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Renovation Project Presentation

Public Meetings

◦ SWBR Architects’ and Tappé Associates made a formal presentation to both the Board and Public in early February of a conceptual design of a proposed renovation plan for this facility. The design and project is the result of extensive work by the Board’s F&S Committee, staff and the architects. The Library Board unanimously voted to approve a resolution on 3/19 to move forward with a bond vote on May 20, 2014.

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The Board strongly believes that there is an evolving and increasing importance of the Library as part of our community’s infrastructure. Our experience shows that evolving technology and changing patron expectations add to the variety and quantity of services we provide. And – we believe we are obligated to provide a facility that supports those needs.

There are people who would prefer that we work toward an alternate site. The Board is committed to stay in the Village and there really are no viable sites available. Some of us are also concerned, based on 2010’s vote, that even if a site was identified outside the village, it seems unlikely that voters will support the expense of a new site & facility. Accordingly, we have concluded that, with renovation, taking advantage of our very inexpensive lease to 2028 makes sense and will appeal to most voters.

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1978 – Library Moves to Village Landing

1991 – Library Renovation – carpeting, wall covering, reupholstered furniture, electrical upgrades

1996 – Library Expands – Children’s Room

No renovations have taken place since 1996.

2010 –$16.2 million proposal to purchase part of the Village Landing & relocate was defeated by voters

2012-13 – Library’s Future Needs identified in Long Range Plan developed with community leaders input

2013

◦ Lease renewed with options to 2028

◦ Engineering Study of “Existing Conditions” identifies infrastructure issues, repairs needed, mechanicals replacement

◦ Architectural Firm SWBR hired for Space Planning and Proposal Preparation

◦ Community Meetings: September - October

2014

◦ Proposal Finalized: January – February

◦ Library Board voted to put a proposition on the ballot

◦ Public Vote: Tuesday, May 20th, annual budget vote date

◦ Implementation if approved – Fall 2014

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Equal Access to Educational, Informational & Recreational Resources

Professional, Courteous & Friendly Service

Integral & Cooperative Part of the Community Promoting Life Long Learning while maintaining Sound Fiscal Management

Facilities and Services Committee (two board members and staff) met constantly for the past four months.

Analyzed input from past project plans, the long range plan, public meetings, online survey, and daily feedback between staff and patrons.

Reviewed recommendations from the “Existing Conditions” report completed earlier this year.

Worked with the architects to develop a renovation plan (staying within the existing footprint) that will meet today’s needs and provide flexibility for the future.

We believe renovating the existing library will provide the community the best service to our residents and patrons and return on investment for the foreseeable future.

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The last renovation of the library was in 1996. Mechanical systems are at or near end of life. Electrical and computer network infrastructure needs

upgrade to accommodate changing technologies and additional portable electronic devices.

Better accessibility is needed. Carpeting is worn out. Furniture is old. Finishes have deteriorated and are showing wear and

tear. Lighting fixtures are outdated and inefficient. Need to

bring in natural lighting. Book security system is aged and difficult to support. Most book stacks are original equipment, now over

35 years old.

Space Shortage ◦ Staff & Public for Tutoring, Programs & Meetings

◦ Community Use

Updates Needed ◦ Carpeting, Furniture, General Appearance

Infrastructure Problems ◦ Mechanicals

◦ Wiring for technology expansion

◦ ADA Accessibility Compliance & Noise Abatement

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2013 Circulation: 688,224

Facility Utilized 65 / 68 hours per week

297,040 Visitors in 2013

94,990 Website Visits

28,812 Registered Borrowers

40,354 Reference Questions Answered

137,712 Items in our Collection

937 Public Programs – Attendance 25,252 ◦ Outreach Programs to Community Groups; Schools & Day

Care Centers; Job Search Programs

Book drop(s) • at main entrances • in garage

Renovated Children’s Library • More space • More windows for kids • Flexible storyhour space

Staff Spaces • Improved staff

efficiency • Staff break

upstairs • efficient use of

upstairs space

Community Room • Separate

kitchenette • More efficient

layout of toilets

Adult Services • More (& better) seating places

for Adults • More designated quiet places • Expanded computer resources

in Reference • Study/Computer Lab • Consolidated Collections

(Fiction & Non-Fiction)

Renovated Teen’s Place • More (& varied) seating places • Reconfigurable mobile furniture • Homework Center

Access & Entrance • Improved both entrances • New accessible entrance

focuses on the park & canal • Relocated & improved the

entrance off interior lobby downstairs

• Elevator access upstairs

More Study Rooms • Acoustically separated

study rooms for groups &tutoring

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• Comprehensive HVAC upgrade

• Added Exterior Windows • Upgraded Lighting Throughout

• “Tired” Finishes Updated • Demountable partitions Incorporated

• Incorporated Bookstack Mounted lights

• Comprehensive Electrical upgrade

• Improved garage access corridor

• Updated technology infrastructure throughout

upgrade fiber, additional computer workstations, mobile device accommodations, displays

• Enhanced sound-proofing of doors & ceilings

• Closed circuit security system to monitor key areas

• New phone system • Self check out system • RFID book security system

Adult Non-Fiction Shrinks? • Children’s Services grows

• Bookstacks Mobile • Mobile partitions • Desks Modular &

Repositionable • Walls Demountable • Furnishings Repositionable • Anticipatory Power/Data

Infrastructure • Many Improvements

Portable

Adult Fiction Shrinks? • Adult Seating increases

Media transitions to streaming? • Computer capacity increases

What if??

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Areas that have planned increase in square footage

Children’s-increased space and flexible space

Teens-added teen study room

Added space for adult comfortable seating near windows

Added study spaces

Better use of upstairs space

Enlarged and improved bathrooms

Architectural /Structural $1,783,560 Infrastructure - MEP systems $ 807,635 Contingency costs design and

material escalation $ 297,987

Subtotal "Hard Costs " $2,889,182 Project Fees, Furnishings,

Equipment, Moving & Allowances

Subtotal "Soft Costs" $1,544,382

Bonding expense $ 80,000

Total estimated cost $4,513,564

Capital reserve offset -$ 200,000

Net Estimated Cost $4,313,564

Bond vote amount $4,314,000

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Required Bond Amount: $4,314,000

Interest Rate: 0.04%

Period: 13 years

Annual Payment: $43,020

Calculated Tax Rate: 0.14282 per thousand Annual Tax for $200,000 home: $28.56 Monthly Tax Payment for Average Homeowner: $2.38

If approved, detailed project plans will be developed and bids let. Renovations could start as early as Fall 2014. The length of the renovation time will be dependent on the extent of the renovations. It is anticipated the library will be closed during the majority of the renovation time period. Contingency plans are being developed for temporarily relocating library services.

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We will conduct public meetings and outreach in the upcoming months.

We welcome your feedback. Project information will be posted to the library

website. The school district was notified to place a

referendum on the May ballot. A vote will take place at the regular school

district/library vote on Tuesday, May 20th. We will keep the community up-to-date as we

proceed with this planning process through the library website, email and print newsletters, and other media.

The library mechanicals will continue to deteriorate resulting in downtime for repairs.

Library finishes will continue to deteriorate resulting in potentially unsafe and unsightly conditions.

More money will need to be spent on upkeep and maintenance.

Library patrons will continue to express their displeasure with the condition of the library.

Library patrons and residents will be inconvenienced and must go outside our community to obtain a quality library experience.

Construction costs will continue to escalate. Delaying improvements may results in higher costs in the future.

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We welcome your questions. We encourage you to complete and return a comment card (as stated earlier).