sap - training and event management.doc

7/27/2019 SAP - Training and Event Management.doc

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Training and Event Management

The Training and Event Management component lets you plan and manage any kind of business event:Training courses, Conferences, Lectures etc. With Training and Event Management you can manageboth internal and external events and make bookings, pre bookings and cancellations.

The Configuration steps for the Training and Event Management is:

Configuration Path

SPRO SAP Reference IMG Training and Event Management

Business Event Preparation:

Define Cost Items:

Training and Event Management uses cost items to determine and represent the costs incurred bybusiness events. Cost items are also required when you want to transfer event costs to cost accounting,for internal activity allocation for instructors, and for determining a price proposal. The costs items are

used for resources, resources types, business events, and business event types.


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Define Time Schedule:

A time schedule defines the timetable of a business event that comprises a number of days, each dayconsisting of up to three day segments.

Go to Time Schedule click on new entries.

Give the Schedule as 4DAYSSCH and save it.

Go to Day segment Click on new entries.

In the Day segment click on new entries and divide the 4 days schedule into full session and half session.


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In the Day schedules give the Time schedule 4DAYSSCH as shown below.

Click on new entries.

In the Day schedules call the full sess and half sess for the four days as shown below.

Now go to Create Building Address.


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Click on new entries

Save it.

Give any start date as per your requirement and click on create.


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System automatically generates the number for every event.

In the Organizers node Click on Create Company

Note: System automatically generates the number sequentially. Just give the start date and click oncreate.

For Location it has generated the number 50041422

For Company it has generated as 50041423 as shown below.


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Here give the abbreviation/name and save it.

Click on Create Business Event Group

Click on create.

Give the abbreviation/name and description about the purpose of the business event group. Save it.


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In the Relation ships tab.

In the Belong to line call the SAP SKILLS the one which has been created earlier and save it.

Now Go to Create Business Event Type.


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System asks for the different delivery methods as shown below select the one which you want as per yourrequirement. In this scenario select the classroom training.

In the Main schedule model call the Schedule which we created in Time Schedule.


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In the Capacity give the Minimum, Optimum and Maximum Capacity.

In the Relationship tab

Give the Business Event Group as: SAP HCM Skills.


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In the same Relationship tab scroll down and in the line

Is organized by Company: SAP TRNG PRY and finally save it.

In the Validity Period mention how long the Business event is valid (Duration).


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Go to SAP menu Human Resources Training and Event Management

The configuration which as been set in SPRO is shown in the PSV2 as shown below

Right click on the SAP HCM Business event type and Click on Create with Resources.


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In Location Search for the Training Location Vertical Heights and press enter


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Click on the SAP HCM BET you can see the Schedule Model.

Now to book the employees for the training


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Can create the Attendee List from the button in Application Tool bar or at the bottom of the table there is

one more Attendee List button.


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With this we can create the list of attendee for the Business event rather than create one by one in theearlier configuration step PV00.

To see the list of Attendees for the Training go to PSV1.

Can see the list of the all the attendees.


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If any of the employees want to cancel the training just right click on that particular employee and click oncancel.

Just click on delete button.


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sap - training and event management.doc

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