILITY STUDY ESTIMATES – SUMMARY

$5,350,000 FOR OPT1 $ 4,850,000 + ESCALATION FOR OPT2

9 Months 11 Months

AUDITORIUM + CLASSROOM

$10,132,000

AUDITORIUM ONLY

$5,308,000

CLASSROOM WING ONLY*

$6,500,000

20 Months

Auditorium Only $5,308,000

Auditorium + Classroom $10,132,000

Auditorium + Classroom $11,808,000

(As Separate Projects)

*If the classroom wing is constructed

separately from the auditorium

renovation, the cost premium (versus

doing it as one project) will be approx.

$ 1,676,000

SUMMARY AND RECOMMENDATIONS

• Study findings – auditorium renovation justified, school lacking storage

and proper instructional spaces, music and choir instructional spaces are

severely undersized for the program and future enrollment

• Option 2 was developed to address the feasibility study findings

• Committee recommendation: Proceed with option 2

• Option 2 provides renovated, fully functional, up to date auditorium and

instructional classroom space that will meet the needs of the Saxe

student population through current projections. It will allow program

flexibility and enhancement and continue the excellence in education on

which New Canaan prides itself.

LIST OF WHY POINTS (SEE NOTES FROM GREG,

OPTIMIZE SPACE AND SCHEDULING KIDS CAN HAVE A STANDARD OF EXCELLENCE Nexus between available space and scheduling

PLACE WHERE GREG CAN MAKE SOME COMMENTS?

Cost – Option 2: $10,132,000 Option 1: $5,308,000

NEXT STEPS

• Approval to proceed with Option 2 by BOE and town bodies

• Solicit Architectural services for the defined project

• Goals:

• Remediation completed by end of summer 2015

• Bidding of new work – Jan. 2016

• Construction start – June 2016