sap basic navigation

Topic 2: Other SAP Basics

*Basic Navigation in SAP (Windows GUI)

Types of FieldsMandatory fields have a check markOptional fields are blankFields with matchcodes (drop down icon) allow searching on the field for allowed entries

Mandatory FieldMatchcode


Using MatchcodesSome fields have a Match Code icon to their right.When you click on the Match Code icon, a list of possible entries appears.Double click on an item in the list to select it.

Doing so will enter it into the field.


Standard Toolbar IconsThe Standard Toolbar appears on all screens, not just the Easy Access ScreenHowever, if an icon is gray on a screen, it is not active and cannot be usedThe meaning of an icon can change, depending on which screen it is located


Other Key IconsTo determine what each icon represents on the menu bar, place the cursor on the icon. Balloon help provides the icon name and the associated function key.EnterSaveBackExitCancelPrintHelp


Moving from One Transaction to AnotherYou must type /N before the transaction code to move from one transaction to anotherType /N and Transaction Code and then Select Enter


Application Toolbar

This is an example of a screen-specific toolbar (application toolbar)Applies to the transaction This example is from the Create Purchase Requisition screen (ME51N)Hovering your cursor over a button (icon) will tell you what it means

Check Availability


System MessagesTrain your eye to look at the bottom of the screen for system messages. You must correct an error message to proceed. You must hit Enter to proceed past a warning message. An information message usually appears when you complete a transaction, such as giving you the number of a purchase requisition you just created.


Creating a New SessionA session is like a window within SAPOpening up a new session allows you to work on more than one thing at the same timeFollow: System> Create Session or Select the Create Session button from the standard toolbarYou must have chosen the Windows GUI, not the Web GUI for this to work You can have up to six sessions running simultaneously

The Create a New Session Button Create a New Session


What New Session Screen looks likeYou can only navigate from here using the fast past field. No menu paths or favorites show up.


Starting a New Session using the Fast Path FieldType /O before the transaction code and hit EnterYou will be taken directly to the new transaction in a new session without closing what you were working on You can do this from any screen


Switching between SessionsClick the session represented by a button at the bottom of your screen, just like you do for any windows program


Field Help (F1)Put your cursor in a field and select F1 or the field help icon (the yellow question mark on the standard toolbar)A pop up box will appear that tells you what the field means

Example of Field Help


Printing a Hard Copy of the Screen(For PC only)Click on the last icon on the right of the Standard Toolbar

Select Hard CopyThis will print a screen shot of your current screenThe screen shot will be automatically sent to your default printer

SelectSelect


Ending a Transaction if You Start Clocking

Select

from the very top left of the screenThis icon is hard to see unless you put your cursor on it! Then choose Stop TransactionYou can do this from any screenSelect


Ending a SessionSave your work before you close the session.From the menu bar choose System> End Session

Or Click in the upper right hand corner of the screen


Logging Off of SAPSelect the yellow arrow at the top of any screen

Or select System: Log offYou will be warned about saving your data even if you have saved it!

Select Yes to log off

**

**Selecting the User Menu icon leads to folders that are specific to your role.The folders contain transactions that lead to screens where you do your work.

**Open folders in your user menu to see what transactions exist for youDouble click anywhere on the transaction line to enter the screenYou can navigate this way, or just enter the transaction code in the Fast Path Field*You can create sub folders within the overall Favorites folder to better organize the links to your most used transactionsThat way, you can just double click on the transaction you want to go to within your favorite folder instead of having to remember the transaction code and typing it into the Fast Path Field.Your Favorites folders will appear at the top of the Easy Access Screen for both your User Menu or SAP Menu.*The buttons on the Standard toolbar allow for quick access to the most commonly used SAP functions. The buttons such as Enter, Cancel, and Exit remain the same as you move from one screen to another in SAP. When a button is grayed out, that tool is not available during the current task.

*To move from one transaction to another, you must type /N before the transaction code in the Fast Path Field. Then select the green check mark or enter on your key board.You will move from the screen you were currently on to the new screen.

*You may see system messages when you are entering data or navigating through SAP. These messages display either in the status bar or in a message box. There are three types of system messages: Error, Information, and Warning. *It is recommended that you have two sessions open in SAP. That way, if you start clocking in one session, you can continue working in the other session. *Some field help contains links to additional explanations.**This is easier than selecting Control + Alt + Delete to end a task*Sessions that are no longer needed should be closed to reserve system resources.You will NOT get a prompt to save your data when closing additional sessions, so make sure you save your work before ending a session.*

sap basic navigation

Documents

basic navigation

sap windows guicreating

sap windows guistarting

sap windows guimoving

sap windows guiswitching

new transaction

windows program

new session button